THE CORPORATION OF THE DISTRICT OF SPARWOOD …...Michelle Martineau, Director of Corporate Services Dean Spry, Director of Fire Services (a) CALL TO ORDER 1. Mayor Wilks called the

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THE CORPORATION OF THE DISTRICT OF SPARWOOD

Minutes of the Regular Meeting of the District of Sparwood Council held on Tuesday, March 5, 2019 at 6:00 PM in Council Chambers, Municipal Office located at 136 Spruce Avenue.

PRESENT: Mayor D. Wilks Councillor J. Baher Councillor B. Bowen Councillor A. Cardozo Councillor J. Christensen Councillor J. Jarina Councillor R. Saad

STAFF PRESENT: Michele Schalekamp, CAO Danny Dwyer, Director of Engineering Jeremy Johnston, Manager of Planning Tyler Madsen, Director of Operations

ABSENT:

Michelle Martineau, Director of Corporate Services Dean Spry, Director of Fire Services

(a) CALL TO ORDER

1. Mayor Wilks called the meeting to order at 6:00 pm.

(b) APPROVAL OF AGENDA AND LATE ITEMS

1. Late ltem(s) to be added or removed from the agenda. Council removed item (d) 3. Sparwood Chamber of Commerce delegation request from the agenda.

2. Agenda Approval

19-67 MOVED AND SECONDED THAT the agenda be approved as amended.

(c) ADOPTION OF MINUTES OF PREVIOUS MEETING(S) OF COUNCIL

1. Minutes of the Regular Meeting of Council held February 19, 2019 There were no errors or omissions noted prior to adoption.

CARRIED

19-68 MOVED AND SECONDED THAT the minutes of the Regular Meeting of Council held February 19, 2019 be adopted as presented. CARRIED

(d) PETITIONS, DELEGATIONS AND OTHER PRESENTATIONS

1. S/Sgt J. Harrold with the Elk Valley Regional Detachment policing priorities Mayor Wilks set the time limit for the presentation to 20 minutes. S/Sgt Harrold identified traffic, crime reduction and involvement with youth as the detachment's continuing priorities and responded to questions of Council .

19-69 MOVED AND SECONDED THAT the priorities put forward by S/Sgt Harrold be accepted and that he put them forward to his superiors in Kelowna. CARRIED

2. Wayne Stetski, MP for Kootenay - Columbia, issues regarding shared constituents MP Stetski thanked Council for their work on behalf of their shared constituents and provided an overview of the Kootenay-Columbia riding; identified his priorities (small businesses, agriculture and the environment) ; discussed the lack of affordable housing and daycare in the riding, cannabis, pensions, proportional representation, and SNC Lavalin . In response to MP Stetski's inquiry into the District's infrastructure needs, Council identified recreational infrastructure (in-door multi-functional facility), water and sewer on Douglas Fir as priorities.

District of Sparwood Regular Council Meeting Minutes of March 05, 2019

3. Bev .McNaughton from the Sparwood Chamber of Commerce re highway business signage Delegation was removed from the agenda.

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4. Brian Conrad, on behalf of School District 5 and WorksafeBC, regarding Project Heavy Duty Mr. Conrad provided an overview of Project Heavy Duty, including identifying program partners, contributions by local businesses, gifts and honorariums, insurance, etc. Requested permission for use of municipal land and support of District resources with logistics for their educational event. A copy of their handout provided to Council was appended to the agenda.

(e) BYLAWS

1. Revitalization Tax Exemption Program Bylaw No.1170, Amendment Bylaw 1248, 2019 A notice in accordance with section 227 of the Community Charter was posted in in the February 21, 2019 and February 28, 2019 editions of the Free Press and posted on the District's notice board on March 4, 2019.

19-70 MOVED AND SECONDED THAT Revitalization Tax Exemption Program Bylaw No. 1170, Amendment Bylaw 1248, 2019 be adopted. CARRIED

2. Amendment to Officers and Officials Benefits Bylaw 1038, 2012 Council received the February 27, 2019 report from the Director of Corporate Services, Michelle Martineau.

19-71 MOVED AND SECONDED THAT Council gives first reading to Officers and Officials Benefits Bylaw 1038, 2012, Amendment Bylaw 1249, 2019 as presented in the February 27, 2019 report from the Director of Corporate Services. CARRIED

19-72 MOVED AND SECONDED THAT the motion (THAT Officers and Officials Benefits Bylaw 1038, 2012, Amendment Bylaw 1249, 2019 be amended by striking out the vacation entitlement under section 2 and replacing it with : Years 1 to 3 at 3 weeks; Years 4 to 9 at 4 weeks; Years 10 to 15 at 5 weeks; Years 16 onward at 6 weeks) be amended by striking out "Years 16 onward at 6 weeks" and replacing it with "Years 16 to 19 at 6 weeks and Years 20 onward at 7 weeks". CARRIED

19-73 MOVED AND SECONDED THAT Officers and Officials Benefits Bylaw 1038, 2012, Amendment Bylaw 1249, 2019 be amended by striking out the vacation entitlement under section 2 and replacing it with : • Years 1 to 3 at 3 weeks • Years 4 to 9 at 4 weeks • Years 10 to 15 at 5 weeks • Years 16 to 19 at 6 weeks • Years 20 onward at 7 weeks CARRIED

19-74 MOVED AND SECONDED THAT Officers and Officials Benefits Bylaw 1038, 2012, Amendment Bylaw 1249, 2019 be given second and third readings as amended. CARRIED

(f) BUSINESS

1. 2019 Project Heavy Duty Event Council received the February 27, 2019 report from the Director of Operations, Tyler Madsen.

19-75 MOVED AND SECONDED THAT Council approve District support for the 2019 Project Heavy Duty event and provide funding up to $4,500 in in-kind support to cover manpower, equipment, location (6000 Highway 43 or 2600 Middletown Place) and food services for one day, and further, to permit the program to hang a banner from the fencing during the 2019 Project Heavy Duty Event. CARRIED

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District of Sparwood Regular Council Meeting Minutes of March 05, 2019 3

2. EMBC Flood Mitigation Funding Council received the February 27, 2019 report from the Director of Engineering Danny Dwyer. Mr. Dwyer provided an overview.

19-76 MOVED AND SECONDED THAT the Mayor and Corporate Officer be authorized to execute the Contribution Extension Agreement Between Her Majesty the Queen in Right of the Province of British Columbia, represented by the Minister of Public Safety and Solicitor General and the District of Sparwood for the Sparwood Non-Structural Flood Mitigation Project (EMBCK38CS0006) . CARRIED

3. Executive Assistant Exempt Staff Position Council received the February 27, 2019 report from the Director of Corporate Services, Michelle Martineau following deferral of consideration of their motion (resolution 19-55) to the February 25, 2019 Committee of the Whole meeting.

19-77 MOVED AND SECONDED THAT Council take from the table the motion related to authorizing Staff to fill the Executive Assistant exempt staff position which is responsible for human resources, occupational health & safety and communications functions. CARRIED

19-78 MOVED AND SECONDED THAT the motion (resolution 19-55: THAT Council authorize Staff to create a new exempt staff position which is responsible for human resource, safety and communications functions; AND THAT the position be funded through current operating budgets) be amended by striking out "create a new exempt staff position" and replacing it with "fill the Executive Assistant exempt staff position". CARRIED

19-55 MOVED AND SECONDED THAT Council authorize Staff to fill the Executive Assistant exempt staff position which is responsible for human resource, safety and communications functions; AND THAT the position be funded through current operating budgets. CARRIED

4. Recommendations from the Feb. 25, 2019 Committee of the Whole for Council endorsement Council endorsed the recommendations brought forward from the February 25, 2019 Committee of the Whole meeting.

19-79 MOVED AND SECONDED THAT Council resolve to change the Volunteer Day of Recognition from the second Sunday of September to the first Sunday in May annually; AND THAT Council direct staff to update the Civic Recognition Policy and to bring an amended policy back to the next Committee of the Whole for review. CARRIED

19-80 MOVED AND SECONDED THAT Council include an additional employee in Public Works for the 2020 budget. CARRIED

19-81 MOVED AND SECONDED THAT Council directs staff to complete applications to the Columbia Basin Trust's Community Outdoor Revitalization Grants for a retrofit of the Centennial Square plaza through the capital funding and planning & design streams.

CARRIED

(g) REPORTS OF COUNCIL, STAFF, COMMITTEES, COMMITTEE OF THE WHOLE AND COMMISSIONS

1. 2019 Vacancy Report Council received the 2019 Vacancy Report on the available residential housing options in Sparwood, prepared by the Planning Department.

2. 2018 Building Permit Report Council received the 2018 Building Permit Report which summarizes the number and dollar value of permits issued in Sparwood by type, prepared by the Planning Department.

District of Sparwood Regular Council Meeting Minutes of March 05, 2019 4

3. Water Report for January 2019 Council received the Water Report which reflects the daily consumption rates for January 2019, prepared by the Engineering Department.

4. Payments expended in January 2019 Council received the report of the total payments expended in January 2019.

5. Draft minutes from the February 25, 2019 Public Relations Committee meeting Council received the draft minutes for information purposes. Councillor Baher, as Chair of the committee, rose and reported to Council on the matters discussed at the February 25, 2019 Public Relations Committee meeting.

(h) CORRESPONDENCE

1. No items.

(i) INFORMATION ITEMS

1. The following correspondence was received for Council's information: 1. Ministry of Social Development and Poverty Reduction (Enhanced Services) 2. Ministry of Jobs, Trade and Technology (TechDevBC Elk Valley Workshop) 3. Forest Enhancement Society of BC (Accomplishments Report) 4. Recycling Council of BC (Conference on Circular Economy)

U) ANNOUNCEMENTS FROM COUNCIL

1. Mayor Wilks invited all members of Council to share any announcements they had.

(k) QUESTION PERIOD

1. Mayor Wilks invited the media to present any questions they had pertaining to items on the agenda.

(I) IN-CAMERA MOTION REQUIRED

1. Motion to close meeting to the public.

19-82 MOVED AND SECONDED THAT the remainder of the meeting be closed to the public in order that the items, the subject of which fall under Sections 90(1) (a) and (e) of the Community Charter be discussed by Council which pertains to personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality, and the disposition of land or improvements, which the council considers that disclosure could reasonably be expected to harm the interests of the municipality. CARRIED

Council took a brief recess, by unanimous consent, at 7:58 pm and then reconvened in-camera at 8:06 pm.

2. Closed minutes from February 19, 2019 for adoption.

3. Section 90(1) (a) personal information Appointment to the Socio-Community and Economic Effects Advisory Committee

IC19-19 MOVED AND SECONDED THAT Council appoints Cal McDougall to the Socio-Community and Economic Effects Advisory Committee (SCEEAC) for a term ending December 31, 2021 ; AND THAT Council 's decision to make this appointment to the SCEEAC be released to the public. CARRIED

4. Section 90(1) (e) land disposition

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5. Section 90(1) (e) land disposition

(m) ADJOURNMENT

1. Mayor Wilks adjourned the meeting at 8:24 pm .

Certified Correct