TENDER No: 02/AMC-CMC/FOD/JMI/2016 Tender Document for AMC-CMC of Non-Consumable items of Dental, Medical & Radiology for the Faculty of Dentistry Dated: 28.9.2016 OFFICE OF THE DEAN FACULTY OF DENTISTRY JAMIA MILLIA ISLAMIA JAMIA NAGAR, NEW DELHI-110025 TELEPHONE 011-26983046, 011-26982006
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TENDER No: 02/AMC-CMC/FOD/JMI/2016 Tender Document for AMC-CMC of Non-Consumable items of Dental, Medical & Radiology for the Faculty of Dentistry
Dated: 28.9.2016
OFFICE OF THE DEAN FACULTY OF DENTISTRY
JAMIA MILLIA ISLAMIA JAMIA NAGAR,
NEW DELHI-110025
TELEPHONE 011-26983046, 011-26982006
JAMIA MILLIA ISLAMIA Jamia Nagar, New Delhi-110025
Ph: 011-26982759
TENDER NOTICE TENDER No:02/AMC-CMC/FOD/JMI/2016 Date : 28.9.2016
Sealed tenders are invited from reputed companies/authorized distributors/dealers for AMC-CMC of Non-Consumable items of Dental, Medical & Radiology for the Faculty of Dentistry. Tender document with other terms & conditions can be downloaded from JMI Website: www.jmi.ac.in and be submitted with tender fee and notified EMD as per following:
Bid fee-DD (Non-refundable)
Last Date/ Time/Venue for submission of tender
Date/Time/Venue for opening of Bids
Rs. 500/- 17.10.2016 by 5:00 p.m Faculty of Dentistry
19.10.2016/03:30 p.m. Faculty of Dentistry, Jamia Millia Islamia, New Delhi - 110025
Eligibility Criteria:
1. The Bidder should be a reputed and an authorized firm/supplier having after sales service agreement with the OEM (Proof for the same to be enclosed along with address, phone Numbers. & E-mail etc. of the Service Centre).
2. If ISO certified Company, enclose documentary proof.
3. The bidder should have experience of more than five years in execution and maintenance of equipments quoted (A certificate of establishment to be provided).
4. If any article/items is born on the list of DGS&D rate contract, a copy of the RC is to be enclosed.
5. The bid document complete in all respect with tender fee Rs. 500/- and notified EMD should reach the Dean, Faculty of Dentistry, Jamia Millia Islamia, Jamia Nagar, New Delhi-110 025 on or before due date.
6. No bids after the last date shall be entertained.
Sequence of documents to be provided/enclosed in each copy of the bid documents:
1. Forwarding letter duly signed by the Authorized person. 2. Balance sheet with auditor’s report for the years 2012-13, 2013-14 & 2014-15. 3. Latest Income Tax Clearance Certificates. 4. Central Sales Tax/VAT/TIN No. 5. Proof of the authorized agent/distributors/supplier. 6. Sole Proprietary/sole manufacturer certificate for proprietary item. 7. List of customers to whom similar non-consumable materials supplied by the firm
with address and telephone number of customers. 8. Name and address of registered office, Head Office and Regional office of the
company with name and phone numbers of key persons. 9. Format of Schedule of Requirements at Annexure-I 10. Financial Bid at Annexure-II 11. Undertaking at Annexure-III 12. Affidavit at Annexure-IV 13. Details of the firm at Annexure-V
Terms and conditions
1. AMC/CMC for all equipment is on “as-is-where-is” basis. 2. Inspection of the equipments can be done between 9:00 AM to 4:00 PM at the
Faculty of Dentistry. 3. The AMC/CMC is valid only for one year. 4. The AMC/CMC can be extended/renewed with mutual consent of both the
parties, one month in advance for next year. 5. Payment being regulated on annual basis and released on quarterly periodicity in
accordance with the number of equipments in working order. 6. The AMC/CMC holder will provide quarterly/four nos. of preventive
maintenance. Any No. of break down shall also be attended, if required. 7. If the AMC/CMC holder due to any reason fails to provide quarterly/half yearly
service, the amount for the period will not be paid. 8. Satisfactory report of the period concerned the user department should be
attached with all the bills of AMC/CMC. 9. If the equipment under AMC/CMC remain non functional (for more than 7 days
due to lack of servicing by AMC/CMC holder, the proportionate amount will be deducted from the AMC/CMC amount.
10. The Competent Authority of Jamia Millia Islamia reserves the right to terminate the contract without assigning any reason.
Annexure-I
Details of Non Consumable Items & Equipments (Dental) Period from 01.04.2006 to 31.03.2016
S.NO. Name of
Equipment Brand Name Model No.
Year of Purchase/ Approx.
age (In year)
QTY
1 Light Curing Unit
Cavitron 75503 19.09.2006 1
2 Ultra Sonic Scaler
Cavitron OB 1007 19.09.2006 1
3 Pulp Tester " " 20.09.2006 1
4 Radio Visiography
SEN Dr. Suni 17.03.2007 1
5 Active Ware Intra Oral Camera
SEN Dr. Suni 17.03.2007 1
6 Glass Bead Sterilizer
" " 17.03.2007 1
7 Vaccum Mixing Machine
" " 27.02.2007 1
8 Milling Machine " " 27.02.2007 1
9 Composit Curing Units
" " 27.02.2007 4
10 Ultra Sonic Scaler
" " 27.02.2007 4
11 Vaccum Mixer " " 27.02.2007 1
12 Amalgamators " " 27.02.2007 4
13 Micromotor X Smart
" " 27.02.2007 25
14 Dewaxing Unit Vilman " 31.03.2007 1
15 Plaster Dispenser
Indian " 17.04.2007 4
16 Lathes Machine " " 17.04.2007 2
17 HP Grinder Eith Suction
" " 17.04.2007 2
18 Wax Heater " " 17.04.2007 1
19 Spindle Grinder " " 17.04.2007 1
20 Automatic Periapieal x Ray Develpor
Germany (Durr) 1307-01 07.06.2007 1
21 Automatic Panoramic With Cephalometric X Ray Developer
73 Stool SS 4 Legs 19.09.2006 1 74 Stool SS 3 Legs 19.09.2006 1 75 Formation Noto Chart 22.05.2007 1 76 Artieries of Face 22.05.2007 1 77 Newes Of Face 22.05.2007 1
Details of Non Consumable Items & Equipments (Radiology )Period from 01.04.2016 to 31.03.2017
S.NO. Name of Equipment Brand Name Model
No.
Year of Purchase/
Approx. age (In year)
QTY
1 Digital Radiography " RVG 5100
11.01.2012 3
2 X-Ray View Box Double 13.11.2006 1
3 X-Ray Developer Box 16.10.2006 1
4 X-Ray Clips 12.12.2006 12
5 Lead Apron 27.02.2007 4
6 Lead Screen 27.02.2007 1
7 X- Ray Viewer 24.02.2011 2
8 X-Ray Viewer " " 18.02.2011 2
9 X-Ray Viewer Led Based
" " 30.12.2011 3
10 Ultra Oral X-Ray Machine
" " 09.01.2012 1
ANNEXURE-II
FORMAT
PRICE BID SCHEDULE
1. Tender No :
2. Name of Supplier:
3. Rates for items given as per technical specifications at Annexure-
II and adhering to the Format given below is a Pre-requisite for
considering quotations:
S.No. Name of Items Specification Volume / Unit Price Per Unit VAT Total
(In Rs) Price
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Freight, packing and other charges shall be given separately, (if any),
Annexure-III
UNDERTAKING (TO BE EXECUTED ON Rs.10/- STAMP PAPER)
To
The Dean
Faculty of Dentistry
Jamia Millia Islamia
New Delhi-110025
Sir / Madam,
1. The undersigned certify that I/we have gone through the terms and conditions
mentioned in the Tender Form and undertake to comply with them. I have no
objection to any of the condition of the tender document. I undertake not to submit
any complaint/representation against the tender document after expiry of
submission date and time of the tender. The rates quoted by me/us are valid and
binding on me/us for acceptance for the period ending 31st March 2017.
2. I/We undersigned hereby bind myself /ourselves to The Dean, Faculty of Dentistry, JMI to supply the various items for Faculty of Dentistry, Jamia Millia Islamia, Jamia Nagar, New Delhi - 25, period under contract as per rates quoted by us and negotiated / finalized by the Committee / JMI subject to validity of rate contract.
3. The articles to be supplied shall be of the best quality and kind as per the requirement of the Institution. The decision of the Dean, Faculty of Dentistry, JMI New Delhi (Hereinafter called the Purchaser) as regard to the quality and kind of article shall be final and binding on me/us.
4. Tender security deposited by me in the form of DD/Bank Guarantee in the name of The Registrar, Jamia Millia Islamia New Delhi - 110025 has been deposited alongwith the tender to the Faculty of Dentistry, JMI and shall remain in the custody of the JMI till the validity period of the tender.
5. In case of the purchase of the articles, approved in my favour for the supply, are purchased from any other source due to delay or non-supply, the extra amount paid may be deducted from the Security submitted by me or be adjusted in my bills. In case of failure of supply of breach of contact on my/our part for any reasons and consequently supply contact is given to any other supply, the loss caused for remaining period of contract by this reasons to the JMI may be adjusted from my/our security deposit or Bank be asked to cease Bank Guarantee.
6. The conditions contained herein shall form part of the agreement.
7. I/We declare that no legal/financial irregularities/cases are pending against the proprietor/partner of the tendering firm or manufacturer.
8. I/We undertake that the rates quoted by us when approved and selected by the Dean, Faculty of Dentistry, New Delhi will be valid till for one year from the date of issue of purchase order and could be extended for another one year on the same acceptable rates with our consent. I undertake to supply the ordered goods within stipulated period and if I fail to supply order during the stipulated period, the necessary action can be taken by the Dean, Faculty of Dentistry, New Delhi as per Terms & Conditions of Tender Document.
9. I/We undertake that the items supplied shall be as per sample/catalogue/technical literature description approved by the Faculty of Dentistry, JMI.
10. I/We undertake that the quoted rates are the same or lower as with the other Govt. Institutions supplied by us in Delhi as well as in India.
AFFIRMATION
I/we pledge and solemnly affirm that the information submitted in tender documents are true to the best of my/our knowledge and belief. I/we further pledge and solemnly affirm that nothing has been concealed by me/us and if anything comes to the notice of purchaser during the validity of tender period, the Dean, Faculty of Dentistry, JMI will have full authority as he deems fit, which may amount to rejection of tender without assigning any reason and forfeiting the Bid Money. We understand that the Jamia Millia Islamia is not bound to accept the lowest or any bid that it may receive.
Signature (Name of Tenderer)
Seal of the Firm……………………….…
Mobile No.……………...........................
PAN No……………………………….....
E-mail ……………………………….…..
Place…………
Date…………
45
Annexure-IV
AFFIDAVIT ON CRIMINAL LIABILITY
CRIMINAL LIABILITY UNDERTAKING ON RS. 10/- STAMP PAPER
I ………….. ………………S/o Mr. ………………..…………………… Resident of
(Address)……….………………………………………………………….……..
do solemnly pledge and affirm:-
1. That I am the proprietor/Partner/Director of the M/s………………………………………………..………………..
2. That no case of any nature i.e. CBI, Criminal/Income Tax/ Sales Tax/ Blacklisting is
pending against the firm at the time of submission of Tender.
.
Signature of the Tenderer/Manufacturer
Rubber Stamp of Tenderer
Mobile No……………….…
PAN No……………….……
E-mail ……………………...
Annexure-V
DETAILS OF THE FIRM / DISTRIBUTOR / SUPPLIER
1. Name of proprietor / Authorised Signatory :
2. Name of the Participating Firm / Company :
3. Postal Address :
4. Telephone/Mobile No. :
5. Fax Number :
6. Email :
7. Tin No. /VAT/CST :
8. Firm Registration No. :
(if any)
9. NSIC Registration No. If any :
10. PAN No. :
(Attach photocopy)
11. Minimum experience in the trade :
List of references of the Organizations / hospitals
Where the consumable items (Dental, Medical)/ supplied.
12. Name of the Directors/Partners/ Proprietor of the Firm/Company