The art and sciance of project execution

The Art and Science of Project Execution Jim Siler and Shaun West

Whatismissingwithtradi.onalprojectexecu.on?

Whatprojectshaveincommonisthattheyaremul.disciplinaryandteammembershavetolearntoworktogether,theyneedtobebothcrea.veanddisciplined,andtoworktoacommonaim.Approachesareneededthatsupplementthescienceofprojectexecu.on(Process,Plan,Schedule,etc.)withtheartofprojectexecu.on(Leadership,Trust,Ownership,Teamwork,etc.)Thiswillimproveprojecteffec.veness,efficiencyandsuccessrate.Helpingtheteamtodelivertherightoutcomesintherightway.

OurStoryJimSiler–Experienceinmul.pleprojectcultureshasshownmethatthesoLskillsaretheonesthatmakeadifference.Acompanyfocusedonprocessandrepor.ngwasconstantlyinven.ngmorereportsandmissingthecri.calissues.Anexpansionoftrustandownershipleadstoa“cando”spiritintheprojectteams.Teamturnedaroundandgainedareputa.onofbeingtheteamthatdeliveredthehardjobs.

ShaunWest-experiencedwithprojectsindifferentenvironmentsfromproductR&Dprojectstomul.-year,mul.-milliondollarlong-termserviceagreementsandmorelaSerlystudentbased-innova.onprojects.Asmallprojectteamcandelivermajorresultswhentheyworkcollabora.vely.LargeteamsoLenbecomeboggeddowninprocessandlosingfocusonwhattheyweretaskedtodeliver.

Suppor.ngQuota.onsFromSr.ProjectPeople

“Processdoesnotdeliverprojects.Leadershipdoes,andhastotrumpprocess.”

JackFutcher“Leadershipisthemostcri.calskill;everythingelseyoucanbuyonthestreet.”

“Youcan’twriteenoughrulestomanagecomplexity;…asriskandcomplexityincreases,itisnotsufficient.Leadershipisrequired.”

HilaryMercer

“Peoplestrivewhentrusted;[this]drama.callyenhancestheircommitmentandskills,whichbenefitstheproject.”

Chris3anPlacines

Project Leader NASA’s Jet Propulsion Laboratory, Mars Pathfinder. Chief Engineer JPL

Brian Muirhead

“What’sthekeyfactorinsuccess....People!Opennesstochange,…butmostlya_tude.“Thebreakthroughs…havecomefrombuildinga“team”basednotonIQbutonEQ.” BrianMuirhead

PeterWilson

“Thequalityofresultsfromanycollabora.oneffortaredrivenbytrustandrespect”JimHighsmith

Jim Highsmith Cutter Consortium Author 3 Agile Books

Whatdoesresearchsay:Interviewsofscoresofexperiencedmajorprojectandcompanyleadersofprojectexecu.oncompaniesrevealedthatPMliteratureandtrainingfocusonthescienceorprocessofPM.Whiletheactualresultisinsuredbythe“art”ofPM.

Ourexperienceisstronglyinagreementwiththeneedforboththe“art”andthe“science”ofPM.

WhatPMliteratureteachesandwhatPMssaytheyneed:

99 1 55 45

1.Theartofprojectleadership:Deliveringtheworld’slargestprojectsMcKinseyCapitalProjects&InfrastructurePrac.ceSeptember2017

Whythe“Art”isimportant

CompanyResultsinlikeindustriesordivisionswithinCompaniesare20%-33%higherwhentherightorganiza.onalclimateispresent

Source:Hey/McBer

“Healthy”orbeSerledcompaniesincreasedtheirearningsby18%Source:McKinsey

Leadershipstyleispartofthe“Art”ofProjectExecuEon

ControltheclimateandgetbeIerresults!Howtocontroltheclimate?

ToaddressthegapbetweenArtandScienceweofferthreeprogramop.ons

¡  Singleday”introducEon”totheartofprojectexecu.on

¡  Twoday”immersion”totheartofprojectexecu.on

¡  Fiveday”blockweek”totheartofprojectexecu.on

¡  Prac.calexamplesareused,coupledwiththeuseofvideostosupportclassroomlearning-by-doing

¡  Focusontheart-of-project-execu.on

¡  Linkstothescience-of-project-execu.onIntroduc.on Immersion Blockweek

Art Science%

AprogramtolinkSciencewithArtintheProjectExecu.onEnvironment

Learningoutcomes

¡  Understandingoftheimportanceofboththeartandscienceofprojectexecu.on¡  Abletoiden.fywhenartismoreimportantthanscience¡  Abletoiden.fywhenscienceismoreimportantthanart

¡  Tounderstanditisnotjustaboutprocess¡  Itisaboutthecomplica.onofworkingwithpeople

¡  Tobeabletoreflectandlearnfromownandcolleaguesexperiences

One-day”introduc.on”Dayone

am Whatdoyouknow?-  Projectchallenges-  Bestprac.ceforeffec.veprojectexecu.on

pm ProjectExecu.on-  Controlling-  Sharing-  Repor.ng-  Leadershipandculture

end Reflec.onsontheday-  Lessonslearnd-  Whatcouldyouuse-  Whatwasnotunderstood

Two-day”emersion”Dayone Daytwo

am Whatdoyouknow?-  Projectchallenges-  Bestprac.ceforeffec.veprojectexecu.on

Apollo13–bringthemhome-  Challenge-  Teamwork-  NASAvideoPathfinder–execu.onlessonsandcrea.vity

pm ProjectExecu.on-  Controlling-  Sharing-  Repor.ng-  Leadershipandculture

WindturbinesinAntarc.ca-  Teammanagement-  Riskmanagement

end Reflec.onsontheday-  Lessonslearned-  Whatcouldyouuse-  Whatwasnotunderstood

Reflec.onsonthetwodays

Five-day”blockweek”… Daythree Dayfour Dayfive

am

TwodayIm

mersio

nplus

Cri.calproblemsolving-Crea.vityinprojects

Differenttypeofprojects-  Eachteamisgivenadifferentprojectbrief

Presenta.onprep-Timetoworkoncaseandpreparepresenta.on

pm TeamBuilding-Theartofcommunica.on

Projectexecu.oninservices-  Externalcustomers-  Internalstakeholders-  LeadershipandcultureandwhytheymaSer

-  Teampresenta.ons-  Presenta.ons-  Groupfeedback-  Vo.ngandaward

Reflec.onsontheday Reflec.onsontheday Closingandreflec.onsontheweek

end

Summary:TheArt&ScienceofProjectExecu.on¡  Whatitisnot¡  AcutandpasteofthePMI¡  AcutandpasteofAgile¡  101PowerPointslides

¡  Whatisit¡  ExperiencebasedbalanceofArt&Science¡  Interac.verelevantlessonsinbothartandscienceofprojectmanagement

¡  Whatyouwillgetfromit¡  Perspec.ve/insightonbothscienceandartandhowtheycompliment&needeachother

¡  Achancetoprac.ceboth¡  Adiscussionwithexperiencedprac..oners

¡  Reflec.onsonyourownexperience