The Collections UofT Repository and Enterprise Content Management 2014.05.06 - 11:20 AM - 12:00 PM Toronto/Ryerson/York (TRY) Conference Carr Hall, Room 406 Sara Allain, Special Collections Librarian, UTSC Library Kelli Babcock, Digital Initiatives Librarian, UTL ITS Danielle Robichaud, Archives Assistant, John M. Kelly Library, USMC Karen Suurtamm, Archivist, UTARMS Ken Yang, Digital Humanities Application Programmer, UTL ITS
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The Collections UofT Repository and Enterprise Content Management
The Collections UofT Repository and Enterprise Content Management - use cases from archivists' perspectives for the Islandora digital collections platform.
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The Collections UofT Repository and Enterprise Content
Sara Allain, Special Collections Librarian, UTSC LibraryKelli Babcock, Digital Initiatives Librarian, UTL ITSDanielle Robichaud, Archives Assistant, John M. Kelly Library, USMCKaren Suurtamm, Archivist, UTARMSKen Yang, Digital Humanities Application Programmer, UTL ITS
Presentation Overview
1. Introducing the Collections UofT platform (Kelli)
2. Use case: UTARMS (Karen)
3. Use case: Nouwen family photograph albums (Danielle)
4. Use case: using OAI-PMH to share metadata (Sara)
● Problem: How best to manage our digital projects/digital assets while leveraging limited resources?
● One possibility: a repository inspired by the “enterprise content management” framework
● An enterprise content management approach offers guidelines for the architecture and management behind a repository, rather than simply a technical solution
Enterprise Content Management
Enterprise Content Management comprises the strategies, processes, methods, systems, and technologies that are necessary for capturing, creating, managing, using,
publishing, storing, preserving, and disposing content within and between organizations.
ECMs and Institutional Repositories: The Case for a Unified Enterprise Approach to Content ManagementMalcolm Wolski, Natasha Simons and Joanna Richardson, 2013 http://eprints.utas.edu.au/16317/1/THETA_2013_Wolski.pdf
Karen Suurtamm, ArchivistU of T Archives & Records Management Services (UTARMS)
Our digitized content● Lansdale fonds
o Total: 50,000o Digitized: 27,000 o Online: 3,500
● Photoso Total: 250,000+o Online: 2000
● Published materialo Total: 2400+ titleso Online: 14 titles;
57,000 pages
● Textual recordso Total: 11,000+ mo Online: barely anything
Heritage site● Initiated by President’s office● Created by ITS; launched 2012● Scope: U of T history● Material from repositories across U of T
o UTARMSo Fishero UTSCo UTM
Benefits of Heritage Site● Increased exposure● Search and browse across repositories● Easy browsing/searching for internal use● Faceted browsing● Multimedia: photographs, documents, maps, drawings,
films, books● Increased collaboration
Exhibits
Chronology
Social media
Limitations of Heritage● Strict mandate/scope● Another ‘place’ to look for things● Not linked back to our website and archival descriptions● Little control over how our material displays
Collections: U of T Archives multi-site
● Central space : decentralized workflow● More control over collection display● Own look/feel for our page● Can build our own menu items: About, Contact, How to
cite, etc.● Content is unlimited in scope
Islandora for Archives: Benefits
● Supports multiple formats● Open source
o Can build/add/adapto Room to grow/changeo community/collaboration
● Pairing with other softwareo Exhibits (Timeline etc)o Preservation (Archivematica)o Description (AtoM)
Islandora for Archives: Challenges● Communicating that ‘this isn’t everything’● Use of the term ‘collections’● Metadata: balancing cohesion and autonomy with other