Thank you for attending the DSS Information Session

Friday, April 2

Thank you for attending the DSS Information Session: Reader/Scribe/Notetakers

This session will be recorded

**Please keep Cameras and Microphones on mute.****Please type your questions in the Chat box.**

Live captioning is being provided. To access the captions on your screen, please click the CC button on the ribbon below.

The CC button will appear when the captioner starts typing.

Following the meeting, you will be sent a survey. Your responses will help us provide useful, valuable and worthwhile training and information in the future.

1

DSS INFORMATION SESSIONReader/Scribe/Notetakers

2

OBJECTIVES FOR TODAY

• What a Reader/Scribe/Notetaker (R/S/N) is.

• When a R/S/N may be used.

• RSN’s & Accessibility.

• Looking ahead to the fall.

3

UNIVERSAL DESIGN

• Designing classes, webinars and meetings so that they can be accessed, understood and used to the greatest extent possible by all people.

• Universal Design makes your meeting accessible to all participants, not just those with disabilities.

• The time and effort you put into designing your class, webinar or meeting to be accessible to blind/low vision students will save a great deal of time and effort later on.• Create accessible class materials

• Tactile as well as visual when possible

• Be mindful of language & specific about visual content

4

ACCOMMODATIONS AND THE AMERICANS WITH DISABILITIES ACT

Students, faculty and staff with disabilities are entitled to specific accommodations because of the Americans with Disabilities Act (ADA).

These accommodations are in addition to Universal Design.

These accommodations cannot be denied because of policies, practices or procedures.

5

R/S/N- READER/SCRIBE/NOTETAKER• The Disability Support Services office assigns R/S/Ns when indicated in a

student’s Memorandum of Accommodation.

• Students hired each semester & trained by the DSS Office.

• R/S/Ns are employed by the college and are held to the same standards as any other NOVA employee.

42 Classes

12 Scribes

19 Students

SPRING 2021 6

THE R/S/N PROCESS

INTAKE

• Counselor/ Student/ MOA

COORDINATE

• [email protected]

PAIR

• Student, Scribe & Class Expectations

7

Application & Documentation are reviewed by the counselor

Accommodations are shared in the MOA

The language in the Student’s MOA could include:

• Reader for Tests, Exams and Quizzes

• Reader in Class

• Scribe for Tests, Exams and Quizzes

• Scribe in Class

• Notetaking Services

Contact the DSS Counselor on your campus with any questions!

8

Step 1- Students email [email protected] with their schedule.Step 2- DSS Office coordinates with an available scribe.Step 3- RSN Manager emails the professor requesting Canvas access.

Why Canvas?- streamlined receiving Zoom links.- helps navigate inaccessible content.

Step 4- Reader/Scribes are added as an “Observer” to Canvas classes.

9

PAIR

The student- scribe dynamic in classes

Scribe Role- Maintain confidentiality and neutrality at all times.• Does not engage with any other students in the class.

• Does not discuss class content except to clarify notes for the student.

• Does not participate in the class discussion

• Does not ask or answer questions for the student.

10

SCRIBE RESPONSIBILITIESNote-taker Responsibilities• Provide notes only for the time the student is present.

• Remain in class as long as the student remains.

• Determine the best way to provide the notes to the student.

• Agree upon the amount of time in which to provide the notes to the student.

11

STUDENT RESPONSIBILITIES

• Communicate the best way for the note-taker to share the notes.

• Communicate the appropriate time-line for you to receive the notes.

• Only receive notes for the time present in class.

• Notify the professor and note-taker immediately of absence.

• Knowing course deadlines, assignments, and other course information provided in the syllabus.

• Do not ask the note-taker to ask or answer questions for you.

12

READER/SCRIBES ARE NOT:• Content experts• Personal Assistants• Tutors• TA’s

Most Importantly:They do not replace accessible class materials!

13

ASSISTIVE TECHNOLOGY AT NOVA

14

AREAS OF ACCESSIBILITY

College-Created Content

3rd Party Acquisitions/ Publisher Content

Labs

15

COLLEGE CREATED CONTENT4 Ways to Start Including Accessibility in Your Workflow:

Think ProactivelyUse the Accessibility Checker

File > Info > Check for Issues > Check Accessibility

Add alt tags to imagesBe mindful of tables & symbols

16

3RD PARTY ACQUISITIONS

- MyLabs- Textbooks & OER - Databases- Tutor.com- Respondus Lockdown Browser- Outside videos & links

Publisher Accessibility Questions

17

How would you describe these images to someone who is blind? 18

LAB

In a lab setting, a reader/scribe may:

- Describe visual content

- Read equations & symbols

- Scribe writes student’s responses/ data collection

- Share any tactile feedback

19

NOTETAKING SERVICES

- Reader/Scribe/Notetaker

- Sonocent Audio Notetaker

- Notetaking Express

20

AT ALTERNATIVES-SONOCENT 21

NOTETAKING EXPRESS

www.ntehub.com

22

TEAMWORK

If a student tells you they need a reader/scribe/notetaker, refer them to Disability Services or to their counselor

If you are a staff/faculty member and requiring this accommodation, contact [email protected]

Accessibility is a shared responsibility – how will this look as we head back to campus?

23

Q&A24

JOIN US!

Friday, April 16 –10:00 a.m. – 11:00 a.m. Disability Support Services Information Session - Autism Spectrum

Friday, April 30 – 10:00 a.m. – 11:00 a.m. Disability Support Services Information Session – Overview & General Q&A

Submit questions to [email protected]

25