Tender Management 2

TENDER

TABLE OF Contents

1)Terms & Def init ions2)Ethics & Principles3)Regulations4)Tender Process5)Contract6)Content of the Contract7)Reference

3

REGULATIONSRegulations

8

YOUR COMPAN

Y

PTK 007/Rev-2

REGULATIONS

Perpres 54/2010

TENDER Process

9

Preparation

ExecutionContract

Procurement Plan Choosing the Selection Method Qualification Method Scheduling Plan Document Preparation and OE Determination

Distribute Tender Document Aanwijzing Submit Quotation Evaluation Negotiation Winner Selection Debrief unselected participant

Based on Term of Payment

Based on Period of Contract

Content of the Contract

TENDER Preparation

10

PreparationProcurement

PlanChoosing the

selection method

Qualification Method

Scheduling Plan

Document Preparation &

OE Determination

• Preparation

• Execution• Contract

•Considering the needs of operational•Considering some factors:

• Optimize procurement process• Type of Contract, quantity, quality and deadline• The procurement workflow• Cost Risk• Technology

• Maximize product consumption and competency in result.• Considering the rule of K3LL

Procurement Plan

•Public Tendering•Limited Tendering•Direct Selection•Direct Appointment

Choosing the selection method

•Pre-qualification•After-qualification

Qualification Method

Pre-qualification

PRE & AFTERQualification

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≥ 1Advertise the Open Tendering

Prequalification

≥ 3Pre bid

Meeting/Aanwijzing

Arrange BAP/ADDM

Submit & Open Quotation

≥ 3Arithmetic Correction

Administration Evaluation

≥ 1

NO

Technical Evaluation

≥ 1

Price Evaluation

2nd NO

2nd NO

NO

2= Direct Selection≤ 1Direct

Appointment

Winner Selectio

n

• Preparation

• Execution• Contract

After-qualification

PRE & AFTERQualification

12

Advertise the Open TenderingRegister and

Collect Document

Pre bid Meeting/Aanwijzi

ngArrange

BAP/ADDM

Submitting and Open Quotation

≥ 3Arithmetic Correction

Administration Evaluation

≥ 1

NO

NO

Technical Evaluation

≥ 1

Price Evaluation Verify the Qualification Document

≥ 1

≥ 1

2nd NO

2= Direct Selection≤1Direct

Appointment

≥ 32nd NO

NO

Winner Selectio

n

• Preparation

• Execution• Contract

TENDER Preparation

13

PreparationProcurement

PlanChoosing the

selection method

Qualification Method

Scheduling Plan

Document Preparation &

OE Determination

• Preparation

• Execution• Contract

• Creating the schedule from beginning to end

Scheduling Plan

• Preparing for document• Determine Owner Estimation

Document Preparation and OE Determination

TENDER Execution Process Execution

• Preparation

• Execution• Contract

• Register/Invited to the tender

Distribute Tender Document

• Explaining and describing tender specifications

Aanwijzing

• Submitting the quotation within stated period• One Envelope• Two Envelope• Two Stage

Submit Quotation

Collecting Tender

Document

Aanwijzing

Submit Quotation Evaluation Negotiati

onWinner

Selection

Debrief Unselecte

d Participa

nts

14

TENDER Execution Process

15

ExecutionCollecting

Tender Documen

t

Aanwijzing

Submit Quotation Evaluation Negotiati

onWinner

Selection

Debrief Unselecte

d Participa

nts

• Preparation

• Execution• Contract

• Elimination System• Scoring System• Lifecycle Cost (TCO)

Evaluation

• Reconditions the submitted quotation

Negotiation

• Winner could be announced from website or public media

Winner Selection

Debrief Unselected Participants

Contract

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Based on Term of Payment

• Preparation

• Execution• Contract

• The work should be accomplished within period of time

Lump-Sum

• The work should be accomplished within period of time

• Fixed price

Unit Price

Cost Plus Fee

• Refers to something that is ready for immediate use

Turn key

Contract

17

Based on Period of Contract

• Preparation

• Execution• Contract

Single Year

Multi-Year

CONTENT OF THE

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1) Identifying the parties

2) Description of the goods/services/capital investment

3) Contract price

4) Delivery

5) Inspection by the buyer

6) Retention of title

7) Payment conditions

8) Documents

9) Liability for late delivery, non delivery and remedies

10) Limitation of liability for nonconforming goods

11) Claims in product liability or otherwise

12) Force majeure

13) Applicable law

14) Resolution of disputes

15) Language of the contract

• Preparation

• Execution• Contract

Contract

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16) Conditions to the entering into force of the contract

17) Definitions

18) Notices and communications

19) Exclusion of headings

20) Merger

21) Modification of the contract

22) Changes in the parties

23) Assignment

24) Termination for cause

25) Insurance

26) Warranty claims

27) Void ability of the contract or part or it

28) Intellectual or industrial property

29) Taxes

30) Performance bonds, advance payment, and/or completion bonds

• Preparation

• Execution• Contract

ContractContent of the

Thank

END

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