the day the MUSI C DIDNT DIE saving MIT’s analog music sound Peter Munstedt Cate Gallivan Tricia Patterson
The day the MUSI C DIDNT DIE saving MIT’s analog music sound recordin gs Peter Munstedt Cate Gallivan Tricia Patterson.
Jan 02, 2016
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Transcript
the day theMUSICDIDN
T DIEsaving MIT’s
analog music sound
recordings
Peter MunstedtCate Gallivan
Tricia Patterson
My Presentation For NEMLA
It’s Awesome
HISTORICAL PERSPECTIVEThe Lewis Music Library’s collection accumulated over time as formats
went extinctThe Institute Archives and Special Collections have curated collections
COMBINING TWO GREAT COLLECTIONS INTO ONE PROJECT
Pooling staff resources, donor resourcesUse one system to capture inventory information
Use one workflow to digitize items from both collections
THE LEWIS MUSIC SPECIAL COLLECTIONSSome prep work was necessary before the inventory could begin:1. Determine which recordings were out of the scope of this project2. Organize materials by performing group3. Label shelves so that individual items could be located
HOW THE INVENTORY WAS WON
TOOLS OF THE TRADEiPad with Logitech keyboard for capturing inventory information on site,
taking photos of items, email, internet, Candy Crush
BARCODES TO TRACK INDIVIDUAL ITEMS
BARCODES ON THE REELS, NOT THE HOUSING
Screenshot of FileMaker inventory
FEELING OVERWHELMED2,776 individual audio items to evaluate for digitization
How do we track items once they’ve left the shelf?What kind of digital files do we need?
How do we check for digitization quality? Content quality?How do we share our digital files?
GIANT SOLUTIONSINTRODUCING … THE WORKFLOW
(obligatory Giant Squid slide)
PEACE RETURNS TO THE PROJECT, BALANCE TO THE WORLD
ANALOGDIGITAL
from
TO
And beyond
Goals : WHATDocument workflow
for digitizing analog
audio
Document workflow
for Managing digital
audio
Evaluate access
platforms for
streaming digital
audio content
GOALS : WHYClarify roles and
responsibilities
Illuminate where
workflow could be
automated / more
efficient
Clear foundation to
move through
larger batches
Leverage for
additional funding
Transparency
among disparate
departments
FACILITATE
SUSTAINABLE
ACCESS
work
flow
: H
IGH
LE
VEL
P
A
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Workflow Resources
dpmworkshop.org/workshops/
management-tools
Audio streaming platform
comparative review43
2
1
0
bare essential
showstopper
Required, but flexible
Desired, not required
Might be nice
Audio streaming platform
comparative review
Where we areWhere we’re going
Generalize the workflow to accommodate general
collections, special collections, archives
Digital audio use
caseDcm workflow
documentation
Finish review
Peter munstedt
Cate Gallivan
Tricia patterson
Questions
?
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