The Club at Wells Point 2003 ANNUAL HOMEOWNERS ASSOCIATION MEETING.

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2003 ANNUAL HOMEOWNERS 2003 ANNUAL HOMEOWNERS ASSOCIATION MEETINGASSOCIATION MEETING

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Homeowners Association

Board of Directors Suzan Smith, President Norm Williamson, Vice President Julie Bynum, Secretary Scott Boyd, Treasurer Mario Ibañez, Director

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Roll Call Certifying of Proxies Proof of Notice of Meeting Review and Approval of the

November 12, 2002 Annual Meeting Minutes

Homeowners Association

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Election Board of Directors – three seats for

election Two Year Term Four Candidates:

Julie Bynum Tim Chandler Kristina Swenson Kirk Zippe

Homeowners Association

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Financial ReviewNovember 2003

2003 Review

2004 Review

Reserve Account Review

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2003 Projection Compared to 2003 Budget

2003 2003Revenues Budget Projection VarRegular Assessments 131,544 131,544 - NSF Fees - 18 18 Late Fees - 1,068 1,068 Lot Assess Bldrs 189 190 1 Transfer Fees - 575 575 Other Income - 1,290 1,290 Total 131,733 134,685 2,952

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2003 Projection Compared to 2003 Budget

2003 2003Expenses Budget Projection VarGrounds & Landscaping 38,908 40,441 1,533 Pool/Amenity Center 41,579 41,873 294 Management Fees 20,880 20,850 (30) Reserve Account 12,840 12,840 - Office/Admin 10,961 12,587 1,626 Insurance/Legal 6,468 10,251 3,783 Total 131,636 138,842 7,206

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2003 Projection Compared to 2003 Budget

Additional Revenues 2,952 Additional Expenses (7,206) 2003 Projected Deficit (4,254)

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2003 Projection

2003 2004Expenses Projection Budget VarGrounds & Landscaping 40,441 38,631 (1,810) Pool/Amenity Center 41,873 50,200 8,327 Management Fees 20,850 20,940 90 Reserve Account 12,840 12,840 - Office/Admin 12,587 11,981 (606) Insurance/Legal 10,251 7,953 (2,298) Total 138,842 142,545 3,703

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Budget 2004 versus 2003 Projection

$0

$10,000

$20,000

$30,000

$40,000

$50,000

Grounds Pool Mgmt Fees Reserve Admin Insur/Legal

2003 Projection 2004 Budget

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Total Budget – 2004

27%

35%

15%

9%

8%6%

Grounds & Landscaping Pool/Amenity Center Management Fees Reserve Account Office/Admin Insurance/Legal

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Grounds & Landscaping - 2004

Labor44%

Irrigation27%

Materials11%

Other18%

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Grounds & LandscapingBudget 2004 versus 2003 Projection

$0

$5,000

$10,000

$15,000

$20,000

Labor Irrigation Materials Other

2003 Projection 2004 Budget

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Pool & Amenity Center - 2004Other16%

Lifeguard10%

Repairs/Maint General

29%

Electricity20%

Pool Maint.25%

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Pool & Amenity CenterBudget 2004 versus 2003 Projection

$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$16,000

Pool Maint Electricity Repair/Maint.General

Lifeguard Other

2003 Projection 2004 Budget

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Reserves Account Balances

12/31/02 Balance 40,100$ Projected 12/31/03 Balance 41,123$ Projected 12/31/04 Balance 38,137$

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Reserves 2003 Activity

2003 2003Reserve - Projects Budget Projection VarPool Deck Expansion Joints 3,500 3,708 208 Cover for Baby Pool 2,500 - (2,500) Pool Area Lighting 500 - (500) Pool House Interior Paint 2,200 - (2,200) Reseal Pool Parking Lot 2,000 2,679 679 Park Improvements 5,000 - (5,000) Irrigation Expansion 5,000 5,709 709 Income Taxes 165 162 (3) Total 20,865 12,258 (8,607)

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Reserves 2004 Activity2004

Reserve - Projects BudgetCover for Baby Pool 2,980 Pool Deck Anti-Slip 2,800 Resurface Tennis Court 2,716 PW & Stain Playscape etc. 1,000 Card Reader Replacement 3,717 Treadmill Replacement 2,000 Rebuild Workout Machine 1,000 Income Taxes 165 Total 16,378

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Committees Recreation Committee Amenity Center & Grounds

Pool Grounds

Architectural Committee Publicity / Web Site / Newsletter Committee Security/Community Relations Committees

Security Community Relations

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Recreation Committee Work with the Publicity Committee to publicize events

and activities

Plan neighborhood parties and other Association events

Help organize neighborhood social activities

Collect votes for and award "Yard of the Month"

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Recreation Committee Recreation Activities 2004 Annual Garage Sale Spring Event Yard of the Month Annual Neighborhood Party 4th of July Parade National Night Out Halloween Party Holiday Lights Contest Annual Neighborhood Party

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Amenity Center & Grounds

Pool Committee:

Make recommendations to the Board regarding operation of Community Recreation Center & Pool

Swimming (including rules and hours of operation), maintenance issues

Schedule pool parties

Plan and organize annual neighborhood party

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Pool Season – April 1 to Sept 30

We Need Volunteers/Committee Members Workout Room Surveillance Pool Surveillance Light Maintenance/Clean-up

Children Must Be Supervised

Pool & Amenity Center

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Grounds Committee:

Make recommendations to the Board regarding maintenance of and improvements to the neighborhood common areas

Coordinate with landscaper for ongoing maintenance of the common areas

Oversee upkeep and improvements to playscape, tennis courts, play field

Oversee upkeep and improvements or installation of signs within the neighborhood

Amenity Center & Grounds

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New irrigation and landscaping for Olympic Completed.

Landscaping & Grounds

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Five trees were planted on park area near water tower.

Landscaping & Grounds

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Basketball goal was installed on tennis court.

Landscaping & Grounds

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Costs reduced by not planting rye grass and moving to perennial plantings at pool and entrances

Discussions of welcome signs at all entrances

Volunteers needed for clean-up or planting days

Landscaping & Grounds

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Consists of 3 volunteer residents of the neighborhood as defined by the DCCR’s

Assists residents in complying with deed restrictions

Reviews and approves all plans and specifications for improvements

Architectural Committee

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AC Improvement Application

process Submit an Architectural Committee

Improvement Application (AC Application)

Wait for approval from the AC

Begin your project after you receive AC approval

Architectural Committee

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Examples of improvements that require AC approval

Room additions Changing exterior paint

color Storage sheds Patio covers Deck/patio Permanent brick

flowerbed retaining walls Permanent basketball

goals Flag pole (freestanding) –

one per lot

Ponds/pools Fence Sidewalks Playscape Lampost – one per front

yard Fountain – one per front

yard Sprinkler system Trashcan screening

Any type of permanent construction requires an AC approval.Any type of permanent construction requires an AC approval.

Architectural Committee

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Architectural Committee

Room additions Storage sheds Patio covers Decks/patios Roofing Siding or brick veneer

Sidewalks & other concrete work

Sprinkler systems Swimming pools Spas

City Building Permits are required for:

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City Building Permits - continued

Architectural Committee

City permit sign must be visibly posted on your property during construction.

If not, city building department will be contacted to ensure whether or not your home improvement requires a permit.

City building inspectors ensure that the project you are building is safe and compliant with proper zoning and building codes. Inspections protect you, your neighbors, and the people who may live in your house after you.

Obtaining a permit from the city does not constitute approval from the AC. You must first receive AC approval before beginning any project.

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Common Deed Restriction Violations

Not submitting AC Applications for projects

Not maintaining lawn & flowerbeds Leaving trashcans & recycling bins out

in view Too many cars parked in driveways

and along the curb

Architectural Committee

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VIOLATION 2002 2003

Boats 2 2

Pool 7 9

Portable BB Goals 3 10

Trash Can/Debris 57 27

Unsightly Articles 27 29

Vehicles 6 3

Yard Maintenance 295 276

Total 397 356

DC

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Architectural Committee

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Architectural Committee

Trashcan Screen

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Publicity and Web Site Committee

Work with the other committees to publicize HOA events and news

Prepare Neighborhood Newsletter

Maintain The Club at Wells Point Website

Inform members of all activities and functions of the Association

Advertise services provided by members, etc., and publish information concerning new social groups in the neighborhood

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Security and Community Relations

Community Relations Committee

Coordinate with city activities including proposed zoning changes, land annexations, etc.

Attend meetings of the Pflugerville Council of Neighborhood Associations (PFCONA)

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This committee is currently in need of a chairperson who can help coordinate the efforts of the committee with the Police and get our neighborhood certified as a Crime Watch Neighborhood.   

  As always, we need as many eyes out there as

possible.   Do you jog or walk in the morning, late at night or during the day?  Do you come home for lunch, work from your home or work in the area?  If so, you can be part of our security by simply watching for any suspicious activity and calling the Police to check it out.  

Security Committee

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Community Relations

Security Committee Make recommendations to the Board regarding

Security of the neighborhood Coordinate the “Neighborhood Watch”

program Coordinate with the City’s Citizens on Patrol

(COPs) program We continue to work with the city and

developers in providing our input as to the type of business development south of our neighborhood.