The Benefits of Automating Time and Attendance

©2014 Net@Work Inc.

The Benefits of Automating Time and Attendance

Start Time: 2:00 pm ET

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Webinar Details

Presentation is roughly 1 hour

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Time & Attendance SolutionsTime Tracking

Is today a good day to reconsider how you track time & attendance?


Today’s Presenters

Lissa Johnsen, CPA, CMC, CITP

Employer Solutions Practice Manager

• Over 25 years in accounting, HR solutions

• Sage Certified trainer and consultant for Sage HRMS Abra plus some ERP

solutions as well

• Owned own business for over 15 years

• Focus on process and ROI as much as on the technical solution

• Leading Net@Work’s initiative to HRMS solutions to all of our clients


Overview Solutions

ERP/Accounting System

Implementations

CRM System Implementations

HRMS/Employer System Implementations

Web Development & eCommerce

Mobile Application

Development

Document Management /

SharePoint

Business Intelligence, Analytics & Reporting

IT Infrastructure, Cloud & Managed Services


Agenda

Overview of Pains or Reasons to consider automation

Goals for attendees

Overview of two Time & Attendance Solutions

Sage HRMS Overview

Questions

Agenda


#1 expense on most companies income statements is payroll‐related expenses (i.e. salary, benefits)

BUT…..least managed expense as it relates to systems

Company Expenses?


Typical Pain Points

Manual time sheet entry is time consuming

Time wasted entering information already collected by someone else

Prone to error due to duplicate entry

Personnel could be focused on activities that build revenue or support the business

Typical Pain Points


Typical Pain Points

Time sheets often inaccurate Approval process is lacking or insufficient Written time sheets may be difficult to read After the fact

Remote employees difficult to correctly track Time sheets emailed or not submitted at all

Typical Pain Points


Typical Pain Points

Time spent on corrections of time from prior payrolls

Supervisor Approvals automated (no need to track down the paper timesheets)

Ability to monitor and analyze overtime

Burden and dependency on one person or one department – reduces bottlenecks and time

Typical Pain Points


Typical Pain Points Visibility into time on projects insufficient

Guesswork usually required for time spent No standard method to determine resource allocation, etc. No quantifiable data for headcount justification ‐‐‐ Reliant on “gut feel”

Regulatory Compliance – Labor Laws

Typical Pain Points


Time & Attendance Solutions

Time and Attendance Solutions


Components

Time and Labor

Attendance

Scheduling

Time Collection Options

Web Time Sheet

Web Time Clock (can use biometric keyboard)

Telephony Punch (EBS Time)

Digital Time Clocks (Badge Reader/ Finger Print)

Biometric Time Clocks (Hand Reader/Badge

Reader)

Fully integrated software modules which provide a complete and cost effective solution for all Time and Labor management needs.

Components


EBS Time & Attendance

Sage Time & Attendance by Insperity

Time Import Tools

Components


EBS Time and Attendance


Key Features

Web‐based time entry Configurable workflow approval system Offers WebPunch, WebTimeSheet and/or Time clocks Both badge scanner clocks and also hand punch clock options Audit trail Full featured Attendance tracking Scheduler also available Can automatically track labor hours and wages by cost accounting codes or projects Excellent Payroll integration including Sage HRMS Payroll (plus other options)


EBS Time Overview


Sage Time & Attendance by Insperity


• Employee Demographics

• Code tables• Updates to EE status

• Punches• Transfers

• Calculated Hours• Benefit Hours• Given Dollars • Travel, etc.

Dataflow Diagram


Time Import Tools


Time Import Tools

Mapping fields between the two solutions with validating importing tools. Many of the popular solutions have product specific templates already built in or can use generic template.

There are a few options for time import tools that can be used with alternative time tracking solutions (i.e. Empower Unitime, Kronos, Point of Sale solutions, Custom Industry specific solutions).


Sage HRMS Time Import Solutions


Time Import Details

Usually any external time gathering system

• PosiTouch & similar POS solutions• Kronos & similar T&A solutions• Custom timekeeping solutions• Spreadsheets• Industry specific – i.e. McKesson

Virtually any file format ‐ XLS, SDF and CSV

Import hours, flat amounts, deductions & possibly attendance transactions


Automated Time & Attendance Solutions Can Help …


Automation Can Help…


Automation can help…


Recruiting

On Boarding

PolicyCommunication

Compensation

Benefits

Payroll

Training

PerformanceEvaluation

Promotion

Retirement

LeaveAttendance

CareerDevelopment

Time Tracking

Employee Manager

Self ServiceWorkflow

Sage HRMS Abra: More Than Admin




Providing crucial information Automating processes Selecting and attracting talent Getting the best out of talent Employee motivation and retention



Future Abra Webinars

www.netatwork.com/hr_webinar_series.asp


Questions?

For additional information, please contact:

Lissa Johnsen, CMC, CITP, CPA

Employer Solutions Practice Director and Consulting Manager

[email protected]

Ext 4609

Complimentary: Top Seven Benefits of an Automated Time and Attendance Solution

The Benefits of Automating Time and Attendance

Software

time consuming time

external time

corrections of time

time attendancesolutionstime

time import tools2014

ebs time andattendance2014

ebs time overview2014

time import details