CUK is ISO 9001: 2015 Certified Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 1 THE CO-OPERATIVE UNIVERSITY OF KENYA P.O BOX 24814-00502, Karen-Nairobi Tel: 020-/2679456 Fax: 020-2470638 Website: www.cuk.ac.ke EMAIL: [email protected]OFFICE OF THE REGISTRAR (ACADEMIC AFFAIRS) JOINING INSTRUCTIONS FOR NEW STUDENTS 1) ARRIVAL AND REGISTRATION First year students are expected to report and register on the dates indicated in the admission letters. NOTE: The Co-operative University of Kenya is located at the end of Ushirika Road off Lang'ata South Road after Bomas of Kenya. Approximately 18 KM from the City Center. The University can be reached by taking a matatu route No. 24 from the Bus Station terminus, Nairobi city. Further directions can be obtained through the following telephone number; 0724 311606 2) STUDENT REGISTRATION CHECKLIST/FORM - NEWLY ADMITTED STUDENTS (CUK/ASR/FORM15) All new students reporting for the first time must complete the Student Registration Checklist on the registration day. The form must be countersigned and stamped at every registration stage. 3) STUDENT’S DATA SHEET (CUK/ASR/FORM20) You are required to fill and submit ONE COPY of the Student data sheet on the day of registration. Ensure that you have provided all the details accurately 4) ACCEPTANCE OF OFFER OF ADMISSION/RE-ADMISSION/STUDENTSHIP (CUK/ASR/FORM09) All candidates accepting the offer of admission must undertake to complete the programme of study that they have been admitted to. If you accept the offer of admission, then you must fill Form (CUK/ASR/FORM09) and return a signed copy to the University on the day of registration. 5) NON-ACCEPTANCE OF OFFER OF ADMISSION (CUK/ASR/FORM10) If you do not accept the offer of admission, kindly complete Course Non-Acceptance Declaration Form and return to the University immediately. 6) STUDENTS PERSONAL DETAILS (CUK/ASR/FORM11) You are required to fill and submit ONE COPY of the Student details form and submit on the day of registration. You should also submit TWO PASSPORT SIZE PHOTOGRAPHS (Coloured) together with from. Please ensure that you have written your name and registration/Admission number at the back of each photograph. 7) STUDENT ENTRANCE MEDICAL EXAMINATION FORM (CUK/ASR/FORM12) i. Admission to the University: This is conditional upon satisfactory medical report being received. Students are therefore required to undergo a medical examination by a recognized medical practitioner before coming to the University. The Doctor who examines the student is requested to complete and enclose in a sealed envelope addressed to the Medical Officer, The Co- operative University of Kenya P. O. Box 24814-00502, KAREN, NAIROBI. The student is required to bring the report along with him/her on the day of registration. This form should not be sent by Post Office. ii. Medical attention at the University: The University provides outpatient medical treatment to registered students at the University Dispensary. However, parents, guardians and students are advised to be prepared to cater for expenses for medical treatment which is not covered by the University Dispensary including hospitalization.
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 1
JOINING INSTRUCTIONS FOR NEW STUDENTS 1) ARRIVAL AND REGISTRATION
First year students are expected to report and register on the dates indicated in the admission letters. NOTE: The Co-operative University of Kenya is located at the end of Ushirika Road off Lang'ata South Road after Bomas of Kenya. Approximately 18 KM from the City Center. The University can be reached by taking a matatu route No. 24 from the Bus Station terminus, Nairobi city. Further directions can be obtained through the following telephone number; 0724 311606
2) STUDENT REGISTRATION CHECKLIST/FORM - NEWLY ADMITTED STUDENTS (CUK/ASR/FORM15)
All new students reporting for the first time must complete the Student Registration Checklist on the registration day. The form must be countersigned and stamped at every registration stage.
3) STUDENT’S DATA SHEET (CUK/ASR/FORM20) You are required to fill and submit ONE COPY of the Student data sheet on the day of registration. Ensure that you have provided all the details accurately
4) ACCEPTANCE OF OFFER OF ADMISSION/RE-ADMISSION/STUDENTSHIP (CUK/ASR/FORM09) All candidates accepting the offer of admission must undertake to complete the programme of study that they have been admitted to. If you accept the offer of admission, then you must fill Form (CUK/ASR/FORM09) and return a signed copy to the University on the day of registration.
5) NON-ACCEPTANCE OF OFFER OF ADMISSION (CUK/ASR/FORM10) If you do not accept the offer of admission, kindly complete Course Non-Acceptance Declaration Form and return to the University immediately.
6) STUDENTS PERSONAL DETAILS (CUK/ASR/FORM11) You are required to fill and submit ONE COPY of the Student details form and submit on the day of registration. You should also submit TWO PASSPORT SIZE PHOTOGRAPHS (Coloured) together with from. Please ensure that you have written your name and registration/Admission number at the back of each photograph.
7) STUDENT ENTRANCE MEDICAL EXAMINATION FORM (CUK/ASR/FORM12) i. Admission to the University: This is conditional upon satisfactory medical report being received.
Students are therefore required to undergo a medical examination by a recognized medical practitioner before coming to the University. The Doctor who examines the student is requested to complete and enclose in a sealed envelope addressed to the Medical Officer, The Co-operative University of Kenya P. O. Box 24814-00502, KAREN, NAIROBI. The student is required to bring the report along with him/her on the day of registration. This form should not be sent by Post Office.
ii. Medical attention at the University: The University provides outpatient medical treatment to registered students at the University Dispensary. However, parents, guardians and students are advised to be prepared to cater for expenses for medical treatment which is not covered by the University Dispensary including hospitalization.
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 2
iii. Dental and Optical Treatment: The University does not provide dental or optical treatment. Students are required to make their own arrangements to meet the expenses for such treatment.
8) CONSENT FOR EMERGENCY MEDICAL OPERATION (CUK/ASR/FORM13) Parents (or guardians) of all students are required to sign the consent form for emergency medical attention
9) STUDENT REGULATIONS DECLARATION (CUK/DOS/SRG01) Every student must sign the Students Regulation declaration at the end of the document containing the rules and regulations governing the conduct and discipline of students signifying that they understand the contents and that the student is ready to uphold discipline and conduct during his/her studentship as stipulated in the Rules and Regulations Governing the Conduct and Discipline of Students at the Co-operative University of Kenya. The signed declaration must be submitted during registration.
10) FEES PAYMENT, LOANS/BURSARIES SCHEME (CUK/ASR/FORM15) Students are advised to familiarize themselves with information provided in FEES STRUCTURES regarding fees, loans and bursaries, and to make the necessary arrangements with financing institutions before reporting to the University in case one is in need of financial support.
11) CATERING AND ACCOMMODATION SERVICES (CUK/ASR/FORM16) Information on the Catering and Accommodation services offered at the Co-operative University of Kenya is contained in the CATERING AND ACCOMMONDATION SERVICES INFORMATION under students’ regulations and an excerpt indicated here. All students are expected to familiarize themselves with the information and adhere to them.
NOTE: Application for accommodation will be opened one (1) week to the actual reporting date. 12) RULES AND REGULATIONS GOVERNING THE CONDUCT AND DISCIPLINE OF
STUDENTS (CUK/DOS/SRG01) All students are expected to read and understand the Rules and Regulations Governing the Conduct and Discipline of Students and are expected to adhere to the same as stipulated in the rules and regulations governing the conduct and discipline of students at the Co-operative University of Kenya
13) MEDIA USE CONSENT FORM (CUK/PRO/FORM01) Students commit to having photographs and videos of students’ activities and initiatives while in session to be used for the University’s digital media promotional materials or otherwise.
14) ADDITIONAL REQUIREMENTS FOR STUDENTS TAKING HOSPITALITY MANAGEMENT PROGRAMMES (CUK/DEE/FORM10)
Students undertaking Diploma in Catering & Hotel Management and Bachelor of Catering & Hospitality Management shall be required to purchase these additional requirements to facilitate their learning.
15) DEFERMENT FORM (CUK/ASR/FORM08) Students who wish to defer their year of entry once admitted should notify the University by completing the deferment form.
NOTE: Students are advised to print the FORMS referred to in the joining instructions as SEPARATE documents as guided by the form number and page numbers on the forms.
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 3
THE CO-OPERATIVE UNIVERSITY OF KENYA P.O BOX 24814-00502, Karen-Nairobi Tel: 020-/2679456 Fax: 020-2470638
Mobile Number: ………..………………………… Email…………………………………… Date: ……………………
School: .………………….…..……………………… Programme of Study: ………………………………………………
Indicate whether (a) Resident (b) Non-resident:
Signature: ………..………………………… Date: ……………………….
STAGE I: PRESENTATION, VERIFICATION & SUBMISSION OF CERTIFICATES AND JOINING INSTRUCTIONS
Required Documents 1) Admission Letter; 2) Original and Photocopy KCSE/Diploma/Degree Certificates and /Result Slip/Transcripts 3) Original and Photocopy National ID/Birth Certificate;
4) 2 Passport Size Photographs;
5) Submission of All the Joining Instruction and documents
Name of Verifying Officer ……………………….. Sign & Stamp……………………………… Date………………
STAGE II: PRESENTATION, VERIFICATION & SUBMISSION OF MEDICAL EXAMINATION
DOCUMENTS
Name of Verifying Officer ……………………….. Sign & Stamp………………………… Date……………………
STAGE III: ROOM ALLOCATION
Hall and Room No. Allocated ………………………………………………………………………………………….
Name of Allocating Officer ……………………………………………… Signature …………………………..…….
Stamp ……………………………………………………. Date ……………………………………………………….
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 5
CUK/ASR/FORM09
THE CO-OPERATIVE UNIVERSITY OF KENYA
ACCEPTANCE OF OFFER OF ADMISSION/RE-ADMISSION/STUDENTSHIP FORM Instruction: To be completed by those ACCEPTING the offer and submitted on the day of registration Name:
(Surname) (Other Names) Reg. No. K.C.S.E. Index No. Year ID No./Birth Certificate Number/Passport No. having been notified of my admission/re- admission to the Co-operative University of Kenya to pursue a course leading to the Degree/ Diploma/Certificate of do hereby bind myself solemnly and undertake to comply with the following conditions:
1. That I will diligently apply myself to my prescribed course of study within the University in accordance with the relevant rules.
2. That I undertake to attend all scheduled lectures, tutorials, seminars and practicals and all other instructional activities that will be required of me by University authorities during my academic pursuit in the University.
3. That I acknowledge and duly submit myself to the disciplinary authorities of the University as defined in the Rules and Regulations Governing the Conduct of students of the University. In particular: -
a) Bind myself to refrain from engaging in any unlawful activities that may be deemed to be prejudicial to the interest of the University and other students.
b) I will abstain from inciting, obstructing or in any manner stopping any other student from attending lectures; or obstructing a member of the University from giving lectures or such other instructions.
c) Undertake not to convene or join any unauthorized and or unlawful demonstrations, processions, gathering and activities or in any way to be a party to any activity deemed prejudicial to the good order and running of the University.
d) Undertake at all times to conduct myself in such manner as to uphold the dignity of the University and not to permit anyone to influence me to commit any breach of rules, regulations or practices of the University.
e) Undertake to conduct myself at all times, within and outside the precincts of the University, in a responsible and socially acceptable manner which upholds the dignity of and public confidence in the University.
4. That I bind myself by this instrument fully conscious that should I be found in breach of any of the above conditions or should I in any way conduct myself in a manner prejudicial to the University, other students, members of University or members of the public, I shall be liable for disciplinary action as per the University rules and regulations.
DATED THIS DAY OF 20
SIGNED
Witness to the above signature Parent/Guardian
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 02 Revision Date: August 2021 1
CUK/ASR/FORM10
THE CO-OPERATIVE UNIVERSITY OF KENYA
NON-ACCEPTANCE OF OFFER OF ADMISSION FORM
Instruction: To be completed by those NOT ACCEPTING the offer
Name:
(Surname) (Other Names) Reg. No. K.C.S.E. Index No. Year
ID No./Birth Certificate Number/Passport No.
having been notified of my admission/re- admission to the Co-operative University of Kenya to pursue a course leading to the
Bachelor/ Diploma/Certificate of
do hereby confirm that I WILL NOT BE TAKING UP the offer because of the following reasons:
(Tick where applicable)
1. Family issues
2. Health related issues
3. I have been offered a Scholarship
4. I have taken on employment
5. I have joined another College/University
6. Any other reasons: ______________________________________________ _______________________________________________________________
ADMISSION NO.
SIGNATURE DATE
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 02 Revision Date: August 2021 1
Affix one of your
current passport
size photographs
here
CUK/ASR/FORM11
THE CO-OPERATIVE UNIVERSITY OF KENYA
STUDENT’S PERSONAL DETAILS FORM Information provided in this form is intended to help the Office of the Registrar (Academic Affairs),
understand the student better. It will be used for purposes of improving the student’s welfare while at the
University.
Instruction: To be completed in capital letters
1. Name:
(Surname) (First name) (Others)
2. Gender: Female Male
3. Identification(I/D)/passport/birth certificate number
4. K.C.S.E. Index No: (where applicable)
5. Registration number
6. Date of birth
7. Religion Nationality
8. Contact address Cell phone No. Email address
9. a) Marital status
b) Name and address of spouse (if married)
10. Full name of father/guardian Telephone Address
11. Full name of mother/guardian Telephone Address
12. a) Occupation of father/guardian
b) Occupation of mother
13. Full name of sponsor (where applicable) Telephone Address
14. Place of birth (Village/Estate) Sub-location/Street Location Name of Assistant Chief: Name of Chief: Sub-County County
15. Name of your current residence (Village/Estate)
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 02 Revision Date: August 2021 2
CUK/ASR/FORM11
16. Give names and addresses of two persons who can be contacted in case of an emergency
NAME RELATIONSHIP ADDRESS & TEL. NO.
17. Name and address of secondary school attended
Date: From To
18. Who paid your secondary school fees?
19. State the number of your siblings attending the following categories of institutions. i) Primary school………… ii) Secondary school ………… iii) College/University ...………
20. Other institutions attended and qualifications attained
21. Have you represented your school in any of the following; Music Drama Creative arts At what level? School County National
22. Games/Sports: Which games/sports do you participate or are interested in?
23. Have you represented your school in sports and games?
At what level? School County National Others __________________
24. Clubs, Societies and Hobbies: Which clubs, societies and hobbies are you interested in? Please provide details of your participation.
25. Do you have any form of impairment? If yes, give details.
26. Please give any information you think is useful for the University to know in order to facilitate your comfortable stay in campus.
I certify that the information I have provided is correct. Signature Date
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 02 Revision Date: August 2021 1
CUK/ASR/FORM12
THE CO-OPERATIVE UNIVERSITY OF KENYA
STUDENT ENTRANCE MEDICAL EXAMINATION FORM
STUDENT NAME: REG. NO.
IMPORTANT:
It is a requirement by the University that all the students joining the University must complete Part 1 of this form. Thereafter he/she must complete Part II with assistance of a qualified and registered
medical doctor. Part III will be filled by the examining doctor who will thereafter print on the form his full name
and Medical Practitioners’ and Dentists Board Registration Number.
The completed form must be returned to the Registrar (Academic Affairs) together with the letter of
Acceptance., on or before the date of registration.
PART 1:
Surname: Other Names:
Gender: Date of Birth: Place of Birth
Nationality: Marital Status No. of Children
Name of Parent/Guardian/Next o:
Postal Address:
Telephone No. (Parent/Guardian):
PART II: (To be completed by the student with the help of a doctor / parent / guardian where necessary)
Have you ever been admitted into hospital?
If so, when and for what illness?
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 02 Revision Date: August 2021 2
CUK/ASR/FORM12
Have you ever suffered from any of the following?
Condition/ailment Yes No Condition/ailment Yes No
Allergies Thyroid disease
Anaemia/unexplained syncope High blood pressure/stroke
Asthma/epilepsy/diabetes Jaundice/Hepatitis
Mental illness Peptic Ulcer
Severe headaches Bilharzia
Surgeries/back problems Chest pain/heart disease
Thyroid disease Diabetes mellitus
Tuberculosis/persistent cough for
over two weeks
Kidney disease / bladder
problems
Do you/Does anyone in your family have an existing medical condition? Yes/No.
If yes, please elaborate
Vaccination history: Yes No Vaccination history: Yes No
Poliomyelitis Tetanus
Hepatitis. A Hepatitis. B
Meningitis BCG
PART III:
RESPIRATORY SYSTEM:
Clinical findings Respiratory rate
Percussion Auscultation
ALIMENTARY SYSTEM:
Teeth Tongue Abdomen
GENITO-URINARY SYSTEM:
Urethra discharge L.M.P Uterus
Urine S.G. Albumin Sugar
Deposit
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 02 Revision Date: August 2021 3
CUK/ASR/FORM12
COMMENTS BY THE EXAMINING DOCTOR
Doctor’s Name (Printed) Signature and Stamp
Medical Practitioners & Dentists Board Reg. No. Date
PART IV:
COMMENTS BY THE UNIVERSITY MEDICAL OFFICER
Remarks
Does the student require any special medical needs?
NAME SIGNATURE: DATE
IMPORTANT NOTE:
Any student seeking medical services at the University’s Dispensary MUST identify himself/herself using a
Students’ Identification Card.
All students are eligible for outpatient services at University’s Dispensary. Such services shall be provided only
when the students are in session. Those requiring hospitalization or specialized care including dental and
optical services will be referred and the cost of hospitalization and such specialized treatment or privately sourced
medical services will be borne by the student or parent/guardian. Parents/guardians are encouraged to secure
NHIF or any other appropriate medical cover for the children.
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 1
CUK/ASR/FORM13
THE CO-OPERATIVE UNIVERSITY OF KENYA
EMERGENCY MEDICAL OPERATIONS FORM
Name of Student
Registration No
Course admitted to
Date of Birth
Approval of your parent(s) or guardian is required for the Vice – Chancellor of the Co-operative University, to
give consent on their behalf for any emergency operation to be carried out on you, should such a situation
arise.
CONSENT FORM
I agree that the Vice - Chancellor of the Co-operative University of Kenya may give consent for any emergency
operation being performed on ……………………………………………………………. (student’s name),
if not possible to contact me in time.
Parent/ Guardian’s Name
Signature
Relationship
Address
Telephone No.
Date
Signature of Parent/Guardian Date
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 1
CUK/DOS/SRG01
THE CO-OPERATIVE UNIVERSITY OF KENYA
STUDENT REGULATIONS DECLARATION FORM
I …………………………………………………… Reg. No………………………………………… in the
School/Institute of ……………………………………………………………………………… Hereby
declare that I have read and understood the Regulations Governing the conduct and Discipline of Students at
The Co-operative University of Kenya. I further PROMISE TO ABIDE by the regulations Governing the
conduct and Discipline of the students of The Co-operative University of Kenya.
Student’s Name
Registration No.
I.D./Passport/Birth Certificate No.
Course Admitted To
Signature:
Date:
CUK is ISO 9001: 2015 Certified
Prepared by: Registrar, AA Issue Date: July 2017 Revision: 01 Revision Date: March 2020 2