TENDER RULES AND CHECK LIST - geoscience.org.za

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TENDER RULES AND CHECK LIST

1. All the documents accompanying this invitation to bid must be completed in detail, be sealed in an envelope and be deposited in the tender box before the closing date and time. The tender box is situated at the reception of the Council for Geoscience, 280 Pretoria Street, Silverton, Pretoria. Tenders must only be submitted on the tender documentation issued. The retyping of the tender document is not permitted. 2. Duly completed and signed original bid document should be sealed in an envelope marked: Description: Appointment of Contractor for the Restoration and Renovation of the Council for Geoscience Office Building in Port Elizabeth. Tender No : CGS-2018-40F Issue Date : 30th of November 2018 Closing date : 25th of January 2019 @ 11:00am Venue : 280 Pretoria Street Silverton Pretoria 0001 3. COMPULSORY BRIEFING SESSION Compulsory Site Briefing will be held as follow:

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Date : 13th of December 2018 @ 11:00am

Venue: 16 2nd Avenue, Walmer, Port Elizabeth

4. CHECK LIST ALL THE RELEVANT FORMS ATTACHED TO THIS BID DOCUMENTS MUST BE COMPLETED AND SIGNED BACK IN BLACK INK WHERE APPLICABLE BY A DULY AUTHORISED OFFICIAL. FAILURE TO PROVIDE ANY OF THE BELOW MENTIONED DOCUMENTS MAY LEAD TO DISQUALIFICATION.

RETURNABLE DOCUMENTS THE FOLLOWING IS INCLUDED IN THE TENDER DOCUMENT

YES NO

Three documents; one (1) original tender document and two (2) copies

SBD 1. Invitation to Bid

• SBD 2. Bidders must provide proof of Tax Clearance compliance from SARS, The Council for Geoscience will verify your tax compliance proof in terms of practice note 9 of 2017/2018.

SBD 3.3. Pricing Schedule

Tender specification

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SBD 4. Declaration of interest

SBD 6.1.Preference points

SBD 8. Declaration of bidders past supply chain management practices

SBD9. Certificate of independent bid Determination

Supplier application form (CSD Report)

Government procurement General conditions of contract

Certified copies of identity documents of the directors, trustees, main shareholders and members of the company

Latest Original Certified copies of all share certificates (i.e. copy with original stamp), in case of a company

Shareholding breakdown per race, gender and percentage shareholding with shareholders of the bidding company who are not individuals.

CGS will only award BBBEE points to companies that submit a certified BBBEE rating certificate (Copy of certified BBBEE certificate will not be considered) Certificates issued by IRBA and Accounting Officers have been discontinued, however valid certificates already issued before January 2017 may be used until they phase out completely by December 2017.BBBEE points will be awarded to companies with a valid SANAS or DTI accredited certificate, and also IRBA and Accounting officers certificates that were issued before 1 January 2017.

List of references of past and present clients (Company name, department, branch, contact person with office telephone number

The Council’s document must be kept as supplied and

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submitted with all Schedules/Forms fully completed.

Any other documents, certificates etc. must be attached as annexure to the official Council document

Where the Council’s official document is taken apart and not submitted as supplied, the bid will be rejected

No bid forwarded by telegram, telex, facsimile or similar apparatus will be considered.

Company registration documents

• Proposal In case of Joint venture, trust or consortiums please submit joint venture agreement.

5.BIDDING STRUCTURE

Indicate the type of Bidding structure by marking with an ‘X’:

Individual Bidder

Joint venture

Consortium

Subcontractors

Other

If Joint Venture or Consortium, indicate the following for Prime Bidder:

Name of Prime Contractor

Registration number

VAT registration number

Contact person

Telephone number

Fax number

E-mail address

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Postal address

Physical address

If Joint Venture or Consortium, indicate the following for all partners other than Prime Bidder:

Name of partners

Registration number


Contact person

Telephone number

Fax number

E-mail address

Postal address

Physical address

If using other contractors:

Name of Prime Contractor

Registration number


Contact person

Telephone number

Fax number

E-mail address

Postal address

Physical address

If using Subcontractors, indicate the following for all Subcontractors:

Name of Subcontractor(s)

Registration number


Percentage of work subcontracted

Value of work sub contracted in rands R

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Contact person

Telephone number

Fax number

E-mail address

Postal address

Physical address

5. RESPONSE FORMAT

Bidders must respond using the following response format: Schedule Description Schedule 1 Executive Summary

The executive summary must cover the following:

• Paragraph 1 The Bidder must indicate in their bid response to the Council for Geoscience whether they are responding as a Prime bidder, joint venture, consortium or partnership and list the parties and explain their roles.

• Paragraph 2 The Bidder must indicate that the signatory of the company/consortium is duly designated to sign the bid response on our behalf of the consortium or joint venture.

• Paragraph 3 Summary of similar work done in the past • Paragraph 4 High level summary of their response

Schedule 2 SBD 1 Schedule 3 • Bidders must provide proof of Tax Clearance compliance

from SARS, The Council for Geoscience will verify your tax compliance proof in terms of practice note 9 of 2017/2018

• Originally Certified BBBEE certificate (For consortium or joint venture a consolidated BBBEE Certificate must be submitted)

Schedule 4 Functional response Schedule 5 Price Breakdown (Indicate cost drivers) where applicable

Schedule 6 SBD 3.3 Schedule 7 SDB 6.1 (Preference Points form) BBBEE Certificate Schedule 8 SBD 6.2 Schedule 9 SBD 8 Schedule 10 SBD 9 Schedule 11 Central Supplier Database Schedule 12 CIDB Standard Conditions

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NB: The response must have an index and the document must be neatly divided using the above mentioned format in sequence.

PROPOSAL NO. CGS-2018-40F

Request for Appointment of a Contractor for the Restoration and Renovation of the Council for Geoscience Office Building in Port Elizabeth.

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280 Pretoria Street, Silverton, Pretoria Private Bag X112, Pretoria 0001, South Africa Tel: +27 (0)12 841 1911 Fax: +27 (0)12 841 1221 email: [email protected] website: www.geoscience.org.za

Request for Appointment of Contractor for the Restoration and Renovation of the Council for Geoscience Office Building in Port Elizabeth.

CGS-2018-40F Date Issued : 30th of November 2018 Compulsory Briefing Session: 13th of December 2018 @ 11:00am Closing date and time : 25th of January 2019 at 11:00am Bid Validity Period: 120 days

TENDER BOX ADDRESS: 280 Pretoria Road Silverton Pretoria 0001



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1. INTRODUCTION

The Council for Geoscience (CGS) is a schedule 3A public entity organization as

defined by the Public Finance Management Act (Act 1 of 1999). The CGS derives

its mandate from the Geoscience Act 100 of 1993. The objectives of the CGS under

the Act, is to produce world-class geoscience knowledge products and to render

geoscience-related services to the South African public and industry. The strategic

position of the CGS is to ensure that its activities contribute to the national

imperatives, namely to free the potential of individuals by improving the quality of

life of all citizens, assisting in the growth and wealth of the country and eradicating

poverty especially in the rural areas of South Africa. It does this through the

mandate of the Geoscience Act, which includes the following activities:

1.1. To systematically document and compile the geology of the earth’s surface

and continental crust, including offshore areas within the territorial boundaries

of South Africa.

1.2. To compile geoscience data, especially geological, geophysical, metallogenic

and engineering geological information in the form of maps and accompanying

explanations and to make this information available to the public.

1.3. To do basic geoscience research into the nature and origin of rocks, ores,

minerals and the history and evolution of life and to understand the geological

evolution of the earth. These findings are published in peer reviewed

geoscience publications nationally and internationally.

1.4. To collect and curate all geoscience knowledge for the country into the

National Geoscience Repository and to make such information available to the

public as far as it is possible.

1.5. To render geoscience knowledge services and advice to the State to enable

informed and scientifically based decisions on the use of the earth’s surface

and its resources within the territory of South Africa.

1.6. To manage several national geoscience facilities on behalf of the country such

as the National Seismograph Network, the National Borehole-Core

Repository, the National Geoscience Heritage Collections (Geoscience

Museum) and the National Geoscience Library.

1.7. To render commercial geoscience services and products to national and

international clients.



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2. PURPOSE OF THIS REQUEST FOR PROPOSAL (RFP)

The purpose of this Request is to Appointment of a Contractor for the Restoration and Renovation of the Council for Geoscience Office building in Port Elizabeth.

3. LEGISLATIVE FRAMEWORK OF THE BID

3.1. Tax Legislation

3.1.1. Bidders must be compliant when submitting a proposal to Council for

Geoscience and remain compliant for the entire contract term with all

applicable tax legislation, including but not limited to the Income Tax Act, 1962

(Act No. 58 of 1962) and Value Added Tax Act, 1991 (Act No. 89 of 1991).

3.1.2. It is a condition of this bid that the tax matters of the successful bidder be in

order, or that satisfactory arrangements have been made with South African

Revenue Service (SARS) to meet the bidder’s tax obligations.

3.1.3. The Tax Compliance status requirements are also applicable to foreign

bidders / individuals who wish to submit bids.

3.1.4. It is a requirement that bidders grant a written confirmation when submitting

this bid that SARS may on an ongoing basis during the tenure of the contract

disclose the bidder’s tax compliance status and by submitting this bid such

confirmation is deemed to have been granted.

3.1.5. Bidders are required to be registered on the Central Supplier Database and

the National Treasury shall verify the bidder’s tax compliance status through

the Central Supplier Database.

3.1.6. Where Consortia / Joint Ventures / Sub-contractors are involved, each party

must be registered on the Central Supplier Database and their tax compliance

status will be verified through the Central Supplier Database.

3.2. Procurement Legislation

Council for Geoscience has a detailed evaluation methodology premised on

Treasury Regulation 16A3 promulgated under Section 76 of the Public Finance

Management Act, 1999 (Act, No. 1 of 1999), the Preferential Procurement

Policy Framework Act 2000 (Act, No.5 of 2000) and the Broad-Based Black



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Economic Empowerment Act, 2003 (Act, No. 53 of 2003), Practise Note 04 of

2017/18.

3.3 Technical Legislation and/or Standards

Bidders should be cognisant of the legislation and/or standards specifically

applicable to the services.

4. COMPULSORY SITE VISIT

A compulsory site visit will be as follow:

Date and time 13th of December 2018 at 11:00am

16 2nd Avenue, Walmer, Port Elizabeth

5. TIMELINE OF THE BID PROCESS

The period of validity of tender and the withdrawal of offers, after the closing date and

time is 120 days. The project timeframes of this bid are set out below:

Activity Due Date

Advertisement of bid on Government e-tender portal / print media / Tender Bulletin

30th of November 2018

Compulsory Site Visit 13th of December 2018 at 11:00am

Closing date of questions relating to bid

from bid

18th of January 2019

Bid closing date 25th of January 2019 at 11:00am

Notice to bidders Council for Geoscience will endeavour to inform bidders of the progress until conclusion of the tender.

All dates and times in this bid are South African standard time.



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Any time or date in this bid is subject to change at Council for Geoscience’s discretion.

The establishment of a time or date in this bid does not create an obligation on the part

of Council for Geoscience to take any action, or create any right in any way for any

bidder to demand that any action be taken on the date established. The bidder accepts

that, if Council for Geoscience extends the deadline for bid submission (the Closing

Date) for any reason, the requirements of this bid otherwise apply equally to the

extended deadline.

6. CONTACT AND COMMUNICATION

6.1. A nominated official of the bidders can make enquiries in writing, to the

specified person, Frans Moshoeu via email [email protected]

and/or 012 841 1250. Bidders must reduce all telephonic enquiries to writing

and send to the above email address.

6.2. The delegated office of Council for Geoscience may communicate with Bidders

where clarity is sought in the bid proposal.

6.3. Any communication to an official or a person acting in an advisory capacity for

Council for Geoscience in respect of the bid between the closing date and the

award of the bid by the Bidders is discouraged.

6.4. All communication between the Bidders and Council for Geoscience must be

done in writing.

6.5. Whilst all due care has been taken in connection with the preparation of this

bid, Council for Geoscience makes no representations or warranties that the

content of the bid or any information communicated to or provided to Bidders

during the bidding process is, or will be, accurate, current or complete. Council

for Geoscience and its employees and advisors will not be liable with respect

to any information communicated which may not accurate, current or complete.

6.6. If Bidders finds or reasonably believes it has found any discrepancy, ambiguity,

error or inconsistency in this bid or any other information provided by Council

for Geoscience (other than minor clerical matters), the Bidders must promptly

notify Council for Geoscience in writing of such discrepancy, ambiguity, error

or inconsistency in order to afford Council for Geoscience an opportunity to

consider what corrective action is necessary (if any).



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6.7. Any actual discrepancy, ambiguity, error or inconsistency in the bid or any other

information provided by Council for Geoscience will, if possible, be corrected

and provided to all Bidders without attribution to the Bidders who provided the

written notice.

6.8. All persons (including Bidders) obtaining or receiving the bid and any other

information in connection with the Bid or the Tendering process must keep the

contents of the Bid and other such information confidential, and not disclose or

use the information except as required for the purpose of developing a proposal

in response to this Bid.

7. LATE BIDS

Bids received after the closing date and time, at the address indicated in the bid

documents, will not be accepted for consideration and where practicable, be

returned unopened to the Bidders.

8. COUNTER CONDITIONS

Bidders’ attention is drawn to the fact that amendments to any of the Bid

Conditions or setting of counter conditions by Bidders or qualifying any Bid

Conditions will result in the invalidation of such bids.

9. FRONTING

9.1. Government supports the spirit of broad based black economic empowerment

and recognizes that real empowerment can only be achieved through

individuals and businesses conducting themselves in accordance with the

Constitution and in an honest, fair, equitable, transparent and legally compliant

manner. Against this background the Government condemn any form of

fronting.

9.2. The Government, in ensuring that Bidders conduct themselves in an honest

manner will, as part of the bid evaluation processes, conduct or initiate the

necessary enquiries/investigations to determine the accuracy of the

representation made in bid documents. Should any of the fronting indicators as

contained in the Guidelines on Complex Structures and Transactions and

Fronting, issued by the Department of Trade and Industry, be established



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during such enquiry / investigation, the onus will be on the Bidder / contractor

to prove that fronting does not exist. Failure to do so within a period of 14 days

from date of notification may invalidate the bid / contract and may also result in

the restriction of the Bidder /contractor to conduct business with the public

sector for a period not exceeding ten years, in addition to any other remedies

Council for Geoscience may have against the Bidder / contractor concerned.

10. SUPPLIER DUE DILIGENCE

Council for Geoscience reserves the right to conduct supplier due diligence prior

to final award or at any time during the contract period. This may include site

visits and requests for additional information.

11. SUBMISSION OF PROPOSALS

11.1. Bid documents may either be posted to 280 Pretoria Road, Silverton, Pretoria

0001 (preferably registered mail) OR placed in the tender box OR couriered to

the aforesaid address on or before the closing date and time.

11.2. Bid documents will only be considered if received by Council for Geoscience

before the closing date and time, regardless of the method used to send or

deliver such documents to Council for Geoscience.

11.3. The bidders are required to submit three (3) copies of each file one (1) original

and two copies (2) by Closing date on the 25th of January 2019 at 11:00am.

FILE 1 (TECHNICAL FILE) FILE 2 (PRICE & BBBEE)

Exhibit 1: Administration evaluation

Exhibit 1: Pricing Schedule

Exhibit 2:

• Technical Responses and Bidder Compliance SBD’s Checklist for Technical Evaluation

• Supporting documents for technical responses.

Exhibit 3:

• General Conditions of Contract (GCC)



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Exhibit 4:

• Any other supplementary information

11.4. Bidders are requested to initial each page of the tender document on the top

right hand corner.

12. PRESENTATION / DEMONSTRATION

Not Applicable.

13. DURATION OF THE CONTRACT

The duration of the contract is six (6) months.



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14. MANDATORY EVALUATION THRESHOLD

The following requirements must be submitted:

• A valid proof (A print-out copy from CIDB website) of 3GB or higher CIDB grade.

• A valid COIDA (Letter of good standing)

NB: Only bidders who complied with the above both requirements and

attached proof, will be evaluated further under functional evaluation.

15. All tender applications will be evaluated according to the following

Process:

1. Administration evaluation (to determine whether all required documents have been completed correctly and signed).

2. Mandatory Requirement: Bidders must submit: • A valid proof (A print-out copy from CIDB website) of 3GB or

higher CIDB grade. • A valid COIDA (Letter of good standing)

3. Functional evaluation: Bidders must score 75 points to be evaluated on Price and BBBEE.

4. Price evaluation & BBBEE contribution level.



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16. EVALUATION AND SELECTION CRITERIA

Council for Geoscience has set minimum standards (Gates) that a bidder

needs to meet in order to be evaluated and selected as a successful bidder.

The minimum standards consist of the following:

Administrative Evaluation Criteria (Gate 1)

Mandatory and Functional Evaluation

Criteria (Gate 2 and 3)

Price and B-BBEE Evaluation

(Gate 4)

Only bidders that attended the compulsory briefing and complied to administrative requirements, will proceed to Gate 2 and bidders

• Bidders who meet the mandatory requirement and functional threshold will be evaluated for Price and BBBEE

Price and BBBEE evaluation

Table 1: Documents that must be submitted for Administrative Evaluation

Document that must be submitted

Non-submission may result in disqualification?

Invitation to Bid – SBD 1 YES Complete and sign the supplied SBD1 form

Tax Status Tax Clearance Certificate –

SBD 2

YES i. Written confirmation that SARS may on an ongoing basis during the tenure of the contract disclose the bidder’s tax compliance status. (Refer Section 4.1.4)

ii. Proof of Registration on the Central Supplier Database (Refer Section 4.1.5)

iii. Vendor number

iv. In the event where the Bidder submits a hard copy of the Tax Clearance Certificate, the CSD verification outcome will take precedence.

Declaration of Interest – SBD 4

YES Must be complete and signed

Preference Point Claim Form – SBD 6.1

YES Non-submission of an originally certified BBBEE certificate will lead to a zero (0) score on BBBEE scoring



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Declaration of Bidder’s Past Supply Chain Management Practices – SBD 8


Certificate of Independent Bid Determination – SBD 9


Registration on Central Supplier Database (CSD

YES The companies must be registered as a service provider on the Central Supplier Database (CSD). If you are not registered proceed to complete the registration of your company prior to submitting your proposal. Visit https://secure.csd.gov.za/ to obtain your vendor number. Submit proof of registration.

Pricing Schedule YES Submit full details of the bill of quantities

https://secure.csd.gov.za/



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17.FUNCTIONAL EVALUATION CRITERIA

Description of quality criteria for evaluation

Max points

Notes

1.Key Personnel 10

Contracts Manager (off site) Relevant Qualifications 2 Attach certified copy/ies

of qualifications and CV. Years of Experience 3 1-5 years = 1 point, 6-10 years

= 2 points, more than 10 years = 3 points

Construction Manager (full time on site) Relevant Qualifications 2 Attach certified copy/ies

of qualifications and CV Years of Experience 3 1-5 years = 1 point,

6-10 years = 2 points, more than 10 years = 3 points

2.Project Experience & References 40 The bidder must submit four contactable reference letters of similar work completed.

40 10 points for each contactable reference letter.

3.Project Execution Plan (Approach and Methodology) which covers the following aspects: 1.Purpose 2.Mandate 3.Project Scope 4.Objective/s 5.Results 6.Institutional Arrangements/Project Team 7.Procurement/Contracting Arrangements 8.Project Cycle 9.Financial Implications 10.Timetable 11.Monitoring and Reporting 12.Risk Management 13.Quality Management 14.Communication Management

20 Nothing submitted = 0 points Demonstrates poor understanding of project and scope of work = 5 points. Demonstrates fair understanding of project and scope of work = 10 points Demonstrates good understanding of project and scope of work = 15 points Fully demonstrates understanding of project and scope of work = 20 points.

4.Quality Plan including inspection 15 Not submitted = 0 points Partial completed document submitted = 10 points.



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Comprehensive document submitted = 15 points

5. Project schedule with milestones over a period of six (6) months.

15 Not submitted = 0 points Comprehensive document submitted = 15 points

Total evaluation points 100 Bidders that do not obtain a minimum score of 75 points for functionality will be

disqualified and will not be considered for further evaluation on Price and BBBEE.

APPENDIX A

1. Stage 1 – Price Evaluation (80 Points)

The following formula will be used to calculate the points for price:

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid

2. Stage 2 – BBBEE Evaluation (20 Points)

a. BBBEE Points allocation

A maximum of 20 points may be allocated to a bidder for attaining their B-BBEE status level of contributor in accordance with the table below:

B-BBEE Status Level of Contributor Number of Points

1 20

2 18

3 14

Criteria Points

Price Evaluation

Ps = 80

−−

minmin1

PPPt

20



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4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

B-BBEE points may be allocated to bidders on submission of the following

documentation or evidence:

- A duly completed Preference Point Claim Form: Standard Bidding Document

(SBD 6.1); and

- B-BBEE Certificate

b. Joint Ventures, Consortiums and Trusts

A trust, consortium or joint venture, will qualify for points for their B-BBEE status level

as a legal entity, provided that the entity submits their B-BBEE status level certificate.

A trust, consortium or joint venture will qualify for points for their B-BBEE status level

as an unincorporated entity, provided that the entity submits their consolidated B-BBEE

scorecard as if they were a group structure and that such a consolidated B-BBEE

scorecard is prepared for every separate bid.

Bidders must submit concrete proof of the existence of joint ventures and/or

consortium arrangements. Council for Geoscience will accept signed agreements as

acceptable proof of the existence of a joint venture and/or consortium arrangement.

The joint venture and/or consortium agreements must clearly set out the roles and

responsibilities of the Lead Partner and the joint venture and/or consortium party. The

agreement must also clearly identify the Lead Partner, who shall be given the power

of attorney to bind the other party/parties in respect of matters pertaining to the joint

venture and/or consortium arrangement.

c. Sub-contracting



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Bidders/ tenderers who want to claim Preference points will have to comply fully with

regulations 11(8) and 11(9) of the PPPFA Act with regard to sub-contracting.

The following is an extract from the PPPFA Act:

11(8) “A person must not be awarded points for B-BBEE status level if it is indicated in

the tender documents that such a tenderer intends subcontracting more than

25% of the value of the contract to any other enterprise that does not qualify for

at least the points that such a tenderer qualifies for, unless the intended sub-

contractor is an EME that has the capability and ability to execute the sub-

contract.”

11(9) “A person awarded a contract may not sub-contract more than 25% of the value

of the contract to any other enterprise that does not have an equal or higher B-

BBEE status level than the person concerned, unless the contract is sub-

contracted to an EME that has the capability and ability to execute the sub-

contract.”

3. Stage 3 (80 + 20 = 100 points)

The Price and BBBEE points will be consolidated.



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18. GENERAL CONDITIONS OF CONTRACT

Any award made to a bidder under this bid is conditional, amongst others, upon –

a. The bidders accepting the terms and conditions contained in the General

Conditions of Contract as the minimum terms and conditions upon which Council

for Geoscience is prepared to enter into a contract with the successful Bidders.

b. The bidder submitting the General Conditions of Contract to Council for

Geoscience together with its bid, duly signed by an authorised representative of

the bidder.

19. SERVICE LEVEL AGREEMENT

a. Upon award Council for Geoscience and the successful bidder will conclude

a Service Level Agreement regulating the specific terms and conditions

applicable to the services being procured by Council for Geoscience more or

less in the format of the draft Service Level Indicators included in this tender

pack.

b. Council for Geoscience reserves the right to vary the proposed draft Service

Level Indicators during the course of negotiations with a bidder by amending or

adding thereto.

c. Bidders are requested to:

a. Comment on draft Service Level Indicators and where necessary, make

proposals to the indicators;

b. Explain each comment and/or amendment; and

c. Use an easily identifiable colour font or “track changes” for all changes

and/or amendments to the Service Level Indicators for ease of reference.

d. Council for Geoscience reserves the right to accept or reject any or all

amendments or additions proposed by a bidder if such amendments or

additions are unacceptable to Council for Geoscience or pose a risk to the

organisation.



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20. SPECIAL CONDITIONS OF THIS BID

Council for Geoscience reserves the right:

e. To award this tender to a bidder that did not score the highest total number of

points, only in accordance with section 2(1)(f) of the PPPFA (Act 5 of 2000)

f. To negotiate with one or more preferred bidders identified in the evaluation

process, regarding any terms and conditions, including price without offering

the same opportunity to any other bidders who has not been awarded the status

of the preferred bidders.

g. To accept part of a tender rather than the whole tender.

h. To carry out site inspections, product evaluations or explanatory meetings in

order to verify the nature and quality of the services offered by the bidders,

whether before or after adjudication of the Bid.

i. To correct any mistakes at any stage of the tender that may have been in the

Bid documents or occurred at any stage of the tender process.

j. To cancel and/or terminate the tender process at any stage, including after the

Closing Date and/or after presentations have been made, and/or after tenders

have been evaluated and/or after the preferred bidders have been notified of

their status as such.

k. Award to multiple bidders based either on size or geographic considerations.

21.COUNCIL FOR GEOSCIENCE REQUIRES BIDDERS TO DECLARE

In the Bidder’s Technical response, bidders are required to declare the

following:

Confirm that the bidders are to: –

a. Act honestly, fairly, and with due skill, care and diligence, in the interests

of Council for Geoscience

b. Have and employ effectively the resources, procedures and appropriate

technological systems for the proper performance of the services;



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c. Act with circumspection and treat Council for Geoscience fairly in a

situation of conflicting interests;

d. Comply with all applicable statutory or common law requirements

applicable to the conduct of business;

e. Make adequate disclosures of relevant material information including

disclosures of actual or potential own interests, in relation to dealings with

Council for Geoscience

f. Avoidance of fraudulent and misleading advertising, canvassing and

marketing;

g. To conduct their business activities with transparency and consistently

uphold the interests and needs of Council for Geoscience as a client

before any other consideration; and

h. To ensure that any information acquired by the bidders from Council for Geoscience will not be used or disclosed unless the written consent of

the client has been obtained to do so.

23.CONFLICT OF INTEREST, CORRUPTION AND FRAUD

Council for Geoscience reserves its right to disqualify any bidder who either

itself or any of whose members (save for such members who hold a minority

interest in the bidder through shares listed on any recognised stock exchange),

indirect members (being any person or entity who indirectly holds at least a

15% interest in the bidder other than in the context of shares listed on a

recognised stock exchange), directors or members of senior management,

whether in respect of [Institution name] or any other government organ or entity

and whether from the Republic of South Africa or otherwise ("Government

Entity")

a. engages in any collusive tendering, anti-competitive conduct, or any

other similar conduct, including but not limited to any collusion with any

other bidder in respect of the subject matter of this bid;

b. seeks any assistance, other than assistance officially provided by a

Government Entity, from any employee, advisor or other representative

of a Government Entity in order to obtain any unlawful advantage in



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relation to procurement or services provided or to be provided to a

Government Entity;

c. makes or offers any gift, gratuity, anything of value or other inducement,

whether lawful or unlawful, to any of Council for Geoscience officers,

directors, employees, advisors or other representatives;

d. makes or offers any gift, gratuity, anything of any value or other

inducement, to any Government Entity's officers, directors, employees,

advisors or other representatives in order to obtain any unlawful

advantage in relation to procurement or services provided or to be

provided to a Government Entity;

e. accepts anything of value or an inducement that would or may provide

financial gain, advantage or benefit in relation to procurement or

services provided or to be provided to a Government Entity;

f. pays or agrees to pay to any person any fee, commission, percentage,

brokerage fee, gift or any other consideration, that is contingent upon or

results from, the award of any tender, contract, right or entitlement which

is in any way related to procurement or the rendering of any services to

a Government Entity;

g. has in the past engaged in any matter referred to above; or

h. has been found guilty in a court of law on charges of fraud and/or

forgery, regardless of whether or not a prison term was imposed and

despite such bidder, member or director’s name not specifically

appearing on the List of Tender Defaulters kept at National Treasury.

24.MISREPRESENTATION DURING THE LIFECYCLE OF THE CONTRACT

a. The bidder should note that the terms of its Tender will be incorporated in the

proposed contract by reference and that Council for Geoscience relies upon

the bidder’s Tender as a material representation in making an award to a

successful bidder and in concluding an agreement with the bidder.

b. It follows therefore that misrepresentations in a Tender may give rise to service

termination and a claim by Council for Geoscience against the bidder

notwithstanding the conclusion of the Service Level Agreement between

Council for Geoscience and the bidder for the provision of the Service in



Page 20 of 22

question. In the event of a conflict between the bidder’s proposal and the

Service Level Agreement concluded between the parties, the Service Level

Agreement will prevail.

25. PREPARATION COSTS

The Bidder will bear all its costs in preparing, submitting and presenting any response

or Tender to this bid and all other costs incurred by it throughout the bid process.

Furthermore, no statement in this bid will be construed as placing Council for Geoscience, its employees or agents under any obligation whatsoever, including in

respect of costs, expenses or losses incurred by the bidders in the preparation of their

response to this bid.

26.INDEMNITY

If a bidder breaches the conditions of this bid and, as a result of that breach, Council for Geoscience incurs costs or damages (including, without limitation, the cost of any

investigations, procedural impairment, repetition of all or part of the bid process and/or

enforcement of intellectual property rights or confidentiality obligations), then the

bidder indemnifies and holds Council for Geoscience harmless from any and all such

costs which Council for Geoscience may incur and for any damages or losses

Council for Geoscience may suffer.

27. PRECEDENCE

This document will prevail over any information provided during any briefing session

whether oral or written, unless such written information provided, expressly amends

this document by reference.

28. LIMITATION OF LIABILITY

A bidder participates in this bid process entirely at its own risk and cost. Council for Geoscience shall not be liable to compensate a bidder on any grounds whatsoever

for any costs incurred or any damages suffered as a result of the Bidder’s participation

in this Bid process.



Page 21 of 22

29. TAX COMPLIANCE

No tender shall be awarded to a bidder who is not tax compliant. Council for Geoscience reserves the right to withdraw an award made, or cancel a contract

concluded with a successful bidder in the event that it is established that such bidder

was in fact not tax compliant at the time of the award, or has submitted a fraudulent

Tax Clearance Certificate to Council for Geoscience or whose verification against

the Central Supplier Database (CSD) proves non-compliant. Council for Geoscience

further reserves the right to cancel a contract with a successful bidder in the event that

such bidder does not remain tax compliant for the full term of the contract.

30. TENDER DEFAULTERS AND RESTRICTED SUPPLIERS

No tender shall be awarded to a bidder whose name (or any of its members, directors,

partners or trustees) appears on the Register of Tender Defaulters kept by National

Treasury, or who have been placed on National Treasury’s List of Restricted Suppliers.

Council for Geoscience reserves the right to withdraw an award, or cancel a contract

concluded with a Bidder should it be established, at any time, that a bidder has been

blacklisted with National Treasury by another government institution.

31. GOVERNING LAW

South African law governs this bid and the bid response process. The bidder agrees

to submit to the exclusive jurisdiction of the South African courts in any dispute of any

kind that may arise out of or in connection with the subject matter of this bid, the bid

itself and all processes associated with the bid.

32. RESPONSIBILITY FOR SUB-CONTRACTORS AND BIDDER’S PERSONNEL

A bidder is responsible for ensuring that its personnel (including agents, officers,

directors, employees, advisors and other representatives), its sub-contractors (if any)

and personnel of its sub-contractors comply with all terms and conditions of this bid. In

the event that Council for Geoscience allows a bidder to make use of sub-contractors,

such sub-contractors will at all times remain the responsibility of the bidder and Council

for Geoscience will not under any circumstances be liable for any losses or damages

incurred by or caused by such sub-contractors.



Page 22 of 22

33. CONFIDENTIALITY

Except as may be required by operation of law, by a court or by a regulatory authority

having appropriate jurisdiction, no information contained in or relating to this bid or a

bidder’s tender(s) will be disclosed by any bidder or other person not officially involved

with Council for Geoscience’s examination and evaluation of a Tender.

No part of the bid may be distributed, reproduced, stored or transmitted, in any form or

by any means, electronic, photocopying, recording or otherwise, in whole or in part

except for the purpose of preparing a Tender. This bid and any other documents

supplied by Council for Geoscience remain proprietary to Council for Geoscience and

must be promptly returned to Council for Geoscience upon request together with all

copies, electronic versions, excerpts or summaries thereof or work derived there from.

Throughout this bid process and thereafter, bidders must secure Council for

Geoscience’s written approval prior to the release of any information that pertains to

(i) the potential work or activities to which this bid relates; or (ii) the process which

follows this bid. Failure to adhere to this requirement may result in disqualification from

the bid process and civil action.

34. COUNCIL FOR GEOSCIENCE PROPRIETARY INFORMATION

Bidder will on their bid cover letter make declaration that they did not have access to

any Council for Geoscience proprietary information or any other matter that may have

unfairly placed that bidder in a preferential position in relation to any of the other

bidders.

35. AVAILABILITY OF FUNDS

Should funds no longer be available to pay for the execution of the responsibilities of

this bid RFP CGS-2018-40F.Council for Geoscience may terminate the Agreement at

its own discretion or temporarily suspend all or part of the services by notice to the

successful bidder who shall immediately make arrangements to stop the performance

of the services and minimize further expenditure: Provided that the successful bidder

shall thereupon be entitled to payment in full for the services delivered, up to the date

of cancellation or suspension.

COMPULSORY SITE VISIT: Date and time: 13th of December 2018 @ 11:00am Venue: 16 2nd Avenue, Walmer, Port Elizabeth CLOSING DATE: 25tH OF JANUARY 2019 @ 11:00AM VENUE : 280 PRETORIA STREET SILVERTON PRETORIA 0001 VALIDITY PERIOD: 120 Days

COUNCIL FOR GEOSCIENCE APPOINTMENT OF A CONTRACTOR FOR THE RESTORATION AND RENOVATION OF THE COUNCIL FOR GEOSCIENCE OFFICE BUILDING IN PORT ELIZABETH. TENDER NO: CGS-2018-40F ISSUE DATE: 30TH OF NOVEMBER 2018

Contents

COUNCIL FOR GEOSCIENCE

CONTRACT NUMBER: CGS-2018-40F

APPOINTMENT OF CONTRACTOR FOR THE RESTORATION AND RENOVATION OF THE COUNCIL FOR GEOSCENCE OFFICE BUILDING IN PORT ELIZABETH.

CONTENTS SECTION DESCRIPTION PAGE

THE TENDER

PART T1 TENDERING PROCEDURES T1

T1.1 Tender Notice and Invitation to Tender (SBD 1) 1 - 2

T1.2 Tender Data 1 - 5 PART T2 RETURNABLE DOCUMENTS T2

T2.1 List of Returnable Documents 1 - 2

T2.2 Returnable Schedules

THE CONTRACT

PART C1 AGREEMENT AND CONTRACT DATA C1

C1.1 Form of Offer and Acceptance 1 - 3

C1.2 Contract Data 1 - 13 C1.3 Form of Guarantee 1 - 2 PART C2 PRICING DATA C2

C2.1 Pricing instructions 1 - 2

C2.2 Bills of Quantities (Provisional) 1 - 86 PART C3 SCOPE OF WORKS C3

C3.1 Description of the Works 1 - 19

C3.2 Occupational health and safety specification 1 - 42

C3.3 Construction specifications 1 - 13

C3.4 Drawings 1 - 4

Contents

SECTION DESCRIPTION PAGE

PART C4 SITE INFORMATION C4

APPENDICES APPENDIX A Standard Conditions of Tender 1 - 17

Index T1




PART T1 : TENDERING PROCEDURES

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

SBD1

1

280 Pretoria Street, Silverton, Pretoria Private Bag X112, Pretoria 0001, South Africa Tel: +27 (0)12 841 1911 Fax: +27 (0)12 841 1221 email: [email protected]

website: www.geoscience.org.za

PART A INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)

BID NUMBER: CGS-2018-40F CLOSING DATE: 25 JANUARY 2019 CLOSING TIME: 11H00

DESCRIPTION


BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) 280 Pretoria Street Silverton

Pretoria 0001

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO BIDDERS CONTACT DETAILS CONTACT PERSON Frans Moshoeu CONTACT PERSON TELEPHONE NUMBER 012-841 1250 TELEPHONE NUMBER FACSIMILE NUMBER N/A FACSIMILE NUMBER E-MAIL ADDRESS [email protected] E-MAIL ADDRESS SUPPLIER INFORMATION NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE NUMBER CODE NUMBER

CELLPHONE NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE STATUS

TAX COMPLIANCE SYSTEM PIN:

OR CENTRAL SUPPLIER DATABASE No: MAAA

B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE

TICK APPLICABLE BOX]

Yes No

B-BBEE STATUS LEVEL SWORN AFFIDAVIT

[TICK APPLICABLE BOX]

Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES ENCLOSE PROOF]

ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

Yes No [IF YES, ANSWER PART B:3 ]

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

SBD1

2

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

SBD1

3

PART B TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR

CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. BID AMOUNT: SIGNATURE OF BIDDER: …………………………………………… CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… (Proof of authority must be submitted e.g. company resolution) DATE: …………………………………………...

http://www.sars.gov.za/

Page 1 of 5 Tender Data T1.2




T1.2 : TENDER DATA

The Conditions of Tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement as per Board Notice No. 136 published in Government Gazette No. 38960 of 10 July 2015 and as amended from time to time (refer: www.cidb.org.za)

The Standard Conditions of Tender make several references to the Tender Data. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the Standard Conditions of Tender.

Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies.

Clause Wording F.1.1 The employer is the Council for Geoscience

F1.2 The tender documents issued by the employer comprise of:

PART T1 : TENDERING PROCEDURES

T1.1: Tender Notice and Invitation to Tender

T1.2: Tender Data

PART T2 : RETURNABLE DOCUMENTS

T2.1: List of Returnable Documents

T2.2: Returnable Schedules

PART C1: AGREEMENTS AND CONTRACT DATA

C1.1: Form of Offer and Acceptance

C1.2: Contract Data

PART C2 : PRICING DATA

C2.1: Pricing assumptions

C2.2: Bills of Quantities (Provisional)

PART C3 : SCOPE OF WORKS

C3.1: Description of the works

C3.2: Occupational health and safety specification

C3.3: Construction specifications

C3.4: Drawings

PART C4 : SITE INFORMATION

C4.1: Site information

http://www.cidb.org.za/


F.1.4 The Employer’s agent is: Name: Hepple and Robertson cc Address: 15 Chloedea Crescent, Walmer Heights, Port Elizabeth, 6070 Tel: 041 366 1326 Contact Person: Dries Ludeke E-mail: [email protected] F.3.11 Only those tenderers who are registered with the CIDB, or are capable of being so registered prior

to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a GB class of construction work, are eligible to submit tenders.

Joint ventures are eligible to submit tenders provided that: 1. every member of the joint venture is registered with the CIDB; 2. the lead partner has a contractor grading designation in the GB class of construction work; and 3. the combined contractor grading designation calculated in accordance with the Construction

Industry Development Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a 3GB or higher class of construction works.

F.2.7 The arrangements for a compulsory site or clarification meeting are: Location: 16 2nd Avenue, Walmer, Port Elizabeth Date: 13th of December 2018 Starting time: 11H00

The clarification shall address the following during separate consecutive sessions: • General tender procedures and requirements • All to gather at meeting venue for signing of certificate of attendance.

F.2.12 Alternative offers will not be accepted. F.2.13.3 Two copies and one original of the tender document shall be duly completed and signed and shall

be submitted into the tender box. F.2.13.5 The Employer’s address for delivery of tender offers and identification details to be shown on each

tender offer package are: Location of tender box:

Physical address: 280 Pretoria Street, Silverton, Pretoria Identification details: Tender Number: CGS-2018-40F

mailto:[email protected]


F.2.13 / F.3.5

A two-envelope procedure will not be followed.

F.2.15 The closing time for submission of tender offers is: 11h00 on the 25th of January 2019. F.2.15 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted. F.2.16 The tender offer validity period is 120 days.

F.2.18 The tenderer shall submit the names and CV’s and qualifications of all management and

supervisory staff intended to be deployed on the contract. This information shall be used for adjudication purposes.

F.2.22 Return all retained tender documents within twenty eight (28) days after the expiry of the validity period.

F.2.23 The tenderer is required to submit the following certificates with his tender: 1) Tax Clearance Certificate with PIN.

2) Company/CC/Trust/Partnership registration documents

3) Joint Venture Agreement and Power of Attorney in the case of Joint Ventures

4) Identification Documents in the case of one-man concerns.

5) Certificate of Contractor Registration issued by the Construction Industry Development Board for a Grade of registration in line with the tendered sum.

6) Central Supplier Database registration certificate.

7) COIDA Registration Certificate.

F.3.4 The time and location for the opening of tenders shall be:

There will no public opening.

F.3.11 The procedure for the evaluation of responsive tenders is Method 2.

F.3.11.7 The score for price is calculated using the following formula:

NFO = W1 x A

Where NFO is the number of tender evaluation points awarded for price. W1 is the maximum possible number of tender evaluation points awarded for price. A is the number calculated using the formula and option described in Table F.1 F.3.11.8 The score for preference points is calculated using the following:

The 80/20 preference point system for acquisition of services, works or goods with a Rand

value below R 50 million 4) (a)(i) The following formula must be used to calculate the points for price in respect of tenders (including price quotation)(all applicable taxes included):


Where

Ps = Points scored for comparative price of tender or offer under consideration; Pt = Comparative price of tender or offer under consideration; and Pmin = Comparative price of lowest acceptable tender or offer. (4)(b) Subject to subparagraph(4)(c), points must be awarded to a tender for attaining the B-BBEE status level of contributor in accordance with the table below:

B-BBEE status level of contributor Number of points 1 20 2 18 3 16 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0

(4)(c) A maximum of 20 points may be allocated in accordance with subparagraph (4)(b) (4)(d) The points scored by tender in respect of B-BBEE contribution contemplated in contemplated in subparagraph (4) (b) must be added to the points scored for price as calculated in accordance with subparagraph (4)(a). (4)(e) Subject to paragraph 4.3.8 the contract must be awarded to the tender who scores the highest total number of points.

F.3.11.9 FUCTIONAL EVALUATION CRITERIA

Refer to page 12 of 22 and 13 of 22 after the Tender Rules and Checklist.


F.3.11.9 The score for functionality is to be calculated using the following formula: NQ = W2 x SO / MS Where W 2 is the percentage score given to quality and equals. So is the score for quality allocated to the submission under consideration Ms is the maximum possible score for quality in respect of a submission.

N.B: The above mentioned formula is not applicable for this tender. F.3.11.1 F.3.11.3

The minimum number of evaluation points for functionality is: 75 points.

F.3.13.1 Tender offers will only be accepted on condition that: a) the tenderer has in his or her possession an original Tax Clearance Certificate issued by the

South African Revenue Services; b) the tenderer is registered with the Construction Industry Development Board in an appropriate

contractor grading designation; c) the tenderer or any of its directors is not listed in the Register of Tender Defaulters in terms of

the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; and

d) the tenderer has abused the Employer’s Supply Chain Management System or has failed to perform on any previous contract.

Index T2




PART T2 : RETURNABLE DOCUMENTS

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

Page 1 of 2 Returnable schedules Schedule 1D




SCHEDULE 1D: COMPULSORY ENTERPRISE QUESTIONNAIRE*

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of enterprise: ...................................................................................................................................

Section 2: VAT registration number, if any: ...............................................................................................................

Section 3: CIDB registration number, if any: ..............................................................................................................

Section 4: Particulars of sole proprietors and partners in partnerships Name* Identity number* Personal income tax number*

* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 5: Particulars of companies and close corporations

Company registration number ............................................................................................................................................

Close corporation number ..................................................................................................................................................

Tax reference number ........................................................................................................................................................

Section 6: Record of service of the state Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or director, manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months in the service of any of the following: � a member of any municipal council

� a member of any provincial legislature � a member of the National Assembly or the National

Council of Province

� an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

� a member of the board of directors of any municipal entity

� a member of an accounting authority of any national or provincial public entity

� an official of any municipality or municipal entity � an employee of Parliament or a provincial legislature

If any of the above boxes are marked, disclose the following: (insert separate page if necessary)

Name of sole proprietor, partner, director, manager, principal shareholder or stakeholder

Name of institution, public office, board or organ of state and

position held

Status of service (tick appropriate column)

current Within last 12 months

Section 7: Record of spouses, children and parents in the service of the state

Page 2 of 2 Returnable schedules Schedule 1D

Indicate by marking the relevant boxes with a cross, if any spouse, child or parent of a sole proprietor, partner in a partnership or director, manager, principal shareholder or stakeholder in a company or close corporation is currently or has been within the last 12 months been in the service of any of the following: � a member of any municipal council

� a member of any provincial legislature � a member of the National Assembly or the National

Council of Province

� an employee of any provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act 1 of 1999)

� a member of the board of directors of any municipal entity

� a member of an accounting authority of any national or provincial public entity

� an official of any municipality or municipal entity � an employee of Parliament or a provincial legislature

Name of spouse, child or parent Name of institution, public office,

board or organ of state and position held

Status of service (tick appropriate column)

current Within last 12 months

*insert separate page if necessary

The undersigned, who warrants that he/she is duly authorised to do so on behalf of the enterprise:

i) authorizes the Employer to obtain a tax clearance certificate from the South African Revenue Services that my / our tax matters are in order;

ii) confirms that the neither the name of the enterprise or the name of any partner, manager, director or other person, who wholly or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

iii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise, control over the enterprise appears, has within the last five years been convicted of fraud or corruption;

iv) confirms that I / we are not associated, linked or involved with any other tendering entities submitting tender offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of work that could cause or be interpreted as a conflict of interest;

v) confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief both true and correct.

Signed Date

Name Position

Enterprise name

* The schedule should be used where tenders are subject to the local Government: Municipal Finance Management Act

Page 1 of 1 Personnel Schedule Schedule 1E



REPAIRS AND RENOVATIONS TO PORT ELIZABETH REGIONAL OFFICES

SCHEDULE 1E: PERSONNEL SCHEDULE

Job Description Non-Local Local

Contract Manager

Site Agent

Quantity Surveyor

Surveyors

General Foreman

Foremen

Community Officers

Clerks

Operators

Bricklayers

Learner Bricklayers

Steel fixers

Watchmen

Gang Bosses

Pipe Layers

Labourers

* Other

* Other

* Other

* To be filled in by Tenderer

Signed ............................................................... Date .......................................................

Name ............................................................... Position .......................................................

Tenderer ...................................................................................................................................................................

Page 1 of 4 Declaration concerning fulfillment Schedule 1F




SCHEDULE 1F: DECLARATION CONCERNING FULFILMENT OF THE CONSTRUCTION REGULATIONS, 2003

In terms of regulation 4(3) of the Construction Regulations, 2003 (hereinafter referred to as the Regulations), promulgated on 18 July 2003 in terms of Section 43 of the Occupational Health and Safety Act, 1993 (Act No 85 of 1993) the Employer shall not appoint a contractor to perform construction work unless the Contractor can satisfy the Employer that his/her firm has the necessary competencies and resources to carry out the work safely and has allowed adequately in his/her tender for the due fulfilment of all the applicable requirements of the Act and the Regulations.

Tenderers shall answer the questions below:

1. I confirm that I am fully conversant with the Regulations and that my company has (or will acquire/procure) the necessary competencies and resources to timeously, safely and successfully comply with all of the requirements of the Regulations.

(Tick)

YES

NO

2. Indicate which approach shall be employed to achieve compliance with the Regulations.

(Tick)

Own resources, competent in terms of the Regulations (refer to 3 below) Own resources, still to be hired and/or trained (until competency is achieved) Specialist subcontract resources (competent) - Specify:

3. Provide details of proposed key persons, competent in terms of the Regulations, who will form part of the Contract team as specified in the Regulations (CVs to be attached):

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................


.................................................................................................................................................................

4. Provide details of proposed training (if any) that will be undergone:

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

5. List potential key risks identified and measures for addressing risks:

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

6. I have fully included in my tendered rates and prices (in the appropriate payment items provided in the Schedule of Quantities) for all resources, actions, training and any other costs required for the due fulfilment of the Regulations for the duration of the construction and defects repair period

(Tick)

YES

NO SIGNATURE OF PERSON(S) AUTHORISED TO SIGN THIS TENDER:

1. .................................................................................. ID NO: ......................................................

(Name in Print): .....................................................

2. .................................................................................. ID NO: ......................................................

(Name in Print): .....................................................


SCHEDULE 1….: DECLARATION CONCERNING FULFILMENT OF THE CONSTRUCTION REGULATIONS, 2003

In terms of regulation 4(3) of the Construction Regulations, 2003 (hereinafter referred to as the Regulations), promulgated on 18 July 2003 in terms of Section 43 of the Occupational Health and Safety Act, 1993 (Act No 85 of 1993) the Employer shall not appoint a contractor to perform construction work unless the Contractor can satisfy the Employer that his/her firm has the necessary competencies and resources to carry out the work safely and has allowed adequately in his/her tender for the due fulfilment of all the applicable requirements of the Act and the Regulations.

Tenderers shall answer the questions below:

7. I confirm that I am fully conversant with the Regulations and that my company has (or will acquire/procure) the necessary competencies and resources to timeously, safely and successfully comply with all of the requirements of the Regulations.

(Tick)

YES

NO

8. Indicate which approach shall be employed to achieve compliance with the Regulations.

(Tick)

Own resources, competent in terms of the Regulations (refer to 3 below) Own resources, still to be hired and/or trained (until competency is achieved) Specialist subcontract resources (competent) - Specify:

9. Provide details of proposed key persons, competent in terms of the Regulations, who will form part of the Contract team as specified in the Regulations (CVs to be attached):

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

10. Provide details of proposed training (if any) that will be undergone:

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................


.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

11. List potential key risks identified and measures for addressing risks:

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

.................................................................................................................................................................

12. I have fully included in my tendered rates and prices (in the appropriate payment items provided in the Schedule of Quantities) for all resources, actions, training and any other costs required for the due fulfilment of the Regulations for the duration of the construction and defects repair period

(Tick)

YES

NO SIGNATURE OF PERSON(S) AUTHORISED TO SIGN THIS TENDER:

1. .................................................................................. ID NO: ......................................................

(Name in Print): .....................................................

2. .................................................................................. ID NO: ......................................................

(Name in Print): .....................................................

Page 1 of 1 Estimated monthly cash-flow Schedule 1G




SCHEDULE 1G: ESTIMATED MONTHLY CASH-FLOW

The Tenderer shall state below the estimated value of work to be completed every month, based on his preliminary programme and his tendered unit rates.

The amounts for Contingencies and Contract Price Adjustment must not be included. The Tenderer must make note of any cash-flow restrictions.

MONTH VALUE

1

2

3

4

5

6

7

8

9

10

TOTAL

Signed ............................................................. Date ....................................................

Name ............................................................. Position ....................................................

Tenderer ............................................................................................................................................................

Page 1 of 1 Proposed Subcontractors Schedule 1H




SCHEDULE 1H: SCHEDULE OF PROPOSED SUBCONTRACTORS

We notify you that it is our intention to employ the following Subcontractors to work on this contract.

If we are awarded the contract we agree that this notification does not change the requirement for us to submit the names of proposed Subcontractors in accordance with requirements in the contract for such appointments. If there are no such requirements in the contract, then your written acceptance of this list shall be binding between us.

No. Name and Address of Proposed Subcontractor Nature and Extent of Work Previous Experience with

Subcontractor

1.

2.

3.

4.

5.

6.

7.

Signed ............................................................. Date ....................................................

Name ............................................................. Position ....................................................

Tenderer ............................................................................................................................................................

Page 1 of 1 Schedule of Tenderers’ Experience Schedule 1I




SCHEDULE 1I: SCHEDULE OF TENDERER’S EXPERIENCE

The following is a statement of similar work successfully executed by myself/ourselves: Employer, contact person

and telephone number Description of Contract Value of Work

Inclusive of VAT (Rand)

Date Completed

Signed ......................................................... Date ....................................................

Name ......................................................... Position ....................................................

Tenderer ......................................................................................................................................................

Page 1 of 5

SCHEDULE 1J SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL

CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017.

1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included).

1.2

a) The value of this bid is estimated not to exceed R50 000 000 (all applicable taxes included) and therefore the ……80/20……. preference point system shall be applicable; or

b) The 80/20 preference point system will be applicable to this tender.

1.3 Points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contributor.

1.4 The maximum points for this bid are allocated as follows:

POINTS PRICE 80

B-BBEE STATUS LEVEL OF CONTRIBUTOR 20

Total points for Price and B-BBEE 100

1.5 Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.6 The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

Page 2 of 5

2

2. DEFINITIONS (a) “B-BBEE” means broad-based black economic empowerment as defined in section

1 of the Broad-Based Black Economic Empowerment Act;

(b) “B-BBEE status level of contributor” means the B-BBEE status of an entity in terms of a code of good practice on black economic empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

(c) “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of goods or services, through price quotations, advertised competitive bidding processes or proposals;

(d) “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);

(e) “EME” means an Exempted Micro Enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(f) “functionality” means the ability of a tenderer to provide goods or services in accordance with specifications as set out in the tender documents.

(g) “prices” includes all applicable taxes less all unconditional discounts;

(h) “proof of B-BBEE status level of contributor” means:

1) B-BBEE Status level certificate issued by an authorized body or person;

2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;

3) Any other requirement prescribed in terms of the B-BBEE Act;

(i) “QSE” means a qualifying small business enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9 (1) of the Broad-Based Black Economic Empowerment Act;

(j) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes;

3. POINTS AWARDED FOR PRICE 3.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10

−−=

minmin180

PPPtPs or

−−=

minmin190

PPPtPs

Where

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

Page 3 of 5

3

4. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR 4.1 In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,

preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points (90/10 system)

Number of points (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0

5. BID DECLARATION 5.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must

complete the following:

6. B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1

6.1 B-BBEE Status Level of Contributor :………= ………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of contributor.

7. SUB-CONTRACTING 7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box)

YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted............…………….…………%

ii) The name of the sub-contractor………………………………………………………….. iii) The B-BBEE status level of the sub-contractor......................................…………….. iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box) YES NO

v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017:

Page 4 of 5

4

Designated Group: An EME or QSE which is at last 51% owned by:

EME √

QSE √

Black people Black people who are youth Black people who are women Black people with disabilities Black people living in rural or underdeveloped areas or townships Cooperative owned by black people Black people who are military veterans

OR Any EME Any QSE

8. DECLARATION WITH REGARD TO COMPANY/FIRM

8.1 Name of company/firm:…………………………………………………………………………….

8.2 VAT registration number:……………………………………….…………………………………

8.3 Company registration number:…………….……………………….…………………………….

8.4 TYPE OF COMPANY/ FIRM

� Partnership/Joint Venture / Consortium � One person business/sole propriety � Close corporation � Company � (Pty) Limited [TICK APPLICABLE BOX]

8.5 DESCRIBE PRINCIPAL BUSINESS ACTIVITIES

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

8.6 COMPANY CLASSIFICATION

� Manufacturer � Supplier � Professional service provider � Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]

8.7 Total number of years the company/firm has been in business:……………………………

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the B-BBE status level of contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we acknowledge that:

Page 5 of 5

5

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

………………………………………. SIGNATURE(S) OF BIDDERS(S)

DATE: …………………………………..

ADDRESS …………………………………..

…………………………………..

…………………………………..

WITNESSES 1. ……………………………………..

2. …………………………………….

1

SCHEDULE K SBD 6.2

DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR DESIGNATED SECTORS

This Standard Bidding Document (SBD) must form part of all bids invited. It contains general information and serves as a declaration form for local content (local production and local content are used interchangeably).

Before completing this declaration, bidders must study the General Conditions, Definitions, Directives applicable in respect of Local Content as prescribed in the Preferential Procurement Regulations, 2011, the South African Bureau of Standards (SABS) approved technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the Calculation of Local Content together with the Local Content Declaration Templates [Annex C (Local Content Declaration: Summary Schedule), D (Imported Content Declaration: Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to Annex C)].

1. General Conditions

1.1. Preferential Procurement Regulations, 2011 (Regulation 9) makes provision for the

promotion of local production and content.

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the award of bids local production and content is of critical importance, such bids must be advertised with the specific bidding condition that only locally produced goods, services or works or locally manufactured goods, with a stipulated minimum threshold for local production and content will be considered.

1.3. Where necessary, for bids referred to in paragraph 1.2 above, a two stage bidding

process may be followed, where the first stage involves a minimum threshold for local production and content and the second stage price and B-BBEE.

1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in

such a manner that the local production and content of the overall value of the contract is reduced to below the stipulated minimum threshold.

1.5. The local content (LC) expressed as a percentage of the bid price must be calculated in

accordance with the SABS approved technical specification number SATS 1286: 2011 as follows:

LC = [1 - x / y] * 100

Where

x is the imported content in Rand y is the bid bid price in Rand excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by using the exchange rate published by South African Reserve Bank (SARB) at 12:00 on the date of advertisement of the bid as indicated in paragraph 4.1 below. The SABS approved technical specification number SATS 1286:2011 is accessible on http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.

2

1.6 A bid may be disqualified if –

(a) this Declaration Certificate and the Annex C (Local Content Declaration: Summary

Schedule) are not submitted as part of the bid documentation; and

(b) the bidder fails to declare that the Local Content Declaration Templates (Annex C, D and E) have been audited and certified as correct.

2. Definitions

2.1. “bid” includes written price quotations, advertised competitive bids or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

2.3. “contract” means the agreement that results from the acceptance of a bid by an organ of

state;

2.4. “designated sector” means a sector, sub-sector or industry that has been designated by the Department of Trade and Industry in line with national development and industrial policies for local production, where only locally produced services, works or goods or locally manufactured goods meet the stipulated minimum threshold for local production and content;

2.5. “duly sign” means a Declaration Certificate for Local Content that has been signed by

the Chief Financial Officer or other legally responsible person nominated in writing by the Chief Executive, or senior member / person with management responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the supplier or its subcontractors) and which costs are inclusive of the costs abroad (this includes labour or intellectual property costs), plus freight and other direct importation costs, such as landing costs, dock duties, import duty, sales duty or other similar tax or duty at the South African port of entry;

2.7. “local content” means that portion of the bid price which is not included in the imported

content, provided that local manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and content as determined by the Department of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or

employing another person to support such primary contractor in the execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content (refer to

Annex A of SATS 1286:2011) for this bid is/are as follows:

3

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______% _______________________________ _______%

4. Does any portion of the services, works or goods offered have any imported content? (Tick applicable box)

YES NO 4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published by SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za. Indicate the rate(s) of exchange against the appropriate currency in the table below (refer to Annex A of SATS 1286:2011): Currency Rates of exchange US Dollar Pound Sterling Euro Yen Other NB: Bidders must submit proof of the SARB rate (s) of exchange used. 5. Were the Local Content Declaration Templates (Annex C, D and E) audited and certified

as correct? (Tick applicable box)

YES NO 5.1. If yes, provide the following particulars:

(a) Full name of auditor: ……………………………………………………… (b) Practice number: ……………………………………………………………………….. (c) Telephone and cell number: ………………………………………………………………. (d) Email address: ………………………………………………………………………..

(Documentary proof regarding the declaration will, when required, be submitted to the satisfaction of the Accounting Officer / Accounting Authority)

6. Where, after the award of a bid, challenges are experienced in meeting the stipulated minimum threshold for local content the dti must be informed accordingly in order for the dti to verify and in consultation with the AO/AA provide directives in this regard.

http://www.reservebank.co.za/

4

LOCAL CONTENT DECLARATION (REFER TO ANNEX B OF SATS 1286:2011)

LOCAL CONTENT DECLARATION BY CHIEF FINANCIAL OFFICER OR OTHER LEGALLY RESPONSIBLE PERSON NOMINATED IN WRITING BY THE CHIEF EXECUTIVE OR SENIOR MEMBER/PERSON WITH MANAGEMENT RESPONSIBILITY (CLOSE CORPORATION, PARTNERSHIP OR INDIVIDUAL)

IN RESPECT OF BID NO. ................................................................................. ISSUED BY: (Procurement Authority / Name of Institution): ......................................................................................................................... NB 1 The obligation to complete, duly sign and submit this declaration cannot be transferred to an external authorized representative, auditor or any other third party acting on behalf of the bidder. 2 Guidance on the Calculation of Local Content together with Local Content Declaration Templates (Annex C, D and E) is accessible on http://www.thdti.gov.za/industrial development/ip.jsp. Bidders should first complete Declaration D. After completing Declaration D, bidders should complete Declaration E and then consolidate the information on Declaration C. Declaration C should be submitted with the bid documentation at the closing date and time of the bid in order to substantiate the declaration made in paragraph (c) below. Declarations D and E should be kept by the bidders for verification purposes for a period of at least 5 years. The successful bidder is required to continuously update Declarations C, D and E with the actual values for the duration of the contract. I, the undersigned, …………………………….................................................... (full names), do hereby declare, in my capacity as ……………………………………… ……….. of ...............................................................................................................(name of bidder entity), the following:

(a) The facts contained herein are within my own personal knowledge. (b) I have satisfied myself that:

(i) the goods/services/works to be delivered in terms of the above-specified bid comply with the minimum local content requirements as specified in the bid, and as measured in terms of SATS 1286:2011; and

(ii) the declaration templates have been audited and certified to be correct.

(c) The local content percentage (%) indicated below has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E which has been consolidated in Declaration C:

Bid price, excluding VAT (y) R Imported content (x), as calculated in terms of SATS 1286:2011 R Stipulated minimum threshold for local content (paragraph 3 above) Local content %, as calculated in terms of SATS 1286:2011

If the bid is for more than one product, the local content percentages for each product contained in Declaration C shall be used instead of the table above.

http://www.thdti.gov.za/industrial%20development/ip.jsp

http://www.thdti.gov.za/industrial%20development/ip.jsp

5

The local content percentages for each product has been calculated using the formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in paragraph 4.1 above and the information contained in Declaration D and E.

(d) I accept that the Procurement Authority / Institution has the right to request that the local content be verified in terms of the requirements of SATS 1286:2011. (e) I understand that the awarding of the bid is dependent on the accuracy of the information furnished in this application. I also understand that the submission of incorrect data, or data that are not verifiable as described in SATS 1286:2011, may result in the Procurement Authority / Institution imposing any or all of the remedies as provided for in Regulation 13 of the Preferential Procurement Regulations, 2011 promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. 5 of 2000). SIGNATURE: DATE: ___________ WITNESS No. 1 DATE: ___________ WITNESS No. 2 DATE: ___________

SCHEDULE 1L

ANNEXURE B SBD 4

DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the

state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes an advertised competitive bid, a limited bid, a proposal or written price quotation). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where-

- the bidder is employed by the state; and/or - the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who

are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 2.1 Full Name of bidder or his or her representative: …………………………………………………………. 2.2 Identity Number:………………………………………………………………………………………………... 2.3 Position occupied in the Company (director, trustee, shareholder², member):

……………………………………………………………………………………………………………………. 2.4 Registration number of company, enterprise, close corporation, partnership agreement or trust:

………………………………………………………………………..………….………………………………. 2.5 Tax Reference Number: ……………………………………………………………………………………… 2.6 VAT Registration Number: ……………………………………………………………………………….... 2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers

and, if applicable, employee / PERSAL numbers must be indicated in paragraph 3 below. ¹“State” means – (a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance

Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; (c) provincial legislature; (d) national Assembly or the national Council of provinces; or (e) Parliament. ²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over

the enterprise. 2.7 Are you or any person connected with the bidder YES / NO presently employed by the state? 2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: ……....………………………………

2

Name of state institution at which you or the person connected to the bidder is employed : ……………………………………… Position occupied in the state institution: ……………………………………… Any other particulars: ………………………………………………………………

……………………………………………………………… ………………………………………………………………

2.7.2 If you are presently employed by the state, did you obtain YES / NO

the appropriate authority to undertake remunerative work outside employment in the public sector?

2.7.2.1 If yes, did you attach proof of such authority to the bid YES / NO

document? (Note: Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

……………………………………………………………………. ……………………………………………………………………. …………………………………………………………………….

2.8 Did you or your spouse, or any of the company’s directors / YES / NO trustees / shareholders / members or their spouses conduct business with the state in the previous twelve months?

2.8.1 If so, furnish particulars:

………………………………………………………………….. ………………………………………………………………….. …………………………………………………………………...

2.9 Do you, or any person connected with the bidder, have YES / NO any relationship (family, friend, other) with a person employed by the state and who may be involved with the evaluation and or adjudication of this bid?

2.9.1 If so, furnish particulars. ……………………………………………………………... …………………………………………………………..….

………………………………………………………………

2.10 Are you, or any person connected with the bidder, YES/NO aware of any relationship (family, friend, other) between

any other bidder and any person employed by the state who may be involved with the evaluation and or adjudication of this bid?

2.10.1 If so, furnish particulars.

……………………………………………………………… ……………………………………………………………… ………………………………………………………………

2.11 Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies whether or not they are bidding for this contract?

3

2.11.1 If so, furnish particulars: ……………………………………………………………………………. ……………………………………………………………………………. ……………………………………………………………………………. 3 Full details of directors / trustees / members / shareholders.

Full Name Identity Number Personal Income Tax Reference Number

State Employee Number / Persal Number

4 DECLARATION

I, THE UNDERSIGNED (NAME)………………………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS

DECLARATION PROVE TO BE FALSE.

………………………………….. ..…………………………………………… Signature Date …………………………………. ……………………………………………… Position Name of bidder

November 2011

4

SCHEDULE 1M SBD 8

DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

1 This Standard Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by institutions in ensuring that when goods and

services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system; b. committed fraud or any other improper conduct in relation to such system; or c. failed to perform on any previous contract.

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Item Question Yes No 4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of

Restricted Suppliers as companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Yes

No


4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes

No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court outside of the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No

http://www.treasury.gov.za/

http://www.treasury.gov.za/

5


4.4 Was any contract between the bidder and any organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No


SBD 8

CERTIFICATION

I, THE UNDERSIGNED (FULL NAME)…………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT.

I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION

MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………………... ………………………….. Signature Date

………………………………………. ………………………….. Position Name of Bidder

Js365bW

SCHEDULE 1N

SBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION

6

1 This Standard Bidding Document (SBD) must form part of all bids¹ invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding

(or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot be justified

under any grounds.

3 Treasury Regulation 16A9 prescribes that accounting officers and accounting authorities must take all reasonable steps to prevent abuse of the supply chain management system and authorizes accounting officers and accounting authorities to:

a. disregard the bid of any bidder if that bidder, or any of its directors have abused the

institution’s supply chain management system and or committed fraud or any other improper conduct in relation to such system.

b. cancel a contract awarded to a supplier of goods and services if the supplier

committed any corrupt or fraudulent act during the bidding process or the execution of that contract.

4 This SBD serves as a certificate of declaration that would be used by institutions to ensure

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9)

must be completed and submitted with the bid:

¹ Includes price quotations, advertised competitive bids, limited bids and proposals.

² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or

lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is,

therefore, an agreement between competitors not to compete.

SBD 9

CERTIFICATE OF INDEPENDENT BID DETERMINATION

7

I, the undersigned, in submitting the accompanying bid:

________________________________________________________________________

(Bid Number and Description)

in response to the invitation for the bid made by:

______________________________________________________________________________

(Name of Institution)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:_______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to

be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid,

on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by

the bidder to determine the terms of, and to sign the bid, on behalf of the bidder;

5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organization, other than the bidder, whether or

not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

(b) could potentially submit a bid in response to this bid invitation, based on

their qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same

line of business as the bidder

SBD 9

8

6. The bidder has arrived at the accompanying bid independently from, and without

consultation, communication, agreement or arrangement with any competitor. However

communication between partners in a joint venture or consortium³ will not be construed as

collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no

consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices;

(b) geographical area where product or service will be rendered (market

allocation)

(c) methods, factors or formulas used to calculate prices;

(d) the intention or decision to submit or not to submit, a bid;

(e) the submission of a bid which does not meet the specifications and

conditions of the bid; or

(f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or

arrangements with any competitor regarding the quality, quantity, specifications and

conditions or delivery particulars of the products or services to which this bid invitation

relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening

or of the awarding of the contract.

³ Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.

SBD 9

10. I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to bids and contracts, bids that are suspicious will be

9

reported to the Competition Commission for investigation and possible imposition of

administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or

may be reported to the National Prosecuting Authority (NPA) for criminal investigation and

or may be restricted from conducting business with the public sector for a period not

exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities

Act No 12 of 2004 or any other applicable legislation.

………………………………………………… …………………………………

Signature Date

…………………………………………………. …………………………………

Position Name of Bidder Js914w 2

Page 1 of 1 Documents of Incorporation Schedule 2A




SCHEDULE 2A: DOCUMENTS OF INCORPORATION

The tenderer must attach to this page a copy of the certificate of incorporation of his/her company, close corporation or partnership. In the case of a joint venture between two or more firms, the tenderer shall attach a copy of the document of incorporation of the joint venture.

Page 1 of 1 Tax Clearance Cert Schedule 2B




SCHEDULE 2B: TAX CLEARANCE CERTIFICATE The tenderer must attach to this page a copy of the South African Revenue Services Tax Clearance Certificate in respect of his/her company, close corporation or partnership. In the case of a joint venture between two or more firms, the tenderer shall attach a copy of the Tax Clearance Certificate for each of the joint venture partners

Page 1 of 1 Curriculum Vitae




SCHEDULE 3A: CURRICULUM VITAE

Index C1




PART C1 : AGREEMENT AND CONTRACT DATA

C1.1 Form of Offer and Acceptance

C1.2 Contract Data

C1.3 Form of Guarantee

Page 1 of 3 Form of Offer and Acceptance (Option 2) C1.1




C1.1 : FORM OF OFFER AND ACCEPTANCE

1. OFFER

The employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of:

…………………………………………………………………………………… ........................................................ …

The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the tender schedules, and by submitting this offer has accepted the conditions of tender.

By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the Contractor under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the Conditions of Contract identified in the Contract Data.

The offered total of the prices inclusive of Value-Added Tax is .....................................................................

............................................................................... Rand (in words); R ......................................... (in figures)

This offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the contractor in terms of the conditions of contract identified in the contract data.

Signature(s) ..................................................... ............................................................

Name(s) ..................................................... ............................................................

Capacity ..................................................... ............................................................

for the Tenderer .................................................................................................................................................... (Name and address of organization)

Name and signature of witness ..................................................... Date ................................................

Page 2 of 3 Form of Offer and Acceptance (Option 1)

2. ACCEPTANCE

By signing this part of this form of offer and acceptance, the employer identified below accepts the tenderer’s offer. In consideration thereof, the employer shall pay the contractor the amount due in accordance with the conditions of contract identified in the contract data. Acceptance of the tenderer’s offer shall form an agreement between the employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.

The terms of the contract are contained in

Part 1 : Agreements and contract data (which includes this agreement)

Part 2 : Pricing data

Part 3 : Scope of work

Part 4 : Site Information

and drawings and documents or parts thereof, which may be incorporated by reference into Parts 1 to 4 above.

Deviations from and amendments to the documents listed in the tender data and any addenda thereto, as listed in the tender schedules, as well as any changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and forming part of this agreement. No amendments to or deviations from said documents are valid unless contained in this schedule, which shall be signed by the authorized representatives(s) of both parties.

The tenderer shall, within two weeks after receiving a completed copy of this agreement (including the schedule of deviations, if any), contact the employer’s agent (whose details are given in the contract data) to arrange the delivery of any bonds, guarantees, proof insurance and any other documentation to be provided in terms of the conditions of contract identified in the contract data. Failure to fulfil any of the obligations in accordance with those terms shall constitute a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receives one fully completed original copy of this document, including the schedule of deviations (if any). Unless the tenderer (now contractor), within five (5) working days of the date of such receipt, notifies the employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties.

Signature(s) .................................................. ............................................................

Name(s) .................................................. ............................................................

Capacity .................................................. ............................................................

for the Employer .................................................. (Name and address of organization)

Name and signature of witness .................................................. Date ..................................................

Page 3 of 3 Form of Offer and Acceptance (Option 1)

3. SCHEDULE OF DEVIATIONS

A tenderer’s covering letter shall not be included in the final contract document. Should any matter in such letter, which constitutes a deviation as aforesaid, be the subject of agreements reached during the process of offer and acceptance, the outcome of such agreement shall be recorded here.

1. Subject .........................................................................................................................................................

Details ..........................................................................................................................................................

2. Subject .........................................................................................................................................................

Details ..........................................................................................................................................................

3. Subject .........................................................................................................................................................

Details ..........................................................................................................................................................

4. Subject .........................................................................................................................................................

Details ..........................................................................................................................................................

5. Subject .........................................................................................................................................................

Details ..........................................................................................................................................................

C1.2 Contract Data

Page 1 of 13

C1.2 : CONTRACT DATA : JBCC 2000 PRINCIPAL BUILDING AGREEMENT (Edition 4.1 of March 2005)

Project title: Appointment of Contractor for the Restoration and Renovation of the Council for Geoscience Office Building in Port Elizabeth.

Tender No: CGS-2018-40F

The Conditions of Contract are clauses 1 to 42 of the JBCC series 2000 Principal Building

Agreement (Edition 4.1 of March 2005) prepared by the Joint Building Contracts Committee.

Copies of these conditions of contract may be obtained from the Association of South African Quantity Surveyors, Master Builders Association, South African Association of Consulting Engineers, South African Institute of Architects, Association of Construction Project Managers, Building Industries Federation South Africa, South African Property Owners Association or Specialist Engineering Contractors Committee.

CONTRACT VARIABLES

THE SCHEDULE The schedule contains all the variables referred to in this document and is divided into part 1: contract data completed by the employer and part 2: contract data completed by the contractor. Part 1 must be completed in full and included in the tender documents. Both part 1 and part 2 form part of this agreement. Spaces requiring information must be filled in, shown as “not applicable” or deleted but not left blank. Where choices are offered, the non-applicable items are to be deleted. Where insufficient space is provided the information should be annexed hereto and cross referenced to the applicable clause of the schedule. Key cross reference clauses are italicised in [] brackets.

42.0 Part 1: Contract Data completed by the Employer

42.1 CONTRACTING AND OTHER PARTIES

42.1.1 [1.2]

Employer: Council for Geoscience Postal address: Private Bag X112 PRETORIA 0001 Tel: 012 841 1911 Fax: 012 841 1221 Physical address: 280 Pretoria street, Silverton, Pretoria

C1.2 Contract Data

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42.1.2 [1.1, 5.1]

Principal Agent: Hepple and Robertson cc Agent’s service: Principal Agent Postal address: PO Box 6246 Walmer PORT ELIZABETH 6065 Tel: 041 366 1326 Fax: 088 041 366 1326

42.1.3 [1.1, 5.2]

Agent (1) Hepple and Robertson cc Agent’s service: Quantity Surveyor Postal address: PO Box 6246 Walmer PORT ELIZABETH 6065 Tel: 041 366 1326 Fax: 088 041 366 1326

42.1.4 [1.1, 5.2]

Agent (2) Agent’s service: Postal address: Tel: Fax:

42.1.5 [1.1, 5.2]

Agent (3) Agent’s service: Postal address: Tel: Fax:

42.1.6 [1.1, 5.2]

Agent (4) Agent’s service: Postal Address: Tel: Fax:

42.2 CONTRACT DETAILS 42.2.1 [1.1]

Works description: Refer to document C3 – Scope of Work.

42.2.2 [1.1]

Site description: Refer to document C4 – Site Information.

42.2.4 Specific options that are applicable to a State organ only

C1.2 Contract Data

Page 3 of 13

[41.0] Where so : [31.1 #] [31.11.2 #] [31.12.2#] [11.2.#] [31.4.2 #] [40.2.1.#] [26.1.2 #]

1) Interest rate legislation : (a) In respect of interest owed by the employer, the interest rate as determined by the

Minister of Justice and Constitutional Development from time to time, in terms of section 1(2) of the Prescribed Rate of Interest Act, 1975 (Act No. 55 of 1975), will apply: and

(b) In respect of interest owed to the employer, the interest rate as determined by the Minister of Finance, from time to time, in terms of section 80(1)(b) of the Public Finance Management Act, 1999 (Act No. 1 of 1999), will apply

2) Lateral support insurance to be effected by the contractor: Yes No 3) Payment will be made for materials and goods: Yes No 4) Dispute resolution by Adjudication Yes No 5) Extended defects liability period applicable to the following elements: Electrical and Mechanical

42.2.6 [15.3]

Period for the commencement of the works after the contractor takes possession of the site: Ten (10) working days.

42.2.7 [24.3.1] [30.1]

For the works as a whole: The date for practical completion shall be 6 months (incl. statutory holidays) from the commencement date and the penalty per calendar day shall be: R0.0575 per R100 of the contract value (as defined) excl. VAT, rounded to the nearest R10

42.2.8 [24.3.1] [28.1]

For the works in sections: N/A The date for practical completion from the commencement date and the penalty per calendar day: Section 1: N/A

42.2.9 [1.2]

The law applicable to this agreement shall be that of the: Republic of South Africa

42.3 INSURANCES 42.3.1 [10.1 #, 10.2 # 12.1 #]

Contract works insurance to be effected by the client To the minimum value of the contract sum plus 10% With a deductible not exceeding 5% of each and every claim Or For the minimum sum of R …………………………………………. (insert amount in words) With a deductible not exceeding 5% of each and every claim

42.3.2 [10.1#, 10.2 #, 12.1 #]

Supplementary insurance is required: No To the minimum value of the contract sum plus 10 %

42.3.3 [11.1#, 12.1 #]

Public liability insurance to be effected by the contractor For the sum of R 5 million With a deductible not exceeding 5% of each and every claim Or For the sum of R ………………………………………… (insert amount in words) With a deductible not exceeding 5% of each and every claim

C1.2 Contract Data

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42.3.4 [11.2 #, 12.1 #]

Support insurance to be effected by the contractor For the sum of R …………………N/A……………………………………………………………… (insert amount in words) With a deductible of R ……………………………………………………………………………… (insert amount in words)

42.4 DOCUMENTS 42.4.2 [3.7]

Three (3) copies of the construction documents will be supplied to the contractor free of charge

42.4.3 Bills of quantities / Lump sum document schedule of rates drawn up in accordance with: Standard System of Measuring Building Work (Seventh edition as amended)

42.4.5 [3.4]

JBCC Engineering General Conditions are to be included in the contract documents: No

42.4.6 [31.5.3] [32.13]

The contract value is to be adjusted using CPAP indices: Where CPAP is applicable, the contract sum will be adjusted in accordance with the JBCC Contract Price Adjustment Provisions (CPAP) as set out in the CPAP Indices Application Manual as prepared by the JBCC Series 2000, code 2118, dated May 2005 and any amendments thereto: 1) Glass etc. measured in specialist section Metalwork, will be adjusted in terms of the index for that work group unless specifically stated otherwise in the bills of quantities 2) All electrical installations in buildings and power distribution systems shall be adjusted in terms of the index for Work Group 160 Electrical Installation. In case of uninterruptible power supplies, elevators, escalators and hoists, generating sets, motor-alternator sets and intercommunication systems shall be in accordance with Work Group 170 3) With reference to Work Group 190 a proportion of the value related preliminaries pro rata to the amount of work excluded from adjustment, shall be excluded from Contract Price Adjustment Provisions, if Option A has been selected for the adjustment of preliminaries 4) Further to clause 3.4.4 of the CPAP Indices Application Manual, the listing of additional items for exclusion by tenderers, will not be permitted 5) Where V results in a negative amount after application of the formula in clause 8.3 of the CPAP Indices Application Manual the factor of 0,55 shall be substituted by 1,45 Alternative Indices: Not Applicable

Yes No

42.4.7 [3.10]

Details of changes made to the provisions of JBCC series 2000 standard documentation Clause 1.1 COMMENCEMENT DATE – means the date that the possession of the site is given to the contractor. CONSTRUCTION GUARANTEE – means a guarantee at call obtained by the contractor from an institution approved by the employer in terms of the employer’s construction guarantee form as selected in the schedule. CONSTRUCTION PERIOD – means the period commencing on the commencement date and ending on the date of practical completion. CORRUPT PRACTICE – means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution. FRAUDULENT PRACTICE – means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of any tenderer, and includes

C1.2 Contract Data

Page 5 of 13

collusive practice among tenderers (prior to and after the tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive the tenderer of the benefits of free and open competition. INTEREST – the interest rates applicable on this contract, whether specifically indicated in the relevant clauses or not, will be in terms of the legislation of the Republic of South Africa, and in particular:

(a) in respect of interest owed by the employer, the interest rate as determined by the Minister of Justice and Constitutional Development from time to time, in terms of section 1(2) of the Prescribed Rate of Interest Act, 1975 (Act No. 55 of 1975), will apply; and

(b) in respect of interest owed to the employer, the interest rate as determined by the

Minister of Finance, from time to time, in terms of section 80(1)(b) of the Public Finance Management Act, 1999 (Act No. 1 of 1999), will apply SECURITY – means the form of security provided by the employer or contractor, as stated in the schedule, from which the contractor or employer may recover expenses or loss. 1.6 Any notice given may be delivered by hand, sent by prepaid registered post or telefax. Notice shall be presumed to have been given when: 1.6.4 No clause 3.2.1 A construction guarantee in terms of 14.0, where so elected in his tender 3.7 Add at the end thereof: The contractor shall supply and keep a copy of the JBCC Series 2000 i.l.o Principal Building Agreement and Preliminaries applicable to this contract on the site, to which the employer, principal agent and agents shall have access to at all times. 3.10 Replace the second reference to “principal agent” with the word “employer” 4.3 No clause 5.1.2 under clause 41- Include reference to 32.6.3; 34.3 and 34.4 in terms of which the employer has retained its authority and has not given a mandate to the principal agent and in terms of which the employer shall sign all documents 10.5 Add the following as 10.5 Damage to the works

a) Without in any way limiting the contractor’s obligations in terms of the contract, the contractor shall bear the full risk of damage to and/or destruction of the works by whatever cause during construction of the works and hereby indemnifies and holds harmless the employer against any such damage. The contractor shall take such precautions and security measures and other steps for the protection and security of the works as the contractor may deem necessary

b) The contractor shall at all times proceed immediately to remove or dispose of any

debris arising from damage to or destruction of the works and to rebuild, restore, replace and/or repair the works

c) The employer shall carry the risk of damage to or destruction of the works and materials

paid for by the employer that is the result of the excepted risks as set out in 10.6

d) Where the employer bears the risk in terms of this contract, the contractor shall, if requested to do so, reinstate any damage or destroyed portions of the works and the costs of such reinstatement shall be measured and valued in terms of 32.0 hereof

10.6 Add the following as 10.6

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Injury to Persons or loss of or damage to Properties

a) The contractor shall be liable for and hereby indemnifies the employer against any liability, loss, claim or proceeding whether arising in common law or by statute, consequent upon personal injuries to or the death of any person whomsoever arising out of or in the course of or caused by the execution of the works unless due to any act or neglect of any person for whose actions the employer is legally liable

b) The contractor shall be liable for and hereby indemnifies the employer against any

liability, loss, claim or proceeding consequent upon loss of or damage to any moveable, or immovable or personal property or property contiguous to the site, whether belonging to or under the control of the employer or any other body or person, arising out of or in the course of or by reason of the execution of the works unless due to any act or neglect of any person for whose actions the employer is legally liable

c) The contractor shall upon receiving a contract instruction from the principal agent cause

the same to be made good in a perfect and workmanlike manner at his own cost and in default thereof the employer shall be entitled to cause it to be made good and to recover the cost thereof from the contractor or to deduct the same from amounts due to the contractor.

d) The contractor shall be responsible for the protection and safety of such portions of the

premises placed under his control by the employer for the purpose of executing the works until the issue of the certificate of practical completion.

e) Where the execution of the works involves the risk of removal of or interference with

support to adjoining properties including land or structures or any structures to be altered or added to, the contractor, shall and will remain adequately insured or insured against the death of or injury to persons or damage to such property consequent on such removal or interference with the support until such portion of the works has been completed

f) The contractor shall at all times proceed immediately at his own cost to remove or

dispose of any debris and to rebuild, restore, replace and/or repair such property and to execute the works

10.7 Add the following as 10.7 HIGH RISK INSURANCE In the event of the project being executed in a geological area classified as a “High Risk Area”, that is an area which is subject to highly unstable subsurface conditions that might result in catastrophic ground movement evident by sinkhole or doline formation the following will apply: 10.7.1 Damage to the works The contractor shall, from the commencement date of the works until the date of the certificate of practical completion, bear the full risk of and hereby indemnifies and holds harmless the employer against any damage to and/or destruction of the works consequent upon a catastrophic ground movement as mentioned above. The contractor shall take such precautions and security measures and other steps for the protection of the works as he may deem necessary When so instructed to do so by the principal agent, the contractor shall proceed immediately to remove and/or dispose of any debris arising from damage to or destruction of the works and to rebuild, restore, replace and/or repair the works, at the contractor’s own costs 10.7.2 Injury to persons or loss of or damage to property The contractor shall be liable for and hereby indemnifies and holds harmless the employer against any liability, loss, claim or proceeding arising at any time during the

C1.2 Contract Data

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period of the contract whether arising in common law or by statute, consequent upon personal injuries to or the death of any person whomsoever resulting from, arising out of or caused by a catastrophic ground movement as mentioned above The contractor shall be liable for and hereby indemnifies the employer against any and all liability, loss, claim or proceeding consequent upon loss of or damage to any moveable, or immovable or personal property or property contiguous to the site, whether belonging to or under the control of the employer or any other body or person whomsoever arising out of or caused by a catastrophic ground movement, as mentioned above, which occurred during the period of the contract 10.7.3 It is the responsibility of the contractor to ensure that he has adequate insurance to cover his risk and liability as mentioned in 10.7.1 and 10.7.2. Without limiting the contractor’s obligations in terms of the contract, the contractor shall, within twenty one (21) calendar days of the commencement date but before commencement of the works, submit to the employer proof of such insurance policy, if requested to do so 10.7.4 The employer shall be entitled to recover any and all losses and/or damages of whatever nature suffered or incurred consequent upon the contractor’s default of his obligations as set out in 10.7.1; 10.7.2 and 10.7.3. Such losses or damages may be recovered from the contractor or by deducting the same from any amounts still due under this contract or under any other contract presently or hereafter existing between the employer and the contractor and for this purpose all these contracts shall be considered one indivisible whole 14.0 Replace the entire clause 14.0 with the following: 14.0 SECURITY 14.1 In respect of contracts with a contract sum up to R1 million, the security to be submitted by the contractor to the employer will be as a payment reduction of five per cent (5%) of the value certified in the payment certificate (excluding VAT) 14.1.1 The payment reduction of the value certified in a payment certificate shall be mutatis mutandi in terms of 31.8(A) 14.1.2 The employer shall be entitled to recover expense and loss from the payment reduction in terms of 33.0 provided that the employer complies with the provisions of 33.4 in which event the employer’s entitlement shall take precedence over his obligations to refund the payment reduction security or portions thereof to the contractor 14.2 In respect of contracts with a contract sum above R1 million, the contractor shall have the right to select the security to be provided in terms of 14.3, 14.4, 14.5, 14.6, or 14.7 as stated in the schedule. Such security shall be provided to the employer within twenty-one (21) calendar days from commencement date. Should the contractor fail to select the security to be provided or should the contractor fail to provide the employer with the selected security within twenty-one (21) calendar days from commencement date, the security in terms of 14.7 shall be deemed to have been selected. 14.3 Where the security as a cash deposit of ten per cent (10%) of the contract sum (excluding VAT) has been selected: 14.3.1 The contractor shall furnish the employer with a cash deposit equal in value to ten per cent (10%) of the contract sum (excluding VAT) within twenty-one (21) calendar days from commencement date 14.3.2 Within twenty-one (21) calendar days of the date of practical completion of the works the employer shall reduce the cash deposit to an amount equal to three per cent (3%) of the contract value (excluding VAT), and refund the balance to the contractor

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14.3.3 Within twenty-one (21) calendar days of the date of final completion of the works the employer shall reduce the cash deposit to an amount equal to one per cent (1%) of the contract value (excluding VAT) and refund the balance to the contractor 14.3.4 On the date of payment of the amount in the final payment certificate, the employer shall refund the remainder of the cash deposit to the contractor 14.3.5 The employer shall be entitled to recover expense and loss from the cash deposit in terms of 33.0 provided that the employer complies with the provisions of 33.4 in which event the employer’s entitlement shall take precedence over his obligations to refund the cash deposit security or portions thereof to the contractor 14.3.6 The parties expressly agree that neither the employer nor the contractor shall be entitled to cede the rights to the deposit to any third party 14.4 Where security as a variable construction guarantee of ten percent (10%) of the contract sum (excluding VAT) has been selected: 14.4.1 The contractor shall furnish the employer with an acceptable variable construction guarantee equal in value to ten per cent (10%) of the contract sum (excluding VAT) within twenty-one (21) calendar days from commencement date 14.4.2 The variable construction guarantee shall reduce and expire in terms of the Variable Construction guarantee form included in the invitation to tender 14.4.3 The employer shall return the variable construction guarantee to the contractor within fourteen (14) calendar days of it expiring 14.4.4 Where the employer has a right of recovery against the contractor in terms of 33.0, the employer shall issue a written demand in terms of the variable construction guarantee 14.5 Where security as a fixed construction guarantee of five per cent (5%) of the contract sum (excluding VAT) and a five per cent (5%) payment reduction of the value certified in the payment certificate (excluding VAT) has been selected: 14.5.1 The contractor shall furnish a fixed construction guarantee to the employer equal in value to five per cent (5%) of the contract sum (excluding VAT) 14.5.2 The fixed construction guarantee shall come into force on the date of issue and shall expire on the date of the last certificate of practical completion 14.5.3 The employer shall return the fixed construction guarantee to the contractor within fourteen (14) calendar days of it expiring 14.5.4 The payment reduction of the value certified in a payment certificate shall be in terms of 31.8(A) and 34.8 14.5.5 Where the employer has a right of recovery against the contractor in terms of 33.0, the employer shall be entitled to issue a written demand in terms of the fixed construction guarantee or may recover from the payment reduction or may do both 14.6 Where security as a cash deposit of five per cent (5%) of the contract sum (excluding VAT) and a payment reduction of five per cent (5%) of the value certified in the payment certificate (excluding VAT) has been selected: 14.6.1 The contractor shall furnish the employer with a cash deposit equal in value to five per cent (5%) of the contract sum (excluding VAT) within twenty-one (21) calendar days from commencement date 14.6.2 Within twenty-one (21) calendar days of the date of practical completion of the works the employer shall refund the cash deposit in total to the contractor

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14.6.3 The payment reduction of the value certified in a payment certificate shall be mutatis mutandi in terms of 31.8(A) 14.6.4 Where the employer has a right of recovery against the contractor in terms of 33.0, the employer may issue a written notice in terms of 33.4 or may recover from the payment reduction or may do both 14.7 Where security as a payment reduction of ten per cent (10%) of the value certified in the payment certificate (excluding VAT) has been selected: 14.7.1 The payment reduction of the value certified in a payment certificate shall be mutatis mutandi in terms of 31.8(B) 14.7.2 The employer shall be entitled to recover expense and loss from the payment reduction in terms of 33.0 provided that the employer complies with the provisions of 33.4 in which event the employer’s entitlement shall take precedence over his obligations to refund the payment reduction or portions thereof to the contractor 14.8 Payments made by the guarantor to the employer in terms of the fixed or variable construction guarantee shall not prejudice the rights of the employer or contractor in terms of this agreement 14.9 Should the contractor fail to furnish the security in terms of 14.2 the employer, in his sole discretion, and without notification to the contractor, is entitled to change the contractor’s selected form of security to that of a ten per cent (10%) payment reduction of the value certified in the payment certificate (excluding VAT), whereafter 14.7 shall be applicable 15.1.1 No clause 15.1.4 Add 15.1.4 as follows: An acceptable health and safety plan, required in terms of the Occupational Health and Safety Act, 1993 (Act 85 of 1993), within twenty-one (21) calendar days of commencement date 15.2.1 Under 41: Amend to read as follows: “Give the contractor possession of the site within ten (10) working days of the contractor complying with the terms of 15.1.2 and 15.1.4 17.1.11 Delete the words ”and the appointment of nominated and selected subcontractors” 20.1.3 No clause 21.0 No clause 29.2.5 No clause 31.5.2 Security adjustments in terms of 14.0 and 31.8 31.8 Amend as follows: 31.8(A) Where a security is selected in terms of 14.1; 14.5 or 14.6, the value of the works in terms of 31.4.1 and of the materials and goods in terms of 31.4.2 shall be certified in full. The value certified shall be subject to the following percentage adjustments: 31.8(A).1 Ninety-five per cent (95%) of such value in interim payment certificates issued up to the date of practical completion 31.8(A).2 Ninety-seven per cent (97%) of such value in interim payment certificates issued on the date of practical completion and up to but

C1.2 Contract Data

Page 10 of 13

excluding the date of final completion 31.8(A).3 Ninety-nine per cent (99%) of such value in interim payment certificates issued on the date of final completion and up to but excluding the final payment certificate in terms of 34.6 31.8(A).4 One hundred per cent (100%) of such value in the final payment certificate in terms of 34.6 except where the amount certified is in favour of the employer. In such an event the payment reduction shall remain at the adjustment level applicable to the final payment certificate. 31.8(B) Where security is a payment reduction in term of 14.7 has been selected the value of the works in terms of 31.4.1 and materials and goods in terms of 31.4.2 shall be certified in full. The value certified shall be subject to the following percentage adjustments: 31.8(B).1 Ninety per cent (90%) of such value in interim payment certificates issued up to the date of practical completion 31.8(B).2 Ninety-seven per cent (97%) of such value in interim payment certificates issued on the date of practical completion and up to but excluding the date of final completion 31.8(B).3 Ninety-nine per cent (99%) of such value in interim payment certificates issued on the date of final completion and up to but excluding the final payment certificate in terms of 34.6 31.8(B).4 One hundred per cent (100%) of such value in the final payment certificate in terms of 34.6 except were the amount certified is in favour of the employer. In such an event the payment reduction shall remain at the adjustment level applicable to the final payment certificate 31.12 Delete the following: “Payment shall be subject to the employer giving the contractor a tax invoice for the amount due.” 32.5.1 Add the following to the end of each of these clauses: “…due to no fault of the 32.5.4 contractor” and 32.5.7 33.2 Add the following clauses 33.2.9 to 33.2.13: 33.2.9 the contractor’s failure or neglect to commence with the works on the dates prescribed in the contract 33.2.10 the contractor’s failure or neglect to proceed with the works in terms of the contract 33.2.11 the contractor’s failure or neglect for any reason to complete the works in accordance with the contract 33.2.12 the contractor’s refusal or neglect to comply strictly with any of the conditions of contract or any contract instructions and/or orders in writing given in terms of the contract 33.2.13 the contractor’s estate being sequestrated; liquidated or surrendered in terms of the insolvency laws in force within the Republic of South Africa 34.13 Replace “seven (7) calendar days” with “twenty one (21) calendar days” and delete the words: “subject to the employer giving the contractor a tax invoice for the amount due” 36.3 Remove reference to “No clause”, and replace “principal agent” with “employer”

C1.2 Contract Data

Page 11 of 13

36.7 Add the following: “Notwithstanding any clause to the contrary, on cancellation of 37.5 this agreement either by the employer or the and contractor; or for any reason and whatsoever, the contractor shall on written instruction, discontinue with the 38.7 works on a date stated and withdraw himself from the site. The contractor shall not be entitled to refuse to withdraw from the works on the grounds of any lien or right of retention or on the grounds of any other right whatsoever” 37.3.5 Replace “ninety (90)” with “one hundred and twenty (120) and 38.5.4 39.3.5 Add the following words at the end thereof: :”within one hundred and twenty (120) working days of completion of such report” 40.2.2 under clause 41 – Replace “one (1) year” with “three (3) years” 40.6 under clause 41 – Remove reference to no clause 40.7.1 Change “(10)” to “(15)” Add the following to the end thereof: Whether or not mediation resolves the dispute, the parties shall bear their own costs concerning the mediation and equally share the costs of the mediator and related costs.

42.0 Part 2: Contract Data provided by the Contractor:

POST-TENDER INFORMATION

Note: All information for this section requires consultation with the contractor. The principal agent shall not pre-select any of the alternatives available to the contractor

42.5 CONTRACT DETAILS 42.5.1 Contractor:

Postal address: …………………………………………………………………………………..……… ……………………………………………………………………………………………………..……… Tel: ………………………………… Fax: ………………………………… E-mail: ……………………………………… TAX / VAT Registration No: ………………………………… Physical address: ……………………………………………………….…………………….………… …………………………………………………………………………………………………..…………. ………………………………………………………………………………………………………………

42.5.2 The accepted contract sum inclusive of tax is R……………………………………………………………………… Amount in words: …………………………………………………………………………………………

42.5.3 [31.3]

The latest day of the month for the issue of an interim payment certificate: …………………………………………………

42.5.4 [32.12]

The preliminaries amounts shall be paid in terms of: Alternative A Alternative B

C1.2 Contract Data

Page 12 of 13

42.5.5 [32.12]

The preliminaries amounts shall be adjusted in terms of: Alternative A Alternative B

42.5.7 [14]

The security to be provided by the contractor: (a) in respect of contracts up to R1 million, the contractor will provide security in terms of 14.1 (b) in respect of contracts above R1 million, the contractor will provide, as security, one of the following:

NB. Guarantees submitted must be issued by either an insurance company duly registered in terms of the Short-Term Insurance Act, 1998 (Act 35 of 1998) or by a bank duly registered in terms of the Banks Act, 1990 (Act 94 of 1990) on the pro-forma referred to above. No alterations or amendments of the wording of the pro-forma will be accepted.

(1) cash deposit of 10 % of the contract sum Yes No

(2) payment reduction of 10% of the value certified in the payment certificate Yes No

(3) cash deposit of 5% of the contract sum and a payment reduction of 5% of the value certified in the payment certificate Yes No

(4) fixed construction guarantee of 5% of the contract sum and a payment reduction of 5% of the value certified in the payment certificate

Yes No

42.5.8 [29.7.2]

The annual building holiday period after the commencement of the construction period: from ……………………………………….. to …………………………………..

42.6 42.6.1

DOCUMENTS Contract documents marked and annexed hereto:

Priced bills of quantities: Yes No Document marked as …………………………………..

Lump sum document: Yes No Document marked as …………………………………..

Guarantees: Yes No Document marked as …………………………………..

Contract drawings: Yes No Document marked as …………………………………..

Other documents Yes No (attach additional pages if more space is required

………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………

C1.2 Contract Data

Page 13 of 13

42.7 SIGNATURES OF THE CONTRACTING PARTIES

Thus done and signed at ____________________ on ________________________ ____________________________ ______________________________ Name of signatory for and behalf of the Employer who by signature hereof warrants authorization hereto ____________________________ ______________________________ Capacity of signatory as Witness Thus done and signed at ____________________ on ________________________ ____________________________ ______________________________ Name of signatory for and behalf of the Contractor who by signature hereof warrants authorization hereto ____________________________ ______________________________ Capacity of signatory as Witness

2018-12-04/25. C1.3 FORM OF GUARANTEE./MMJ Page 1 of 2 Form of Guarantee C1.3




C1.3 : FORM OF GUARANTEE

Contract No. .............................

WHEREAS ........................................................................................................................................................... (hereinafter referred to as “the Employer”) entered into, a Contract with

..............................................................................................................................................................................

(hereinafter called “the Contactor”) on the .......................................... day of ..............................20.....................

for the construction of

..............................................................................................................................................................................

at ..........................................................................................................................................................................

AND WHEREAS it is provided by such Contract that the Contractor shall provide the Employer with security by way of a guarantee for the due and faithful fulfilment of such Contract by the Contractor;

AND WHEREAS ..................................................................................................................................................

has/have at the request of the Contractor, agreed to give such guarantee;

NOW THEREFORE WE, .....................................................................................................................................

do hereby guarantee and bind ourselves jointly and severally as Guarantor and Co-principal Debtors to the Employer under renunciation of the benefits of division and excussion for the due and faithful performance by the Contractor of all the terms and conditions of the said Contract, subject to the following conditions:

1. The Employer shall, without reference and/or notice to us, have complete liberty of action to act in any manner authorized and/or contemplated by the terms of the said Contract, and/or to agree to any modifications, variations, alterations, directions or extensions of the Completion Date of the Works under the said Contract, and that its rights under this guarantee shall in no way be prejudiced nor our liability hereunder be affected by reason of any steps which the Employer may take under such Contract, or of any modification, variation, alterations of the Completion Date which the Employer may make, give, concede or agree to under the said Contract.

2. This guarantee shall be limited to the payment of a sum of money

3. The Employer shall be entitled, without reference to us, to release any guarantee held by it, and to give time to or compound or make any other arrangement with the Contractor.

4. This guarantee shall remain in full force and effect until the issue of the Certificate of Completion in terms of the Contract, unless we are advised in writing by the Employer before the issue of the said Certificate of his intention to institute claims, and the particulars thereof, in which event this guarantee shall remain in full force and effect until all such claims have been paid or liquidated.

2018-12-04/25. C1.3 FORM OF GUARANTEE./MMJ Page 2 of 2 Form of Guarantee C1.3

5. Our total liability hereunder shall not exceed the Guaranteed Sum of

....................................................................................... (R............................................................... )

6. The Guarantor reserves the right to withdraw from this guarantee by depositing the Guaranteed Sum with the beneficiary, whereupon our liability hereunder shall cease.

7. We hereby choose our address for the serving of all notices for all purposes arising here from as

............................................................................................................................................................

IN WITNESS WHEREOF this guarantee has been executed by us at ...............................................................

on this ......................................................... day of ..................................................................20.......................

As witnesses:

1. ............................................................................. Signature ............................................................

2. ............................................................................. Duly authorized to sign on behalf of

............................................................................

Address ...............................................................

............................................................................

............................................................................

2018-12-04/26. C2 PRICING DATA/MMJ Index C2




PART C2 : PRICING DATA

C2.1 Pricing Instructions

C2.2 Bills of Quantities

2018-12-04/27. C2.1 PRICING INSTRUCTIONS/MMJ Page 1 of 1 Pricing Instructions C2.1




C2.1 : PRICING INSTRUCTIONS

C2.1.1 BILLS OF QUANTITIES / LUMP SUM DOCUMENT

C2.1.1.1 The bills of quantities forms part of and must be read and priced in conjunction with all the other documents forming part of the contract documents, the Standard Conditions of Tender, Conditions of Contract, Specifications, Drawings and all other relevant documentation.

C2.1.2 VALUE ADDED TAX

C2.1.2.1 The contract sum must include for Value Added Tax (VAT). All rates, provisional sums, etc. in the bills of quantities must however be net (exclusive of VAT) with VAT calculated and added to the total value thereof in the Final Summary.

C2.1.3 AGREEMENT

C2.1.3.1 The agreement is based on the JBCC Series 2000 Principal Building Agreement, prepared by the Joint Building Contracts Committee, Edition 4.1, March 2005. The additions, deletions and alterations to the JBCC Principal Building Agreement as well as the contract specific variables are as stated in the Contract Data. Only the headings and clause numbers for which allowance must be made in the Bills of Quantities are recited.

C2.1.4 CONTRACT PRICE ADJUSTMENT (CPAP)

C2.1.4.1 Tenderers are to take note that contract price adjustments will NOT be applicable to this contract.

2018-12-04/28. BILLS OF QUANTITIES/MMJ Bill of Quantities C2.2




C2.2 : BILLS OF QUANTITIES

AmountItemNo

Quantity

Repairs and renovations to PE Regional office building

Council for Geosciences

SECTION No.1

BILL No.1

PRELIMINARIES

Any reference to the words "Tender" or "Tenderer" herein and/or in any other documentation shall be construed to have the same meaning as the words "Bid" or "Bidder".

MEANING OF TERMS "TENDER / TENDERER"

The JBCC Preliminaries Code 2103, May 2005 edition for use with the JBCC Principal Building Agreement Edition 4.1 Code 2101, March 2005 is taken to be incorporated herein. The tenderer is deemed to have referred to these documents for the full intent and meaning of each clause. These clauses are referred to by number and heading only. Where standard clauses or options are not applicable to the contract such modifications or corrections as are necessary are given under each relevant clause. Where an item is not relevant to this specific contract such item is marked. "N/A" signifying "Not Applicable".

PRELIMINARIES

Should Option A, as set out in clause B10.3.1 hereinafter be used for the adjustment of preliminaries then each item priced is to be allocated to one or more of the three categories Fixed, Value Related or Time Related and the respective amounts entered in the spaces provided under each item.

PRICING OF PRELIMINARIES

Items not priced in these Preliminaries shall be deemed to be included elsewhere in these Bills of Quantities.

SECTION A: JBCC PRINCIPAL BUILDING AGREEMENT

A1.0 DEFINITIONS AND INTERPRETATION A

DEFINITIONS

Clause 1.0

Clause 1.1 Definition of "Commencement Date" is added:

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PreliminariesBill No. 1Section No. 1

1501

Carried to Collection R



"COMMENCEMENT DATE" means the date that possession of the site is given to the contractor.

Clause 1.1 Definition of "Construction Guarantee" is amended by replacing it withthe following:

"CONSTRUCTION GUARANTEE" means a guarantee at call obtained by the contractor from an institution approved by the employer in terms of the employer's construction guarantee form as selected in the schedule.

Clause 1.1 Definition of "Construction Period" is amended by replacing it with the following:

"CONSTRUCTION PERIOD" means the period commencing on the date that possession of the site is given to the contractor and ending on the date of practical completion.

Clause 1.1 Definition of "Corrupt Practice" is added:

"CORRUPT PRACTICE" means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution.

Clause 1.1 Definition of "Fraudulent Practice" is added:

"FRAUDULENT PRACTICE" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of any tenderer and includes collusive practice among tenderers (prior to or after the tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive the tenderer of the benefits of free and open competition.

Clause 1.1 Definition of "Interest" is amended by replacing it with the following:

"INTEREST" means the interest rates applicable on this contract, whether specifically indicated in the relevant clauses or not, will be the rate as determined by the Minister of Finance, from time to time, in terms of section 80(1)(b) of the Public Finance Management Act, 1999 (Act No. 1 of 1999).

Clause 1.1 Definition of "Principal Agent" is amended by replacing it with the following:

"PRINCIPAL AGENT" means the person or entity appointed by the employer and named in the schedule. In the event of a principal agent not being appointed, then all the duties and obligations of a principal agent as detailed in the agreement shall be fulfilled by a representative of the employer as named in the schedule.

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Clause 1.1 Definition of "Security" is amended by replacing it with the following:

"SECURITY" means the form of security provided by the employer or contractor, as stated in the schedule, from which the contractor or employer may recover expense or loss.

Clause 1.6 is amended by replacing the words "prepaid registered post, telefax or e-mail" with "prepaid registered post or telefax"

Clause 1.6.4 is amended by replacing it with the following:

Item

No clause

Fixed:_______ Value related:_______ Time related:_______

Item

A2.0 OFFER, ACCEPTANCE AND PERFORMANCE

Clause 2.0


A

OBJECTIVE AND PREPARATION

A3.0 DOCUMENTS

Clause 3.0

Clause 3.2.1 is amended by replacing "14.1" with "14.0"

Clause 3.7 is amended by the addition of the following:

The contractor shall supply and keep a copy of the JBCC Series 2000 Principal Building Agreement and Preliminaries applicable to this contract on the site, to which the employer, principal agent and agents shall have access at all times.

B

Item

Clause 3.10 is amended by replacing the second reference to "principal agent" with the word "employer".


C

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Item

A4.0 DESIGN RESPONSIBILITY

Clause 4.0

Clause 4.3 is amended by replacing it with the following:

No clause


A

Item

A5.0 EMPLOYER'S AGENTS

Clause 5.0

Clause 5.1.2 is amended to include clauses 32.6.3, 34.3, 34.4 and 38.5.8


B

Item

A6.0 SITE REPRESENTATIVE

Clause 6.0


C

Item

A7.0 COMPLIANCE WITH REGULATIONS

Clause 7.0

Note: A separate clause has been included in Section C : Specific Preliminaries of the bills of quantities / lump sum document for the contractor to have the opportunity to price for all the requirements of the Occupational Health and Safety Act, Construction Regulations and Health and Safety Specification.


D

Item

A8.0 WORKS RISK

Clause 8.0


E

Item

A9.0 INDEMNITIES

Clause 9.0


F

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A10.0 WORKS INSURANCES

Clause 10.0

Clause 10.0 is amended by the addition of the following clauses:

A

10.5 Damage to the Works

(a) Without in any way limiting the contractor's obligations in terms of the contract, the contractor shall bear the full risk of damage to and/or destruction of the works by whatever cause during construction of the works and hereby indemnifies and holds harmless the employer against any such damage. The contractor shall take such precautions and security measures and other steps for the protection and security of the works as the contractor may deem necessary.

(b) The contractor shall at all times proceed immediately to remove or dispose of any debris arising from damage to or destruction of the works and to rebuild, restore, replace and/or repair the works.

(c) The employer shall carry the risk of damage to or destruction of the works and material paid for by the employer that is the result of the excepted risks as set out in 10.6

(d) Where the employer bears the risk in terms of this contract, the contractor shall, if requested to do so, reinstate any damage or destroyed portions of the works and the costs of such reinstatement shall be measured and valued in terms of 32.0 hereof.

10.6 Injury to Persons or loss of or damage to Properties

(a) The contractor shall be liable for and hereby indemnifies the employer against any liability, loss, claim or proceeding whether arising in common law or by statute, consequent upon personal injuries to or the death of any person whomsoever arising out of or in the course of or caused by the execution of the works unless due to any act or negligence of any person for whose actions the employer is legally liable.

(b) The contractor shall be liable for and hereby indemnifies the employer against any liability, loss, claim or proceeding consequent upon loss of ordamage to any moveable or immovable or personal property or property contiguous to the site, whether belonging to or under the control of the employer or any other body or person, arising out of or in the course of or by reason of the execution of the works unless due to any act or negligence of any person for whose actions the employer is legally liable.

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(c) The contractor shall, upon receiving a contract instruction from the principal agent, cause the same to be made good in a perfect and workmanlike manner at his own cost and in default thereof the employer shall be entitled to cause it to be made good and to recover the cost thereof from the contractor or to deduct the same from amounts due to the contractor.

(d) The contractor shall be responsible for the protection and safety of such portions of the premises placed under his control by the employer for the purpose of executing the works until the issue of the certificate of practical completion.

(e) Where the execution of the works involves the risk of removal of or interference with support to adjoining properties including land or structures or any structures to be altered or added to, the contractor shall obtain adequately insurance and will remain adequately insured or insured to the specific limit stated in the contract against the death of or injury to persons or damage to such property consequent on such removal or interference with the support until such portion of the works has been completed.

(f) The contractor shall at all times proceed immediately at his own cost to remove or dispose of any debris and to rebuild, restore, replace and/or repair such property and to execute the works.

10.7 High risk insurance

In the event of the project being executed in a geological area classified as a "High Risk Area", that is an area which is subject to highly unstable subsurface conditions that might result in catastrophic ground movement evident by sinkhole or doline formation the following will apply:

10.7.1 Damage to the works

The contractor shall, from the commencement date of the works until the date of the certificate of practical completion bear the full risk of and hereby indemnifies and holds harmless the employer against any damage to and/or destruction of the works consequent upon a catastrophic ground movement as mentioned above. The contractor shall take such precautions and security measures and other steps for the protection of the works as he may deem necessary.

When so instructed to do so by the principal agent, the contractor shall proceed immediately to remove and/or dispose of any debris arising from damage to or destruction of the works and to rebuild, restore, replace and/or repair the works, at the contractor's own costs.

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10.7.2 Injury to persons or loss of or damage to property

The contractor shall be liable for and hereby indemnifies and holds harmless the employer against any liability, loss, claim or proceeding arising at any time during the period of the contract whether arising in common law or by statute, consequent upon personal injuries to or the death of any person whomsoever resulting from, arising out of or caused by a catastrophic ground movement as mentioned above.

The contractor shall be liable for and hereby indemnifies the employer against any and all liability, loss, claim or proceeding consequent upon loss of or damage to any moveable or immovable or personal property or property contiguous to the site, whether belonging to or under the control of the employer or any other body or person whomsoever arising out of or caused by a catastrophic ground movement, as mentioned above, which occurred during the period of the contract.

10.7.3 It is the responsibility of the contractor to ensure that he has adequate insurance to cover his risk and liability as mentioned in 10.7.1 and 10.7.2. Without limiting the contractor's obligations in terms of the contract, the contractor shall, within twenty one (21) calendar days of the commencement date but before commencement of the works, submit to the employer proof of such insurance policy, if requested to do so.

Item

10.7.4 The employer shall be entitled to recover any and all losses and/or damages of whatever nature suffered or incurred consequent upon the contractor's default of his obligations as set out in 10.7.1; 10.7.2 and 10.7.3. Such losses or damages may be recovered from the contractor or by deducting the same from any amounts still due under this contract or under any other contract presently or hereafter existing between the employer and the contractor and for this purpose all these contracts shall be considered one indivisible whole.


Item

A11.0 LIABILITY INSURANCES

Clause 11.0


A

Item

A12.0 EFFECTING INSURANCES

Clause 12.0


B

A13.0 No clause C

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A14.0 SECURITY

Clause 14.0

Clauses 14.1 - 14.8 are amended by replacing them with the following:

A

14.1 In respect of contracts with a contract sum up to R1 million, the security to be provided by the contractor to the employer will be a payment reduction of five per cent (5%) of the value certified in the payment certificate (excluding VAT).

14.1.1 The payment reduction of the value certified in a payment certificate shall be mutatis mutandi in terms of 31.8(A).

14.1.2 The employer shall be entitled to recover expense and loss from the payment reduction in terms of 33.0 provided that the employer complies with the provisions of 33.4 in which event the employer's entitlement shall take precedence over his obligations to refund the payment reduction security or portions thereof to the contractor.

14.2 In respect of contracts with a contract sum above R1 million, the contractor shall have the right to select the security to be provided in terms of 14.3, 14.4, 14.5, 14.6, or 14.7 as stated in the schedule. Such security shall be provided to the employer within twenty one (21) calendar days from commencement date. Should the contractor fail to select the security to be provided or should the contractor fail to provide the employer with the selected security within twenty one (21) calendar days from commencement date, the security in terms of 14.7 shall be deemed to have been selected.

14.3 Where security as a cash deposit of ten per cent (10%) of the contract sum (excluding VAT) has been selected:

14.3.1 The contractor shall furnish the employer with a cash deposit equal in value to ten per cent (10%) of the contract sum (excluding VAT) within twenty one (21) calendar days from commencement date.

14.3.2 Within twenty one (21) calendar days of the date of practical completion ofthe works the employer shall reduce the cash deposit to an amount equal to three per cent (3%) of the contract value (excluding VAT), and refund the balance to the contractor.

14.3.3 Within twenty one (21) calendar days of the date of final completion of the works the employer shall reduce the cash deposit to an amount equal to one per cent (1%) of the contract value (excluding VAT) and refund the balance to the contractor.

14.3.4 On the date of payment of the amount in the final payment certificate, the employer shall refund the remainder of the cash deposit to the contractor.

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14.3.5 The employer shall be entitled to recover expense and loss from the cash deposit in terms of 33.0 provided that the employer complies with the provisions of 33.4 in which event the employer's entitlement shall take precedence over his obligations to refund the cash deposit security or portions thereof to the contractor.

14.3.6 The parties expressly agree that neither the employer nor the contractor shall be entitled to cede the rights to the deposit to any third party.

14.4 Where security as a variable construction guarantee of ten (10%) of the contract sum (excluding VAT) has been selected:14.4.1 The contractor shall furnish the employer with an acceptable variable construction guarantee equal in value to ten percent (10%) of the contract sum (excluding VAT) within twenty-one (21) calender days from commencement date14.4.2 The variable construction guarantee shall reduce and expire in terms of the Varaible Construction Guarantee form included in the invitation to tender14.4.3 The employer shall return the variable construction guarantee to the contractor within fourteen (14) calender days of it expiring14.4.4 Where the employer has a right of recovery against the contractor in terms of 33.0, the employer shall issue a written demand in terms of the variable construction guarantee

14.5 Where security as a fixed construction guarantee of five per cent (5%) of the contract sum (excluding VAT) and a five per cent (5%) payment reduction of the value certified in the payment certificate (excluding VAT) has been selected:

14.5.1 The contractor shall furnish a fixed construction guarantee to the employer equal in value to five per cent (5%) of the contract sum (excluding VAT).

14.5.2 The fixed construction guarantee shall come into force on the date of issue and shall expire on the date of practical completion.

14.5.3 The employer shall return the fixed construction guarantee to the contractor within fourteen (14) calendar days of it expiring.

14.5.4 The payment reduction of the value certified in a payment certificate shall be in terms of 31.8 (A) and 34.8

14.5.5 Where the employer has a right of recovery against the contractor in terms of 33.0, the employer shall be entitled to issue a written demand in terms of the fixed construction guarantee or may recover from the payment reduction ormay do both.

14.6 Where security as a cash deposit of five per cent (5%) of the contract sum (excluding VAT) and a payment reduction of five per cent (5%) of the value certified in the payment certificate (excluding VAT) has been selected:

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14.6.1 The contractor shall furnish the employer with a cash deposit equal in value to five per cent (5%) of the contract sum (excluding VAT) within twenty one (21) calendar days from commencement date.

14.6.2 Within twenty one (21) calendar days of the date of practical completion ofthe works the employer shall refund the cash deposit in total to the contractor.

14.6.3 The payment reduction of the value certified in a payment certificate shall be mutatis mutandi in terms of 31.8(A).

14.6.4 Where the employer has a right of recovery against the contractor in terms of 33.0, the employer may issue a written notice in terms of 33.4 or may recover from the payment reduction or may do both

14.7 Where security as a payment reduction of ten per cent (10%) of the value certified in the payment certificate (excluding VAT) has been selected:

14.7.1 The payment reduction of the value certified in a payment certificate shall be mutatis mutandi in terms of 31.8(B).

14.7.2 The employer shall be entitled to recover expense and loss from the payment reduction in terms of 33.0 provided that the employer complies with the provisions of 33.4 in which event the employer's entitlement shall take precedence over his obligations to refund the payment reduction or portions thereof to the contractor.

14.8 Payments made by the guarantor to the employer in terms of the fixed or variable construction guarantee shall not prejudice the rights of the employer or contractor in terms of this agreement.

Item

14.9 Should the contractor fail to furnish the security in terms of 14.2, the employer, in his sole discretion and without notification to the contractor, is entitled to change the contractor's selected form of security to that of a ten per cent (10%) payment reduction of the value certified in the payment certificate (excluding VAT), whereafter 14.7 shall be applicable.


A15.0 PREPARATION FOR AND EXECUTION OF THE WORKS

Clause 15.0

Clause 15.1.1 is amended by replacing it with:

No Clause

A

EXECUTION

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The security selected in terms of 14.0

Clause 15.1 is amended by the addition of the following clause:

15.1.4 An acceptable health and safety plan, required in terms of the Occupational Health and Safety Act, 1993 (Act 85 of 1993), within twenty one (21) calendar days of commencement date.

Clause 15.2.1 is amended by replacing it with the following clause:

Item

Give the contractor possession of the site within ten (10) working days of the contractor complying with the terms of 15.1.4


Item

A16.0 ACCESS TO THE WORKS

Clause 16.0


A

Item

A17.0 CONTRACT INSTRUCTIONS

Clause 17.0

Clause 17.1.11 is amended by deleting the words "and the appointment of nominated and selected subcontractors".


B

Item

A18.0 SETTING OUT OF THE WORKS

Clause 18.0


C

Item

A19.0 ASSIGNMENT

Clause 19.0


D

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Item

A20.0 NOMINATED SUB-CONTRACTORS

Clause 20.0

Clause 20.1.3 is amended by replacing it with the following:

No Clause

Note: See item B9.1 hereinafter for adjustment of attendance on nominated subcontractors executing work allowed for under provisional sums.


A

Item

A21.0 SELECTED SUBCONTRACTORS

Clause 21.0

Clause 21 is amended by replacing it with:

No Clause


B

Item

A22.0 EMPLOYER'S DIRECT CONTRACTORS

Clause 22.0


C

Item

A23.0 CONTRACTOR'S DOMESTIC SUBCONTRACTORS

Clause 23.0


D

Item

A24.0 PRACTICAL COMPLETION

Clause 24.0


E

COMPLETION

Item

A25.0 WORKS COMPLETION

Clause 25.0


F

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Item

A26.0 FINAL COMPLETION

Clause 26.0

Clause 26.1.2 is amended by inserting "#" next to 26.1.2


A

Item

A27.0 LATENT DEFECTS LIABILITY PERIOD

Clause 27.0


B

Item

A28.0 SECTIONAL COMPLETION

Clause 28.0


C

Item

A29.0 REVISION OF DATE FOR PRACTICAL COMPLETION

Clause 29.0


No clause


D

Item

A30.0 PENALTY FOR NON-COMPLETION

Clause 30.0


E

A31.0 INTERIM PAYMENT TO THE CONTRACTOR

Clause 31.0

Clause 31.5.2 is amended by replacing "14.7.1" with "14.0"

F

PAYMENT

Clause 31.8 as amended by replacing it with the following two alternative clauses:

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Alternative A

31.8(A) Where a security is selected in terms of 14.1; 14.5 or 14.6, the value of the works in terms of 31.4.1 and materials and goods in terms of 31.4.2 shall be certified in full. The value certified shall be subject to the following percentage adjustments:

31.8(A).1 Ninety five per cent (95%) of such value in interim payment certificates issued up to the date of practical completion.

31.8(A).2 Ninety seven per cent (97%) of such value in interim payment certificates issued on the date of practical completion and up to but excluding the date of final completion.

31.8(A).3 Ninety nine per cent (99%) of such value in interim payment certificates issued on the date of final completion and up to but excluding the final payment certificate in terms of 34.6.

31.8(A).4 One hundred per cent (100%) of such value in the final payment certificate in terms of 34.6 except where the amount certified is in favour of the employer. In such an event the payment reduction shall remain at the adjustment level applicable to the final payment certificate.

Alternative B

31.8(B) Where security is a payment reduction in terms of 14.7 has been selected, the value of the works in terms of 31.4.1 and materials and goods in terms of 31.4.2 shall be certified in full. The value certified shall be subject to the following percentage adjustments:

31.8(B).1 Ninety per cent (90%) of such value in interim payment certificates issued up to the date of practical completion.

31.8(B).2 Ninety seven per cent (97%) of such value in interim payment certificates issued on the date of practical completion and up to but excluding the date of final completion.

31.8(B).3 Ninety nine per cent (99%) of such value in interim payment certificates issued on the date of final completion and up to but excluding the final payment certificate in terms of 34.6

31.8(B).4 One hundred per cent (100%) of such value in the final payment certificate in terms of 34.6 except where the amount certified is in favour of the employer. In such an event the payment reduction shall remain at the adjustment level applicable to the final payment certificate.

Clause 31.12 is amended by deleting the following:

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Item

Payment shall be subject to the employer giving the contractor a tax invoice for the amount due.

Payment shall be subject to the submission of a monthly contactors report by the contractor.


Item

A32.0 ADJUSTMENT TO THE CONTRACT VALUE

Clause 32.0

Clauses 32.5.1, 32.5.4 and 32.5.7 are amended by the addition of the following at the end of the sentence:

"due to no fault of the contractor"


A

Item

A33.0 RECOVERY OF EXPENSE AND LOSS

Clause 33.0


B

Item

A34.0 FINAL ACCOUNT AND FINAL PAYMENT

Clause 34.0

Clause 34.1 is amended by removing "#" next to 34.1

Clause 34.2 is amended by inserting "#" next to 34.2

Clause 34.8 is amended by deleting the words "where security as a fixed construction guarantee in terms of 14.4 has been selected or where payment reduction has been applied in terms of 14.7.1"

Clause 34.13 is amended by replacing "seven (7) calendar days" with "twenty one (21) calendar days" and deleting the words "subject to the employer giving the contractor a tax invoice for the amount due".


C

Item

A35.0 PAYMENT TO OTHER PARTIES

Clause 35.0


D

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A36.0 CANCELLATION BY EMPLOYER - CONTRACTOR'S DEFAULT

Clause 36.0

Clause 36.1 is amended by the addition of the following clauses:

36.1.3 refuses or neglects to comply strictly with any of the conditions of contract.

36.1.4 estate being sequestrated, liquidated or surrendered in terms of the insovency laws in force within the Republic of South Africa.

36.1.5 in the judgement of the employer, has engaged in corrupt or fraudulent practices in competing for or in executing the contract.

Clause 36.3 is amended by removing the reference to "No clause" and replacing the words "principal agent" with "employer".

A

CANCELLATION


Item

36.7 Notwithstanding any clause to the contrary, on cancellation of this agreement either by the employer or the contractor; or for any reason whatsoever, the contractor shall on written instruction, discontinue with the works on a date stated and withdraw himself from the site. The contractor shall not be entitled to refuse to withdraw from the works on the grounds of any lien or right of retention or on the grounds of any other right whatsoever.


A37.0 CANCELLATION BY EMPLOYER - LOSS AND DAMAGE

Clause 37.0

B

Clause 37.3.5 is amended by replacing "ninety (90)" with "one-hundred and twenty (120)".

Item


37.5 Notwithstanding any clause to the contrary, on cancellation of this agreement either by the employer or the contractor; or for any reason whatsoever, the contractor shall on written instruction, discontinue with the works on a date stated and withdraw himself from the site. The contractor shall not be entitled to refuse to withdraw from the works on the grounds of any lien or right of retention or on the grounds of any other right whatsoever.


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A38.0 CANCELLATION BY CONTRACTOR - EMPLOYER’S DEFAULT

Clause 38.0

Clause 38.5.4 is amended by replacing "ninety (90)" with "one-hundred and twenty (120)"


A

Item

38.7 Notwithstanding any clause to the contrary, on cancellation of this agreement either by the employer or the contractor; or for any reason whatsoever, the contractor shall on written instruction, discontinue with the works on a date stated and withdraw himself from the site. The contractor shall not be entitled to refuse to withdraw from the works on the grounds of any lien or right of retention or on the grounds of any other right whatsoever


Item

A39.0 CANCELLATION - CESSATION OF THE WORKS

Clause 39.0

Clause 39.3.5 is amended by the addition of the following at the end of the sentence: "within one hundred and twenty (120) working days of completion of such a report"


B

Item

A40.0 DISPUTE SETTLEMENT

Clause 40.0

Clause 40.2.2 is amended by replacing "one (1) year" with "three (3) years".

Clause 40.6 is amended by removing the reference to:

No clause

Clause 40.7.1 is amended by replacing "(10)" with "(15)" and by the addition of the following:

Whether or not mediation resolves the dispute, the parties shall bear their own cost concerning the mediation and equally share the costs of the mediator and related costs.


C

DISPUTE

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Item

A41.0 STATE CLAUSES

Clause 41.0


A

SUBSTITUTE PROVISIONS

CONTRACT VARIABLES

Item

A42.0 PRE-TENDER INFORMATION

Clause 42.0

Tenderers are referred to the document C1.2 Contract Data for variables pertaining to this contract.


B

THE SCHEDULE (C1.2 CONTRACT DATA)

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SECTION B: JBCC PRELIMINARIES

Item

B1.1 Definitions and interpretation

See also clause A1.0 of Section A for additional and/or amended definitions which shall apply equally to this Section.


A

B1.0 DEFINITIONS AND INTERPRETATION

Item

B2.1 Checking of documents


B

B2.0 DOCUMENTS

Item

B2.2 Provisional bills of quantities


C

Item

B2.3 Availability of construction documentation


D

Item

B2.4 Interests of agents


E

Item

B2.5 Priced documents


F

Item

B2.6 Tender submission

Clause 2.6 is amended by replacing "JBCC Form of Tender" with "Form of Offer and Acceptance (C1.1)


G

Item

B3.1 Defined works area


H

B3.0 THE SITE

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Item

B3.2 Geotechnical investigation


A

Item

B3.3 Inspection of the site

Tenderers shall complete the Site Inspection Certificate included in the tender documents and return the same with the tender submission.


B

Item

B3.4 Existing premises occupied


C

Item

B3.5 Previous work - dimensional accuracy


D

Item

B3.6 Previous work - defects


E

Item

B3.7 Services - known


F

Item

B3.8 Services - unknown


G

Item

B3.9 Protection of trees


H

Item

B3.10 Articles of value


I

Item

B3.11 Inspection of adjoining properties


J

Item

B4.1 Management of the works


K

B4.0 MANAGEMENT OF CONTRACT

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Item

B4.2 Programme for the works


A

Item

B4.3 Progress meetings


B

Item

B4.4 Technical meetings


C

Item

B4.5 Labour and plant records


D

Item

B5.1 Samples of materials


E

B5.0 SAMPLES, SHOP DRAWINGS AND MANUFACTURERS' INSTRUCTIONS

Item

B5.2 Workmanship samples


F

Item

B5.3 Shop drawings


G

Item

B5.4 Compliance with manufacturers' instructions


H

Item

B6.1 Deposits and fees


I

B6.0 TEMPORARY WORKS AND PLANT

Item

B6.2 Enclosure of the works


J

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Item

B6.3 Advertising


A

Item

B6.4 Plant, equipment, sheds and offices


B

Item

B6.5 Main notice board


C

Item

B6.6 Subcontractors' notice board


D

Item

B7.1 Location


E

B7.0 TEMPORARY SERVICES

Item

B7.2 Water


F

Item

B7.3 Electricity


G

Item

B7.4 Telecommunication facilities


H

Item

B7.5 Ablution facilities


I

Item

B8.1 Responsibility for prime cost amounts


J

B8.0 PRIME COST AMOUNTS

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1501




Item

B9.1 General attendance


A

B9.0 ATTENDANCE ON N/S SUBCONTRACTORS

Item

B9.2 Special attendance


B

Item

B9.3 Commissioning - fuel, water and electricity


C

Item

B10.1 Statutory taxes, duties and levies


D

B10.0 FINANCIAL ASPECTS

Item

B10.2 Payment for preliminaries


E

Item

B10.3 Adjustment of preliminaries

Clauses B10.3.1 and B10.3.2 are amended by replacing "within fifteen (15) working days of taking possession of the site" with "in his priced bills of quantities / lump sum document submitted with his tender offer".


F

Item

B10.4 Payment certificate cash flow


G

Item

B11.1 Protection of the works


H

B11.0 GENERAL

Item

B11.2 Protection / isolation of existing / sectionally occupied works


I

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Item

B11.3 Security of the works


A

Item

B11.4 Notice before covering work


B

Item

B11.5 Disturbance


C

Item

B11.6 Environmental disturbance


D

Item

B11.7 Works cleaning and clearing


E

Item

B11.8 Vermin


F

Item

B11.9 Overhand work


G

Item

B11.10 Instruction manuals and guarantees


H

Item

B11.11 As built information


I

Item

B11.12 Tenant installations


J

Item

B12.1 Schedule of variables


K

B12.0 SCHEDULE OF VARIABLES

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This schedule contains all variables referred to in this document and is divided into pre-tender and post tender categories. The pre-tender category must be completed in full and included in the tender documents. Both the pre-tender and post tender categories form part of these Preliminaries.

Spaces requiring information must be filled in, shown as "not applicable" or deleted and not left blank. Where choices are offered, the non-applicable items are to be deleted. Where insufficient space is provided the information should be annexed hereto and cross-referenced to the applicable clause of the schedule. Key cross reference clauses are italicized in [ ] brackets.

12.1 PRE-TENDER INFORMATION12.1.1 Provisional Bills of Quantities[2.2] The quantities are provisional YES

12.1.2 Availability of construction documentation[2.3] Construction documentation is complete YES

12.1.3 Interest of agents[2.4] Details: N/A

12.1.4 Defined works area[3.1] Details:

The principal agent will point out the work area to the contractor. The contractor will sign written acknowledgement thereof prior to commencing operations.

12.1.5 Geotechnical investigation[3.2] Details: N/A

12.1.6 Existing premises occupied[3.4] Existing offices will operate on site for the duration of construction. Contractor to erect hoarding fence and access gate to allow existing offices to function uninterrupted. No disruptions to office activities will be permitted.

12.1.7 Previous work - dimensional accuracy[3.5] Details:

The contractor shall, after taking possession of the site and before commencing the work, check the existing levels, lines, profiles and the like and satisfy himself as to the dimensional accuracy of all work executed under the previous contract which may affect his work. Should any inaccurate or defective work be found the contractor shall immediately notify the principal agent in writing requesting his instructions with regard thereto and afford every facility to those rectifying such inaccurate or defective work.

12.1.8 Previous work - defects[3.6] Details: N/A

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12.1.9. Services - known[3.7] Details:

Should the contractor encounter any existing services such as underground cables, pipes or sewer during the execution of the works he shall notify the principal agent immediately and suspend all affected work in the immediate vicinity until instruction to proceed has been given by the principal agent.

12.1.10 Protection of trees[3.9] Specific requirements:

Only those trees and shrubs indicated as such on the drawings shall be removed or cut down. The remainder of the trees and shrubs shall be left undamaged.

12.1.11 Inspection of adjoining properties[3.11] Specific requirements: N/A

12.1.12 Enclosure of the works[6.2] Specific requirements:

The contractor shall enclose the areas of work and mark with suitable barriers. Contractor to comply with OHS act and ensure that all barriers and signage are as highlighted in the OHS specification.

12.1.13 Offices[6.4.3] Specific requirements: N/A

12.1.14 Main notice board[6.5] Specific requirements: N/A

12.1.15 Subcontractors' notice board[6.6] A notice board is required:

NO Specific requirements:

12.1.16 Water[7.2] Option A (by contractor) NO

Option B (by employer - free of charge) NO

Option C (by employer - metered) YES

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12.1.17 Electricity[7.3] Option A (by contractor) NO

Option B (by employer - free of charge) NO

Option C (by employer - metered) YES

12.1.18 Telecommunications[7.4] Telephone NO

Facsimile NO

E-mail NO

12.1.19 Ablution facilities[7.5] Option A (by contractor) YES

Option B (by employer) NO

12.1.20 Protection of existing/sectionally occupied works [11.2] Protection is required YES

12.1.21 Special attendance[9.2] Subcontractor (1) details:

Subcontractor (2) details:



12.1.22 Protection of works[11.1] Specific requirements: N/A

12.1.23 Disturbance[11.5] Specific requirements:

The contractor shall keep the site, structures, etc. well watered during operations to prevent dust and shall provide and erect and remove on completion of the works all necessary temporary dust screens all to the satisfaction of the principal agent.

12.1.24 Environmental disturbance[11.6] Specific requirements: All existing vegetation on site to be left

undisturbed at all times during the full construction period.

12.2 POST TENDER INFORMATION

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12.2.1 Payment of preliminaries

[10.2] Option A (pro-rated)YES/NO

Option B (calculated)YES/NO

12.2.2 Adjustment of preliminaries[10.3] Option A (three categories)

YES/NOOption B (detailed breakdown)

YES/NO

12.2.3 Additional agreed preliminaries itemsDetails:

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Section C contains specific preliminary items which apply to this contract except where N/A (Not Applicable) appears against an item.

SECTION C: SPECIFIC PRELIMINARIES

Item

C3 TRADE NAMES

Wherever a trade name for any product has been described in the bills of quantities / lump sum documents, the tenderer's attention is drawn to the fact that any other product of equal quality may be used subject to the written approval of the principal agent being obtained prior to the closing date for submission of tenders.

If prior written approval for an alternative product is not obtained, the product described shall be deemed to have been tendered for.


A

Item

C11 OCCUPATIONAL HEALTH AND SAFETY ACT

The contractor shall comply with all the requirements set out in the Construction Regulations, 2003 issued under the Occupational Health and Safety Act, 1993 (Act No 85 of 1993).

It is required of the contractor to thoroughly study the Health and Safety Specification that must be read together with and is deemed to be incorporated under this Section of the bills of quantities / lump sum document.

The contractor must take note that compliance with the Occupational Health and Safety Act, Construction Regulations and Health and Safety Specification is compulsory. In the event of partial or total non compliance, the principal agent, notwithstanding the provisions of clause A31.0 of Section A or any other clause to the contrary, reserves the right to delay issuing any progress payment certificate until the contractor provides satisfactory proof of compliance. The contractor shall not be entitled to any compensation of whatsoever nature, including interest, due to such delay of payment.

Provision for pricing of the Occupational Health and Safety Act, Construction Regulations and Health and Safety Specification is made under this clause and it is explicitly pointed out that all requirements of the aforementioned are deemed to be priced hereunder and no additional claims in this regard shall be entertained.

Refer to "Health & Safety Specification"


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19

18

17

16

15

14

13

12

11

10

9

8

7

6

5

4

3

2

1Total Brought Forward from Page No.

Preliminaries

Section No. 1

Bill No. 1

AmountPageNo

PRELIMINARIES

COLLECTION



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Carried Forward R

Preliminaries

Section No. 1

Bill No. 1

AmountPageNo

PRELIMINARIES

COLLECTION

Brought Forward R



29

28

27

26

25

24

23

22

21


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Carried to Final Summary R

AmountItemNo

Quantity Rate



SECTION No.2

BILL No.1

ALTERATIONS

Tenderers are advised to study the "MODEL PREAMBLES FOR TRADES 2008" together with the project "Specifications" before pricing this bill. In the event of any conflict occurring between the two specifications the requirements of the project specification shall have precedence

PREAMBLES

Before submitting his tender the tenderer shall visit the site and satisfy himself as to the nature and extent of the work to be done and the value of the materials salvageable from the alterations. No claim for any variations of the contract sum in respect of the nature and extent of the work or for inferior or damaged materials will be entertained

View site

The contractor shall carry out the whole of the works with as little mess and noise as possible and with the minimum disturbance to tenants in the building and to adjoining premises and their tenants. The contractor shall provide proper protection and provide, erect and remove when directed, any temporary tarpaulins that may be necessary during the progress of the works, all to the satisfaction of the principal agent

General

-32-

AlterationsBill No. 1Section No. 2

1501




Doors, fanlights, windows, fittings, frames, linings, etc. to be re-used shall be thoroughly overhauled before re-fixing including taking off, easing and rehanging, cramping up, re-wedging as required and making good cramps, dowels, etc, and oiling, adjusting and repairing ironmongery as necessary, replacing any glass damaged in removal or subsequently and stopping up all nail and screw holes with tinted plastic wood to match timber, unless otherwise described. Re-painting or re-varnishing is given separately

Prices for taking out of doors, windows, etc, shall include for removal of all beads, architraves, ironmongery, etc.

The contractor will be required to take all dimensions affecting the existing buildings on the site and he will be held solely responsible for the accuracy of all such dimensions where used in the manufacture of new items (doors, windows, fittings, etc.)

Prices for items measured as "setting aside for re-use and later re-fixing in similar new position" shall include for the re-fixing of the item unless otherwise described

REMOVAL OF EXISTING WORK

1NoTimber single door and frame not exceeding 2,5m² A

Taking out and removing doors, windows, etc, including thresholds, sills, etc. (building up openings and making good finishes elsewhere)

6NoGlazed timber window not exceeding 2,5m² B

1NoTimber garage door size 2,5 x 2,4m high C

1NoRoller shutter door 2,4 x 2,0m high D

2No

Timber single door and frame 0,9 x 2,1m high overall, including setting up and building in frame in new brickwork and rehanging door on new 100mm brass hinges

E

Taking out doors, windows, etc, including thresholds, sills, etc, setting aside for re-use and later re-fixing in similar new position

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13m²Corrugated sheet steel roof covering and timber purlins A

Taking down and removing roofs, floors, panelling, ceilings, partitions, etc.

15m²Big-six profile roof sheets and timber purlins B

30m²Tongued and grooved timber suspended floors, including timber joists, bearers, skirtings, etc.

C

50m²Gypsum plasterboard ceilings, including timber brandering, cornices, etc.

D

42m12 x 250mm Valley boards E

45mAluminium eaves gutters fixed to timber fascia F

Taking down and setting aside for re-use and later re-fixing in similar new position

4NoDitto, gutter angle G

1NoDitto, gutter stopped end H

3NoDitto, outlet for down pipe I

21mDitto, rainwater downpipes fixed to brick walls J

6NoDitto, rainwater downpipe bend K

3NoDitto, rainwater downpipe shoe L

1NoDitto, rainwater downpipe eaves offset with 600mm projection

M

1NoDitto, spreader pipe N

1NoRoller blind size 600 x 1 000mm O

11NoRoller blind size 600 x 1 545mm P

1NoRoller blind size 813 x 2 032mm Q

1NoRoller blind size 1 000 x 1 000mm R

2NoRoller blind size 1 100 x 1 000mm S

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3NoRoller blind size 1 100 x 1 750mm A

2NoRoller blind size 1 500 x 1 200mm B

5NoRoller blind size 1 660 x 1 545mm C

15m²Vinyl tile floor covering D

Taking up and removing vinyl floor coverings, carpets, etc. and preparing screeds for new floor coverings

1m²Carpet tile floor covering E

2NoTowel rail not exceeding 1 000mm long from wall F

Taking out and removing ironmongery including setting aside for re-use and later re-fix in similar new position

2NoToilet paper holder from wall G

2NoElectric hand dryer including servicing to ensure proper working order

H

1NoSteel burglar proofing 1 000 x 1 000mm high bolted to brickwork, including making good face brickwork

I

Taking out/off and removing sundry metalwork including setting aside for re-use and later re-fix in similar new position


J


K


L

Rate only20m²Internal plaster from walls and columns M

Hacking up/off and removing granolithic, screeds, plaster, etc. from concrete or brickwork and preparing surfaces for new screed, plaster, tile finishes, etc.

Rate only5m²Internal plaster from ceilings and beams N

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Rate only30m²External plaster from walls, columns and beams A

23m²Tiles to walls B

Hacking up/off and removing ceramic/porcelain tile finishes including removing mortar bed or backing from concrete or brickwork and preparing concrete or brick surfaces for new screed, plaster, tile finish, etc.

45mTimber fascias and barge boards C

Take down, hack off and remove

31m²Closed eaves fibre cement boards D

5m22mm Copper piping including fittings and brackets E

Taking out and removing sanitary fittings, tanks, geysers, etc, including disconnecting from pipes, traps, etc. and making good floor and wall finishes (making good tiling and paintwork elsewhere)

1No50 Litre geyser from wall including timber cover F

1NoVitreous china WC pan with cistern and flush pipe G

2NoToilet seat H

1NoShower head I

1NoMirror 1 000 x 800mm high from wall J

Taking out/off and removing glass and mirrors, setting aside for re-use and later re-fixing in similar new position

1NoMirror 1 200 x 1 000mm high from wall K

184m²Concrete/clay roof tiles including timber battens (New battens elsewhere measured)

L

CAREFULLY TAKING DOWN, TAKING OUT, ETC, OF EXISTING MATERIALS AND SETTING ASIDE FOR RE-USE AND LATER RE-FIXING IN SIMILAR NEW POSITION

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7No

Clean and service existing steel roller shutter doors approximate size 2,5 x 2,2m high in order to open/close properly

A

SERVICING OF DOORS, FRAMES AND IRONMONGERY

5No

Service existing kitchen cupboard door approximate size 0,49 x 0,72m high by adjusting hinges as necessary and re-aligning door to open/close properly

B

1No

Service existing timber staircase cupboard doors approximate size 1,0 x 0,45m high overall by adjusting hinges as necessary and re-aligning doors to open/close properly

C

846m²

Power spray existing parking- and apron areas with industrial strength water sprayer, including application of SANS approved herbicide weed killer to surface

D

CLEANING OF EXISTING WORK

2m²Restore and polish existing granite window sills to a shiny smooth finish (to match existing)

E

22mClean out and remove all debris from existing box gutter F

193m²Sand down existing timber flooring to a smooth and even finish (Paint elsewhere measured)

G

SUNDRIES

10m²Sanding down of treads and risers of timber staircase to a smooth and evenly finish (Paint elsewhere measured)

H

22m²Ditto, timber handrails I

20 000.00Item

Allow the Sum of R20 000.00 (Twenty Thousand Rand) for the moving and storing of the existing furniture, writing- and pinning boards and window screens for the duration of the contract period

J

Moving of furniture

ItemAllow for Profit K

ItemAllow for Attendance L

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40 000.00Item

Allow the sum of R40 000.00 (Forty Thousand Rand) for specialist repair work to existing lead glazing in timber window frames to be measured and valued in terms of these Bills of quantities

A

Allowance for Alterations

10 000.00Item

Allow the sum of R10 000.00 (Ten Thousand Rand) for sundry alterations, to be measured and valued in terms of these Bills of quantities

B

10 000.00Item

Allow the sum of R10 000.00 (Ten Thousand Rand) for the inspection, servicing and replacing of window- and door ironmongery as required, to be measured and valued in terms of these Bills of quantities

C

3 000.00Item

Allow the sum of R3 000.00 (Three Thousand Rand) for the inspection, servicing and/or replacing of shower door as required, to be measured and valued in terms of these Bills of quantities

D

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1501


Alterations

Section No. 2

Bill No. 1

AmountPageNo

BUILDING WORKS

COLLECTION



38

37

36

35

34

33


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Carried Forward to Summary of Section No. 2 R

AmountItemNo

Quantity Rate



SECTION No.2

BILL No.2

MASONRY


PREAMBLES

BRICKWORK

SUPERSTRUCTURE

Rate onlym²Half brick wall A

Brickwork of NFP bricks in class II mortar

9m²One brick wall B

Rate onlym75mm Wide reinforcement built in horizontally C

2,8mm Galvanised brick reinforcement

5m150mm Wide reinforcement built in horizontally D

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MasonryBill No. 2Section No. 2

1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.3

WATERPROOFING


PREAMBLES

DAMPPROOFING OF WALLS AND FLOORS

Rate onlym²In walls A

One layer 375 micron embossed polyethylene dampproof course (SANS 952-1985 type B)

Rate onlym²In walls vertically at reveals B

WATERPROOFING TO ROOFS, ETC

7m²On turn-ups and turn-downs exceeding 300mm girth C

One layer 1,7mm self-adhesive fully bonded waterproof membrane comprising 1,4mm rubberised asphalt and a layer of heat-resistant woven polypropylene mesh, laid with 75mm side and 100mm end laps

16mSealing edges to brickwork or concrete including trowelled mastic bead

D

3m²On balcony floors E

"abe unigum Dual reinforced bitumen" waterproof membrane system or equally approved, laid with 100mm side and 150mm end laps as per manufacturers specification

15m²On flat roofs F

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WaterproofingBill No. 3Section No. 2

1501




74m²On turn-ups and turn-downs exceeding 300mm girth A

7m

Bandage cover flashing strips 100mm girth at turn-ups, including sealing top edge with mastic in and including groove in brickwork

B

4NoDressing and sealing into 100mm internal diameter outlet, including additional membrane

C

55m50 x 50mm Triangular fillets D

92m²On waterproofing to roofs E

Two coats bituminous aluminium paint

SEALING STRIPS, JOINT SEALANTS, ETC

173mIn joint sealing between frames and walls F

Clear silicone sealant

-42-


1501


Waterproofing

Section No. 2

Bill No. 3

AmountPageNo

BUILDING WORKS

COLLECTION



42


-43-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.4

ROOF COVERINGS, ETC.


PREAMBLES

TILES

25m²Roof covering with a general pitch of 45 degrees A

Roof tiles nailed with non-corrosive nails and/or fixed with suitable non-corrosive clips as required to battens at approximately 350mm centres (to match existing)(battens measured elsewhere)

21mOpen valleys including raking cutting on both sides and necessary additional battens (valley gutters elsewhere)

B

PROFILED METAL SHEETING AND ACCESSORIES

13m²Roof covering with pitches not exceeding 25 degrees C

0,6mm Z600 spelter galvanised corrugated sheet steel and accessories, fixed to timber purlins (purlins elsewhere measured)

11m²Valley gutters (inverted roll-top ridge capping) D

-44-

Roof Coverings, etcBill No. 4Section No. 2

1501




SHEET METAL FLASHINGS, LININGS, COPINGS, ETC.

Rate onlym²Linings to valleys with riveted and sealed joints A

0,6mm Galvanised sheet steel

ROOF AND WALL INSULATION

196m²

Insulation sheeting laid taut over purlins (at approximately 1 000mm centres) and fixed concurrent with roof covering with minimum 150mm stapled laps including PVC coated steel straining wires at not exceeding 400mm centres and double-sided tape at edges where required

B

"Sisalation FR405" Multi-layered reinforced double-sided aluminium foil sheeting laid in strict accordance with the manufacturer's instructions

-45-


1501


Roof Coverings, etc

Section No. 2

Bill No. 4

AmountPageNo

BUILDING WORKS

COLLECTION



45


-46-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.5

CARPENTRY & JOINERY


PREAMBLES

SUNDRY ROOF TIMBERS

184m²38 x 38mm Battening at approximately 350mm centres for tile roof covering

A

Sawn softwood (Grade 4)

20m38 x 114mm Cross bracing B

42m38 x 38mm Counter battens at valleys C

50m38 x 50mm Counter battens at verges D

60mExtra over for 38 x 50mm tilting fillets at eaves E

11m50 x 76 mm Purlins F

ROOF BOARDING

42m12 x 250mm Valley boarding G

Sawn softwood

-47-

Carpentry and JoineryBill No. 5Section No. 2

1501




EAVES, VERGES, ETC

31m²

6mm Eaves soffit covering including 38 x 38mm sawn softwood branders along edges, along centre and at 600mm centres across sheets

A

Medium density plain fibre-cement flat sheets

45m12 x 225mm Fascias and barge boards, including aluminium H-profile jointing strips

B

Medium density plain fibre-cement fascias and barge boards

FLOORS AND SKIRTINGS

FLOORS

30m²Flooring of approximately 20mm tongued and grooved boarding in 100mm widths (to match existing)

C

Wrought Meranti

TIMBER DOORS, WINDOWS, ETC

DOORS, ETC

1No

44mm Thick framed, ledged and braced batten door size 813 x 2 032mm with and including 6mm plywood panel with sapele veneer suitable for painting let in flush to rebates in stiles and rails

D

Wrought Meranti doors

WINDOWS

1NoWindow size 600 x 1 545mm high overall Prime Cost R3000.00 excl. VAT (paint measured elsewhere)

E

Purpose made meranti windows with and including ironmongery, built into existing opening (to match existing)

1NoWindow size 850 x 1 500mm high overall Prime Cost R3500.00 excl. VAT (paint measured elsewhere)

F

-48-


1501




1NoWindow size 1 000 x 1 900mm high overall Prime Cost R4 500.00 excl. VAT (paint measured elsewhere)

A

3NoWindow size 1 750 x 1 100mm high overall Prime Cost R5 000.00 excl. VAT (paint measured elsewhere)

B

FRAMES, ETC

1No70 x 90mm Rebated frame for 813 x 2 032mm high door C

Wrought Meranti

BEADS, ARCHITRAVES, ETC

150m5 x 10mm Glazing beads D

Hardwood

45m10 x 10mm Glazing beads E

300m12 x 12mm Glazing beads F

15m19mm Quadrant beads G

-49-


1501


Carpentry and Joinery

Section No. 2

Bill No. 5

AmountPageNo

BUILDING WORKS

COLLECTION



49

48


-50-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.6

FLOOR COVERINGS, WALL LININGS, ETC.


PREAMBLES

10m23mm x 10mm Aluminium capping strip between different floor finishes (Code : ACS230)

A

SKIRTINGS, NOSINGS, ETC.

3No

Natural rubber entrance mat (Prime cost R700/m2 material cost, delivered to site) size 1 500 x 900mm loose-layed on concrete

B

Sundries

-51-

Floor coverings, Wall linings, etc.Bill No. 6Section No. 2

1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.7

METALWORK, ETC.


PREAMBLES

STEEL ROLLER SHUTTERS, ETC

1NoManual push-up slatted roller shutter door for 2 470 x 2 200mm high opening

A

"Wispeco standard roll-a-door" or similar approved roller shutter doors with "Chromadek" finish, fixed to brickwork or concrete (Colour : to match existing)

1NoManual push-up slatted roller shutter door for 2 520 x 2 200mm high opening

B

-52-

MetalworkBill No. 7Section No. 2

1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.8

PLASTERING


PREAMBLES

SCREEDS

20m²25mm Thick on floors A

Screeds wood floated on concrete

FLOOR COATINGS

31m²Concrete floors B

5mm Thick "Pro-struct Stoncor Stonshield UTS" polyurethane urea mortar floor coating, including all surface preparations, clear epoxy resin coating, etc. and seal with Stonseal 787, applied by a specialist registered applicator, strictly in accordance with the manufacturer's instructions on

INTERNAL PLASTER

9m²Vertical surfaces of walls C

1:4 Cement plaster 15mm thick on brickwork

5m²On ceilings D

5m²On narrow widths not exceeding 300mm wide E

-53-

PlasteringBill No. 8Section No. 2

1501




EXTERNAL PLASTER

2m²Concrete beams A

1:5 Cement plaster 15mm thick on concrete

9m²Vertical surfaces of walls B

1:5 Cement plaster 15mm thick on brickwork

5m²On narrow widths not exceeding 300mm wide C

-54-


1501


Plastering

Section No. 2

Bill No. 8

AmountPageNo

BUILDING WORKS

COLLECTION



54


-55-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.9

TILING


PREAMBLES

WALL TILING

18m²To walls A

200 x 200 x 6,2mm "CTM" Downtown Matt White (Small)" or similar approved ceramic tiles fixed with adhesive to plaster and flush pointed with tinted grout

2m²To walls in narrow widths not exceeding 300mm wide B

10m²To walls C

200 x 200 x 6,2mm "CTM" Shiny White (Small)" or similar approved wall tiles fixed with adhesive to plaster and flush pointed with tinted grout

1m²To walls in narrow widths not exceeding 300mm wide D

5mPVC edge strip to exposed edges (Colour : White) E

Edge trims

-56-

TilingBill No. 9Section No. 2

1501




FLOOR TILING

45m²On floors A

350 x 350 x 6,5mm "CTM" Kilimanjaro Kalahari Moon (Code: VT1KKL10351) or similar approved unpolished porcelain tiles fixed with adhesive to and including plaster and flush pointed with tinted grout

17m100mm High tile skirting B

SUNDRIES

2No150 x 150mm Semi-recessed soap dish C

White glazed ceramic soap dishes, etc.

-57-


1501


Tiling

Section No. 2

Bill No. 9

AmountPageNo

BUILDING WORKS

COLLECTION



57


-58-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.10

PLUMBING AND DRAINAGE


PREAMBLES

SANITARY FITTINGS

1No

635 x 485mm White vitreous china wash hand basin code 7026 including one tap hole stopper, plug, chain, stay and backnut, the basin fixed on half pedestal and hanger mechanism

A

Manufactured by "Vaal"

1No

White vitreous china close coupled 90degree outlet open rim washdown pan with 9L cistern with top flushingpush button and heavy duty solid plastic lid fixed to pan with two non-ferrous bolts, fixed in position

B

2No"CTM" - White universal toilet seat (Code : AFWH001) C

2No"Cobra" 15mm CP undertile stoptap (Code: TD-128-15CP) with threaded wall flanges

D

TAPS, VALVES, ETC

1No"CTM" Eco-Rain 200mm Diameter shower head (Code : TVSH1206/CH)

E

1No"Wirquin Tourbillon" shower waste with 50mm diameter outlet and stainless steel grating

F

TRAPS

-59-

Plumbing and DrainageBill No. 10Section No. 2

1501




WATER SUPPLY

10m15mm pipes fixed in walls, ceilings, roof etc. A

Class 2 hard drawn copper pipes and fittings with brass compression fittings

15m22mm pipes fixed in walls, ceilings, roof etc. B

6No15mm Fittings C

Extra over class 2 copper pipes for brass compression fittings

8No22mm Fittings D

SANITARY PLUMBING

15m50mm pipe fixed in walls, ceilings, roofs, floors, etc. E

uPVC soil, vent and waste pipes

10m110mm Pipes F

1No50mm Bend G

Extra over uPVC pipes for fittings

1No50mm Access bend H

1No50mm Two-way vent valve I

1No110 - 50mm Eccentric reducer J

1No110mm Single socket K

1No110mm Straight pan connector L

1No110mm Access bend M

-60-


1501




ELECTRIC WATER HEATERS

1No

"Slimline" 600i 50Litre Dual electric water heater (Code: ESG-050-I) size 610mm diameter x 480mm high operating at 400kPa complete with mounting brackets (Code: BKT) and temperature and pressure control valves, draincock and integrated drain valve

A

Manufactured by "Kwikot"

1No

Polyethylene drip tray to suit 50L water heater with union and backnut connected to 40mm overflow pipe and fix in position

B

4m²

38mm Sawn softwood boarding for geyser platform formed of 38 x 228mm boards butt-jointed and nailed to truss tie beams

C

5m40mm PVC overflow pipe fixed to timber roof trusses D

2NoExtra for 40mm PVC bend E

1No15mm 400KPa Mono control and expansion relief valve F

PRESSURE CONTROL, ETC

4No

4,5kg DCP filled fire extinguisher on and including wall bracket fixed to and including 400 x 200 x 22mm Thick varnished meranti chamfered backboard

G

FIRE APPLIANCES ETC

Item

Provide all necessary apparatus, water, etc. for and test the whole of the Sanitary Plumbing and Water Supply installation to the satisfaction of the Representative/Agent and Municipality, replace any defective work free of charge and leave perfect

H

TESTING

-61-


1501


Plumbing and Drainage

Section No. 2

Bill No. 10

AmountPageNo

BUILDING WORKS

COLLECTION



61

60


-62-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.11

ELECTRICAL WORK

For Preambles refer to "Department of Public Works: Standard Electrical Specifications-PW354"

PREAMBLES

Rates for switches, socket outlets, etc. are to include for screwing to outlet boxes, connecting up and cover plates

Switches, socket outlets, etc.

Rates for light fittings are to include for hanging, fixing and connecting and for lamp holders and LED/fluorescent tubes and lamps of the type and wattage described

Light fittings

25.00NoTaking off existing light fitting/sensor fixed to walls A

DEMOLITIONS

1.00No

Taking out/off and disconnecting existing air conditioningunit complete including internally- and externally wall mounted units including steel frame

B

ItemRemove and disconnecting of the existing intruder alarm system

C

ItemRemove and disconnecting of the existing CCTV system D

LUMINAIRES AND EQUIPMENT

1No10W LED flood light PIR with sensor (220V) E

Luminaires or equipment complete with lamps, connections, etc. in accordance with specifications or equally approved and mounted in position

-63-

Electrical WorkBill No. 11Section No. 2

1501




6No50W LED Coastal rated series flood light A

7No1,5m LED T8 tube light double fitting complete including 2NO. 25W LED tube lights

B

4No1,2m LED T8 tube light double fitting complete including 2NO. 16W LED tube lights

C

3No1,5m LED T8 tube light single fitting complete including 1NO. 25W LED tube light

D

11No1,2m LED T8 tube light single fitting complete including 1NO. 16W LED tube light

E

1NoDaylight sensitive Photocell switch with wall bracket (IP 65)

F

Light switches, cover plate, screws & switchboxes excluded

SUNDRIES

ItemProvision of Detecting device for Electrical and other cables

G

Location and protection of existing services

ItemTesting and commissioning the complete electrical installation

H

ItemMeaso 10L "small home" dehumidifier (as per specifications) or similar approved

I

-64-


1501


Electrical Work

Section No. 2

Bill No. 11

AmountPageNo

BUILDING WORKS

COLLECTION



64


-65-


1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.12

GLAZING, ETC.


PREAMBLES

GLAZING TO WOOD WITH PINNED-ON BEADS (BEADS ELSEWHERE)

1m²Panes exceeding 0,1m² and not exceeding 0,5m² A

4,38mm Normal strength (NS) clear laminated safety glass

7m²Panes exceeding 0,5m² and not exceeding 2m² B

Rate onlym²Panes exceeding 0,1m² and not exceeding 0,5m² C

6,38mm Normal strength (NS) clear laminated safety glass

Rate onlym²Panes exceeding 0,5m² and not exceeding 2m² D

-66-

GlazingBill No. 12Section No. 2

1501


AmountItemNo

Quantity Rate



SECTION No.2

BILL No.13

PAINTING, ETC.


PREAMBLES

All painting shall be done in accordance with "Plascon" specifications unless otherwise described

PAINT SPECIFICATIONS

PAINTWORK, ETC. TO NEW WORK

ON INTERNAL FLOATED PLASTER SURFACES

9m²Walls A

One coat universal undercoat, and two coats "Plascon" Professional low sheen (PEM 1000) paint on:

ON EXTERNAL FLOATED PLASTER SURFACES

9m²Walls B

One coat "Plascon" professional waterproofing compound, one coat universal undercoat and two coats "Plascon" cashmere paint on:

ON FIBRE-CEMENT BOARD SURFACES

31m²Ceilings and cornices ("White" colour group) C

One coat alkali resistant primer and two coats superior quality acrylic emulsion paint for interior and exterior use

-67-

PaintworkBill No. 13Section No. 2

1501




22m²Fascias and barge boards A

Two coats "Plascon" extremely durable UV-resistant, washable pure acrylic emulsion sheen paint

ON WOOD SURFACES

5m²Doors and door frames B

Apply linseed oil and paint with one coat universal undercoat and two coats "Plascon" professional gloss enamel paint on:

21m²Glazed windows (both sides measured) C

30m²Floors D

Three coats "Plascon" clear gloss varnish on

REDECORATION

PAINTWORK, ETC. TO PREVIOUSLY PAINTED WORK

ON INTERNAL FLOATED PLASTER SURFACES

801m²Walls E


ON EXTERNAL FLOATED PLASTER SURFACES

523m²Walls F

One coat "Plascon" professional waterproofing compound and two coats "Plascon" cashmere paint on:

ON FAIR FACED BRICKWORK

98m²Walls G

One coat "Plascon" professional waterproofing compound and two coats "Plascon" cashmere paint on:

-68-


1501




ON CONCRETE

10m²Previously painted concrete slab soffits A


ON CONCRETE/CLAY ROOF TILES

184m²Roof tiles B

Two coats "Plascon Nuroof Cool" premium quality UV-resistant water-based acrylic roof coating with infrared reflective technology (Colour : To match existing) on:

ON PLASTERBOARD SURFACES

65m²Partitions C

Prepare surfaces and apply one coat universal undercoat and two coats "Plascon" Professional gloss enamel paint on:

ON METAL SURFACES

4m²Record room and strongroom doors and frames D

Spot prime bare patches with synthetic metal primer and apply one coat universal undercoat and two coats "Plascon" super universal gloss enamel paint on:

14m²Windows with burglar bars (both sides measured) E

23m²Burglar bars (both sides measured) F

ON WOOD SURFACES

61m²Doors and door frames G

Prepare surfaces and apply linseed oil and paint with one coat universal undercoat and two coats "Plascon" Professional gloss enamel paint on:

1m²Window cills H

53m²Glazed windows (both sides measured) "Cottage pane" windows, sash doors, etc.

I

-69-


1501




10mSkirtings, rails, etc not exceeding 300mm girth A

10m²Doors and door frames B

Prepare surfaces and apply one coat universal undercoat and two coats "Plascon" Professional gloss enamel paint on:

10m²Cupboards C

5mOn skirtings, rails, etc. not exceeding 300 mm girth D

7m²Cupboard doors E

Prepare surface and apply two coats "Plascon" high quality polyurethane matt varnish on:

1m²Cupboard shelves F

24mOn skirtings, rails, etc. not exceeding 300 mm girth G

204m²Floors H

Prepare surface and apply three coats "Plascon Woodcare" clear gloss varnish, on work in sound condition

22m²Handrails (both sides measured on flat) I

-70-


1501


Paintwork

Section No. 2

Bill No. 13

AmountPageNo

BUILDING WORKS

COLLECTION



70

69

68


-71-


1501




BUILDING WORKS

SECTION SUMMARY - BUILDING WORKS

BillNo

PageNo

Amount

Section No. 2

39Alterations1

40Masonry2

43Waterproofing3

46Roof Coverings, etc4

50Carpentry and Joinery5

51Floor coverings, Wall linings, etc.6

52Metalwork7

55Plastering8

58Tiling9

62Plumbing and Drainage10

65Electrical Work11

66Glazing12

71Paintwork13

-72-

Section No. 21501


AmountItemNo

Quantity Rate



SECTION No.3

BILL No.1

GENERAL SITE WORKS


PREAMBLES

SITE CLEARANCE

100m²

Digging up and removing rubbish, debris, vegetation, hedges, shrubs, bush, etc. and trees not exceeding 200mm girth

A

Site clearance

100m²Digging up topsoil to an average depth of 200mm and preserving for use as filling

B

Digging up topsoil

REMOVAL OF TREES, ETC.

2NoTree exceeding 200mm and not exceeding 500mm girth C

Cutting down and removing, grubbing up roots and filling in holes

20m³

Topsoil from the spoil heaps on site in filling under grassing, including spreading, levelling and lightly compacting.

D

LANDSCAPING

100m²

"Kikuyu"(Pennisetum clandestinum) roots in rows 150mm apart over site

E

-73-

General siteworksBill No. 1Section No. 3

1501




Item

Maintenance of grassed area for a period of three months including regularly watering and cutting (approximately 100m2)

A

Maintenance

UNDERCOVER PARKING

144m²Laid taut over, and fixed to existing steel structure (measured over flat)

B

"Knittex" Colourshade Z25 or equally approved plain shade cloth (Colour: Rainforest green)(as per specifications)

-74-


1501


General siteworks

Section No. 3

Bill No. 1

AmountPageNo

EXTERNAL WORKS

COLLECTION



74


-75-


1501


AmountItemNo

Quantity Rate



SECTION No.3

BILL No.2

BOUNDARY WALL


PREAMBLES

Prices for items measured as "setting aside for re-use and later re-fixing in similar new position", shall include for the re-fixing of the item unless otherwise described

1NoSteel pedestrian gate size approximately 1,2 x 2,0m high from brick wall

A

REMOVAL OF EXISTING WORK

179mSteel security spikes from top of brick wall B

Taking down and setting aside for re-use and later re-fixing in similar new position

STEEL GATES, SCREENS, ETC

1No

Single gate size 1 200 x 2 000mm high (to match existing motor vehicle gate)

C

Galvanised welded screens and gates to brickwork

-76-

Boundary wall and GatesBill No. 2Section No. 3

1501




PAINTING, ETC

ON PLASTER

668m²Previously painted walls A

Remove all loose material and flaking residue by means of wire brushing and wash with sugar soap or weak spirits of salts, open up cracks and make good with exterior crack filler and apply one coat universal undercoat and two coats Plascon Wall and All paint on:

ON FAIR FACED BRICKWORK

40m²Previously painted walls B

Remove all loose material and flaking residue by means of wire brushing and wash with sugar soap or weak spirits of salts and apply one coat universal undercoat and two coats Plascon Wall and All paint on:

ON METAL SURFACES

5m²Gates (both sides measured on flat) C

One coat metal primer and two coats professional gloss enamel paint on:

16m²Previously painted gates (both sides measured on flat) D

Prepare surface and apply one coat metal primer and two coats professional gloss enamel paint on:

ELECTRIC FENCING

1NoZone security energiser 4 joule including 7AH battery and power supply

E

"Stafix" electric fencing

1No10W/15W - 12V DC Siren F

1NoJVA Dual lightning diverter - Feed and Return G

9No1 200mm Galvanised earth spike H

100mHT Cable-Soft-Black slimline I

-77-


1501




18NoN700 Small wall top warning sign A

1NoIn-line sliding gate contact B

1NoIn-line sliding gate mounting bracket C

10NoStainless steel 304 mini line clamps including 6mm weld nut, 6 x 12 set screw and 6mm washers

D

100mNylon security SS H D spring and hook in one - black E

2NoEcono Ferrules - 6mm/100 F

15m1,2mm Stainless steel wire grade 316 (640 Ohms p/km) G

80No6 Wire SQ tube - Galvanised straight with black flat bar bobbins

H

2NoHammer drive 6 x 50 - per 100 I

16m20mm Conduit per 4m (SABS) J

10No600mm Galvanised stays K

20No6 x 35mm Stay lug for 8mm stays L

-78-


1501


Boundary wall and Gates

Section No. 3

Bill No. 2

AmountPageNo

EXTERNAL WORKS

COLLECTION



78

77


-79-


1501




EXTERNAL WORKS

SECTION SUMMARY - EXTERNAL WORKS

BillNo

PageNo

Amount

Section No. 3

75General siteworks1

79Boundary wall and Gates2

-80-

Section No. 31501


AmountItemNo

Quantity Rate



SECTION No.4

BILL No.1

PROVISIONAL SUMS

The following provisional sums are for work to be executed by the specialist firms, which will be regarded as direct domestic sub-contractors to the contractor. The contractor must call for quotations from firms approved by the Principal Agent in accordance with the conditions of contract and in conjunction with the Principal Agent for consideration :

DIRECT DOMESTIC SUB-CONTRACTS

5 000.00Item

Provisional sum of R5 000.00 (Five Thousand Rand) nett excluding builders discount and Value Added Tax for intercom system installation to be installed complete by a selected sub-contractor

A

INTERCOM SYSTEM

ItemAllow for profit B

ItemAllow for attendance C

15 000.00Item

Provisional sum of R15 000.00 (Fifteen Thousand Rand) nett excluding builders discount and Value Added Tax for CCTV system installation to be done by a selected sub-contractor

D

CCTV INSTALLATION

ItemAllow for profit E

ItemAllow for attendance F

20 000.00Item

Provisional sum of R20 000.00 (Twenty Thousand Rand) nett excluding builders discount and Value Added Tax for Landscaping and Irrigation system installation to be designed and installed by a selected sub-contractor

G

LANDSCAPING AND GARDEN IRRIGATION

-81-

Provisional SumsBill No. 1Section No. 4

1501




ItemAllow for Profit A

ItemAllow for Attendance B

20 000.00Item

Provisional sum of R20 000.00 (Twenty Thousand Rand) nett excluding builders discount and Value Added Tax for the design and supply of a security alarm system to be done by a selected sub-contractor

C

SECURITY ALARM INSTALLATION

ItemAllow for profit D

ItemAllow for attendance E

25 000.00Item

Provisional sum of R25 000.00 (Twenty Five Thousand Rand) nett excluding builders discount and Value Added Tax for fire alarm system installation to be done by a selected sub-contractor

F

FIRE DETECTION INSTALLATION

ItemAllow for profit G

ItemAllow for attendance H

70 000.00Item

Provisional sum of R70 000.00 (Seventy Thousand Rand) nett excluding builders discount and Value Added Tax for air-conditioning installation to be installed complete by a selected sub-contractor

I

AIR-CONDITIONING INSTALLATION

ItemAllow for profit J

ItemAllow for attendance K

10 000.00Item

Provisional sum of R10 000.00 (Ten Thousand Rand) for general inspection of the existing electrical installation for compliance with modern standards by a selected sub-contractor

L

ELECTRICAL INSPECTION

ItemAllow for Profit M

ItemAllow for Attendance N

-82-


1501




20 000.00Item

Provisional sum of R20 000.00 (Twenty Thousand Rand) for UPS installation to be installed complete by a selected sub-contractor

A

UPS INSTALLATION

ItemAllow for Profit B

ItemAllow for Attendance C

10 000.00Item

Provisional sum of R10 000.00 (Ten Thousand Rand) for two roll-up garage door motors to be installed complete by a selected sub-contractor

D

GARAGE DOOR MOTORS

ItemAllow for Profit E

ItemAllow for Attendance F

10 000.00ItemProvisional sum of R10 000.00 (Ten Thousand Rand) for supplying ironmongery

G

IRONMONGERY

ItemAllow for taking delivery, storing and fixing of ironmongery

H

ItemProfit I

20 000.00Item

Provisional sum of R20 000.00 (Twenty Thousand Rand) for a pre-painted Aluminium Zinc Coated Sheeting guard hut (Tiley Shed) overall size 1 200mm x 2 400mm x 2 300mm high with two opening glass windows size 600 x 900mm and one fixed window sized 400mm x 800mm including lockable door and a double plug point and one LED/fluorescent light to be installed by a selected sub-contractor

J

GUARD HUT

ItemAllow for profit K

ItemAllow for attendance L

-83-


1501




10 000.00Item

Provisional sum of R10 000.00 (Ten Thousand Rand) for the inspection and fumigation under timber floors andin roof spaces for insects by a selected sub-contractor

A

FUMIGATION UNDER FLOORS/IN ROOF SPACES

ItemAllow for profit B

ItemAllow for attendance C

-84-


1501


Provisional Sums

Section No. 4

Bill No. 1

AmountPageNo

PROVISIONAL SUMS

COLLECTION



84

83

82


-85-


1501




PageNo

FINAL SUMMARY

SectionNo

Amount

31PRELIMINARIES1

72BUILDING WORKS2

80EXTERNAL WORKS3

85PROVISIONAL SUMS4

RSub Total

R

Allow twenty per cent (20%) of the above sub-total for contingencies to be used as directed and deducted in whole or in part if not required at the Principal Agent's discretion

Contingencies

RSub Total

RValue Added Tax(15%)

ItemDeduct: Allowance of credit for materials salvaged from the demolitions

-86-

1501

Carried to Form of Offer and Acceptance R

2018-12-04/29. SCOPE OF WORKS/MMJ Page 1 of 1 Annexures C3.6




PART C3 : SCOPE OF WORKS

C3.1 Description of the Works

C3.2 Occupational health and safety specification

C3.3 Construction specifications

C3.4 Drawings

Appointment of contractor for the restoration and renovation of the Council for Geoscience office building in Port Elizabeth.

16 2ND AVENUE, Walmer, Port Elizabeth

C3_PROJECT SCOPE OF WORKS

Prepared by : HRQS

JULY 2018

COUNCIL FOR GEOSCIENCES : PE OFFICE : PROJECT SCOPE OF WORK

HRQS | Erf 1629, Walmer, PE. 16 2nd ave. | SCOPE OF WORK 2

INDEX

General

Main building exterior

Main building interior

• Office 1 • Office 2 • Reception area including passage next to staircase • Library and drawing office • Kitchen/dark room • Store/server room • Staircase and double volume area • Office 3 • Office 4 • Printing room including passages to wc and bathroom • Bathroom • Office 5 • Office 6 • WC first floor • Staircase on first floor to attic area • Attic area • General_main building interior

Janitor’s office, storerooms and outside toilet

Garage building

Boundary walls and gates

Miscellaneous items

Electrical installation

Firefighting installation

Security

Maintenance contracts to be arranged (if required)



GENERAL This specification is to be read in conjunction with the as-built drawings, as issued with this specification. Where applicable the relevant SABS codes and PW371 codes are to be followed. All materials are to be transported and stored, fixed, cured and finished as per manufacturer’s recommendation and technical literature. Contractors to provide the best quality materials, construction techniques and finishes, failing which the principal agent may reject them. All materials specified by trade name are subject to substitution by the contractor but only on approval by the principal agent. The quality and standard of the product must remain the same and the contractor will be held responsible for these products. All work is to be carried out and protected within the requirements of the latest occupational Health & Safety Act as well as the client Health and Safety specification. The contractor is to present a risk assessment and method statement.



MAIN BUILDING EXTERIOR

1. Walls 1.1 Wash down walls with sugar soap to remove

any algae. Apply one coat professional waterproofing compound to all external wall surfaces and paint with one coat universal undercoat and two coats Plascon cashmere paint.

1.2 Inspect all exterior building surfaces for damaged plaster. Remove and re-plaster any areas found to have damaged plaster before painting of walls.

2. Roof repair and maintenance 2.1 Carefully remove existing roof tiles and store

in a safe place. 2.2 Take previously removed roof tiles and re-lay

in original position. 2.3 Remove all existing linings from valleys

including valley boards as well as all head- and sidewall flashings as well as flashings and waterproofing material around roof protrusions e.g. chimneys, etc. and windows and replace same with new ones.

2.4 Remove fibre cement roof covering and flashings to strong room.

2.5 Provide torch-on waterproofing to strong room roof slab and provide membrane to side wall and head wall including silver paint to all.

2.6 Replace closed eaves, prepare surfaces and paint all closed eaves.

3. Rainwater goods 3.1 Remove existing aluminium gutters, clean

and store in a safe place and later re-fix in similar position.

3.2 Remove existing timber fascia boards, install new timber fascia boards and paint with one coat universal undercoat and two coats professional gloss enamel paint.

4. Balcony 4.1 Balcony area to be sealed and waterproofed

by applying torch-on waterproofing including silver paint to entire area. Sealed timber doors to balcony to be sanded down and re-sealed including varnish to doors.

5. Electrical installation 5.1 Install motion sensor light in front door

alcove. 5.2 Existing external lights requires motion

sensors.



MAIN BUILDING INTERIOR (GROUND FLOOR) OFFICE 1

1. Walls 1.1 Filling cracks with Polycell Mendall 90, etc.

and apply one coat universal undercoat, and two coats Professional low sheen (PEM 1000) paint.

2. Windows 2.1 Inspect timber windows for rot, replace/repair

where required. 2.2 Existing painted timber windows to be

sanded down to a smooth finish and apply linseed oil and paint with one coat universal undercoat and two coats professional gloss enamel paint.

2.3 All existing timber window ironmongery to be inspected and serviced.

3. Glazing to timber windows 3.1 Existing leaded glass to be carefully

removed and cleaned/restored. 3.2 Replace existing timber glazing beads with

new timber glazing beads, paint and re-install leaded glass.

4. Window sills 4.1 Prepare and apply polish to existing granite

window sills. 5. Glazing to door

5.1 Existing leaded glass to be carefully removed and cleaned/restored.

5.2 Replace existing timber glazing beads with new timber glazing beads, varnish and re-install leaded glass.

6. Electrical installation 6.1 Remove existing light fittings and replace

with new energy saving LED type light fittings.

7. Removal of loose furniture 7.1 All free standing furniture to be removed and

stored in a safe and damp free facility for re-use later.

7.2 Ditto, for white writing board 7.3 Ditto, for pinning board 7.4 Ditto, for window screens

OFFICE 2 1. Walls

1.1 Filling cracks with Polycell Mendall 90, etc. and apply one coat universal undercoat, and two coats Professional low sheen (PEM 1000) paint.

2. Floors 2.1 Carefully remove and replace existing

damaged floor board and apply varnish to match existing.



3. Windows 3.1 Inspect timber windows for rot, replace/repair




4. Glazing to timber windows 4.1 Existing leaded glass to be carefully



5. Window sills 5.1 Prepare and apply polish to existing granite

window sills. 6. Glazing to door





8. Removal of loose furniture 8.1 All free standing furniture to be removed and


8.2 Ditto, for white writing board fixed to wall 8.3 Ditto, for pinning board fixed to wall 8.4 Ditto, for window screens fixed to wall 8.5 Existing fixed timber shelving and cupboards

to be properly protected when painting of walls is done.

9. Fire place timber surround 9.1 Timber surround to be protected when

painting walls, etc. RECEPTION AREA INCLUDING PASSAGE NEXT TO STAIRCASE

1. Walls 1.1 Filling cracks with Polycell Mendall 90, etc.


2. Main entrance door 2.1 Existing painted timber main entrance door

including side light panels to be sanded down to a smooth finish and apply one coat



universal undercoat and two coats professional gloss enamel paint.

3. Glazing to main entrance door 3.1 Existing leaded glass to be carefully



4. Glazing to coat store door 4.1 Existing leaded glass to be carefully


new timber glazing beads, varnish and re-install leaded glass.

5. Timber architraves/profiled dado rails/chair rails 5.1 Sand down to a smooth finish and apply one

coat universal undercoat and two coats professional gloss enamel paint to previously painted timber surfaces.



7. Removal of all loose standing furniture 7.1 All free standing furniture to be removed and


LIBRARY AND DRAWING OFFICE 1 Walls


2 Glazing to door 2.1 Existing leaded glass to be carefully



3 Strong room door and frame 3.1 Existing painted door to be sanded down to a

smooth finish and apply one coat universal undercoat and two coats professional gloss enamel paint.

3.2 Ditto, to existing painted steel doorframe. 4 Windows

4.1 Inspect timber windows for rot, replace/repair where required.

4.2 Existing painted timber windows to be sanded down to a smooth finish and apply linseed oil and paint with one coat universal undercoat and two coats professional gloss enamel paint.




5 Glazing to timber windows 5.1 Existing leaded glass to be carefully



6 Window sills 6.1 Prepare and apply polish to existing granite

window sills. 7 Timber architraves/profiled dado rails/chair rails

7.1 Sand down to a smooth finish and apply one coat universal undercoat and two coats professional gloss enamel paint to previously painted timber surfaces.

8 Electrical installation 8.1 Remove existing light fittings and replace


9 Removal of all loose standing furniture 9.1 All free standing furniture to be removed and


9.2 Ditto, for pinning board fixed to wall 9.3 Ditto, for window screens

10 Fixed timber cupboards and –shelving 10.1 Existing painted fixed timber cupboards and -

shelving to be sanded down to a smooth finish and apply one coat universal undercoat and two coats professional gloss enamel paint.

11 Glazing to fixed cupboard doors 11.1 Existing leaded glass to be carefully



12 Fire place timber surround 12.1 Timber surround to be protected when

painting walls, etc. KITCHEN/DARK ROOM

1 Walls 1.1 Filling cracks with Polycell Mendall 90, etc.


1.2 Remove existing glazed wall tiles and prepare surface to receive new wall tiles.

1.3 New white glazed wall tiles to walls in same position as original (below dado rails).

1.4 Install new soap holder to wall in same position as original.



1.5 Sand down and apply two coats varnish to existing dado rails.

2 Glazing to timber entrance door 2.1 Existing leaded glass to be carefully



3 Timber back door and frame 3.1 Existing painted timber door and frame to be

sanded down to a smooth finish and apply one coat universal undercoat and two coats professional gloss enamel paint.

4 Windows 4.1 Remove existing putty to glazing and re-putty

all panes. 4.2 Prepare steel surface and apply two coats

professional gloss enamel paint to previously painted surfaces.

4.3 Ditto, for burglar bars 4.4 Inspect and service window ironmongery if

required. 5 Floors

5.1 Remove existing vinyl floor tiles and prepare surface to receive new floor tiles.

5.2 New porcelain floor to including backing to floor.

5.3 100mm High porcelain tile skirting to walls. 5.4 Provide dividing strips in floor tiles at step in

kitchen floor and passage timber floor. 6 Kitchen cupboards

6.1 Timber cupboard doors to be sanded down and apply two coats varnish.

6.2 Cupboard door hinges to be inspected and serviced where required.

7 Steel wash trough 7.1 Take off taps to wash trough, chase water

supply pipes into brick wall and make good plaster work before new wall tiles are installed including making good opening through external brick wall.

8 Removal of all loose standing furniture 8.1 All free standing furniture to be removed and


8.2 Ditto, for window screens 9 Electrical installation

9.1 Remove existing light fittings and replace with new energy saving LED type light fittings.

9.2 Install new hydro-boiler above sink including provision of electrical connection.

STORE/SERVER ROOM





2 Windows 2.1 Inspect timber windows for rot, replace/repair



3 Window sill and reveals 3.1 Prepare and apply varnish to previously

varnished timber surfaces. 4 Floors

4.1 Remove existing vinyl floor tiles and prepare surface to receive new floor tiles.

4.2 New porcelain floor to including backing to floor.

4.3 100mm High porcelain tile skirting to walls. 5 Removal of all loose standing furniture

5.1 All free standing furniture to be removed and stored in a safe and damp free facility for re-use later.



6.2 Remove existing air conditioner unit and replace with new aircon unit complete

STAIRCASE AND DOUBLE VOLUME AREA 1 Walls



where required. 2.2 Existing varnished timber windows to be

sanded down to a smooth finish and apply linseed oil and varnish with one three coats clear varnish.




4 Window sills



4.1 Prepare and apply polish to existing granite window sills.

5 Timber staircase 5.1 The staircase seems to be in very good

condition.



Main building interior (First floor) OFFICE 3











window sills. 5 Glazing to door





7 Removal of loose furniture 7.1 All free standing furniture to be removed and


7.2 Ditto, for window screens fixed to wall 8 Fixed timber cupboards

8.1 Existing fixed timber cupboards to be properly protected when painting walls.

OFFICE 4 1 Walls



where required.



2.2 Existing varnished timber windows to be sanded down to a smooth finish and apply linseed oil and varnish with one three coats clear varnish.





4 Window sills 4.1 Prepare and apply varnish to previously

varnished timber window sills. 5 Glazing to door

5.1 Take out existing glazing, replace existing timber glazing beads with new timber glazing beads, varnish and re-install glass.





7.2 Ditto, for window screens fixed to wall 7.3 Ditto, for pinning board fixed to wall

8 Fixed timber cupboards 8.1 Existing fixed timber cupboards to be

properly protected when painting walls. PRINTING ROOM INCLUDING PASSAGES TO WC AND BATHROOM



2 Floors 2.1 Take up and remove existing carpet from

timber floors in area under staircase. 2.2 Sand down timber floors (previously under

carpets) to a smooth finish and apply varnish.

3 Glazing to timber door and side panels 3.1 Existing leaded glass to be carefully



4 Removal of loose furniture



4.1 All free standing furniture to be removed and stored in a safe and damp free facility for re-use later.

4.2 Ditto, for pinning board fixed to wall 4.3 Ditto, for window screens fixed to wall



BATHROOM 1 Walls




1.4 Install new soap holder to wall in same position as original.

2 Door 2.1 Sand down existing painted timber door and

apply one coat universal undercoat and two coat professional gloss enamel paint.

3 Window 3.1 Inspect timber windows for rot, replace/repair



3.3 Ditto, on burglar bars 3.4 All existing timber window ironmongery to be

inspected and serviced. 4 Glazing

4.1 Mirrors fixed to wall to be carefully removed and stored and later re-fixed in similar position.

4.2 Inspection of glazed shower doors, rails, etc. Service shower doors in operate properly.

5 Miscellaneous items 5.1 Towel rail to be removed, stored and later re-

fixed in similar position. 5.2 Ditto, for toilet roll holder 5.3 Ditto, for electric hand dryer including

inspecting item to be in correct working order and servicing if required.

5.4 Remove existing timber geyser cover. 6 Plumbing and drainage

6.1 Remove existing 50L geyser and replace with new.



6.2 Ditto for copper pipes and fittings as required.

6.3 Remove existing shower head and replace with new.

6.4 Remove and replace existing toilet seat. 6.5 Service existing WC flushing mechanisms

and ensure proper working order. 7 Electrical installation


OFFICE 5 1 Walls

1.1 Filling cracks with Polycell Mendall 90, etc. and apply one coat professional waterproofing compound, one coat universal undercoat, and two coats Professional low sheen (PEM 1000) paint.









window sills. 4.2 Inspect cracked granite window sill and

repair or replace sill if required. 5 Glazing to door





6.2 Ditto, for white writing board fixed to wall 6.3 Ditto, for window screens fixed to wall


properly protected when painting walls.



OFFICE 6 1 Walls




sanded down to a smooth finish and apply linseed oil and paint with one coat universal undercoat and two coat professional gloss enamel paint.






window sills. 5 Glazing to door





6.2 Ditto, for white writing board fixed to wall 6.3 Ditto, for pinning board fixed to wall 6.4 Ditto, for window screens fixed to wall


properly protected when painting walls. 8 Electrical installation


WC FIRST FLOOR 1 Walls






1.4 Timber dado rails and chair rails to be sanded smooth and apply two coats clear vanish.








4 Miscellaneous items 4.1 Toilet roll holder to be removed from wall,

stored and later re-fixed in similar position. 4.2 Ditto, for paper towel dispenser fixed to wall. 4.3 Ditto, for mirror fixed to wall 4.4 Ditto, for electric hand dryer including

inspecting item to be in correct working order and servicing if required.

4.5 Remove and replace existing toilet seat. 4.6 Service existing WC flushing mechanisms

and ensure proper working order. STAIRCASE ON FIRST FLOOR TO ATTIC AREA



2 Timber cupboard door underneath staircase 2.1 Cupboard doors to be serviced to be in

perfect working condition. 2.2 Sand down doors and apply two coats clear

varnish 3 Windows

3.1 Inspect timber windows for rot, replace/repair where required.

3.2 Existing painted timber windows to be sanded down to a smooth finish and apply linseed oil and paint with one coat universal undercoat and two coat professional gloss enamel paint.


removed and cleaned/restored.



4.2 Replace existing timber glazing beads with new timber glazing beads, paint and re-install leaded glass.


window sills. 6 Timber staircase

6.1 Inspect timber staircase and handrails for rigidity and repair/provide additional supports if required.

6.2 Sand down to smooth finish and apply three coats clear varnish to treads and risers including timber staircase handrails.

ATTIC AREA 1 Walls

1.1 One coat universal undercoat, and two coats Professional low sheen (PEM 1000) paint.


where required. 2.2 Existing painted timber windows and timber

surrounds to be sanded down to a smooth finish and apply linseed oil and paint with one coat universal undercoat and two coat professional gloss enamel paint.




4 Doors 4.1 Existing painted timber doors to be sanded

down smooth and apply one coat universal undercoat and two coats professional gloss enamel paint.



5.2 Ditto, for window screens fixed to walls 6 Fixed timber cupboards and shelving

6.1 Shelving inside existing fixed timber cupboards to be sanded down and apply two coats clear varnish.





GENERAL_MAIN BUILDING INTERIOR 1 Walls

1.1 Allow for installation of quadrants to skirtings in areas where carpets was previously removed.

2 Doors 2.1 All door fitments to be inspected, doors that

are found to be skew/badly installed are to be removed and installed correctly.

2.2 Ironmongery on all doors to be inspected and serviced/replaced where required.

3 Electrical/mechanical installation (All buildings) 3.1 Client to be consulted with regards to

UPS/Generator or Inverter system installation.

3.2 Remove and disconnect existing old external electrical and telephone wiring attachments (Power skirtings)

3.3 New air conditioning system

OUTBUILDINGS JANITOR’S OFFICE (WITH TIMBER GARAGE DOOR INSTALLED), STOREROOMS AND OUTSIDE TOILET.

1 Walls 1.1 Internal walls - Filling cracks with Polycell

Mendall 90, etc. and apply one coat Plascon damp plaster primer, one coat universal undercoat, and two coats Professional low sheen (PEM 1000) paint.

1.2 External walls – Wash down walls with sugar soap to remove any algae. Apply one coat professional waterproofing compound to wall surfaces and paint with one coat universal undercoat and two coats Plascon cashmere paint.

1.3 Brick walls to storerooms to be properly built up (1 to 2 courses of brickwork) to underside of roof sheeting and plastered to match existing terylene type plaster

2 Floors 2.1 Prepare existing concrete floor surfaces to

receive new floor tiles for office and toilet areas.

2.2 Prepare existing concrete floor surfaces and apply three coats water based epoxy to floors in garage area.

3 Doors 3.1 Remove existing timber garage door and

prepare opening to receive new roller shutter door.

3.2 Install new roller shutter door to garage area 3.3 Remove existing timber doors and frames

and replace with new timber doors and frames and paint with one coat wood primer,



one coat universal undercoat and two coats professional gloss enamel paint.

4 Windows 4.1 All timber windows to be taken out and

replaced with new timber windows and painted with one coat wood primer, one coat universal undercoat and two coats professional gloss enamel paint.

4.2 Burglar bars to windows to be taken off, set aside, cleaned and painted and re-installed in same positions.




6 Roofs 6.1 Existing roof coverings to toilet- and

storerooms buildings to be removed and replaced with new 0.8mm pre-painted corrugated iron roof sheeting including 0.8mm flashings with applicable.

GARAGE BUILDING 1 Roller shutter doors

1.1 Remove existing damaged steel roller shutter doors and replace with new steel roller shutter doors.

1.2 Clean and service existing roller shutter doors to open and close properly.

2 Parapet walls 2.1 Prepare existing painted parapet walls to

receive torch-on waterproofing and apply same to inside and top of parapet walls.

2.2 Apply silver paint to torch-on waterproofing. 3 Rainwater gutters

3.1 Clean and remove all debris from existing box gutter against parapet wall to ensure no blockages to downpipes.

4 Walls 4.1 Internal walls - Prepare walls by sanding

down and removing all loose and flaking paint, filling cracks with Polycell Mendall 90, etc. and apply one coat Plascon damp plaster primer, one coat universal undercoat, and two coats Professional low sheen (PEM 1000) paint.

4.2 External walls – Wash down walls with sugar soap to remove any algae and high pressure wash the surfaces. Apply one coat professional waterproofing compound to wall surfaces and paint with one coat universal



undercoat and two coats Plascon cashmere paint.

5 Electrical installation 5.1 Install new energy saving LED type light

fittings in garage building. 5.2 Install two new security lights around garage

building. 5.3 Existing externally installed light sensors to

be removed, serviced and re-installed correctly including testing sensors to be in proper working order.

5.4 Install electric garage door motors on two of the existing roller shutter doors.

External works BOUNDARY WALLS AND GATES

1 Walls 1.1 Clean and wash down with sugar soap and

remove all algae and clean walls with high pressure wash, fill cracks with Polycell Mendall 90, etc. and apply one coat universal undercoat and two coats Plascon wall and all paint to previously painted plastered walls.

2 Gates 2.1 Clean existing steel motor vehicle gate and

paint with one coat metal primer and two coats professional gloss enamel paint.

2.2 Take off and remove existing pedestrian gate in boundary wall and install new steel gate to match motor vehicle gate with and including gate release system.

3 Security 3.1 Install new electric fencing of 5 strands high

to perimeter of existing brick boundary wall

MISCELLANEOUS ITEMS Carports require new shade cloth Cleaning of the existing pavers in the parking area. Underground rainwater tank, pump and irrigation system to be inspected, serviced and augmented to serve as rainwater harvesting for lawn irrigation and vehicle washing.

Quotation to be obtained for the replanting of garden lawn as well as the road verge.

Irrigation system to be installed to maintain grass growth ELECTRICAL INSTALLATION

• Replacement of premises night sensor with time sensor lighting system. • Assess current lighting levels, and improve where necessary • Obtain electrical Certificate of Compliance(COC) for all buildings

FIRE-FIGTING INSTALLATION



• Assess current installation • Service existing fire extinguishers • Provide additional fire extinguishers

SECURITY 1. Install additional security lights all around the

premises.

2. Provide and install a guard house (prefab) next to the main vehicle entrance gate.

3. Remove and disconnect existing intruder alarm system.

4. Install new intruder alarm system.

5. Remove and disconnect existing CCTV installation. 6. Provide new CCTV installation for the following

areas: o Main vehicle entrance gate o Pedestrian entrance gate o Entrance foyer o First floor general area

7 Install new intercom system to first and second floor as well as main vehicle entrance gate and pedestrian entrance gate.

MAINTENANCE CONTRACTS TO BE ARRANGED IF REQUIRED

• A/C • Electrical installation • Plumbing and drainage • General maintenance

1

PROPOSED ALTERATIONS

COUNCIL FOR GEOSCIENCES PORT ELIZABETH

EASTERN CAPE

GENERAL SPECIFICATION DOCUMENTATION

2

Work codes and specifications General notes: 1) All materials specified by trade name are subject to substitution by the contractor but only on approval of the principal agent. The contractor will be held responsible for these products. 2) All products are to be supplied, stored and installed in strict accordance with the manufacturer’s specifications 3) For preambles tenderers are advised to study the “MODEL PREAMBLES FOR TRADES 2008”. 4) The relevant SANS codes are applicable and all materials and workmanship must conform to these requirements. 5) All work is to be carried out and protected within the requirements of the latest occupational Health & safety Act as well as the client Health and Safety Specification. The contractor is to present a risk assessment and method statement. 6.) This specification is to be read in conjunction with the as-built drawings, as issued with this specification. 7.) Contractors to provide the best quality materials, techniques, construction and finish, failing which the Client or Principal agent may reject them. 8.) Where items are specified as “to match existing”, it is expected of the tenderers to inspect and familiarise themselves with the applicable existing materials on site and price accordingly in the bills of quantities.

3

CODE ITEM DESCRIPTION

Paving

1 External paved areas

Power spray existing brick pavers with an industrial strength water sprayer, including application of an approved herbicide weed killer to surface (only

SANS approved weedkiller will be permitted). Contractor to provide proof of weedkiller application to the principal agent. Replace broken paving bricks to

match existing, repair kerbs where needed also to match existing. Floors

1 Timber floors

Replace broken timber floor pieces where specified by principal agent Prepare timber floors by sanding down to a smooth finish including removal of all debris and ensuring floors are free of any dust particles. Apply three

(3) coats of Plascon Woodcare gloss floor varnish, allowing sufficient drying time between coats

2 Porcelain tiles 350mm X 350mm Kilimanjaro Kalahari Moon porcelain floor including backing to floors (Code: VT1KKL10351) available from “CTM”

3 Barhroom floor tiles Existing bathroom floor tiles to remain

4 Concrete floor coating 5mm Thick "Pro-struct Stoncor Stonshield UTS" polyurethane urea mortar floor coating, including all surface preparations, clear epoxy resin coating,

etc. and seal with Stonseal 787, applied by a specialist registered applicator. Skirting 1 Porcelain tile skirting 100mm High porcelain tile skirting to walls 2 Quadrants 19mm Timber quadrant to skirtings Walls

1 External wall finishes Prepare as per model preambles for trades 2008. Apply one coat

professional waterproofing compound to wall surfaces and paint with one coat universal undercoat and two coats Plascon cashmere paint.

2 Internal Plaster and Paint finishes

Filling cracks with Pollycell Mendall 90, etc. and apply one coat universal undercoat, and two coats Plascon Professional low sheen (PEM 1000) paint.

3 Internal paint with damp plaster primer

Filling cracks with Pollycell Mendall 90, etc. and apply one coat Plascon damp plaster primer, one coat universal undercoat, and two coats Plascon

Professional low sheen (PEM 1000) paint.

4 Kitchen wall tiles 200 X 200mm Downtown(ceramic) white wall tile (Small) from CTM with matt finish

5 Bathroom wall tiles 200 X 200mm Shiny white wall tile from CTM shiny finish 6 Accessories White glazed ceramic soap dish 7 Half brick walls 7MPa stock bricks including brick force 8 One brick walls 7MPa stock bricks including brick force

9 Parapet walls

Prepare existing painted parapet walls to receive torch-on waterproofing and apply same to inside and top of parapet walls including silver paint “Prime with one coat bitumen primer and one layer 4mm fully bonded waterproof membrane comprising two bitumen layers reinforced with woven spunbonded polyester fabric and coated with polyethelene film for heat bonding, laid with 100mm side and 150mm end laps”

10 Boundary wall

Prepare existing plastered wall to receive new paint, wash down with sugar soap and remove all algae and clean walls with high pressure wash, fill

cracks with Polycell Mendall 90, etc. and apply one coat universal undercoat and two coats Plascon Wall and All paint

Fire place

1 Timber surrounds Timber surrounds to existing fire place(s) be protected when painting walls, etc.

4

Window/Door glazing

1 Lead glass

Existing lead glazing to be handled with EXTREME CARE! ALL existing lead glass (In windows and doors, internally and externally) to be carefully removed from windows/doors/cupboards/etc. and cleaned. Lead glass to be restored to original condition. Contractor to provide a complete method statement on the entire process on how the lead glazing will be restored for

the principal agent’s approval.

2 Glazing beads to all windows

Replace existing timber glazing beads with new timber glazing beads including paint before re-installation of leaded glass to match existing

3 Glazing beads to all doors

Replace existing timber glazing beads with new timber glazing beads including varnish before re-installation of leaded glass to match existing

4 Glazing to doors All glazing in existing doors (Internal and external) to be inspected and

replaced if required with 4.38mm or 6.38mm normal strength clear/obscured laminated safety glazing as required

Internal Sills

1 Granite Sills Granite sills to be polished to clear shining finish. Where sills are found to be cracked, repair cracked sills and re-fix to match existing sills.

2 Timber sills Prepare and apply linseed oil and paint with one coat universal undercoat

and two coats "Plascon" Professional gloss enamel paint to previously varnished timber surfaces

External Sills

1 Brick on Edge Sills Existing sills to be inspected for damage and repaired to match existing if heavy damage is found (Paint as per external wall paint)

Windows

1 Replacement timber windows

All new timber windows to match existing and to comply with SANS codes. Windows to be installed to manufacturer's specifications and

complete with stepped dpc. Timber window frames to be painted with one coat universal undercoat and two coats professional gloss enamel paint in

same color as existing both externally and internally

2 Window ironmongery All existing window ironmongery to be inspected and serviced into perfect working condition. If damaged ironmongery items need to be replaced,

replace with item to match existing

3 Timber windows (Painted)

Existing painted timber windows to be sanded down to a smooth finish and apply linseed oil and paint with one coat universal undercoat and two coats

Plascon professional gloss enamel paint in same color as existing both externally and internally

4 Steel window frames including burglar bars

Prepare steel surface and apply two coats super universal gloss enamel paint to previously paint steel surfaces. Remove existing putty from panes

and re-putty same

Architraves/dado/chair rails (Timber)

1 Architraves Sand down to a smooth finish and apply one coat universal undercoat and two coats Plascon professional gloss enamel paint to previously painted

timber surfaces

2 Dado rails Sand down to a smooth finish and apply one coat universal undercoat and two coats Plascon professional gloss enamel paint to previously painted

timber surfaces

3 Chair rails Sand down to a smooth finish and apply one coat universal undercoat and two coats Plascon professional gloss enamel paint to previously painted

timber surfaces

4 Varnished dado rails Sand down and apply two coats Plascon polyurethane matt varnish to existing dado rails.

5

Doors and frames

1 Existing painted timber

doors and frames including side panels

Existing painted timber doors and side panels to be sanded down to a smooth finish, apply linseed oil and paint with one coat universal undercoat

and two coats Plascon professional gloss enamel paint

2 Door frames All door frames to be sealed and pointed with polysulphide sealant around frames.

3 Steel doors and frames Existing painted door frame to be sanded down prepare to receive new paint, prime with synthetic metal primer and apply one coat universal undercoat and two coats Plascon super universal gloss enamel paint

4 Shower doors Inspection of glazed shower doors, rails, etc. Service shower doors in

operate properly. If necessary, replace entire shower door and panel with new.

5 Door ironmongery Ironmongery on all doors to be inspected and serviced/replaced where required.

6 Garage door Roller shutter door to match existing steel garage doors 7 Timber doors New timber doors to match existing

8 Kitchen cupboard doors Timber kitchen cupboard doors to be inspected, hinges checked and adjusted and doors re-aligned.

Carpentry & Joinery

1 Existing timber floor cupboards

Existing painted fixed timber cupboards to be sanded down to a smooth finish and apply one coat universal undercoat and two coats professional

gloss enamel paint 2 Existing timber shelving Ditto

3 Kitchen cupboards Timber cupboards doors to be sanded down and apply two coats varnish. Inspect door hinges and replace if required

4 Timber staircase The existing timber staircase was found to be in very good condition. The

building occupants requested to have non-slip treads installed to the staircase. Please allow for this item, if found to be necessary

5 Timber staircase

Inspect timber staircase and handrails for rigidity and repair/provide additional supports if required. Sand down to smooth finish and apply three coats clear varnish to treads and risers including timber staircase

handrails.

6 Timber wall cupboards (attic)

Shelving inside existing fixed timber cupboards to be sanded down and apply two coats clear varnish.

Roof and Eaves

1 Existing roof tiles

Carefully remove existing roof tiles including all existing flashings, waterproofing materials, valley linings and valley boards. Store existing roof tiles in a safe place for re-use later, roof tiles to be re-laid in original position. Damaged roof tiles to be replaced with new roof tiles to match

existing roof tiles. 2 Roof coverings 0.6mm Z600 Corrugated iron sheet coverings 3 Roof insulation Sisalation FR405 to be laid over the roof battens, underneath the roof tiles. 4 Steel flashings 0.6mm Z600 Sheet steel flashings 5 Valleys 0.6mm Z600 Valley gutter including new valley boards

6 Closed eaves

6mm Eaves soffit covering including 38 x 38mm sawn softwood branders along edges, along centre and at 600mm centres across sheets, paint with

one coat alkali resistant primer and two coats superior quality acrylic emulsion paint for interior and exterior use

7 Fibre cement facias 12 x 225mm Medium density fascia boards with aluminium H-profile jointing strips. Paint with two coats extremely durable UV-resistant,

washable pure acrylic emulsion sheen paint

6

Waterproofing

1 Waterproofing to Balcony

Surfaces are to be dry, smooth and free from contamination and release agents.

"abe unigum Dual reinforced bitumen" waterproof membrane system or equally approved, laid with 100mm side and 150mm end laps, membrane

is to have a “root inhibitor” additive.

General: All detail work including flashings are to be done in accordance with the

manufacturers instruction.

Note: The bitumen membrane is to conform to the following standards as

dictated by the above application. APP Modified

The product is to carry a Ten Year Insurance Backed Guarantee. The product is to be of South African manufacture.

Application of the product will be done by approved applicators as authorised by the manufacturer of the products.

The product should have a history of successful application under South African conditions.

2 Waterproofing to strongroom roof

Surfaces are to be dry, smooth and free from contamination and release agents.

"abe unigum Dual reinforced bitumen" waterproof membrane system or equally approved, laid with 100mm side and 150mm end laps, membrane

is to have a “root inhibitor” additive.

General: All detail work including flashings are to be done in accordance with the

manufacturers instruction.

Note: The bitumen membrane is to conform to the following standards as

dictated by the above application. APP Modified

The product is to carry a Ten Year Insurance Backed Guarantee. The product is to be of South African manufacture.

Application of the product will be done by approved applicators as authorised by the manufacturer of the products.

The product should have a history of successful application under South African conditions.

7

Sewerage,

plumbing, drainage, sanitary fittings and catering equipment

1 Geyser Kwikot "Slimline" 600i 50Litre Dual electric water heater 2 Shower "CTM" Eco-Rain 200mm Diameter shower head (Code : TVSH1207/CH) 3 Toilet seat Approved toilet seat to match existing

4 WC flushing mechanisms

Inspect existing WC flushing mechanisms and service to be in perfect working order, if found to be faulty, replace complete mechanisms including

all fittings with new to match existing

5 WC

Inspect all existing WC pans with the principal agent and replace where instructed.

White vitreous china close coupled 90degree outlet open rim washdown pan with 9L cistern with top flushing push button and heavy duty solid plastic lid

fixed to pan with two non-ferrous bolts, fixed in position

6 Hydroboiler “Zip” hydroboil as per attached leaflet. Electrical connection to be provided

for including Rigid PVC conduit chased into brick walls in kitchen area. Plaster and Paint to be made good.

Electrical and Lightning Protection

1 Electrical All electrical to be carried out by duly competent and qualified persons in strict accordance with the NBR.

2 Motion sensor light

10W LED flood light PIR with sensor (220V) available from “Homie Trading”

in Port Elizaberth. Addres: 15 Swart kops street, North End.

3 External lighting

50W - LED Coastal Rated Series Flood Light available from “Daylight” in Port

Elizabeth. Address: 1 Delson Street, Norht End

8

4 Daylight sensitive photocell switch

IP65 Daylight photocell switch

5 Internal lighting

T8 LED double light fittings including T8 LED tubes

T8 LED single light fitting including T8 LED tubes

6 Dehumidifier

Measo 10L portable Small Home Defumidifier. Available at: http://www.solencosa.co.za/shop-online/dehumidifiers

9

General

1 Shade cloth

Install new shade cloth to existing carport structures where required

Z25 COLOURSHADE

Technical Specifications

FABRIC MASS RANGE grams per square metre 190-200

gsm

TYPICAL BURST STRENGTH RANGE (SABS 1703:2003) 240-270

kPa

MINIMUM SPECIFIED BURST RATIO

kPa per gram of fabric (SABS 1703:2003) 1.20

MEAN BURST RATIO kPa per gram of fabric 1.35

TYPICAL BURST STRENGTH RANGE

(AS 2001.2.4-1990 method B)

2100-2500 kPa

BURST FORCE 25.4 STEEL BALL (AS 2001.2.19-1988) 1200 N

MEAN BREAK STRENGTH - WEFT (AS 2001.2.3.1-2001) 900 N

MEAN BREAK STRENGTH - WARP (AS 2001.2.3.1-2001) 450 N

WIND TUNNEL TESTS

conducted by CSIR (SA) (max capability of LSWT)

>200 km/hour

LIMITED WARRANTY AGAINST UV DEGRADATION 10 years

Standard 50m Stentered Rolls - Cut lengths on request

10

2 Window shade cloth

Ditto, for store/server room window of the main building

Z25 COLOURSHADE

Technical Specifications

FABRIC MASS RANGE grams per square metre 190-200

gsm

TYPICAL BURST STRENGTH RANGE (SABS 1703:2003) 240-270

kPa

MINIMUM SPECIFIED BURST RATIO

kPa per gram of fabric (SABS 1703:2003) 1.20

MEAN BURST RATIO kPa per gram of fabric 1.35

TYPICAL BURST STRENGTH RANGE

(AS 2001.2.4-1990 method B)

2100-2500 kPa

BURST FORCE 25.4 STEEL BALL (AS 2001.2.19-1988) 1200 N

MEAN BREAK STRENGTH - WEFT (AS 2001.2.3.1-2001) 900 N

MEAN BREAK STRENGTH - WARP (AS 2001.2.3.1-2001) 450 N

WIND TUNNEL TESTS

conducted by CSIR (SA) (max capability of LSWT)

>200 km/hour

LIMITED WARRANTY AGAINST UV DEGRADATION 10 years

Standard 50m Stentered Rolls - Cut lengths on request

3 Landscaping

Existing underground rainwater tank, pump and irrigation system to be inspected, serviced and augmented to serve as rainwater harvesting for lawn

irrigation and vehicle washing as well as maintaining grassed areas. Complete irrigation system to be designed and installed by a selected sub-

contractor.

11

4 Guard hut

Guard Hut 2 1,2m x 2,4m (see attached brochure information)

5 Electric fencing Installation of electrical fencing to the entire perimeter of the premises on top

of the existing boundary wall. Fencing to be a minimum of 5 strands high. 6 Pedestrian gate To match main vehicle entrance gate

12

1.1 SCOPE OF LANDSCAPE MAINTENANCE WORK

• Total extent of SITE: 1 434.46m2 • Total extent of LAWN areas: +-100m2

Special care MUST be taken for the following:

• Ensure that the lawn and landscaping is disturbed to the minimum and restored to the state if was found in before construction begins on site (Photographs to be taken on date of site handover)

1.2 THE SITE

The site consists of the double storey main building, a garage building turned into informal office/working space, garage building, small store building and parking area with shade cloth undercover parking structures with a brick boundary wall on all sides enclosing the premises.

PART 2: TENDER CONDITIONS 2.1 DEFINITIONS

CONTRACT A CONTRACT in which rates to perform maintenance actions by a specific CONTRACTOR are stipulated, enabling the Council for Geosciences to engage of the services of the CONTRACTOR they require.

EMPLOYER/DEPARTMENT COUNCIL FOR GEOSCIENCES

FACILITY COUNCIL FOR GEOSCIENCE OFFICE BUILDING

ERF NO. 1629, Walmer, Port Elizabeth

FACILITY MANAGEMENT Shall mean the person or persons charged with the management of the FACILITY.

TENDERER/CONTRACTOR Shall mean the person or persons, firm or company who’s

TENDER for the CONTRACT Works has been accepted by or on behalf of the employer.

The CONTRACT WORKS The CONTRACT WORKS described and shown in the

CONTRACT Documents and any such further drawings, instructions, directions and explanations as may be given from time to time by the EMPLOYER or PROJECT MANAGER.

2.2 STARTING DATE(S)

2.2.1 The starting date of the MAINTENANCE CONTRACT will be after practical completion, if so required.

2.3 CONTRACT PERIOD

2.3.1 The Maintenance Period shall be as agreed with the client (if so required).

2.3.2 The FACILITY MANAGEMENT shall have the right to reduce, enlarge or reprioritise the Scope of Works agreed upon, with TWO calendar month’s notice.

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2.4 REGULATIONS, STATUTES ETC.

The whole of the CONTRACT WORKS shall be carried out in accordance with the Regulations, laws, statutes and requirements of Municipal and other Authorities.

In all respects the LATEST available Occupational Health and Safety Act, will bind the CONTRACTOR. The CONTRACTOR shall insure his employees against accident in terms of the Workmen’s Compensation Act, and must furnish a certificate to the EMPLOYER before commencing any work. All business shall be conducted in terms of the Labour Relations Act, Act 66 of 1995 and other relevant legislation referred to in the Act.

2.5 STRUCTURES, PAVING, WINDOWS ETC.

2.5.1 The CONTRACTOR shall execute the whole of the CONTRACT works with the minimum of disturbance to the structures, building windows as well as the adjoining premises and the occupants thereof.

2.5.2 The contractor shall keep the site well watered where necessary and take all other steps to

prevent dust and keep adjoining pavements, roadways etc. clean of debris and earth to the satisfaction of the EMPLOYER.

2.5.3 The CONTRACTOR shall exercise extreme caution when servicing and/or replacing the

existing timber windows. Due to the heritage nature of the premises, the replacement timber windows should match the existing timber windows. No alteration to the existing structure and/or features will be permitted.

2.6 CONTRACTOR’S EXPERTISE

2.6.1 It is assumed that THE TENDERER is fully capable of executing the Works with due skill and diligence and that he fully understands the intent of each of the items in the specification.

2.6.2 The successful TENDERER will have no claim of any kind against the COUNCIL FOR

GEOSCIENCES or the Project Manager/Consultants in the event of any loss or damage suffered as a result of incorrectly applied specifications.

2.6.3 It is assumed that THE TENDERER is an expert in his field and that any discrepancy in this

document will be reported to the PROJECT MANAGER/CONSULTANT immediately. 2.7 MANAGEMENT AND SUPERVISION

All work shall be executed under the management and supervision of suitably qualified and trained staff. The PRINCIPAL AGENT will have the right to question the skills, ability, training and personality of the management and supervising staff. If found unsuitable the PRINCIPAL AGENT can request the replacement of such staff members in writing with reasons.

2018-12-04/30. SITE INFORMATION/MMJ Page 1 of 1 Annexures C3.6




PART C4 : SITE INFORMATION

2018-12-04/30. SITE INFORMATION/MMJ Page 2 of 1 Annexures C3.6




C4.1 : SITE INFORMATION

4.1.1 THE SITE

The site consists of the double storey main building, a garage building turned into informal office/working space, garage building, small store building and parking area with shade cloth undercover parking structures with a brick boundary wall on all sides enclosing the premises.

LOCATION: 16 2nd Avenue, Walmer, Port Elizabeth, 6070 Council for Geoscience Office Building ERF NO. 1629, Walmer, Port Elizabeth

Appendix B




APPENDIX A STANDARD CONDITIONS OF TENDER

Annex F (normative)

Standard Conditions of Tender

As published in Annexure F of the cidb Standard for Uniformity for construction Procurement, Board Notice 136 Government Gazette No 38960 of 10 July 2015

F.1 General

F.1.1 Actions F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal obligations and not engage in anticompetitive practices. F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall declare any conflict of interest to whoever is responsible for overseeing the procurement process at the start of any deliberations relating to the procurement process or as soon as they become aware of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the procurement process, as appropriate. Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an incentive for improper acts in

some circumstances. A conflict of interest can create an appearance of impropriety that can undermine

confidence in the ability of that person to act properly in his or her position even if no improper acts result.

2) Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or family

interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation,

allegiance or loyalty which would in any way affect any decisions taken.

F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the capacity to proceed with the contract. F.1.2 Tender Documents The documents issued by the employer for the purpose of a tender offer are listed in the tender data. F.1.3 Interpretation F.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these conditions of tender. F.1.3.2 These conditions of tender, the tender data and tender schedules which are only required for tender evaluation purposes, shall not form part of any contract arising from the invitation to tender.

F.1.3.3 For the purposes of these conditions of tender, the following definitions apply: a) conflict of interest means any situation in which:

i) someone in a position of trust has competing professional or personal interests which make it difficult to fulfill his or her duties impartially;

ii) an individual or organisation is in a position to exploit a professional or official capacity in some way for their personal or corporate benefit; or

iii) incompatibility or contradictory interests exist between an employee and the organisation which employs that employee.

b) comparative offer means the price after the factors of a non-firm price and all unconditional discounts it can be utilised to have been taken into consideration;

c) corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of the employer or his staff or agents in the tender process;

d) fraudulent practice means the misrepresentation of the facts in order to influence the tender process or the award of a contract arising from a tender offer to the detriment of the employer, including collusive practices intended to establish prices at artificial levels;

e) organization means a company, firm, enterprise, association or other legal entity, whether incorporated or not, or a public body;

f) functionality means the measurement according to the predetermined norms of a service or commodity designed to be practical and useful, working or operating, taking into account quality, reliability, viability and durability of a service and technical capacity and ability of a tenderer.

F.1.4 Communication and employer’s agent Each communication between the employer and a tenderer shall be to or from the employer's

agent only, and in a form that can be readily read, copied and recorded. Communications shall be in the English language. The employer shall not take any responsibility for non-receipt of communications from or by a tenderer. The name and contact details of the employer’s agent are stated in the tender data.

F.1.5 Cancellation and Re-Invitation of Tenders

F1.5.1 An organ of state may, prior to the award of the tender, cancel a tender if-

(a) due to changed circumstances, there is no longer a need for the services, works or goods

requested; or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received.

F1.5.2 The decision to cancel a tender must be published in the cidb website and in the

government Tender Bulletin for the media in which the original tender invitation was advertised.

F.1.6 Procurement procedures

F.1.6.1 General Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be concluded with the tenderer who in terms of F.3.11 is the highest ranked or the tenderer scoring the highest

http://en.wikipedia.org/wiki/Duty

http://en.wikipedia.org/wiki/Impartiality

number of tender evaluation points, as relevant, based on the tender submissions that are received at the closing time for tenders.

F.1.6.2 Competitive negotiation procedure

F.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be followed, tenderers shall submit tender offers in response to the proposed contract in the first round of submissions. Notwithstanding the requirements of F.3.4, the employer shall announce only the names of the tenderers who make a submission. The requirements of F.3.8 relating to the material deviations or qualifications which affect the competitive position of tenderers shall not apply. F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest ranked in terms of the evaluation method and evaluation criteria stated in the tender data, shall be invited in each round to enter into competitive negotiations, based on the principle of equal treatment and keeping confidential the proposed solutions and associated information. Notwithstanding the provisions of F.2.17, the employer may request that tenders be clarified, specified and fine-tuned in order to improve a tenderer’s competitive position provided that such clarification, specification, fine-tuning or additional information does not alter any fundamental aspects of the offers or impose substantial new requirements which restrict or distort competition or have a discriminatory effect. F.1.6.2.3 At the conclusion of each round of negotiations, tenderers shall be invited by the employer to make a fresh tender offer, based on the same evaluation criteria, with or without adjusted weightings. Tenderers shall be advised when they are to submit their best and final offer. F.1.6.2.4 The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after tenderers have been requested to submit their best and final offer. F.1.6.3 Proposal procedure using the two stage-system F.1.6.3.1 Option 1 Tenderers shall in the first stage submit technical proposals and, if required, cost parameters around which a contract may be negotiated. The employer shall evaluate each responsive submission in terms of the method of evaluation stated in the tender data, and in the second stage negotiate a contract with the tenderer scoring the highest number of evaluation points and award the contract in terms of these conditions of tender.

F.1.6.3.2 Option 2 F.1.6.3.2.1 Tenderers shall submit in the first stage only technical proposals. The employer shall invite all responsive tenderers to submit tender offers in the second stage, following the issuing of procurement documents. F.1.6.3.2.2 The employer shall evaluate tenders received during the second stage in terms of the method of evaluation stated in the tender data, and award the contract in terms of these conditions of tender. F.2 Tenderer’s obligations

F.2.1 Eligibility F.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the tenderer, or any of his principals, is not under any restriction to do business with employer. F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying requirements used by the employer as the basis in a prior process to invite the tenderer to submit a tender offer and obtain the employer’s written approval to do so prior to the closing time for tenders. F.2.2 Cost of tendering

F2.2.1 Accept that, unless otherwise stated in the tender data, the employer will not

compensate the tenderer for any costs incurred in the preparation and submission of a tender

offer, including the costs of any testing necessary to demonstrate that aspects of the offer

complies with requirements.

F2.2.2 The cost of the tender documents charged by the employer shall be limited to the actual cost incurred by the employer for printing the documents. Employers must attempt to make available the tender documents on its website so as not to incur any costs pertaining to the printing of the tender documents. F.2.3 Check documents Check the tender documents on receipt for completeness and notify the employer of any discrepancy or omission. F.2.4 Confidentiality and copyright of documents Treat as confidential all matters arising in connection with the tender. Use and copy the documents issued by the employer only for the purpose of preparing and submitting a tender offer in response to the invitation. F.2.5 Reference documents Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards, specifications, conditions of contract and other publications, which are not attached but which are incorporated into the tender documents by reference. F.2.6 Acknowledge addenda Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if necessary apply for an extension to the closing time stated in the tender data, in order to take the addenda into account. F.2.7 Clarification meeting

Attend, where required, a clarification meeting at which tenderers may familiarize themselves with aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are stated in the tender data. F.2.8 Seek clarification Request clarification of the tender documents, if necessary, by notifying the employer at least five working days before the closing time stated in the tender data. F.2.9 Insurance Be aware that the extent of insurance to be provided by the employer (if any) might not be for the full cover required in terms of the conditions of contract identified in the contract data. The tenderer is advised to seek qualified advice regarding insurance. F.2.10 Pricing the tender offer F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and levies being those applicable 14 days before the closing time stated in the tender data. F2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the prices. F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment except as provided for in the conditions of contract identified in the contract data. F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The conditions of contract identified in the contract data may provide for part payment in other currencies. F.2.11 Alterations to documents Do not make any alterations or additions to the tender documents, except to comply with instructions issued by the employer, or necessary to correct errors made by the tenderer. All signatories to the tender offer shall initial all such alterations. F.2.12 Alternative tender offers F.2.12.1 Unless otherwise stated in the tender data, submit alternative tender offers only if a

main tender offer, strictly in accordance with all the requirements of the tender documents, is

also submitted as well as a schedule that compares the requirements of the tender documents

with the alternative requirements that are proposed.

F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the

tender data or criteria otherwise acceptable to the employer.

F.2.12.3 An alternative tender offer may only be considered in the event that the main tender offer is the winning tender.

F.2.13 Submitting a tender offer F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to provide the whole of the works, services or supply identified in the contract data and described in the scope of works, unless stated otherwise in the tender data. F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either electronically (if they were issued in electronic format) or by writing legibly in non-erasable ink. F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of copies stated in the tender data, with an English translation of any documentation in a language other than English, and the parts communicated electronically in the same format as they were issued by the employer. F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data. The employer will hold all authorized signatories liable on behalf of the tenderer. Signatories for tenderers proposing to contract as joint ventures shall state which of the signatories is the lead partner whom the employer shall hold liable for the purpose of the tender offer. F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the packages as "ORIGINAL" and "COPY". Each package shall state on the outside the employer's address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the returnable documents listed in the tender data in an envelope marked “financial proposal” and place the remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall state on the outside the employer’s address and identification details stated in the tender data, as well as the tenderer's name and contact address. F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on the outside only the employer's address and identification details as stated in the tender data. F.2.13.8 Accept that the employer will not assume any responsibility for the misplacement or premature opening of the tender offer if the outer package is not sealed and marked as stated. F.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer, unless stated otherwise in the tender data. F.2.14 Information and data to be completed in all respects Accept that tender offers, which do not provide all the data or information requested completely and in the form required, may be regarded by the employer as non-responsive. F.2.15 Closing time

F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data not later than the closing time stated in the tender data. Accept that proof of posting shall not be accepted as proof of delivery. F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason, the requirements of these conditions of tender apply equally to the extended deadline. F.2.16 Tender offer validity F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period stated in the tender data after the closing time stated in the tender data. F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for an agreed additional period with or without any conditions attached to such extension. F.2.16.3 Accept that a tender submission that has been submitted to the employer may only be withdrawn or substituted by giving the employer’s agent written notice before the closing time for tenders that a tender is to be withdrawn or substituted. F.2.16.4 Where a tender submission is to be substituted, submit a substitute tender in accordance with the requirements of F.2.13 with the packages clearly marked as “SUBSTITUTE”. F.2.17 Clarification of tender offer after submission Provide clarification of a tender offer in response to a request to do so from the employer during the evaluation of tender offers. This may include providing a breakdown of rates or prices and correction of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the competitive position of tenderers or substance of the tender offer is sought, offered, or permitted. Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a preferred tenderer

following a competitive selection process, should the Employer elect to do so.

F.2.18 Provide other material F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer, the tenderer’s commercial position (including notarized joint venture agreements), preferencing arrangements, or samples of materials, considered necessary by the employer for the purpose of a full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason as to why it cannot be provided, by the time for submission stated in the employer’s request, the employer may regard the tender offer as non-responsive. F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required. F.2.19 Inspections, tests and analysis Provide access during working hours to premises for inspections, tests and analysis as provided for in the tender data.

F.2.20 Submit securities, bonds and policies If requested, submit for the employer’s acceptance before formation of the contract, all securities, bonds, guarantees, policies and certificates of insurance required in terms of the conditions of contract identified in the contract data. F.2.21 Check final draft Check the final draft of the contract provided by the employer within the time available for the employer to issue the contract. F.2.22 Return of other tender documents If so instructed by the employer, return all retained tender documents within 28 days after the expiry of the validity period stated in the tender data. F.2.23 Certificates Include in the tender submission or provide the employer with any certificates as stated in the tender data. F.3 The employer’s undertakings F.3.1 Respond to requests from the tenderer F.3.1.1 Unless otherwise stated in the tender Data, respond to a request for clarification received up to five working days before the tender closing time stated in the Tender Data and notify all tenderers who drew procurement documents. F.3.1.2 Consider any request to make a material change in the capabilities or formation of the tendering entity (or both) or any other criteria which formed part of the qualifying requirements used to prequalify a tenderer to submit a tender offer in terms of a previous procurement process and deny any such request if as a consequence: a) an individual firm, or a joint venture as a whole, or any individual member of the joint

venture fails to meet any of the collective or individual qualifying requirements; b) the new partners to a joint venture were not prequalified in the first instance, either as

individual firms or as another joint venture; or c) in the opinion of the Employer, acceptance of the material change would compromise the

outcome of the prequalification process. F.3.2 Issue Addenda If necessary, issue addenda that may amend or amplify the tender documents to each tenderer during the period from the date that tender documents are available until three days before the tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension to the closing time stated in the Tender Data, the Employer may grant such extension and, shall then notify all tenderers who drew documents. F.3.3 Return late tender offers

Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it is necessary to open a tender submission to obtain a forwarding address), to the tenderer concerned. F.3.4 Opening of tender submissions F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender submissions for which acceptable reasons for withdrawal have been submitted will not be opened. F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at a venue indicated in the tender data, the name of each tenderer whose tender offer is opened and, where applicable, the total of his prices, number of points claimed for its BBBEE status level and time for completion for the main tender offer only. F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request. F.3.5 Two-envelope system F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open only the technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the time and place stated in the tender data and announce the name of each tenderer whose technical proposal is opened. F.3.5.2 Evaluate functionality of the technical proposals offered by tenderers, then advise tenderers who remain in contention for the award of the contract of the time and place when the financial proposals will be opened. Open only the financial proposals of tenderers, who score in the functionality evaluation more than the minimum number of points for functionality stated in the tender data, and announce the score obtained for the technical proposals and the total price and any points claimed on BBBEE status level. Return unopened financial proposals to tenderers whose technical proposals failed to achieve the minimum number of points for functionality. F.3.6 Non-disclosure Not disclose to tenderers, or to any other person not officially concerned with such processes, information relating to the evaluation and comparison of tender offers, the final evaluation price and recommendations for the award of a contract, until after the award of the contract to the successful tenderer. F.3.7 Grounds for rejection and disqualification Determine whether there has been any effort by a tenderer to influence the processing of tender offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in corrupt or fraudulent practices. F.3.8 Test for responsiveness

F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly received: a) complies with the requirements of these Conditions of Tender, b) has been properly and fully completed and signed, and c) is responsive to the other requirements of the tender documents. F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender documents without material deviation or qualification. A material deviation or qualification is one which, in the Employer's opinion, would: a) detrimentally affect the scope, quality, or performance of the works, services or supply

identified in the Scope of Work, b) significantly change the Employer's or the tenderer's risks and responsibilities under the

contract, or c) affect the competitive position of other tenderers presenting responsive tenders, if it were to

be rectified. Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by correction or withdrawal of the non-conforming deviation or reservation. F.3.9 Arithmetical errors, omissions and discrepancies F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender

evaluation points after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate;

b) omissions made in completing the pricing schedule or bills of quantities; or

c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of

quantities or schedules of prices; or

ii) the summation of the prices.

F3.9.2 The employer must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the

amount in words shall govern.

b) If bills of quantities or pricing schedules apply and there is an error in the line item total

resulting from the product of the unit rate and the quantity, the line item total shall govern

and the rate shall be corrected. Where there is an obviously gross misplacement of the

decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate

shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections

required by this checking process or in the tenderer's addition of prices, the total of the

prices shall govern and the tenderer will be asked to revise selected item prices (and their

rates if bills of quantities apply) to achieve the tendered total of the prices.

Consider the rejection of a tender offer if the tenderer does not correct or accept the correction

of the arithmetical error in the manner described above.

F.3.10 Clarification of a tender offer Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract arising from the tender offer. F.3.11 Evaluation of tender offers F.3.11.1 General Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to a comparative offer and evaluate them using the tender evaluation methods and associated evaluation criteria and weightings that are specified in the tender data. F.3.11.2 Method 1: Price and Preference In the case of a price and preference: 1) Score tender evaluation points for price 2) Score points for BBBEE contribution 3) Add the points scored for price and BBBEE.

F.3.11.3 Method 2: Functionality, Price and Preference In the case of a functionality, price and preference: 1) Score functionality, rejecting all tender offers that fail to achieve the minimum number of

points for functionality as stated in the Tender Data. 2) No tender must be regarded as an acceptable tender if it fails to achieve the minimum

qualifying score for functionality as indicated in the tender invitation. 3) Tenders that have achieved the minimum qualification score for functionality must be

evaluated further in terms of the preference points system prescribed in paragraphs 4 and 4 and 5 below.

The 80/20 preference point system for acquisition of services, works or goods up to Rand value of R1 million

4) (a)(i) The following formula must be used to calculate the points for price in respect of tenders( including price quotation) with a rand value equal to, or above R 30 000 and up to Rand value of R 1 000 000 ( all applicable taxes included):

min

min180

P

PPtPs

Where

Ps = Points scored for comparative price of tender or offer under consideration;

Pt = Comparative price of tender or offer under consideration; and

Pmin = Comparative price of lowest acceptable tender or offer.

(4)(a)(ii) An employer of state may apply the formula in paragraph (i) for price quotations with a value less

than R30 000, if and when appropriate:

(4)(b) Subject to subparagraph(4)(c), points must be awarded to a tender for attaining the B-BBEE status

level of contributor in accordance with the table below:

B-BBEE status level of contributor Number of points

1 20

2 18

3 16

4 12

5 8

6 6

7 4

8 2


(4)(c) A maximum of 20 points may be allocated in accordance with subparagraph (4)(b)

(4)(d) The points scored by tender in respect of B-BBEE contribution contemplated in

contemplated in subparagraph (4) (b) must be added to the points scored for price as

calculated in accordance with subparagraph (4)(a).

(4)(e) Subject to paragraph 4.3.8 the contract must be awarded to the tender who scores the

highest total number of points.

The 90/ 10 preference points system for acquisition of services, works or goods with a

Rand value above R 1 million

(5)(a) The following formula must be used to calculate the points for price in respect of tenders

with a Rand value above R1 000 000 (all applicable taxes included):

Where Ps = Points scored for comparative price of tender or offer under consideration;

Pt = Comparative price of tender or offer under consideration; and

Pmin = Comparative price of lowest acceptable tender or offer.

(5)(b) Subject to subparagraph(5)(c), points must be awarded to a tender for attaining the B-

BBEE status level of contributor in accordance with the table below:


1 10

2 9


3 8

4 5

5 4

6 3

7 2

8 1


(5)(c) A maximum of 10 points may be allocated in accordance with subparagraph (5)(b).

(5)(d) The points scored by tender in respect of B-BBEE contribution contemplated in

contemplated in subparagraph (5) (b) must be added to the points scored for price as

calculated in accordance with subparagraph (5)(a).

(5)(e) Subject to paragraph 4.3.8 the contract must be awarded to the tender who scores the highest total number of points.

F.3.11.6 Decimal places Score price, preference and functionality, as relevant, to two decimal places. F.3.11.7 Scoring Price Score price of remaining responsive tender offers using the following formula: NFO = W1 x A

where: NFO is the number of tender evaluation points awarded for price. W1 is the maximum possible number of tender evaluation points awarded for price as stated in the Tender Data. A is a number calculated using the formula and option described in Table F.1 as stated in the Tender Data.

Table F.1: Formulae for calculating the value of A

Formula Comparison aimed at achieving Option 1

a Option 2

a

1 Highest price or discount A = (1 +( P - Pm)) Pm

A = P / Pm

2 Lowest price or percentage commission / fee

A = (1 - (P - Pm)) Pm

A = Pm / P

a Pm is the comparative offer of the most favourable comparative offer.

P is the comparative offer of the tender offer under consideration.

F.3.11.8 Scoring preferences Confirm that tenderers are eligible for the preferences claimed in accordance with the provisions of the tender data and reject all claims for preferences where tenderers are not eligible for such preferences. Calculate the total number of tender evaluation points for preferences claimed in accordance with the provisions of the tender data. F.3.11.9 Scoring functionality Score each of the criteria and subcriteria for quality in accordance with the provisions of the Tender Data. Calculate the total number of tender evaluation points for quality using the following formula: NQ = W2 x SO / MS

where: SO is the score for quality allocated to the submission under consideration;

MS is the maximum possible score for quality in respect of a submission; and

W2 is the maximum possible number of tender evaluation points awarded for the quality as stated in the

tender data

F.3.12 Insurance provided by the employer If requested by the proposed successful tenderer, submit for the tenderer's information the policies and / or certificates of insurance which the conditions of contract identified in the contract data, require the employer to provide. F.3.13 Acceptance of tender offer Accept the tender offer, if in the opinion of the employer, it does not present any risk and only if

the tenderer:

a) is not under restrictions, or has principals who are under restrictions, preventing

participating in the employer’s procurement,

b) can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform

the contract,

c) has the legal capacity to enter into the contract,

d) is not insolvent, in receivership, under Business Rescue as provided for in chapter 6 of the

Companies Act, 2008, bankrupt or being wound up, has his affairs administered by a court

or a judicial officer, has suspended his business activities, or is subject to legal

proceedings in respect of any of the foregoing,

e) complies with the legal requirements, if any, stated in the tender data, and

f) is able, in the opinion of the employer, to perform the contract free of conflicts of interest. F.3.14 Prepare contract documents F.3.14.1 If necessary, revise documents that shall form part of the contract and that were issued by the employer as part of the tender documents to take account of: a) addenda issued during the tender period, b) inclusion of some of the returnable documents, and c) other revisions agreed between the employer and the successful tenderer. F.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any. F.3.15 Complete adjudicator's contract Unless alternative arrangements have been agreed or otherwise provided for in the contract, arrange for both parties to complete formalities for appointing the selected adjudicator at the same time as the main contract is signed. F.3.16 Notice to unsuccessful tenderers F.3.16.1 Notify the successful tenderer of the employer's acceptance of his tender offer by completing and returning one copy of the form of offer and acceptance before the expiry of the validity period stated in the tender data, or agreed additional period. F.3.16.2 After the successful tenderer has been notified of the employer’s acceptance of the tender, notify other tenderers that their tender offers have not been accepted. F.3.17 Provide copies of the contracts Provide to the successful tenderer the number of copies stated in the Tender Data of the signed copy of the contract as soon as possible after completion and signing of the form of offer and acceptance. F.3.18 Provide written reasons for actions taken Provide upon request written reasons to tenderers for any action that is taken in applying these conditions of tender, but withhold information which is not in the public interest to be divulged, which is considered to prejudice the legitimate commercial interests of tenderers or might prejudice fair competition between tenderers. F3.19 Transparency in the procurement process

F3.19.1 The cidb prescripts require that tenders must be advertised and be registered on the cidb

i.Tender system.

F3.19.2 The employer must adopt a transparency model that incorporates the disclosure and

accountability as transparency requirements in the procurement process.

F3.19.3 The transparency model must identify the criteria for selection of projects, project

information template and the threshold value of the projects to be disclosed in the public domain

at various intervals of delivery of infrastructure projects.

F3.19.4 The client must publish the information on a quarterly basis which contains the following

information:

Procurement planning process

Procurement method and evaluation process

Contract type

Contract status

Number of firms tendering

Cost estimate

Contract title

Contract firm(s)

Contract price

Contract scope of work

Contract start date and duration

Contract evaluation reports

F3.19.5 The employer must establish a Consultative Forum which will conduct a random audit in

the implementation of the transparency requirements in the procurement process.

F3.19.6 Consultative Forum must be an independent structure from the bid committees.

F3.19.7 The information must be published on the employer’s website.

F 3.19.8 Records of such disclosed information must be retained for audit purposes.