The Catenian Association Our Strategic Objectives Membership Youth Information Technology Finance Break-out.

The Catenian Association

Our Strategic ObjectivesMembershipYouthInformation TechnologyFinanceBreak-out

The Catenian Association

Our Strategic Objectives

Strategy Committee: John Rayer, Gerry Barton, Bernard Noakes and Peter Woodford

The Analysis

Project 2008

Launched at Eastbourne 2002

GC revisited the strategy in 2008

Strategic Plan agreed 2010

Five Themes identified in 2008

Restructuring the AssociationYouthMembership DevelopmentRelationship with the ChurchMembership Criteria

Theme: Restructuring the Association

Aim: International development and greater effectivenessAllow for: bottom up representation and an effective international governing bodyEstablished the Restructure CommissionGrand Council considering the report

Theme:Membership Development

Internationalisation

Communications

Younger members

Retention

Other themes

Criteria for membershipWho can become a CatenianFreemasons, clergy, women cannotPractising Catholic in hand

Youth: in progressRelationship with clergy: in progress

Strategic ObjectivesTo increase the number of members to 15,000 by 2020.To reduce the age profile of the membership such that by 2020 the average age of the members will be 65 years.By 2015 to have created a greater awareness in the Church of the support given to the Church by our membersTo develop a discussion on Catholic youth using study or focus groups such that by 2015 a clear plan can be developed. To review by 2013 the aims of the Association to confirm that they are fit for purpose and enable the strategic objectives to be achieved.To consider the recommendations of the Restructure Commission and establish an effective form of Governance for the International Association

Restructure

Full report to GC in February 2012150 pages

Time needed to consider itAim to publish it nowProposals to GC July 2012Dialogue with membership

Membership

The key focus is the 15,000 members objectiveThe approach is co-ordinated

Specific Areas

RetentionRecruitmentRegions - internationalRitual & RegaliaRecreation – what we doRepackaging our communications

The Church and Clergy

Dispel the “best kept secret”Develop positive dialogue with the clergy and Church

They need/welcome our supportWe need/welcome their support

Active Catholics and not Catholic ActionLeverage the Bursary fundJoint activitiesVocations

Youth

“in 2018…Youth wing is made up of males and females and has its own social activities”

David Rowley is heading the debate and discussion to result in a plan for discussion and then action

Aims of the Association

Have stood the test of time for 100 yearsNeed a review for the next 100 yearsAn emerging question from younger people is a widening of charitable aimsRRPP are carrying out the review

Grand Council Actions

Membership is the key focusCo-ordinated with Publicity and LiaisonRepackage what we say to the clergyYouth focus Aims reviewRestructure being sorted

Province and Circle actions

Membership is the key

Check we are doing our best

Tell the world, especially the clergy

The Catenian Association

Membership

Membership Work Group

Bernard Noakes Director Province 2George Brand Director Province 22Kevin Doherty Director Province 21Julian Taylor Director Province 15Tony Godden Past Grand President

The Strategic plan

Increase the Membership from 10000 to 15000 by 2020.

Reduce the average age to 65 by 2020

The last 6 Years

THE GOOD NEWS

Recruitment since Jan 2006 was 3429

Average per year 570

The last 6 years (2)

THE SAD NEWS

Total deaths since 2006 was 1643

Average per annum 270

The last 6 years (3)

THE BAD NEWS

Resignations/Forfeitures since Jan 2006 was 2403

Average 400

Retention (1)

The CMO’s have recruited at an average of 570 per annum, but then we are losing 400 by resignation. Where are we going wrong?Retention is the biggest single problem we have.

Retention (2)

Active role of sponsorsThe social programmeThe tender early months - “mind the gap”Welcoming (v) cliques?Keeping in touch? Old fashioned procedures?

Ritual and RegaliaMeeting format and prayers

Retention (3)

Dress Code?Charitable Aims?Taking Office?Visiting – Good or Bad?Quick to take Office – Good or Bad?

Retention (4)-Some suggestions

Sponsors role continues for a long timeLively and efficient meetings Interesting social calendar both formal and informal –pub lunches – Theatre visits.Regular Contact – crucialFRIENDSHIP – Never to be undersold

Retention (5)

If we are to achieve the necessary increase in Membership, then we must overcome the retention problem.The problem cannot be solved by Grand Council or Provincial Councils, it is up to all Circles.Make the Circle meeting the best evening of the Month.

Membership today

Total membership at 31 March 2012 is 10217

Only 4883 to go!

THANKS FOR LISTENING

The Catenian Association

YOUTH

“ To advance the interests of young Catholics and to assist them in the choice of a career”

The Association’s Aim

Strategic Objective

“ To develop a discussion on Catholic youth using study or focus groups such that by 2015 a clear plan can be developed”

MY APPROACH

As much involvement as possibleHave a link Brother in each Province (9 so far – more please!)Establish a network with those BrothersUse email, teleconferencing, Skype etc. to communicateProduce interim report by November 2012

WHAT I WOULD LIKE TO KNOWWhat are we doing now? – suspect more than we think eg Bursary Fund, Public speaking, mock interviews, schools concerts, bibles to schoolsWhat are we doing in Further Education? – suspect this is a weak areaIdeas of what we should be doing ( quality not quantity)

Youth - What next?

See me afterwards – I need your help!

David [email protected]

Information Technology for the Association

Infrastructure and Systems

The Catenian Web Site

Infrastructure & Systems

Improvements to hardware and infrastructure at Head Office to deliver

improved security automated backup greater productivity

Infrastructure & Systems

Improvements to the Portal underwaySecurity at logonChange password optionComplete Head Office returns on lineVoting on Rule & Regulation changes on lineDatabase search options for SecretariesOrdering Directories on line

Further improvements envisagedOn line completion of Membership Application FormOn line Directory

Catenian Web SitePortal

On line documents to Head OfficeData changes to main Database system

Members AreaSemi secureDetailed information on the AssociationNo personal detail

Open AreaGeneral information on the Association available to anyone

Members area and Open area to be dramatically improved

Catenian Web Site

Where is it now?A new clean design has been produced and shown to Head Office teamAll pages have an ‘owner’ and a ‘next update’ datePublic main site and a private main siteOther pages can be created when needed

Catenian Web Site

Next StepsTo find and train the authors of the materialLoad up all appropriate materialAim for a release in November 2012

The Catenian Association

Finance

Who manages the Finances?

Janet Harris – Finance AdministratorPhil Roberts – Grand Treasurer

The Finance CommitteeOdran Steed – Chairman

John HoganPhil Roberts – Grand Treasurer

The Finance Focus

ComplianceBudgetary ControlWatching the CashReportingStrategic Financial Management Keeping the Shop Open

“Hot” Issues in 2011-12

Change of Banks40/75 RuleGT4 ProcessChesham Place

Draft Results 2011-12£000s

2011-12 Budget

2011-12 Actual

2011-12 Variance

2012-13 Budget

Income Capitation RentsOtherTotal

28758

345

28548

8341

(2)(10)

8(4)

29456

2352

CostsGrand CouncilHead OfficeDirectoryConferenceOther inc. taxTotal

89128

92545

296

81131

102342

287

8(3)(1)

239

102137

72533

304

Surplus/(Deficit) 49 54 5 48

Recent History

£000s 2008/09 2009/10 2010/112011/12 Mgt

accounts

IncomeCostsSurplus/(deficit)

307359(52)

288293(5)

282276

6

341287

54

Cash at BankBank debtsCircle loans

Current ratioQuick ratio

27142

-

0.290.26

25175

-

0.250.23

8979

164

0.840.80

11362

194

5.533.01

Issues in 2011-12

Keeping the lid on costs.Especially the cost of Grand Council meetings.And the Conference in 2013.To ensure funds are available to support Grand Council’s strategies. To support the review of the Restructure Commission’s work and the decisions arising.

Our ObjectivesIn 2008-09

To balance the budget from 2009/10.To remove the need for loan and overdraft facilities by 31st March 2011.

NowTo ensure strategies do not fail for shortage of funds.To repay Circle and Provincial loans in October 2013.

Friday members’ session Eastbourne