Texas Digital Library CENTRAL TEXAS AND SAN ANTONIO-AREA REGIONAL MEETING SEPTEMBER 5, 2013.

Texas Digital LibraryCENTRAL TEXAS AND SAN ANTONIO-AREA REGIONAL MEETING

SEPTEMBER 5, 2013

The Texas Digital Library enables each of its

member libraries

to advance a program of digital initiatives

in support of research, scholarship, and learning in

Texas.

The TDL mission

TEXAS Digital Libraries

Content

AccessPreservation

2005Discussions begin: How to reduce duplication of effort?

2006-7Formation of TDL with four ARL schools; opened up membership to other academic libraries

2008-9First production Vireo installations

Spring 2011Restructuring of TDL governance; formalized shift to service organization

2012-2013Co-founder Mark McFarland announces he will step down

Fall 2011Restructuring of helpdesk services

New beginnings

Start-up: Building infrastructure, initial recruitment

Spring 2013: Debra Hanken Kurtz appointed new director

Maturation: Transition to service organization

TDL History

New Leadership

- DSpace- Vireo (ETDs)- Scholarly publishing

Working Groups, Users Groups, Committees, Training, Support

Content

AccessPreservation

- DuraCloud- DPN

TDL Services

Access Services

DSpace

• Capture• Index• Distribut

e• Preserve

DSpace

Item view

Vireo

Student Submission

of ETDs

Workflow management

for admins

Publication to institutional

repository

Managing the life cycle of Electronic Theses and Dissertations (ETDs)

Vireo

Student submission

interface

Vireo

Admin managemen

tinterface

Software• Developed by TDL and

its members• Open-source

Service• Hosted installations for

members

Community • Vireo Users Group

Vireo and TDL

Scholarly Publishing Services Platforms for Open Access Publishing by faculty

• End users are faculty and researchers

• TDL technical support available directly to faculty

• TDL works through and with local librarians to promote and support

Open Journal Systems Online peer-reviewed journal hosting and workflow management

Open Journal Systems

Open Journal Systems

Editorial workflow management• Peer review• Copyediting• Proofreading• Support for indexing with CrossRef

and others

Open Conference Systems Online conference management and publishing software

WordPress Hosted websites and blogs

Support services

Helpdesk

• First line support for librarians and faculty users

• Available by phone, email, and web form

Systems Administration

• Installation• Upgrades• Maintenance• Configuration

Training

• In person and/or on-demand training on all technology services

• Training on special topics (e.g. Copyright, Metadata)

Preservation

Preservation on Two Fronts

• Immediately available and proven• Existing relationship with DuraSpace• Relatively inexpensive (consortial pricing)• Will be implemented for TDL members in 2014

• Built by and for the academy• Multiple copies in independent, geographically

dispersed repositories• Succession rights framework• Not yet built – an option for the future

- Not mutually exclusive solutions -

DuraCloud

TDL

@AWS(Amazon S3 storage)

DSpace

Amazon Glacier storage

DuraCloud ingestion tools

DuraCloud Services Duplicate on change

◦ Synchronizes content between storage providers

Bit Integrity Checker◦ Verifies that content held within DuraCloud has maintained bit integrity

Upload tool◦ Graphical interface for adding files to DuraCloud

Retrieval tool◦ Command line utility for transferring content in DuraCloud to local

servers

Chunker and Stitcher Tools◦ Command line tool for breaking up and re-constituting large files that

must be retrieved from DuraCloud

DuraCloud access services◦ Image Server◦ Media Streaming Server

Architecture

Community

DSpace Users Group

Vireo Users Group

Data Management Group

Conference and Awards Committees

Moving forward together

Metadata Working Groups

One member of a global effort

DPLA

Digital Library Federation (DLF)

Library Publishing Consortium

US ETD Association

DuraSpace

Digital Preservation Network (DPN)

Public Knowledge Project

Think globally, act locally.

Organization

Member-focused Governance • All regular member

directors• Advisory and

electoral

Member Board

Governing Board

Executive Committee

• Sets strategic direction• 4 permanent members, 3 elected*

• On call for day-to-day business decisions

• Made up of Board officers

*number of elected members increases with growth in membership

Staff

• 3 or more Affiliates• Can elect a representative to the

Member Board• 4+ TB of DuraCloud preservation

plus ability to buy additional space at consortial prices

• DSpace hosting• 1 TB of DuraCloud preservation +

ability to buy additional space at consortial prices

• Access to Technical staff and support

• No representation on Member Board

• Representation on Member Board• 1 elected, at-large seat on the

Governing Board for every 4 members

• Access to all services• Access to technical staff and

support• 4 TB of DuraCloud preservation

plus ability to buy additional space at consortial prices

Tier 1 Member$150,000

Tier 2 Member

$25,000

ConsortialMember

Affiliate Member

$10,000

Membership

• Includes founding ARL members• Ex officio seat on Governing Board• Access to all services• Access to technical staff and

support• Negotiated amount of DuraCloud

preservation plus ability to buy additional space at consortial prices

Creating an effective partnership with TDLMember institutions need to have…

• Staff to serve as primary contact(s) with TDL

• Staff to manage a repository (ingest content, add metadata, etc.)

• Staff to set and implement policies for preservation

• Ability to work with TDL to integrate authentication for some services (e.g. DSpace and Vireo)

• Commitment to make contributions through TDL committees and groups

Bare minimumHardware $30,000Staff (SysAdmin DSpace, Vireo, OJS, OCS $45,000Staff (SysAdmin infrastructure, back-ups $30,000Staff (Software Mgmt for Vireo, DSpace, etc.) $45,000

Helpdesk $12,000Total Operational Costs $162,000

DuraSpace Membership $10,000Charter membership in DPN $20,000

Total Ancillary Costs $30,000

TOTAL COSTS $192,000

The Cost of Going Alone

Contact Us Debra Hanken Kurtz

Executive Director, Texas Digital Library

[email protected]

512-495-4358

Kristi Park

Program Coordinator, Texas Digital Library

[email protected]

512-495-4417

General Contact: [email protected]