The Digital Age: How to get the most out of mobile devices in the legal environment!

The Digital Age: How to get the most out of Mobile devices in a Legal Environment!

Services Advisory

Council Member

e-ternity Awards and Distinctions

2008

Cloud Services

Partner of the Year Awards2009, 2011, 2012

2011 and 2012

Top 25 Online Data Backup Enablers for 2011

Partner Advisory

Council Member

20112012

Mike Lazardis, exCEO RIM

"Wasn't impressed with the iPhone and that it wouldn't threaten BlackBerry..." (2007)

This year, Apple (AAPL) trounced ExxonMobil (XOM) as the most valuable company in the world. Now, Apple's market value is worth 20% more than Exxon's. Shares of Apple have enjoyed 50% rise since last February and a nearly 600% gain from five years ago

By Product is the BYOD movement

Defining Lawyer Productivity

Productivity ≠ Doing Productivity = Doing + Recording

The Mind of a Lawyer

AttorneyPractice

Law

MEETINGS

EXPENSES

TimeKeeping

39% of time worked is not being billed in the solo and two-attorney firm segment.

92% of time worked is being billed in the 11-20 attorney segment. This segment worked .1 hours more than the 20+ attorney segment and billed on average 1.8 hours more per day or 19%.

The average number of hours worked in a day were 8.9 and average hours billed = 6.9.

Looking at the survey results by size of law firm excluding the least and most effective billing segment, the remaining law firm segments averaged between 24-26% gaps of hours worked and hours billed.

Billable Hours Study – May 2012

What is Mobile?

Traveling: Planes, Trains and Automobiles

Depositions, Court, Soccer Game

Out of Seat

Choosing The Right Domain

Elevator Ride Plane Travel Waiting at a

Deposition Cab, Train, Waiting

for a Plane Bored during a

Seminar (Hopefully Not)

The 5 Minute Rule Reading a Couple of

Emails Make a Phone Call Add an Appointment Review a Document Check a Client’s

History Clear a Conflicts

Report

Choosing The Right Apps

Cannot Be Complicated

Single Task/Single Purpose

BYOD Follow the 5

Minute Rule!

What apps do you or your lawyers use on your iPad, iPhones or Droids?

Dropbox is a free file sharing system that allows users to share files (photos, documents, videos, etc.) from one device to another, whether it be multiple computers, iPhones, iPads, or even Android and Blackberry devices. By using the iPad Dropbox app, a lawyer can carry the iPad to court to read and notate client files rather than carry paper files.

Dropbox

Attorneys are divided over whether Goodreader or ReaddleDocs is the best document viewer for the iPad, so most lawyers have downloaded both. Goodreader can display books, movies, maps, and pictures, while also providing the ability to annotate documents, zoom up to 50x, conduct a text search, and leap from point to point in the document with PDF hyperlinks. 

ReaddleDocs and Goodreader

Penultimate is the app that turns an iPad into a legal notepad. Instead of taking notes with pen and paper, lawyers can use a stylus or even just a fingertip to write notes on the iPad by hand.

Penultimate

Circus Ponies Notebook is a powerful tool for organizing notes, research, and even full case files. Some attorneys use Circus Ponies Notebook as their trial notebook in the courtroom, enabling a lawyer merely to carry an iPad around rather than be weighed down with boxes of transcripts, file folders, and all of the other piles of paperwork created in preparing for trial. There is even a voice annotation feature that can be turned on to make sure you never miss a word.

Circus Ponies Notebook

TrialPad for the iPad is a powerful tool for organizing case presentations for the courtroom. TrialPad enables attorneys to organize, annotate, and manage their case files for court hearings, jury trials, mediation presentations, and other settings. Along with tools such as highlight, redline, and redact, TrialPad allows you to display images and exhibits using a projector or a monitor.

TrialPad

iTimeKeep is the only iPhone, iPad, and Droid app for Time Entry that seamlessly integrates with almost all Time & Billing systems.  Secure real time access to matters and instant time ticket entries back in to your system.

Bellefield iTimekeep

So what’s next?

Now that you use these as a corporate policy, have you thought about a few things?

Are mobile devices included in your corporate backup and security strategy?

What happens now?

“By 2015 more than 60% of enterprises will have suffered material loss of sensitive

corporate data via mobile devices.”

According to Gartner

A 2007 Carnegie Mellon study indicated that 2-4% of hard drives have to be replaced every

year, just from hardware failure.

The study did not look at other causes of data loss: Accidental deletion, corruption, viruses, hackers, stolen equipment & natural disasters.

Today, we estimate OVER 50% of corporate data created, stored, and transmitted exists on END POINTS.

Enterprise Strategy Group

Market Size

- Enterprise Strategy Group 2011

Servers Smart Phones Laptops Tablets0

100

200

300

400

500

600

550

275160

24

Market Size (in Billions of Dollars)

Do you want to roll the dice?

…or pretend it won’t happen

to you?

Please Help!

Cloud Goes Mobile

Comprehensive Cloud Backup and Recovery offering - all corporate data on laptops, tablets and smartphones can be protected in the cloud or your private cloud.

BCP/DRP Maturity Levels

• Nothing currently in place

• No plans to implement anything

• Expectation is that they will “figure things out” when the time comes with unpredictable results

• General awareness of recovery planning

• Not fully understood or endorsed across the organization

• Growing realization of the need

• Consideration is being given to preparedness activities.

• Need defined & reflects a priority focus

• Need to understand planning end-to-end (policy, program, response capability, regular review & maintenance)

• Documented plans are in place.

• Need defined and understood across organization

• Internal & external dependencies included

• Documented plans have been tested & are updated regularly

• Gaps & exposures known and being addressed

• Need defined, understood and promoted by all areas within organization

• Reflects a priority focus in terms of corporate preparedness

• Program has been audited with satisfactory results

Level 1

Unfocused

Level 2

Aware

Level 3

Capable

Level 4

Mature

Level 5

World Class

75% ofMid Market

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