The Basics of Everyday Time Management - A Smokeball Business Coaching Program

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BASICS OF EVERYDAY TIME MANAGEMENT- A Smokeball Business Coaching Program

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The Basics of Everyday Time ManagementFeel like you are always in a rush? Never have time to breathe, or get ahead of your to

do list? It might not be the number of items on your schedule, but the decisions you make on when, where and to who you give your time too.

In this session we break down the basics of everyday time management. With a little bit of structure, a dash of technology and tiny bit of will power, you’ll feel like you've finally

got control of your schedule.

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Chelsey LambertVice President, Clients and Communication

Co-Chair, ABA GP Solo, Technology Green Team

[email protected]

312-667-1768 office

847-702-2774 cell

mailto:[email protected]

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BE HONEST & REALISTIC

• What is your ideal schedule? • How many items can you achieve in a day? • Break projects down into phases. • Assess your resources. • Prioritize accordingly. • Leave room for emergencies.

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WRITE OUT YOUR LIST OF MUST-DO’S

(IN HOURS / TIME PER DAY) THEN CALENDAR THEM

• Time for client meetings

• Business Development

• Family commitments

• Me time • Time for Real Work

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IDENTIFY PRODUCTIVITY POCKETS

• When do you feel most productive?

• Do you have pockets of quiet time?

• What is your environment like then?

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CREATE A TO-DO LIST EACH DAY

• 3-5 Items you can actually accomplish

• Number in order of difficulty / importance

• Can you delegate?

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GROUP COMMON THOUGHT TASKS TOGETHER

• Document prep • Client calls • Give your brain

common tasks to complete

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EAT A FROG• One hard task first. • Don’t open email. • Kick off your day

with productivity!

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THE EMAIL TIME-SUCK• Complete one task

before your day begins • Don’t stay in your email

all day • Block out time between

tasks to address emails

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D-A-F-THTTP://WWW.LEGALTYPIST.COM/D-A-F-T/

• Create 4 Folders in your Inbox – Defer

• Items awaiting completion that are scheduled on your calendar• Items you want to read later

– Act• Complete any email that can be done in less than 2 minutes

right away. • If it requires more than 2 minutes, create a calendar entry

referencing that email • Then move the email to the defer folder

– File• Anything you want, client emails, receipts, other.

– Toss

http://www.legaltypist.com/D-A-F-T/

http://www.legaltypist.com/D-A-F-T/


TURN OFF EMAIL / PUSH NOTIFICATIONS

• Stay focused • Eliminate

temptation • Reward yourself

with breaks


THE POMODORO TECHNIQUE

• 25 Minute Increments

• Get a timer • How many

tomatoes can you do in a day?


THE 10 MOST IMPORTANT MINUTES OF YOUR DAY

• Plan your tomorrow • Select attire • Mind map travel • Check the weather • Gather personal

items • Pack your gym bag


NO EMOTIONAL DECISION MAKING

• Set your schedule • Do not be swayed by

outside forces • People select from

the options you provide

• If I were alone would I change my plan?


ELIMINATE DISTRACTIONS

• Be Present • Create a workspace • Share your to-do’s

with your team• Be honest about

your time if you are called upon


QUELL PROCRASTINATION

• We are programmed to fear success.

• Your brain subconsciously stops you from doing what you need to be successful.

• Close your browser / block social media sites.

• The right now rule.


SAY NO• Don’t feel obligate to

commit• No emotional decision

making• Be realistic and honest • Avoid setting yourself

up for panic, anxiety or last minute bail outs


ASK FOR HELP• Seek out

assistance• Deliver on time • Give staff the

chance to grow


PROGRESS NOT PERFECTION

• Done is better than delayed.

• Early delivery = conversation

• Late delivery = frustration


LET TECHNOLOGY DO THE WORK

• Find apps or products that fit your work & life styles.

• No-one can remember everything.


MAKE YOUR WORK ACCESSIBLE

• Cloud / Online access to your work

• Utilize downtime • Digital reading

library


TIME MANAGEMENT APPS


INVEST IN ORGANIZATION – THE DIGITAL FILE


DIET, SLEEP & EXERCISE• What foods make

you tired? • Are you getting

enough sleep? • Keep ‘brain food’ at

the office.

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Q & A

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Chelsey LambertVice President, Clients and Communication

Co-Chair, ABA GP Solo, Technology Green Team

312-667-1768 office

847-702-2774 [email protected]

@ChelseyLambert

mailto:[email protected]

The Basics of Everyday Time Management - A Smokeball Business Coaching Program

Small Business & Entrepreneurship

time time

hours time

email timesuck complete

pockets of quiet time

calendar items

number of items

personal items

dont open email