The 20th Biennial International Perinatal Bereavement Conference Brochure

Sponsorship and Exhibition Opportunities

September 28 - October 1, 2016 Phoenix Marriott Tempe at the Buttes

Tempe, AZ

Pregnancy Loss and Infant Death AlliancePresents

The 20th Biennial International Perinatal Bereavement Conference

From Dawn to Dusk: Transformation in Perinatal Bereavement

www.perinatalbereavementconference.orgwww.plida.org

www.perinatalbereavementconference.orgwww.plida.org

Table of Contents

Welcome Message.....................................................3

Conference Overview................................................4

Conference Sponsorship Overview..........................5

Major Sponsorship Levels: Platinum $10,000..............................................6

Gold $7,500......................................................7 Silver $5,000 .....................................................8 Bronze $2,500...................................................9 Copper $1,000.................................................10

Other Sponsorships....................................................11

Exhibition Opportunities............................................12

Exhibition Opportunities............................................13

Exhibition Application...............................................14

Exhibition Application...............................................15

Sponsorship Form......................................................16

Exhibition Form..........................................................17

Audio Visual Form.....................................................18

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Welcome!It is with great pleasure that we invite you to consider sponsoring or exhibiting at the 20th Biennial International Perinatal Bereavement Conference, From Dawn to Dusk: Transformation in Perinatal Bereavement, sponsored by the Perinatal Loss and Infant Death Alliance (PLIDA). This conference is being held at the Phoenix Marriott Tempe at the Buttes in Tempe, Arizona, on September 28th - October 1st, 2016.

PLIDA is among the leading organizations in perinatal bereavement in the world. PLIDA has a unique purpose: to support care providers and parent advocates in their efforts to improve care for families who experience the death of a baby during pregnancy, birth, or infancy.

The Conference will host leading international speakers showcasing the latest updates on key clinical, research and health issues. The program is taking shape under the guidance of an Education Committee comprised of leading practitioners, researchers, and program directors. This conference will appeal to any professional who provides care to families experiencing a perinatal loss including obstetricians, neonatologists, palliative care physicians, advanced practice nurses and physician assistants, nurses, social workers, genetic counselors, ultrasonographers, chaplains, funeral directors, childlife specialists, lactation consultants, psychologists, policy makers, program administrators, researchers, professors, and parent advocates, among many others.

Phoenix is a wonderful city, well known for its major events and festivals. Exhibiting at the PLIDA Conference is one of the best investments you can make in your business today. As an exhibitor, you will have unprecedented opportunities to promote your products and services face to face with the decision-makers.

We encourage you to take the opportunity to be involved in this exciting Conference and look forward to welcoming you to this event. For information on sponsorship, please advance to page 5; exhibition information begins on page 12.

Rana Limbo, PhD, RN, CPLC, FAAN PLIDA President and Conference Co-ChairAssociate Director and Senior Faculty ConsultantResolve Through SharingBereavement and Advance Care Planning ServicesGundersen Medical Foundation, Inc. La Crosse, WI 54601

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Join PLIDA for one of the world’s best perinatal bereavement conferences! Phoenix Marriott Tempe at the Buttes, Tempe, AZ | September 28th - October 1st, 2016

Get ready to experience Arizona’s urban heart!We’re excited to partner with you in Phoenix, Arizona. Things are different in the desert. The sky is bigger. The stars are brighter. The sunsets stop you in your tracks. It’s a feeling you can’t imagine. Instead you have to experience it. The desert sunset, the twinkling city lights, the colors too vibrant and rich to describe—that is Phoenix in the fall. Come to Greater Phoenix and you’ll understand, too.

America’s sixth-largest city still has real cowboys and rugged mountains and the kind of cactus most people see only in cartoons. Phoenix is the gateway to the Grand Canyon, and its history is a testament to the spirit of puebloans, ranchers, miners and visionaries.

Projected against this rich backdrop is a panorama of urban sophistication that makes Phoenix a first choice convention destination. Discover its fine food, wine regions and restaurants, its incredible wildlife, and a dynamic local arts and music scene.

We’re excited to partner with you in Phoenix – Arizona’s urban heart and America’s sunniest metropolis! Factor in the incredible location and Phoenix is definitely a winner!

For the latest updates and information, please visit the conference website:www.perinatalbereavementconference.org

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The 20th Biennial International Perinatal Bereavement Conference

Make a strong and lasting impression on the members of the leading perinatal loss and bereavement alliance in the world by sponsoring the 2016 International Perinatal Bereavement Conference. As a sponsor, you will immediately identify yourself as a leader at the world’s largest perinatal bereavement event and will be recognized in PLIDA’s Convention marketing campaign.

Core benefits for PLIDA sponsorships of $1,000 or more:

• Reserved space in our exhibit hall including one 6’ x 30” exhibit table • Special PLIDA sponsorship-level logo for use in your promotional materials • Enhanced listing in the PLIDA Membership Directory on the PLIDA website • Your name or organization’s logo will be included in the electronic version of the full conference brochure • Featured Exhibitor sponsorship listing on both the PLIDA and IPBC websites with company description, logo and link to website • Onsite sponsorship recognition signage with visual display of your company logo throughout the Convention and Exhibitors hall • Special sponsorship ribbons for your on-site company representatives • Recognition announced by PLIDA leaders during the Opening and Closing Sessions

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Conference Sponsorship Overview

Platinum Sponsorship shows the ultimate commitment to professional bereavement care. Only one sponsorship at this level will be offered. Seize the opportunity for your organization to receive the highest level of exposure.

Benefits at the Platinum Level include all those listed on page 5 plus these additional benefits: • Four complimentary registrations for September 28 – October 1st, 2016 (includes pre-conference and conference sessions, and meals for the registered individuals)

• Prominent recognition on signs as the Single Platinum Sponsor of the 2016 Biennial International Perinatal Bereavement Conference • Recognition from the podium at the beginning of all plenary sessions • Introductory PowerPoint slide of logo at plenary sessions • Seven complimentary tickets to the Welcome Reception • One full-page color advertisement in the conference brochure • Two 6’ x 30” exhibit tables for no additional charge with prime exhibit placement in the exhibit hall

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Sponsorship - Platinum Level - $10,000

For advertising and sponsorship information, please contact:

Emilie Lamberg Jones, Conference Co-Chair [email protected] | 888-693-1435 (PLIDA line)

Benefits at the Gold Level include all those listed on page 5 plus these additional benefits:

• Three complimentary registrations for September 28 – October 1st, 2016 (includes pre-conference and conference sessions, and meals for the registered individuals)

• Organization will be highlighted as Gold Sponsor in the brochure and conference materials • Recognition from the podium at the mid-day plenary session on Thursday, Sept. 29th • Recognition on signage as Gold Sponsor • Five complimentary tickets to the Welcome Reception • One additional 6’ x 30” exhibit table so that your organization will have greater exposure in the exhibit hall

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Sponsorship - Gold Level - $7,500

For advertising and sponsorship information, please contact:

Emilie Lamberg Jones, Conference Co-Chair [email protected] | 888-693-1435 (PLIDA line)

Benefits at the Silver Level include all those listed on page 5 plus these

additional benefits:

• Two complimentary registrations for September 28 – October 1st, 2016 (includes pre-conference and conference sessions, and meals for the registered individuals)

• Three complimentary tickets to the Welcome Reception • One additional 6’ x 30” exhibit table so that your organization will have greater exposure in the exhibit hall • Organization will be highlighted as Silver Sponsor in the brochure and conference materials. • Recognition from the podium prior to the Welcome Reception • Recognition on signage as Silver Sponsor

The first individual or organization sponsoring at the Silver Level will have the opportunity to sponsor the Welcome Reception! Your presence will not go unnoticed at this premier event! Your contribution will ensure a successful evening of networking and socialization.Welcome Reception - $5,000

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Sponsorship - Silver Level - $5,000

For advertising and sponsorship information, please contact: Emilie Lamberg Jones, Conference Co-Chair

[email protected] | 888-693-1435 (PLIDA line)

Benefits at the Bronze Level include all those listed on page 5 plus these additional benefits:

• Two complimentary registrations for September 28 – October 1st, 2016 (includes pre-conference and conference sessions, and meals for the registered individuals)

• Organization will be highlighted as Bronze Sponsor in the brochure and conference materials • Recognition from the podium at the mid-day plenary on Friday, Sept. 30th • Recognition on signage as Bronze Sponsor • Two complimentary tickets to the Welcome Reception • One additional 6’ x 30” exhibit table so that your organization will have greater exposure in the exhibit hall

The first organization or individual contributing at the Bronze Level will have the opportunity to sponsor our Closing Service on Saturday, October 1st. Your organization’s commitment will leave a lasting impression on conference attendees.Closing Service - $2,500

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Sponsorship - Bronze Level - $2,500

For advertising and sponsorship information, please contact: Emilie Lamberg Jones, Conference Co-Chair

[email protected] | 888-693-1435 (PLIDA line)

Benefits at the Copper Level include all those listed on page 5 plus these additional benefits:

• Organization will be highlighted as Copper Sponsor in the brochure and

conference materials

• Recognition from the podium at the mid-day plenary on Friday, Sept. 30th

• Recognition on signage as Copper Sponsor

• Two complimentary tickets to the Welcome Reception

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Sponsorship - Copper Level - $1,000

For advertising and sponsorship information, please contact:

Emilie Lamberg Jones, Conference Co-Chair [email protected] | 888-693-1435 (PLIDA line)

A donation to any of the below levels will receive recognition at the specified area.

Additional Sponsorship Opportunities: $750 Sponsorships

_____ Registration Area

$500 Sponsorships

_____ Reflection Room

$100 Sponsorships

_____ Your sponsorship funds will be used by the conference planners

to purchase an item for the raffle.

$35 Sponsorships

_____ Table Centerpieces

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Other Sponsorship - up to $750

For advertising and sponsorship information, please contact:

Emilie Lamberg Jones, Conference Co-Chair [email protected] | 888-693-1435 (PLIDA line)

The PLIDA 2016 International Conference exhibits will run in conjunction with the Conference.

The Conference will involve preconference workshops, plenary and concurrent sessions, and research posters. International experts will present state-of-the-art lectures providing a unique educational and networking forum. The PLIDA Conference will be a special opportunity for organizations to exhibit and promote their interests to professional delegates from all over the world.

Exhibition InitiativesExhibitors have the opportunity to build relationships with leading professionals and representatives from hospitals, clinics, community agencies, and parent advocates eager to learn and expand their programs. Past attendees of this conference have traveled from almost every continent to participate in the most up-to-date education and training available on pregnancy loss, stillbirth, and newborn death.

Exhibition Hours

Exhibition Opening Hours:

Wednesday, September 28, 2016 Setup: 1PM - 4PM

Opening of Exhibit Hall: 5PM - 9PM

Thursday, September 29, 2016 Display: 7:30AM - 5:30PM

Friday, September 30, 2016 Display: 7:30AM - 12:00PM

Tear Down: 12:00PM - 5:00PM

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Exhibition Opportunities

For exhibition information, please contact:

Tom Priem, Conference Exhibit Committee Chair [email protected] | 888-693-1435 (PLIDA line)

Exhibition booth

• One 6’ x 30” exhibit table (Includes cloth, skirt, and two chairs) • 3 Exhibitor Passes per booth. These passes enable personnel to work on their booth but do not permit access to the Conference sessions. • Key Exhibition times are during the morning and afternoon breaks as well as following the lunches. • Exhibitors may have up to three individuals at their table(s). • To maximize your exposure, exhibitors are requested to donate one door prize to be given away during plenary sessions. • All fees must accompany your exhibit proposal.. Note: This pass does not allow entry to the Welcome Reception or to Conference Meals---tickets to the reception may be purchased separately.

Exhibition booths/stands will be allocated in order of receipt of application forms. To secure your space in the Exhibition please complete and return the attached application form with payment to Rossana Urbina, PLIDA Business Manager, [email protected]. For any payment questions, please contact Rossana or call 888-693-1435 (PLIDA line). For any exhibit questions, please contact Tom Priem, [email protected] or call 888-693-1435 (PLIDA line).

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Exhibition Opportunities

For exhibition information, please contact:

Tom Priem, Conference Exhibit Committee Chair [email protected] | 888-693-1435 (PLIDA line)

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Exhibition ApplicationExhibit Fee Options

Non-Profit: $150 for first table; $50 for additional tablesFor Profit: $275 for first table; $125 for additional tables

• The exhibit fee includes the hotel charge to vendors.• Exhibitors may have up to three individuals at their table(s).• To maximize your exposure, exhibitors are requested to donate one door prize to be given away during plenary sessions.• All fees must accompany your exhibit proposal.

Exhibit space will be pre-assigned according to the date payment is received. If you have a special request, please contact Tom Priem at [email protected] or (888) 693-1435.

Exhibit Information• Table Top Exhibits o One 6’ x 30” table (includes cloth, skirt and two chairs) will be provided.

• The Following Is NOT Included o The exhibit fee does NOT include meals or conference registration. Note: the hotel has its own restaurants, and you can bring your own food into the hotel, if desired. o For exhibitors interested in attending the Welcome Dinner Reception (Wednesday), the cost is $45 per person. • Shipping and Handling o Items should be shipped to arrive at the hotel on or after September 26, 2016. o Items should be addressed to Tom Priem and to you and marked “Hold for International Perinatal Bereavement Conference on September 28, 2016.” o The shipping address is: Phoenix Marriott Tempe at The Buttes, 2000 W Westcourt Way, Tempe, AZ 85282. o At the conclusion of the conference, vendors are responsible for the removal of exhibits and exhibit materials. They are responsible for arranging pick up at the hotel no later than Monday, October 3rd.

• Electrical and Internet Service o See the Phoenix Tempe Marriott at The Buttes Service Order Form included for AV and Internet Services. Complimentary Wi-Fi is provided in the conference center.

• Protection of Property o No items can be nailed, tacked, screwed, or glued to columns, walls, floors, or other parts of the building furniture. Violators will be financial responsible to repair any such damage they may cause.

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• Cancellation o Assigned and confirmed exhibit space cancelled before September 8, 2016, will be refunded the amount paid less a $100.00 cancellation fee. After this day, no refunds will be given. Exhibit space cannot be transferred to another exhibitor. Should the conference be cancelled due to circumstances beyond the control of the Perinatal Loss and Infant Death Alliance or the Phoenix Tempe Marriott at The Buttes, exhibitors will receive a full refund.

• Liability o Neither the 20th Biennial International Perinatal Bereavement Conference nor the Phoenix Tempe Marriott at The Buttes will be responsible for loss or damage resulting from any cause connected with transfer, installation, maintenance, storage, removal of exhibits, or management of the exposition. The exhibitor assumes complete responsibility and liability for all injury to any and all persons or property in any way connected with the exhibitor’s display or caused to the exhibitor, exhibitor’s agents, representatives, or employees. Copyrights and trademarks related to music and other materials regarding materials are the sole financial responsibility of the exhibitor and should meet all state and federal laws.

• Reminders

o Exhibitors shall not attend all or part of conference education sessions for which we offer continuing education credit unless the exhibitor is registered for the conference and is wearing a name badge (pre-conference, plenaries, concurrents, evening workshop) o Exhibitors are responsible for their own food. Helping oneself to hors d’oeuvres, break food, or any meals or parts thereof is not permissible if the exhibitor did not pay the full registration fee. o Under no circumstances should exhibitors bring materials from their exhibit space to another area of the conference (e.g., into an education session). Continuing education providers have strict guidelines on separation of education and advertising or sales. Violations of this rule place CE providers at risk. Conference planners and organizers will be monitoring sessions to assure that this rule is followed. o Acceptance of exhibit and sponsorship applications is at the discretion of the conference planning committee. Conference organizers reserve the right to decline any exhibit or sponsorship application.

• Deadlines

o Exhibitor Agreement and Fees Due: May 10, 2016 o Notification of Exhibitor Acceptance: June 1, 2016 Applications received after these dates will be considered if space is available. Please contact Tom Priem, Conference Exhibit Committee Chair, [email protected].

Exhibition Application

Please mail, fax or email this form to:PLIDA P.O. Box 658, Parker, CO 80134 | 888-693-1435 | Fax: 866-705-9261 | [email protected] For any sponsorship questions, please contact Emilie - [email protected]

Contact Details Please print clearly in block capitals

Date: Contact Name: Position:

Company Name:

Address:

City: State: Zip code: Country:

Telephone: Fax:

Email: Website:

Products/Services to be Exhibited:

Sponsorship ItemPlease confirm your sponsorship as follows. All costs are shown in American dollars. Payment in full is required at the time of application. Payment by check payable to PLIDA is preferred. Please contact Rossana Urbina at [email protected] to discuss alternate payment options.

Exclusive Platinum Sponsor $10,000

Gold Sponsor $7,500

Silver Sponsor $5,000

Welcome Reception Sponsor $5,000

Bronze Sponsor $2,500

Closing Service Sponsor $2,500

Copper Sponsor $1,000

Registration Area $750

Reflection Room $500

Donation for Raffle $100

Table Centerpiece $35

Welcome Reception (Wednesday evening) Qty_________ $45/ticket

Sponsorship Total Amount: $

Sponsorship Form

Please mail, fax or email this form to:PLIDA P.O. Box 658 | Parker, CO 80134 888-693-1435 | Fax: 866-705-9261 | Rossana Urbina, [email protected]. For any exhibition questions, please contact Tom - [email protected]

Contact Details Please print clearly in block capitals

Date:

Contact Name: Position:

Company Name:

Address:

City: State:

Zip code: Country:

Telephone: Fax:

Email: Website:

Products/Services to be Exhibited:

Exhibition ItemPlease confirm your exhibit options as follows. All costs are shown in American dollars. Payment in full is required at the time of application. Payment by check payable to PLIDA is preferred. Please contact Rossana Urbina at [email protected] to discuss alternate payment options.

Non-Profit - 1st Table $150

Non-Profit - Additional Tables ($50 X quantity desired) $

For-Profit - 1st Table $275

Non-Profit - Additional Tables ($125 X quantity desired) $

Welcome Reception (Wednesday evening) Qty_________ $45/ticket

Exhibition Total Amount: $

Exhibition Form

Email: [email protected] 2000 Westcourt WayPhone: 602-431-2369

Company:ADT Convention Name:

Address: Room:

City: Booth/Table

State: Zip Code: Contact:

Phone: Delivery Pick-Up

Fax: Date: Date:

Email: Time: Time:

Qty. Days EQUIPMENT ITEMS Each Total

Basic Power (20 Amp Service w/Powerstrip) $75.00

60amp Power Drop Box $225.00

Special Power Requirements (Pleae Call for Quote) Call

DVD Player $80.00

XGA Data/Video Projector $350.00

White Matte Tripod Screen (6ft-8ft) Support Package $150.00

Computer Monitor 17" XGA $125.00

Computer Monitor 20" XGA $150.00

Computer Monitor 32" XGA $300.00

Computer Monitor 42" XGA $425.00

Computer Monitor 50" XGA $600.00

Computer Monitor 60" XGA $850.00

Laptop $225.00

Subtotal

***Set up/removal Labor 29% of rental gearAll charges are Per Day.

Grand Total

* If your exhibit booth ends early, please notify Hotel (ext.7308) to pick up your equipment (see rental agreement box below) * Equipment must be ordered within 10 days of event to qualify for rates and availability* Other equipment is available; please call to inquire.

The Phoenix Marriott Tempe at The Buttes

CUSTOMER INFORMATION DELIVERY INFORMATION

Tempe, AZ 85282