Version 1.0 (last updated 24 th June 2014) Page | 1 Office 365 (Sharing Documents in OneDrive) Further Help: Microsoft have provided additional information on what is OneDrive and sharing files. One of the key benefits of enabling OneDrive web based storage is the ability to share and edit documents online. This allows people to collaborate with other people more effectively than emailing round a document. This guide will show you how to: Share a document from your desktop PC / Laptop Syncing files between your PC / Laptop and OneDrive Upload and Share a document from your mobile device Syncing files between your mobile device and OneDrive Upload and Share a document from a web browser Sharing with people outside of UEA View and edit documents people have shared with you Upload and share a document from your desktop PC / Laptop Once you have downloaded, installed and set-up your OneDrive for Business software to your desktop PC or laptop you will have a set of folders (libraries) which automatically sync itself to your web based storage. To access these folders click on start > Microsoft Office 2013 > OneDrive for Business 2013 (on ISD Managed PCs this will be Start > UEA Office Applications > OneDrive for Business 2013). This start the app and open the folder that automatically syncs to OneDrive web based storage. From here you can create a new folder for your files or place them in the Shared with Everybody folder. Important: If you place files in the Shared with Everybody folder your files will be accessible to everybody within UEA. Files placed in other folders / locations will not be shared with everybody. To restrict who can see the files you want to share right-click and create a new folder. Drag and drop the files you want to share into this new folder.
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Version 1.0 (last updated 24th June 2014)
P a g e | 1
Office 365 (Sharing Documents in OneDrive)
Further Help: Microsoft have provided additional information on what is OneDrive and sharing files.
One of the key benefits of enabling OneDrive web based storage is the ability to share and edit
documents online. This allows people to collaborate with other people more effectively than emailing
round a document.
This guide will show you how to:
Share a document from your desktop PC / Laptop
Syncing files between your PC / Laptop and OneDrive
Upload and Share a document from your mobile device
Syncing files between your mobile device and OneDrive
Upload and Share a document from a web browser
Sharing with people outside of UEA
View and edit documents people have shared with you
Upload and share a document from your desktop PC / Laptop
Once you have downloaded, installed and set-up your OneDrive for Business software to your
desktop PC or laptop you will have a set of folders (libraries) which automatically sync itself to
your web based storage.
To access these folders click on start > Microsoft Office 2013 > OneDrive for Business 2013 (on
ISD Managed PCs this will be Start > UEA Office Applications > OneDrive for Business 2013).
This start the app and open the folder that automatically syncs to OneDrive web based storage.
From here you can create a new folder for your files or place them in the Shared with
Everybody folder. Important: If you place files in the Shared with Everybody folder your files
will be accessible to everybody within UEA.
Files placed in other folders / locations will not be shared with everybody. To restrict who can
see the files you want to share right-click and create a new folder.
Drag and drop the files you want to share into this new folder.