Last updated: August 2020 University of the Arts London, 2020. Page 1 of 21 The Complete Guide to Collaborate Ultra Collaborate ULTRA is a real time video conferencing tool that is ideal for online classes and tutorials. It includes several interactive features that enable tutors to share content, receive feedback, and run activities. This guide will outline how to set-up your own Collaborate webinar room and provide some tips on how to prepare for online teaching. We recommend that live sessions should run no longer than 60 to 75 minutes and pre-recorded videos should be no longer than 20 minutes. If you would like additional support or have any questions about the content in this guide, contact your college Digital Learning team or Digital Learning Support.
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Last updated: August 2020
University of the Arts London, 2020. Page 1 of 21
The Complete Guide to Collaborate Ultra
Collaborate ULTRA is a real time video conferencing tool that is ideal for online
classes and tutorials. It includes several interactive features that enable tutors to share
content, receive feedback, and run activities.
This guide will outline how to set-up your own Collaborate webinar room and provide
some tips on how to prepare for online teaching.
We recommend that live sessions should run no longer than 60 to 75 minutes and
pre-recorded videos should be no longer than 20 minutes.
If you would like additional support or have any questions about the content in this
guide, contact your college Digital Learning team or Digital Learning Support.
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Table of Contents Introduction......................................................................................................................1
UAL Core Practice Principles ........................................................................................4
Content and contact ................................................................................................4
Collaborate for content............................................................................................4
Collaborate for contact ............................................................................................4
Creating a Collaborate ULTRA Session .......................................................................5
Use the Chrome browser on a desktop or laptop ..................................................5
Choose your host area in Moodle for the Collaborate session ..............................5
Create a Collaborate ULTRA session activity ........................................................5
Configure the Collaborate ULTRA session settings ..............................................5
Enter and prepare the session ...............................................................................6
Configure your microphone and camera ................................................................6
Configure the session settings for attendees .........................................................7
Tools and Features .........................................................................................................8
If you need to edit any of the settings again, select the ‘Edit’ button and select
‘Edit Settings’.
Enter and prepare the session
You can enter the session 15 minutes before the scheduled start by selecting
‘Join Session’.
Figure 4 Select the Collaborate activity and select join to access the session.
Configure your microphone and camera
The Collaborate ULTRA session will open in a new tab. If this is your first time
using Collaborate, give permission for your browser to access your microphone
and camera.
Figure 5 Allow Collaborate to access your microphone and camera
Open the Collaborate Panel, the purple tab, in the lower right corner.
Figure 6 Open the Collaborate panel
Select the ‘My Settings’ tab and select ‘Set up your camera and microphone.’
Figure 7 The Audio and Video Settings panel
Choose your microphone from the drop-down list. Test your microphone works
and confirm by selecting ‘Yes-It’s working.’
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Figure 8 Testing your microphone
Next, you will be prompted to test your camera is working. Confirm this by
selecting “Yes-It’s working.”
Figure 9 Testing your camera
Your microphone and webcam are not shared yet. Select the microphone and
camera icons when you are ready to share.
Figure 10 Activate your microphone and camera
Configure the session settings for attendees
Return to the ‘My Settings’ tab of the Collaborate panel.
Tick the options to allow participants to share audio and to post chat messages.
Figure 11 Change student permissions from Session Settings
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Tools and Features
Collaborate Ultra has many features that can enhance the learning and teaching
experience.
Whiteboard
The Whiteboard is a blank space for drawing or adding text and images. It has six editing tools: select, point, draw, shapes, write, and clear. Moderators can also give students access to these tools from the Session Settings menu.
Share application or screen
Share your desktop, an application, or a specific tab if you are using the Google Chrome browser. If you share your desktop or any applications while recording the session, they will also be included in the video. Hide any files on your desktop and close any windows or applications you do not want others to see. You can also share computer audio if you are presenting a video or audio recording to your students.
Share camera
Share camera allows you to share more than one camera limited only by the number of cameras you own and the number of USB ports in your computer. Students can see you and anything else you are showing.
Share files
Collaborate allows you to upload and share images (gif, jpeg, png), pdfs, and PowerPoint presentations up to 60 MBs per file and 125 MB total. Shared files are displayed through the Whiteboard and can be annotated or highlighted. Uploaded files are readable by screen readers and will remain in the Collaborate room until they are deleted.
Polling
Collaborate includes a simple polling tool for asking yes or no and multiple choice questions. It can be an efficient way to get instant feedback from your students, assess understanding as you go, or focus attention and engagement.
Figure 12 Whiteboard icon
Figure 13 Share App or Screen icon
Figure 14 Share Camera icon
Figure 15 Share Files icon
Figure 16 Polling icon
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Breakout groups
Breakout groups divide the class into several independent Collaborate rooms with their own private audio, video, whiteboard, and application sharing. They are ideal for small group discussions, presentations, and collaborative work. Groups can be assigned randomly or moderators can allocate students to specific groups. Collaborate allows up to 20 groups in sessions of 250 people or less.
Live captioning
Moderators can nominate other moderators or participants as captioners from the Attendees menu. The role of a captioner is to type what is being said in real-time. Captions provide an accessible learning experience for students who are deaf, hard-of-hearing, or do not speak English as a first language. Captions are included in recordings.
Keeping participants engaged is one of the core challenges of teaching online.
The simplest solution is to ensure that content is always followed by some form
of contact, whether that is a discussion between students, a quick poll, or a
feedback question where students reply using the ‘Set Status’ tool.
Activity Purpose Tool
Quick Feedback
Check-in to see if students have questions or how well they are following along.
Figure 19 For quick feedback have students to raise their hand or change their status.
Comprehension Check
Formatively assess your students’ understanding or review previously covered material.
Figure 20 Comprehension Poll
Voting
Offer students the ability to make decisions about their learning during a lecture or live session.
Figure 21 Voting Poll
Small group discussions
Live group work or projects
Make discussions and group work more manageable in large classes.
Figure 22 Breakout Groups
Presentation materials should be clean and simple.
The way Collaborate ULTRA’s ‘Share Content’ feature works is by flattening all uploaded material into images. If you are uploading a PPT or PDF please use common fonts, a simple heading structure, and basic images. Avoid any animations, hidden text or objects, or long paragraphs and lists.
Figure 23 Example Slide
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Before the session
• Join early to review participant settings and test your audio and video.
• Upload your presentation files (PDF, PPT, Images).
• Open any webpages or applications you may need to share later.
• Grant moderator or presenter privileges to any guests or co-facilitators.
• Load a welcome slide for participants who arrive early.
Download the UAL Collaborate Ultra Welcome Slide (PDF, 83 KB).
As the session begins
• Greet participants through your camera and microphone first.
• Confirm audio and video is working for participants.
• Remove or assign privileges for participants and explain why.
• Set expectations for using chat, status, and raise hand.
• Provide a brief overview of the interface (menus, chat …).
During the session
• Speak clearly; do not rush.
• Visualize your participants.
• Observe the whole screen and watch Chat or the Attendee panel for
updates.
• Encourage ‘hand-raising’ from participants to ask questions or identify
problems.
• Seek feedback frequently in the form of status updates, ask questions
and repeat any questions you receive in chat, and provide a variety of
opportunities for interaction.
• Use the pointer tool during if you are sharing slides, images, or pdfs to
help students stay oriented to the page.
Ending a session
• Summarize the lesson and the results of any activities.
• Explain any follow-up activities in Moodle (forum discussions, wikis, and
projects).
• Remind participants of next session and how to prepare.
• Thank everyone and try to be the last person to leave.