Testing and NC WISE NC WISE Training Team NCDPI
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Testing and NC WISE
NC WISE Training Team
NCDPI
2
Document Use
This document is the property of the NC DPI and may not be copied in whole or in part without the
express written permission of the NC DPI.
This curriculum is intended for LEAs to use and/or customize for re-delivery based on specific LEA
needs. If modifications and additions are made to this curriculum, LEAs are responsible for the
content.
3
Overview Accountability Information Vocabulary What is NC WISE? Test Upload Getting Started in eSIS Testing Data in eSIS Getting Started in WebApps Testing Data in WebApps
4
Accountability Information
5
Communication Model
LEA NC WISE Project Team
LEA Testing TeamNC WISE
Project Team
DPI Accountability
6
NCDPI Accountability Website
State Tests Policies and Procedures Testing and Accountability Results Testing Calendars Accountability Directory School Test Coordinator Handbook For more info – contact your RAC
Navigation: http://www.dpi.state.nc.us/accountability
The Life Cycle of a Test Member file is created Precode is created Tests are administrated and scored Tests are uploaded to eSIS Reporting begins
NC WISE: Transcript, Reporting Hub Accountability: AYP and ABCs
7
8
General NC WISE Vocabulary
9
Vocabulary NC WISE – North Carolina Window of
Information on Student Education. eSIS – Electronic Student Information
System. WebApps – Web application that manages
user security and UERS. UERS – Uniform Education Reporting System.
Reporting Hub – Web application that enables you to run customized reports.
10
Vocabulary – More Information For more definitions of educational acronyms,
please see: http://www.dpi.state.nc.us/acronyms/
11
What is NC WISE?
12
NC WISE Components NC WISE Architecture
NC WISE Repository Data Centers
Software Components eSIS WebApps Reporting Hub
13
NC WISE Architecture Diagram
School
School School
School
SchoolSchoolLEA
Data Center
14
NC WISE Architecture Diagram …
School
School
School
SchoolSchoolLEA
Data Center
School
School
School
School
SchoolSchoolLEA
School
School
School School
SchoolSchool
LEASchool
School
15
NC WISE Architecture Diagram …
Data Center
NC WISE Repository
Data Center
Data Center
Data Center
Data Center
16
Software Components Diagram
eSIS
Reporting Hub WebApps
17
Testing Data Flow
eSIS
ABC Tools
WebApps
18
How do I get access?
LEA Testing Coordinators must have an NC WISE login created by the LEA Coordinator.
LEA Testing Coordinators must have at least the user role of LEA Testing Coordinator.
19
Test Upload
20
Test Upload Process1. A folder (SUBMIT_SCO) has been created in each
district's SecureShell location
2. Once the SCO files have been uploaded the automated processing will move the data into NC WISE
3. All accountability tests are uploaded to eSIS nightly
4. Error reports will be provided via the Web site https://www.rep.dpi.state.nc.us/app/wisesco/
SAT Test Upload Process1. Obtain SAT data file from ETS2. Download the ‘Student Upload for NC
WISE SAT Upload Tool (School)’ from the Reporting Hub
3. The MS Access application matches students and creates the .SCO file
4. Test Upload process imports data into eSIS
21
22
Test Upload Resources
The user guide has been posted to https://www.rep.dpi.state.nc.us/2009/2009_docs.html
If there are any questions, please contact your Regional Accountability Coordinator
23
Getting Started in eSIS
24
Getting Started with eSIS
eSIS is a web-based application. Use Internet Explorer.
Disable pop-up blockers. J initiator must be installed.
25
Logging In
Typically FirstName_LastName
Password provided
LEA plus LEA number
Donald_Duck
LEA999
Do not share logins!
2626
Logging In - Path
Navigation: esis-xut.ncwise.org
Navigation: esis.ncwise.org
LEA test and training environment:
Production environment:
27
Logging In …
Do not log in more than once!
28
Logging In - Steps1. From the Login dialog box:
1. Type the user name in the Username field.
2. Type the password in the Password field.
2. Click Connect.The eSIS Start screen opens.
29
Exercise
Log into eSIS using the: https//:esis-xut.ncwise.org. Use the same user ID and
password that you would with Production.
Use the Data Center number and XUT for the Database.
30
eSIS START Screen
31
eSIS Hot Keys Query Hot Keys:
F7 – Enter % - wildcard F8 – Execute Shift +F2 – record count
32
Counting Records - Steps1. From the START screen, press
F7.2. Type ’08’ in the Grade field.3. Press Shift + F2 to review a
count of all 8th grade students.4. Press F8.
33
Exercise
Determine how many 7th grade females a Middle School has.
34
Selecting a School LEA Testing
Coordinators can view multiple schools’ data or one school at a time.
35
Locking a School - Steps
1. From the eSIS Start screen, click the Select School icon.
2. Highlight the appropriate school.
3. Check Lock School.4. Click Ok.
36
Exercise
Using the Lock School feature, select a Middle School.
37
Test Data in eSIS
38
Objectives Exporting Precode/Member files from eSIS Adding a test to a student record Tracking High School Exit Standards Recording Graduation Project Tests Running the Student Standard Test
Summary report
39
Exporting Precode and Member Files
40
Standardized Testing Export - Path
Navigation: Administration > Standard Tests/Assessment > Export Students
41
Standardized Testing Export
42
Things to remember: Communicate with your Data Managers
Admission and withdraw records must accurate!
Precode and Member files must be named: Precode.xxx / Member.xxx
Member files are created using the same steps as Precode.
Contact your RAC for information on where to save the Member file.
43
Exporting a Precode File - Steps1. From the School drop-down list, click the
appropriate school.2. From the File Type to Create drop-down list,
click Pre-Code.3. Click Save As.
a. Locate or create a file folder to house the Precode fileb. In the Save File as: field, Type c:\ precode.xxx
(Replace xxx with the school number.)
4. Click Create.
44
Exercise
Create a Precode file.
45
Adding a Test
46
Student Standardized Testing - Path
Navigation: Main Menu > Change Student > Standardized Testing > Student Test Scoring
47
Student Standardized Testing
48
Student Standardized Testing …
49
Things to Remember All attempts must be recorded as
separate records in the database.
The Student Standardized Testing screen can be queried for multiple student entry.
50
Adding a Test - Steps1. From the Tests section, click ADD.
The Add Test window opens with current school, grade and date information populated. Update the default the information as needed.
2. From the Test field, click the question mark (?).
A menu of all possible tests appears.
3. From the Select Test menu, click the appropriate Test Name.
51
Adding a Test – Steps …
4. Click Ok.5. Verify the Test name in the Add Test
window, click Ok.The test has now been added to the student record.
6. Type the student’s scores in the Values fields of the Test Scores tab.
52
Adding a Test – Steps …7. Type the appropriate information in the
Attempts, field of the Sub Test Detail tab.
8. From the Exemption drop-down list, click the appropriate exemption if applicable.
9. From the Accommodations/Modifications drop-down list, click the appropriate accommodation if applicable.
53
Exercise
Add an EOG Math test score to an 8th grade male student.
54
High School Exit Standards
55
High School Exit Standards A Score Type of Met Exit Standard has
been added to some EOC tests, with possible values of Y (yes) and N (no). Algebra 1 English 1 Biology Civics/Economics US History
56
Things to Remember
The Assessment Date for the exemption must be recorded as xx/25/20xx.
57
Exemption Codes P – Review committee/principal gave
credit Q – Transfer/Principal gives exit credit V – Not required to meet exit standard
58
Recording Exemptions - Steps1. From the Tests section, click the ADD.
The Add Test screen opens with current school, grade and date information populated. Update the default information as necessary.
2. Type xx/25/20XX in the Assessment Date field.
This date must be used for recording Exemptions no matter when the actual exemption was decided upon.
59
Recording Exemptions – Steps …
3. Click the ? to the right of the Test field.
4. From the list, click or use the Find field to select the appropriate test. Click OK.
5. Click OK in the Add Test window.
60
Recording Exemptions – Steps …5. On the Test Scores tab, type ‘N’, beside
the Met Exit Standard column.
6. Click the SubTest Detail tab.
7. Click the appropriate exemption code from the Exemption drop-down list.
8. Click Save.
61
US History – First Attempt
62
US History – Retest 1
63
US History – Retest 2
64
US History – Committee Review
65
US History – Committee Review…
66
Exercise
Add an English 1 test exemption to a 10th grade student.
67
Report Card Message Accountability Services Division
recommends a School Message be included to help parents correctly interpret final marks as they relate to the EOC and Exit Standards.
68
High SchoolGraduation Project
HS Graduation Project Progress towards completion of the
graduation project will be tracked via tests within eSIS.
Four Components Paper – GP00 Product – GP01 Portfolio – GP02 Presentation – GP03
These tests are Met/ Not Met69
70
What Appears on the Transcript?
The original test with the score values.
The additional test with the exemption reason.
71
Running the Student Standard Test Summary
Report
72
Student Standard Test Summary Report - Path
Navigation: Reports Icon > Standardized Testing > Student Standard Test Summary
73
Reports Tree
74
Demographic Extract
75
Student Standard Test Summary
76
Student Standard Test Summary …
77
Student Standard Test Summary
78
Running the Standard Test report - Steps1. Double click the Student Standard
Test Summary report.2. From the extract dialog box, click
Specify Extract Criteria.a. Click Clear Extract Criteria.b. From the Grades drop-down list, click the
appropriate grade level(s).c. Define additional fields of criteria as needed.
79
Running the Standard Test report – Steps …
d. Click Run Extract.eSIS will build an extract of all students in the current school and display the count.
e. Click Go Back.f. Exit out the Door.
3. From the extract dialog box, click Run Report.
4. Type a meaningful name in the Report Title if applicable.
80
Running the Standard Test report – Steps …5. Verify the Report Period Start Date and
Report Period End Date fields.6. From the Test Name field, click the question
mark (?). A menu of all possible tests appears.
7. Click the appropriate Test Name.Note: Use the Find field to query for the test or scroll through the list.
8. The Test Number will auto populate.9. Click the Printer icon.
The report will display in .pdf format.
81
Exercise
Run the Student Standard Test Summary report for 8th grade students.
82
Getting Started in WebApps
83
What is WebApps?
The WebApps site is used to perform multiple activities: State Reporting (UERS) User Security Building ACC Test and Data Files
84
Accessing WebApps / UERS
85
Logging In
https://webapps.ncwise.org
Use the same login and password as is
used for eSIS.
86
Logging In - Steps
1. From the Log In section:1. Type the user name in the
Username field.2. Type the password in the
Password field.
2. Click Go.WebApps opens to the Profile
tab.
87
Exercise
Log into WebApps using the: XUT environment URL
provided. Use same user ID, password,
and database as you would with Production.
88
Test Data in WebApps
89
Objectives View the Profile tab View the Message Center Download ACCData an ACCTests files
90
Viewing the Profile Tab
91
Using the Profile Tab
Three tiles: Message Center – review messages on
processes performed on the site. Profile – view information for the user that is
currently logged into WebApps. User List – view information about users
within an LEA or school.
92
Message Center Tile
User List Tile
Profile Tile
93
Downloading files from UERS Adhoc Reports Tab
94
Things to Remember
Adhoc Reports sub-tab is used to run and download ACCData and ACCTest reports.
Time-intensive operation. Can continue other work while this builds.
95
ACC Data and Test Files
96
Building ACC Data Files - Steps1. From the WebApps Profile screen, click
the UERS tab.2. Click the Adhoc Reports tab.3. From the Select A School drop-down,
click the appropriate school.The screen refreshes to display the last time ACC Data was run.
97
Building ACC Data Files – Steps …4. Verify the date.
Note: If the date is not correct, click Edit. Type the correct date.
5. Click Run ACCData.A message appears asking the user to be patient.
98
Building ACC Data Files – Steps …6. Click Refresh to verify the file creation
is complete.7. Click Download.8. Click Save.
Save the file to the folder as directed by your RAC.
99
Building ACC Test Files - Steps1. From the WebApps Profile screen, click
the UERS tab.2. Click the Adhoc Reports tab.3. From the Select A School drop-down,
click the appropriate school.The screen refreshes to display the last time ACC Test File was run.
100
Building ACC Test Files - Steps4. Verify the date.
Note: If the date is not correct, click Edit. Type the correct date.
5. Click Run ACCTest.A message appears asking the user to be patient.
101
Exercise
Build an Acc Test File.
102
Reporting Hub
NC WISE LEA Coordinator access Data Manager access Reports include:
Student Upload for NC WISE SAT Upload Tool (School)
Test Scores Report (School) Testing Information with Exit Standards (LEA) Testing Information with Exit Standards (School)
103
ABC Tools Data Manager and ‘Coordinator’ access Application on ‘REP’ site with user manual Use ACCdata, ACCtest and member files to
populate the database Useful reports:
Historical Audit HS Exit Standards
104
Questions
105
More Information
Accountability Reference Documents
https://www.rep.dpi.state.nc.us
Test Upload User Guide SAT Upload User Guide ABCTools User Manual Reason Codes Data Collection Schedule
106
107
NC WISE Reference Documentshttp://www.ncwise.org/eSIScategories.html
eSIS User Roles NC WISE Security and Administration
Guide Standardized Testing and Exit Standards
108
Training & Support Contacts NC WISE Training Team Mailbox:
[email protected] NC WISE Service Desk:
109
www.ncwise.org
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