Terms & conditions - PPRA SERVICES PORTALeproc.punjab.gov.pk/BiddingDocuments/77235_Sample Tender Docum… · issuance of satisfactory report by the VTI. 5.2 Payment against partial

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VOCATIONAL TRAINING INSTITUTE CHAKWAL

TENDER DOCUMENTS

Student Uniform & Consumable for Dress Making

(Technical Bid)

Price Rs. 1000/-

TENDER: 1-2017

VOCATIONAL TRAINING INSTITUTE, CHAKWAL Government of the Punjab

Dhoke Froze, Pinwal Road, Chakwal Ph.: 0543-540249 Email: [email protected]

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TERMS & CONDITIONS 1. General:

1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be ignored and also no offer shall be considered if:

received without earnest money It is received after the time and date fixed for its receipt Not signed & stamped by authorized person on each page of tender documents

The offer is ambiguous The offer is received by fax or e-mail The offer is from a black listed firm Offer received with shorter validity than required The offer is for store not conforming to specifications indicated in the

tender enquiry.

Offered rate is received other than original tender documents Any conditional offer Not meeting technical evaluation criteria as mentioned at Clause: 13 & 16

of tender documents 1.2 Offer rates (in Pak Rupees) will remain valid for a period of 120 days from the

date of opening the tender. No change in price will be made in case of Pak rupees variation against US$ or any other currency.

1.3 Written request letter for purchasing tender documents on Company letter head by authorized representative is mandatory.

1.4 The cover envelope should indicate particulars of tender, and date of opening. The envelope must be properly sealed.

1.5 The third column “Specifications (To be filled by Vender)” is mandatory requirement to be filled by vender by mentioning clearly whatever specification like , make ,color , quality & model or others of relevant item.

1.6 The purchaser reserves the right to issue order in full / partial quantity or as per requirement.

1.7 The Bid Security shall be forfeited if:

a. The acceptance of tender is not received within five days of issuance of order

b. The offer is withdrawn, amended or revised. c. The contractor fails to execute the contract strictly in accordance with

terms and conditions.

1.8 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department.

1.9 The contractor will be responsible for the free replacement of stores if the same is found to be substandard and or at variance with the specifications given in the supply order within one week. Store offered of specifications superior to the one specified in the tender enquiry may be accepted subject to approval of competent authority.



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1.10 Items should be brand new and in original manufacturers packing.

1.11 Six months free replacement against faulty items (of same or higher specification) must be guaranteed by the bidder.

1.12 Offered rates will be on basis of free delivery to VTI and shall include all taxes.

1.13 Quantity of any item can be increased or decreased by the purchaser.

1.14 Whole tender can be cancelled by the Competent Authority of the institute without assigning any reason before acceptance of the bid as per PPRA Rule 2014, Clause 35.

1.15 Purchase order will be issued by the Vocational Training Institute, Chakwal after signing the agreement with bidder.

2. Delivery Period: Delivery period will be strictly within 10 days from the date of issuance of purchase

order. 3. Extension of Delivery period: In special circumstances / extreme conditions, request for extension of delivery

period may be considered but it should not be matter of right of supplier. 4. Cancellation / Penalty of Delay: 4.1 If the acceptance of the tender issued during the validity period of the tender is

not acceptable by the bidder, the bid security will be forfeited and the stores can be purchased at his risk and cost.

4.2 In case the offer is withdrawn, amended or revised during the validity period of the tender, the bid security shall be forfeited.

4.3 In case bidder fails to execute the contract in accordance with the terms & conditions laid down in the contract, the bank guarantee/performance guarantee will be en-cashed and the store will be purchased at supplier’s own risk and cost.

4.4 In case of delayed supply / non supply/partial supply, the purchaser may cancel the supply order or impose appropriate penalty. The penalty may be up to @2% per week.

5. Payment to the Contractors: 5.1 Payment will be made through crossed cheque to the supplier against invoice

after 100% completion of delivery, satisfactory performance against the each purchase order from Vocational Training Institute Chakwal within 30 days after issuance of satisfactory report by the VTI.

5.2 Payment against partial supply will not be made.

6. Bid Security: 6.1 Fixed Bid Security 02% of total bid money will have to be deposited along

with tender. It should be in the form of Bank Draft / Call Deposit in the favor “Principal Vocational Training Institute Chakwal.”

6.2 Bid Security of successful bidder shall be refunded on successful completion of supply or submission of required performance bond. Whereas bid security of unsuccessful bidders will be refunded on the approval of tender by Competent Authority, requested on letter head within 05 days.

7. Delivery / Inspection of store The Material will be inspected by the VTI through authorized personnel and will reject

the material / tender /supplier, if not found according to the given specification. The



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delivery of the material will be made in the premises of “Vocational Training Institute Chakwal.”.

8. Deduction of Taxes: Any taxes (if applicable GST, Income Taxes or any other tax) will be deducted before

making payment as per Government instructions/ notifications. In case of any exemption, bidder will have to furnished all concerned certificates / evidences.

9. Payment of sales & other taxes, duties, levies: Purchase shall be made from the firms registered with income /sales tax. Sales and

other such taxes, import duty, surcharge and other will be liability of the supplier. Vender will get the shipment cleared from customs at his risk and cost, Certificate / letter for exemption of GST and WHT can be provided by the supplier to Vocational Training Institute (VTI) if required as per government instructions.

10. Performance Bond: 06 months performance bond / bank guarantee to the satisfaction of “Vocational

Training Institute Chakwal.” equivalent to 10% of the total contract value will have to be furnished at the time of delivery of equipment against purchase order. Guarantee will be returned after successful completion of performance bond period.

11. Termination of Contract:

1. The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal.

2. The procuring agency shall upon request communicate to any bidder, the grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds.

3. The procuring agency shall incur no liability, solely by virtue of involving sub-rule (1) towards the bidders.

4. The bidders shall be promptly informed about the rejection of the bids, if any.

12. Dispute Resolution: In case of any dispute before or after the execution of contract, matter will be resolved as per PPRA Rules’ Clause 67 & 68. The dispute arising after the contract shall be resolved in the following manner/mechanics 12.1 The arbitrator will be Mr. Tahir Akram Sr. Area Manager, PVTC Rawalpindi. 12.2 The contractor shall provide his grievances in writing within 15 days after the dispute 12.3 The arbitrator shall decide the matter after hearing both parties within 30

days after receiving the written complaints from the contractors. 12.4 The decision of the arbitrator shall be final and binding for both the parties.

13. Information about firms (Company Profile): The firms shall supply information along with tender about the following: a. List of customers along with satisfactory report. b. Company profile mentioning along with performance of at least one year. c. Copy of NTN and GST certificate.



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14. Technical Evaluation a. Bidder should be supplier / manufacture of same products from the last one

year. b. Annual turnover of Company for the last three years. c. Response / rectification time for complaints handling will be 36 hours. After 36

hrs, VTI will arrange to rectify the problem at risk and cost of Bidder. 15. Bid / Tender opening procedure

a. This is block form tender comprising of 03 blocks. Every bidder can participate for all or any block according to expertise of the supplier / firm however quoted offers should be for full block itemes (as mentioned in tender form). Segregation of items within block is not allowed.

b. Assessment of quoted rates and evaluation will be based on block wise separately.

c. The bid shall comprise a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal;

d. The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters;

e. The envelopes shall be signed and stamped (on up-front) by authorized person of bidder

f. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened; g. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the

custody of the procuring agency without being opened; h. The technical proposal shall be evaluated in a manner prescribed in advance

as mentioned in the tender documents, without reference to the price and any proposal may be rejected which does not conform to the specified requirements / specifications;

i. During the technical evaluation no amendments in the technical proposal shall be permitted;

j. The financial proposals of bids meeting the technical specifications after technical evaluation shall be opened publicly at a time date and venue announced and communicated to the bidders in advance. The financial bids of unsuccessful bidders will be returned unopened after technical evaluation.

16. Product information: All bidders are required to bring their product’s sample according to respective block along with complete brusher /user guide/color picture in all dimensions etc (or any other if/as required) as mentioned in tender documents separately for all items quoted in tender forms. Without providing these item tender request will not be entertained.

17. Date of Submission / opening: Receipt of tenders : 15-08-2017 till 11: 00 AM

Opening of tenders : 15-08-2017 at 11: 30 AM at

Vocational Training Institute Chakwal Dhoke Feroze, Pinwal Road, Chakwal Ph: 0543-540249



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Item Name Minimum Specification Specifications (To be

filled by Vender)

Block No. 1 : Student Uniform for Girls

KT Cloth White

35 x 65 (Cotton x Polyester / Fabricon) width 33-36 inch Quality not less than Brand Gul Ahmed

Dupatta Taveera (Size 2.5meter X 1.25meter) in different colors

Block No. 2 : Student Uniform for Boys

Dress Pent Stitched

35 x 65 (Cotton x Polyester / Fabricon) Color : Dark Blue Along with Belt & Under Wear Measurement : as per trainees

Shirt Stitched

35 x 65 (Cotton x Polyester / Fabricon) Color : Sky Blue Full sleeves Shirt Measurement : As per trainees with monogram of VTI at pocket

Block No. 3 : Consumable for Dress Making

Cloth Simple Pure Cotton (Without Designing) width 42-45 inch

Thread Quill ( نلکی) Relevant to Cloth Color (10x1= 1 Box)

Hand Needles No. 16 Rocket (10x1= 1 Packet)

Machine Needles No. 18 Rocket (10x1= 1 Packet)

Press Bukram Chepi Or Ticken Or Press Buckram



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Latha Bukram Lining Material

Zip Small Size 8 inch Big Size 12 inch

Pent Huk Steel made standard size

Machine Oil medium size packing

Tailoring Chalk Marking Chalk (10x1= 1 Box)

Elastic Roll Elastic Roll 1" , 1 1/4"

Elastic Thread Standard size and quality

Wooden Frame 6"x6" size

Kalar Two Piece Collar Two Piece (No. 12)

Kalar One Piece Collar One Piece (No. 10 ,12)

Embroidery Thread

(Seelam)

Anchor no. 1236, 1218, 1217,

1220, 1203, 1204, 1206, 1207,

1235, 1210.

Color nos



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TENDER DOCUMENTS Student Uniform & Consumable for

Dress Making

(Financial Bid)

___________________________ Name , Signature & Stamp of bidder



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Item Name Specification Unit Approx.

Qty

Unit Price

with all Taxes (Rs)

Total Price with all Taxes

(Rs.)

Block No. 1: Student Uniform for Girls

KT Cloth White

35 x 65 (Cotton x Polyester / Fabricon) width 33-36 inch Quality not less than Brand Gul Ahmed

Meter 2715

Dupatta Taveera (Size 2.5meter X 1.25meter) in different colors

Each 543

Block No. 2: Student Uniform for Boys

Dress Pent Stitched

35 x 65 (Cotton x Polyester / Fabricon) Color : Dark Blue Along with Belt & Under Wear Measurement : as per trainees

Each 460

Shirt Stitched

35 x 65 (Cotton x Polyester / Fabricon) Color : Sky Blue Full sleeves Shirt Measurement : As per trainees with monogram of VTI at pocket

Each 460

Block No. 3: Consumable for Dress Making

Cloth Simple Pure Cotton (Without Designing) width 42-45 inch

Meter 4550

Thread Quill ( نلکی) Relevant to Cloth Color (10x1= 1 Box)

Box 100

Hand Needles No. 16 Rocket (10x1= 1 Packet)

Packet 100

Machine Needles No. 18 Rocket (10x1= 1 Packet)

Packet 100

Press Bukram Chepi Or Ticken Or Press Buckram

Meter 350

Latha Bukram Lining Material Meter 175

Zip Small Size 8 inch Big Size 12 inch

Each 700



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Pent Huk Steel made standard size Box 350

Machine Oil medium size packing Liter 25

Tailoring Chalk Marking Chalk (10x1= 1 Box)

Box 100

Elastic Roll Elastic Roll 1" , 1 1/4"

Meter 350

Elastic Thread Standard size and quality Gunji 350

Wooden Frame 6"x6" size Each 350

Kalar Two Piece Collar Two Piece (No. 12) Each 350

Kalar One Piece Collar One Piece (No. 10 ,12) Each 350

Embroidery Thread

(Seelam)

Anchor no. 1236, 1218, 1217,

1220, 1203, 1204, 1206, 1207,

1235, 1210.

Color nos

Tola 700



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BIO-DATA OF THE PARTICIPATING FIRM

the firm _________________________________________________

of the Representative Authorized __________________________________

_______________________________

_____________________________________________________________________

-qualification (attached Certificate)______________________

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

Call Deposit Amount

____________________________________________________________________

___________________________________________________

____________________________________________________________________

email ___________________________________________

__________________________________________________

SIGNATURE ______________________ STAMP __________________________



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AFFIDAVIT 1.We,______________________________________________________________ , do hereby declare on solemn affirmation that: - 2. We have not been black listed from any Government Department/Agency. 3. We have not been involved in litigation with any client during the last 3 years. 4. We acknowledge that we have read, understood and accepted the tender document. 5. We understand that the purchaser shall have the right, at his exclusive discretion, to require, in writing, further information or clarification of the tender, from any or all the tenderer(s). 6. We are bound to complete delivery of items within stipulated time. 7. We understand that the purchaser shall have the right, at his exclusive discretion, to increase/decrease the quantity of any or all item(s), accept/ reject any or all tender(s), cancel/annual the tendering process at any time prior to award of contract, without assigning any reason or any obligation to inform the tenderer of the grounds for the purchaser’s action, and without thereby incurring any liability to the tenderer and the decision of the purchaser shall be final. Date:____________________ TENDERER Signature: _______________________________________________

CNIC #: _______________________________________________

Name: _______________________________________________

Designation: _______________________________________________

Phone & Address: _______________________________________________

WITNESSES WITNESSES

Signature: ___________________ Signature: ____________________

CNIC #: ___________________ CNIC #: ____________________

Name: __________________ Name: ____________________

Phone: ___________________ Phone: ____________________

Designation: ___________________ Designation: ____________________

Address: ___________________ Address: ____________________

Note: This Affidavit form should be on Stamp Paper of Rs. 100/- (minimum)