Tender Opening Register Request 09/2018 for Event Management and Marketing Services
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1. Introduction Under the Local Government (Functions and General) Regulations 1996, Part 4, Division 2, Regulation 17, the City of Canning is required to capture information regarding its public tender processes and to ensure they are made publicly available.
To align with the City’s stated objectives of ensuring its business relationships are transparent, honest, fair, ethical and consistent, the below information regarding a public tender process is released via the external website, and made available to all.
This information will demonstrate the key dates within the Public Tender process, the responses received and upon award the identity of the successful Tenderer.
2. Tender Details Tender Details
Tender Number Tender Title
09/2018 Event Management and Marketing Services
Description of Goods and/or Services Required – Reg 17(2)(a)
The City of Canning is seeking interested tenderers for the supply of event management and marketing services for large scale community events (and other events as required) for a minimum period of three (3) years commencing on the date which appears on the notice in writing of acceptance of tender. The contract may be extended for a further two twelve (12) month terms with each extension at the sole discretion of the City of Canning.
Particulars of the Decision to Invite Tenders – Reg 17(2)(b)
The Director, Canning Community & Commercial has exercised Delegation 19 Inviting Tenders, to publicly advertise this procurement as a Tender due to the expectation the total contract value will be in excess of $150,000 and to enable a broad number of potential suppliers to submit offers
Advertised in The West Australian Submission Closing Time and Date
Saturday, 20 January 2018 2:30 PM on Thursday, 8 February 2018
Copy of the Advertisement Attached - Reg 17(2)(d) External Probity Advisor Engaged
Yes No
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3. Tenders Received Tenders Received– Reg 17(2)(e)
Tenderer Name Tenderer Address
Forbes Partners Pty Ltd Burswood WA
Creative Events Osborne Park WA
JumpClimb Pty Ltd Mount Lawley WA
Lauren Aimee Barbera T/A Street Hassle Events Port Kennedy WA
Exibit Events Pty Ltd Como WA
Project3 Pty Ltd ATF The Project3 Unit Trust O’Connor WA
The Partnership Of Batty Corporation Pty Ltd ATF B Dalton Family Trust And More Than Monday Fitness Pty Ltd ATF Beyer Family Trust And J M Dream Pty Ltd ATF Watson Family Trust T/A The Background Footscray VIC
The Trustee for The Hinchliffe Family Trust T/A Event Services and Productions Northbridge WA
Parker Family Pty Ltd ATF The Parker Family Trust T/A Barefoot Entertainment And Events Byford WA
Project Management People Pty Ltd T/A Project Management People International Perth WA
Wrapped Creations Pty Ltd Karratha WA
4. City Employees Present at Tender Box Opening Tenders Received– Reg 16(3)(a)(i)
Employee Name Employee Position
David McGarvie Leader Contracts and Procurement
Rosemary Clark Senior Procurement Officer
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5. Tender Award Tender Award
Tender Awarded By Council Meeting Date
Chief Executive Officer Not Applicable
Name of Successful Tenderer – Reg 17(2)(f) Consideration Accepted (GST Exc) – Reg 17(3)
The Trustee for The Hinchliffe Family Trust T/A Event Services and Productions
$700,000
Contract Start Date Contract End Date
Thursday, 4 October 2018 Sunday, 3 October 2021
Extension Options Available to Further the Term Potential Contract End Date if All Options Exercised
Extension Options (x12 Months): One (1) Monday, 3 October 2022