The Deanery Miss Khalida Rahman Programme Support Coordinator.

The Deanery

Miss Khalida RahmanProgramme Support Coordinator

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Objectives

• To understand the role of the ACCS and Anaesthesia Programme Support Teams

• To understand who your key contacts are within the ACCS and Anaesthesia Programme Support Teams

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Who are we?

Khalida Rahman Programme Support Coordinator

Andrea Pearson Programme Support Officer

Sue ReidMedical Workforce Manager

Ryan Holmes Programme Support Assistant

Emma Smith Programme Support Administrator

www.hee.nhs.ukhttp://yh.hee.nhs.uk

• Please contact [email protected] with any queries relating to the ACCS programme The inbox is accessed by all members of the programme support team

• Its is monitored 3 times a day• We aim to answer your query within 24 hours.

Getting in touch

www.hee.nhs.ukhttp://yh.hee.nhs.uk

What do we do?

• Maintain records of Trainees• Manage the applications for LTFT, OOPE and

Acting Up • Coordinate and administer the Annual ARCP

Process.• Coordinate the rotations in liaison with TPD’s • Provide support to Doctors in Difficulty • Develop and maintain the School Website

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Trainee Records

• Please notify the relevant programme support team of any changes to your personal contact details as soon as possible

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Less Than Full Time Training

• The LETB offers support to all trainees who, for well founded personal reasons, are unable to complete their training programme on a full-time basis.

• Please see this link for further details on the application process.

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Out of Programme / Acting Up

• Trainees are required to obtain formal approval from the Postgraduate Dean to take unpaid time out of a clinical training programme whilst retaining their National Training Number (NTN).

• Trainees must complete the application form at least 6 months in advance and forward it together with the supporting documentation to the Training Programme Director.

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Annual ARCP Process

• Dates of ARCP’s will be published on the website early 2015 (you must inform the programme support team asap if you will be unavailable on these dates).

• Trainees are required to complete all aspects of the ARCP Checklist prior to the ARCP Dates.

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Form R / Revalidation

• For the purposes of Revalidation, you need to complete a Form R prior to your ARCP Date.

• Failure to submit a completed Form R prior to the ARCP will result in an automatic Outcome 5.

• Further information on how to complete a Form R can be found via this link

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Rotations

• Trainees to rotate twice a year in February and August

• The rotations are created by the TPD’s (not us) • We aim to notify you a minimum of 8 weeks in

advance of the rotation date • All queries relating to contracts, hours of work,

pay and relocation fees need to be directed to the employing Trust.

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Doctors in Difficulty

Professional Support is available from the following people:

• College Tutor• Director of Postgraduate Medical Education.• Training Programme Director • Head of School

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Doctors in Difficulty

• You can also access “Take Time” service, which offers free confidential counselling and support for trainees in the East and West. The telephone number for “Take Time” is 0113 343 4642.

• Trainees is the South can access the same service via Workplace Wellbeing, 0114 2261810

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Coaching

• Coaching is a time-limited process involving protected one-to-one sessions, and is focused on achieving outcomes.  The sessions form dedicated time for reflection:

• Coaching typically involves around 4 one-hour sessions. 

• Please email [email protected] in the first instance.

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Further Information

• ACCS and School of Emergency Medicine Website

• School of Anaesthesia Website • The Gold Guide• Policies (Study Leave etc.)

www.hee.nhs.ukhttp://yh.hee.nhs.uk

Questions?