The Corporation of the City of Stratford Planning and Heritage Committee Open Session AGENDA Date: Monday, September 24, 2018 Time: 7:15 P.M. Location: Council Chamber, City Hall Committee Present: Councillor Ritsma - Chair Presiding, Councillor Ingram - Vice Chair, Councillor Beatty, Councillor Brown, Councillor Bunting, Councillor Clifford, Councillor Henderson, Councillor Mark, Councillor McManus, Councillor Vassilakos Staff Present: Rob Horne - Chief Administrative Officer, Joan Thomson - City Clerk, Ed Dujlovic - Director of Infrastructure and Development Services, Michael Humble - Director of Corporate Services, Carole Desmeules - Director of Social Services, David St. Louis - Director of Community Services, Jacqueline Mockler - Director of Human Resources, Jeff Leunissen - Manager of Development Services, John Paradis - Fire Chief, Tatiana Dafoe - Deputy Clerk, Mike Beitz - Corporate Communications Lead Pages 1. Call to Order The Chair to call the Meeting to Order. Mayor Mathieson provided regrets for this meeting. 2. Disclosure of Pecuniary Interest and the General Nature Thereof The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name, Item and General Nature of Pecuniary Interest
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The Corporation of the City of ... - Stratford, Ontario
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The Corporation of the City of StratfordPlanning and Heritage Committee
Staff Present: Rob Horne - Chief Administrative Officer, Joan Thomson - City Clerk, EdDujlovic - Director of Infrastructure and Development Services, MichaelHumble - Director of Corporate Services, Carole Desmeules - Director ofSocial Services, David St. Louis - Director of Community Services, JacquelineMockler - Director of Human Resources, Jeff Leunissen - Manager ofDevelopment Services, John Paradis - Fire Chief, Tatiana Dafoe - DeputyClerk, Mike Beitz - Corporate Communications Lead
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1. Call to Order
The Chair to call the Meeting to Order.
Mayor Mathieson provided regrets for this meeting.
2. Disclosure of Pecuniary Interest and the General Nature Thereof
The Municipal Conflict of Interest Act requires any member of Council declaringa pecuniary interest and the general nature thereof, where the interest of amember of Council has not been disclosed by reason of the member’s absencefrom the meeting, to disclose the interest at the first open meeting attended bythe member of Council and otherwise comply with the Act.
Name, Item and General Nature of Pecuniary Interest
3. Delegations
None scheduled.
4. Report of the Municipal By-law Enforcement Officer
4.1 Royal Canadian Legion, Stratford Branch 8 Request for Light StandardBanners (PLA18-024)
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* This item is also listed for consideration on the September 24, 2018reconvene Council agenda.
Motion by ________________
Staff Recommendation: THAT the request by The Royal Canadian Legion,Stratford Branch 8, to erect up to twenty-four commemorative bannersfrom light standards in the downtown core on an annual basis, from theend of October to mid-November for the next ten years (2018-2027) beapproved.
5. Adjournment
Meeting Start Time:Meeting End Time:
Motion by ________________
Committee Decision: THAT the Planning and Heritage Committee meetingadjourn.
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Infrastructure and Development Services Department
MANAGEMENT REPORT
Date: September 19, 2018
To: Planning and Heritage Committee
From: Rob Reinecker, Municipal By-law Enforcement Officer
Report#: PLA18-024
Attachments: Banner Locations, Banner Design, Letter from Loreena McKennitt, Letter from Royal Canadian Legion
Title: Royal Canadian Legion, Stratford Branch 8 Request for Light Standard Banners
Objective: To consider an exemption (Sign Variance) to the Sign By-law to permit The Royal Canadian Legion, Stratford – Branch 8, to erect up to twenty-four commemorative banners in the downtown core on an annual basis from the end of October to mid-November for the next ten years.
Background: The Royal Canadian Legion, Stratford - Branch 8 , located at 804 Ontario Street (Unit 3C), is requesting that they be granted permission to erect up to twenty-four 1.7’x 5.5’ (9.1sq.ft.) banners from light standards in the downtown core using the existing mounting brackets – see map attached. The reason the Stratford Legion is requesting the exemption is outlined in the attached letter. To summarize their request, the banners would be erected to commemorate the sacrifice made by local individuals who served and died in the Great War, the Second World War, and other past conflicts. Furthermore, the proposed banners would help mark the 100th centennial of the end of the First World War and is of particular importance to many veterans and families of service people in the Stratford area.
Analysis: In accordance with the City of Stratford Sign By-law 159-2004, Section 4.2 Prohibited Signs – Any sign not expressly permitted by this By-law is prohibited and without limiting the generality of the foregoing, the following signs are specifically prohibited: (ii) a banner other than a banner located within a public road allowance and approved by the City. The agents for the Stratford Legion – Branch 8 have indicated that they will work with Lange Bros Ltd. and the City of Stratford Infrastructure and Development Services
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Department to ensure that the banners are erected safely and in accordance with any provisions/policies. As well, a By-law officer has reviewed the intended mounting locations as per the submitted map and there appears to be no issues. In considering an application for a variance, the Planning and Heritage Sub-Committee, Planning and Heritage Committee and Council shall have regard for:
(i) Special circumstances or conditions applying to the land, building or use referred to in the application;
(ii) Whether strict application of the provisions of this By-law in the context of the special circumstances applying to the land, building, or use, would result in practical difficulties or unnecessary and unusual hardship for the applicant, inconsistent with the general intent and purpose of this By-law;
(iii) Whether the sign that is the subject of the variance will alter the essential character of the area.
The criteria stated above have been reviewed. The City of Stratford downtown core is relatively a large area and by erecting these commemorative banners, it would not alter the essential character of the core or surrounding area. Furthermore, in the interest of the City of Stratford and the Stratford Legion, the erected banners would greatly assist in honouring and recognizing our fallen local heroes. It is recommended that the sign variance request be granted based on obtaining a sign permit on an annual basis; thus the banners will be reviewed by applicable City staff.
Financial Impact: The applicable fees are as follows:
$571.00 Sign variance fee $211.00 Sign permit fee
Staff Recommendation: THAT the request by The Royal Canadian Legion, Stratford Branch 8, to erect up to twenty-four commemorative banners from light standards in the downtown core on an annual basis, from the end of October to mid-November for the next ten years (2018-2027) be approved.
__________________________ Rob Reinecker, Municipal By-law Enforcement Officer
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__________________________ Ed Dujlovic, Director of Infrastructure and Development Services
__________________________ Rob Horne, Chief Administrative Officer
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Q U I N L A N R O A D L T D . BOX 933 STRATFORD ONTARIO CANADA N5A 7M3
PHONE +1-519-273-3876 FAX +1-519-273-4553
Q U I N L A N R O A D L T D .
Loreena McKennitt Box 933 Stratford, ON N5A 7M3
Office of the Mayor P.O. Box 818 Stratford ON N5A 6W1 September 19, 2018 Dear Mayor Mathieson, I am writing to inform you that my colleagues Errol Fischer, Mark McCauley and I are working along with Rick Boon and Legion Branch 008 in mounting this year's Remembrance Day Ceremony and Parade. As you likely know, Mr. Art Boon and his family, along with Legion Branch 008, have been responsible for this undertaking in past years. Mr. Art Boon however, is understandably looking to be relieved of this responsibility as of this year. One of our intentions is to assist in drafting a manual which will serve as the basis for the mounting of this event for future years. In addition to this and given that this year marks the 100th anniversary of the end of WW1, we have initiated an effort to see this commemorated by producing banners which would be mounted around the City Centre and are intended to honour local veterans from this period. (Please see attached application and letter) Various individuals have agreed to assist us and donate their time and efforts in this initiative including John Kastner, Heidi Holdsworth and Lange Brother. We are also finalizing quotes regarding the manufacturing of these banners with the hope and intention of seeking sponsors for each. It has been brought to our attention however, that an application of this nature would have needed to be submitted some time ago, and we are asking that special consideration be given when this comes before the appropriate committees for approval. I am writing to alert you to the broader context of this application and will be grateful for any consideration you and the City of Stratford can give this initiative. Sincerely yours, Loreena McKennitt