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Website Design Request for Proposal

McLachlan Lister Pty Ltd

FINAL 9 May 2012

Head Office

Level 1 1 Hickson Road

The Rocks NSW 2000 T: +612 9241 7328 F: +612 9241 7329

Brisbane Office

2/19 Musgrave Street West End QLD 4101

T: +617 3255 0223 F: +617 3891 7704

E: [email protected]

W: www.mclachlanlister.com

Disclaimer

McLachlan Lister is not engaged to provide tax, accounting, valuation, investment, legal, quantity surveying, town planning or insurance advice. Any comment we may make in these areas is general comment for

discussion purposes only and is not advice upon which we intend you to rely.

© Copyright McLachlan Lister 2012

All rights reserved. No part of this publication may be reproduced or transmitted, in any form or by any means, without the express permission of McLachlan Lister Pty Ltd, unless specifically allowed for

by the terms of a contractual agreement with McLachlan Lister Pty Ltd.

Document Status

Prepared By Mary Casey

Released By Leslie Butterfield

Date 9 May 2012

Job Number -

Document Name Website Design Request for Proposal

Version FINAL

mailto:[email protected]

http://www.mclachlanlister.com/

McLachlan Lister Pty Limited /Website design RFP FINAL.doc

Contents

1 Project Overview ................................................................................................................... 4 1.1 The Client ................................................................................................................................ 4 1.2 Scope of Services .................................................................................................................... 4 1.3 Programme .............................................................................................................................. 4 1.4 Commercial terms ................................................................................................................... 4

2 Technical Brief ....................................................................................................................... 5

3 Design Brief ........................................................................................................................... 6 3.1 Home Page .............................................................................................................................. 6 3.2 Second level template ............................................................................................................. 8 3.3 Third Level Template ............................................................................................................... 9

4 RFP Process ........................................................................................................................11 4.1 Timetable ...............................................................................................................................11 4.2 Format of Response ..............................................................................................................11 4.3 Evaluation Criteria .................................................................................................................11

5 Submission Details .............................................................................................................12 5.1 Timeframe .............................................................................................................................12 5.2 Contact Details ......................................................................................................................12 5.3 Confidentiality and Intellectual Property ................................................................................12 5.4 Confidentiality ........................................................................................................................12 5.5 Absence of Obligations..........................................................................................................12 5.6 Right to Amend Process ........................................................................................................12 5.7 Costs Borne by Proponents ..................................................................................................12 5.8 Disclaimer ..............................................................................................................................13

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McLachlan Lister Pty Limited

Website Design Request for Proposal McLachlan Lister Pty Ltd

9 May 2012

/Website design RFP FINAL.doc

1 Project Overview

1.1 The Client

McLachlan Lister (McLL) is a boutique project management and management consulting business, providing a broad range of services in the property and infrastructure sectors. It employs 50 people in three offices, based in Sydney, Brisbane and Perth. McLL has needed to update its website for some time, and considerable work has already been done in terms of the structure of the content. We now need assistance to design and build the website.

1.2 Scope of Services

Essentially, the scope of services is to deliver a website to the brief described in this document. This work will be done in close collaboration with representatives from McLL to ensure that it is compatible with other systems we use, and that it meets the brief. Time for attendance at meetings and presentation of options should be factored into your proposal. The technical details have been described in Section 2; the design brief is in Section 3.

1.3 Programme

Ideally, the new website would be up by the end of June. We would seek your advice as to whether or not this is feasible, and ask that you describe in your response how this date (or another date) could be achieved.

1.4 Commercial terms

This RFP seeks proposals for services under a fixed lump sum. The successful Consultant may be required to execute a Consultancy Agreement based on the Australian Standard AS 4122 (Int)-1997 ‘General Conditions of Contract for Engagement of Consultants’. The Consultancy Agreement will be provided to the preferred Consultant for review and agreement and the Client and the Consultant will be required to negotiate the agreement acting reasonably and in good faith.

The Consultant will be required to exhibit a high standard of skill in providing the services. Evidence will need to be provided of sufficient Professional Indemnity Insurance together with adequate Public Liability Insurance.

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2 Technical Brief

Fully dynamic website: The website will be fully updatable in both content and structure. It must be developed so that McLachlan Lister staff (who do not necessarily have advanced training in website design) can easily update and / or alter the structure (without paying any additional fees) using a Content Management System (CMS), that you will supply.

Dynamic Content – ‘Content’ includes all text, photos, links and downloadable content (pdf or other format files, media files, etc.) used on the website.

Dynamic Structure – ‘Structure’ refers to the sitemap, allowing McLL to add new sections/subsections, delete existing ones and edit their names at any time. It should provide the flexibility for us to build upon it over time.

Simple navigation: The website will have a simple navigation system, with a two (or possibly three) level ‘section-subsection’ menu for maximum ease of use.

Formatting: The format length should fit on a screen on desktop monitor (no scrolling down to see the whole page). Bands of colour or a background image on the sides are fine for dealing with standard versus wider-screen monitors.

Header: The website may have a header or slider made with JavaScript or other technologies (not Flash) with a slide-show of various photos. This slider would only be on the homepage.

External Links: The site will include links to, at a minimum:

Hill’s website

McLL’s facebook page

McLL’s twitter page

SharePoint site (McLL Newsletter)

Electronic Feedback Form: The website will have an electronic feedback form (e.g. for the Apply section) with fill-in fields enabling a user to contact McLL and send messages, applications, CVs, etc.

Search Engine Optimization: The Content Management System must perform basic SEO for any page of the website that needs promotion, by adding the following most important elements for SEO: browser title; a set of key words/phrases; page description (all of them page-specific).

Site-map: The website will have a site-map, which will be automatically updated when a structural change occurs on the site.

Optional items:

Mobile-enabled version: Ideally, the website will reformat when viewed on a mobile phone (price this as a separate option)

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3 Design Brief

3.1 Home Page

Tom Waits

What we like about it:

Background is rich colours and includes an abstract image as the wallpaper as well as a small ‘feature’ image

Buttons across the top Simple structure All fits on page, no scrolling down to see whole composition Not too busy, but visually interesting Seriously cool Very different from most other consulting business websites

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Typewritten text

( http://www.tomwaits.com/)

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Gramercy Tavern


Again, background is rich colours and includes an abstract image as the wallpaper with layering up of realistic images in header

Simple structure All fits on page, no scrolling down to see whole composition The way facebook and twitter are subtly included in the corner

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Typewritten text

(http://www.gramercytavern.com/)

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3.2 Second level template

Tom Waits


Dark, rich colours Simple, clear, visual structure – not a lot of text

What we don’t like about it:

Background has a figure in it, which competes visually with the album covers Doesn’t all fit on one page Makes us worry about how you could build this for us and still get easy expansion

capability over time The fact that the squares twist and move forward when you click on them – a little

too much for us.

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3.3 Third Level Template

Tom Waits


Dark, rich colours Simple, clear, visual structure – not a lot of text


Background has a figure in it, which competes visually with the album covers Little bit busy with the album covers above in the timeline Doesn’t all fit on one page – we could probably do without the timeline and get

more project details on one page

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Anton Corbijn


Simple, clear, visual structure – not a lot of text Nice balance of content and ‘white space’


No colour Contrasting border not as effective as background image overall (Gramercy,

Waits)

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Typewritten text

http://www.corbijn.co.uk/

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4 RFP Process

4.1 Timetable

An indicative Tender timetable is summarised in the table below.

Task Date

RFP issued 9 May 2012

Close of RFP 18 May 2012

Clarifications (if required) Week of 21 May 2012

Outcome notification 25 May 2012

4.2 Format of Response

Please provide a written proposal containing the following information:

Item Description 1 Company Profile (Max 1 page)

2 Relevant company experience – include a description of your five most relevant projects, with website addresses so that the assessment team can browse them (Max 5 pages)

3 Proposed Approach, Methodology and Programme (Max 3 pages)

4 Relevant experience and qualifications of proposed personnel (Include CV’s and availability to commence)

5 Proposed lump sum fees and hourly rates

6 Assumptions, inclusions / exclusions

4.3 Evaluation Criteria

The following evaluation criteria will be used as a basis for the evaluation of proposals received:

No. Criterion

1. Appreciation of the scope

2. Proposed Methodology

3. Relevant skills and experience of Tenderer

4. Price

Note that the order of criteria as listed above is not reflective of their individual weightings or importance. Evaluation criteria will be applied consistently to evaluate all proposals received. McLachlan Lister reserves the right to consider other evaluation criteria in evaluating proposals.

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5 Submission Details

5.1 Timeframe

Proposals must be submitted by 3pm AEST on Wednesday, 9 May 2012, in PDF format, via e-mail to: [email protected].

5.2 Contact Details

Any questions regarding this invitation should be directed in writing to Mary Casey at [email protected].

5.3 Confidentiality and Intellectual Property

This tender and all information and intellectual property including the drawings, will be treated as Commercial-in-Confidence by the Proponent.

5.4 Confidentiality

Matters raised in proponent enquiries that are considered by McLachlan Lister to be confidential to a proponent, will be treated as confidential. McLachlan Lister reserves the right to determine if any written questions submitted by a proponent and any written responses to such questions will be made available to other proponents. In the event of a claimed confidential enquiry, where the proponent is advised by McLachlan Lister of intent to distribute general enquiries and responses, the proponent may withdraw that enquiry.

5.5 Absence of Obligations

No legal or other obligations will arise between a proponent and McLachlan Lister unless or until formal documentation has been signed. McLachlan Lister is not obliged to proceed with any Proposal.

5.6 Right to Amend Process

McLachlan Lister reserves the right to amend the process set out in this RFP by notice in writing to proponents who have not withdrawn or been excluded from the process.

5.7 Costs Borne by Proponents

Any and all costs and expenses incurred by proponents in any way associated with the development, preparation and submission of their proposal, including attending

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meetings and discussions and providing additional information if required, will be entirely borne by the proponents.

5.8 Disclaimer

Proponents must rely on their own investigations and satisfy themselves in relation to all aspects of the proposal. McLachlan Lister and their respective employees, officers and consultants are not liable for any incorrect or misleading information or failure to disclose information whether in connection with this document or at any other time. The information contained in and attached to this document is subject to review and change without notice.

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disclaimer mclachlan

copyright mclachlan

website design request

design brief

level template

head office level

document status