1 Upgrade of servers, storage & DR automation KENYA ELECTRICITY GENERATING COMPANY LIMITED KGN-IT-19-2016 TENDER FOR CONSOLIDATION AND UPGRADE OF SERVERS, STORAGE & AUTOMATION OF DISASTER RECOVERY SITE Kenya Electricity Generating Company Limited Stima Plaza, Kolobot Road, Parklands P.O. Box 47936, 00100 NAIROBI Website: www.kengen.co.ke October, 2016
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SECTION A: INVITATION TO TENDER ....................................................................................................................... 3
SECTION B - INSTRUCTIONS TO BIDDERS ............................................................................................................... 4
SECTION C - GENERAL CONDITIONS OF CONTRACT ........................................................................................ 14
SECTION D - SPECIAL CONDITIONS OF CONTRACT .......................................................................................... 21
SECTION E - TECHNICAL SPECIFICATIONS .......................................................................................................... 25
SECTION F – PRICE & SCHEDULE REQUIREMENTS ........................................................................................... 33
SECTION G - TENDER FORM ....................................................................................................................................... 34
SECTION H. TENDER SECURITY FORM .................................................................................................................. 35
SECTION I: CONTRACT FORM ................................................................................................................................... 36
SECTION J: PERFORMANCE SECURITY FORM .................................................................................................... 38
SECTION K - MANUFACTURER’S AUTHORIZATION FORM .............................................................................. 39
SECTION L: MANDATORY CONFIDENTIAL BUSINESS QUESTIONNAIRE .................................................... 40
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SECTION A: INVITATION TO TENDER
The Company invites sealed tenders from eligible candidates to tender for Consolidation and
Upgrade of Servers, Storage & Automation of Disaster Recovery Site whose specifications are
detailed in the Tender Documents.
Interested eligible candidates may obtain further information from, and inspect the Tender
Kenya and includes the employer's legal representatives successors or assigns.
b) "The contract price" means the price payable to the tenderer under the contract for
the full
c) “DR” means Disaster Recovery
3. Performance Security
3.1 The Performance Security shall be in the amount of 10% of the total Contract Price
3.2 The Procuring Entity shall not be required to demonstrate the loss it has suffered.
3.3 Performance Security shall be valid for a minimum of 60 days after shipment in case of
Foreign Suppliers and a minimum of 30 days after delivery in case of Local Suppliers.
3.4 Performance Security for Foreign Suppliers shall be discharged by the Procuring Entity and
returned to the Suppliers not earlier than 60 days after the date of shipment. For Local
Suppliers it shall be discharged after proof of satisfactory delivery and acceptance of the
goods under the contract
4. Notices:
For the Purchaser:
The Company Secretary,
Kenya Electricity Generating Company Limited
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Upgrade of servers, storage & DR automation
Stima Plaza Phase III, Kolobot Road, Parklands
P.O Box 47936- 00100,
NAIROBI.
TEL: 3666706 FAX (254) (020) 3666200
For the Supplier:
5. Delivery Period
5.1 The preferred delivery period shall be as stated in the technical specifications below and
shall be from the date of signing the contract.
5.2 Bidder shall indicate separately the delivery period of each item. Delivery period shall be
one of the major criteria of the award
6. Payment Terms & Conditions
6.1 The credit period shall be:-
a) for local suppliers, Kenya Electricity Generating Company's payment terms are 30
days upon receipt of certified invoices and delivery notes confirming that the
invoiced material has been delivered and is in accordance with the contract.
b) for overseas suppliers, payments shall be effected upon presentation of a complete
set of shipping documents to the advising bank as will be stipulated in the Letter of
Credit (LC)
6.2 For Local Suppliers
(i) Payment shall be made through Kenya Electricity Generating Company's
cheque or telegraphic transfer for the amount of contract. The terms shall be:-
(ii) Strictly Delivered and Duty Paid (DDP), to KenGen stores.
6.3 For Foreign Suppliers
Payment shall be through an LC under the following conditions:-
(i) The supplier shall be required to meet all LC bank charges incurred in their
country, while KenGen shall meet those incurred in Kenya
(ii) Any extension and or amendment charges and other costs that may result
from the Supplier’s delays, requests, mistakes or occasioned howsoever by
the Supplier shall be to the Beneficiary’s account.
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(iii) The maximum number of LC extensions shall be limited to a maximum of
two (2) only, but not exceeding one quarter (3 months) each, at the cost of
the beneficiary.
(iv) Should the Supplier require a confirmed LC, then all confirmation and any
other related charges levied by both the Supplier’s and Procuring Entity’s
bank shall be to the Beneficiary’s account.
(v) The LC shall be opened only for the specific Order within the validity period
of the contract
(vi) LCs shall be partial for partial deliveries or full for one delivery as per the
contract.
(vii) The Supplier shall be required to submit a proforma invoice for each lot or
schedule for use in the placement of order and opening of the LC. The
Proforma Invoice shall be on total Cost and Freight (CFR) basis showing the
freight charges separately from the Free on Board (FOB) cost. KenGen will
meet the Freight Insurance cost.
(viii) A copy of the Performance Security, stamped and certified as authentic by
the Procuring entity, whose expiry date should not be less than 30 days from
the LC expiry date, shall form part of the documents to be presented to the
Bank before any payment is made.
6.4 Advance Payment
Advance Payment is not applicable.
Tax clauses
"Taxes" means all present and future taxes, levies, duties, charges, assessments, deductions or withholdings whatsoever, including any interest thereon, and any penalties and fines with respect thereto, wherever imposed, levied, collected, or withheld pursuant to any regulation having the force of law and "Taxation" shall be construed accordingly.
1.0 Local Taxation
1.1 Nothing in the Contract shall relieve the Contractor and/or his Sub-Contractors from their responsibility to pay any taxes, statutory contributions and levies that may be levied on them in Kenya in respect of the Contract. The Contract Price shall include all applicable taxes and shall not be adjusted for any of these taxes.
1.2 The Contractor shall be deemed to be familiar with the tax laws in the Employer's Country and satisfied themselves with the requirements for all taxes, statutory contributions and duties to which they may be subjected during the term of the Contract.
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1.2.1 In instances where discussions are held between the Employer and the Contractor regarding tax matters, this shall not be deemed to constitute competent advice and hence does not absolve the Contractor of their responsibility in relation to due diligence on the tax issue as per 1.2 above.
2.0 Tax Deduction
2.1 If the Employer is required to make a tax deduction by Law, then the deduction shall be made from payments due to the Contractor and paid directly to the Kenya Revenue Authority. The Employer shall upon remitting the tax to Kenya Revenue Authority furnish the Contractor with the relevant tax deduction certificates.
2.2 Where the Contractor is paid directly by the Financiers and the Employer is not able to deduct tax, then the Contractor will be required to pay the tax deduction to Kenya Revenue Authority in the name of the Employer and furnish the Employer with an original receipt thereof as evidence of such payment. In absence of the said evidence, the Employer will not process any subsequent payments to the Contractor.
3.0 Tax Indemnity
3.1 The Contractor shall indemnify and hold the Employer harmless from and against any and all liabilities, which the Employer may incur for any reason of failure by the Contractor to comply with any tax laws arising from the execution of the Contract whether during the term of the Contract or after its expiry.
3.2 The Contractor warrants to pay the Employer (within fourteen (14) days of demand by the Employer), an amount equal to the loss, liability or cost which the Employer determines has been (directly or indirectly) suffered by the Employer for or on account of the Contractor’s Tax liability arising from the Contract.
3.2.1 Where the amount in 3.2 above remains unpaid after the end of the fourteen (14) days moratorium, the Employer shall be entitled to compensation for financing charges.
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SECTION E - TECHNICAL SPECIFICATIONS
GENERAL SPECIFICATIONS
1. These specifications describe the basic requirements for goods. Tenderers are requested to
submit with their offers the detailed specifications, drawings, catalogues, etc. for the products
they intend to supply.
2. Tenderers must indicate on the specifications sheets whether the equipment offered comply
with each specified requirement.
3. All the dimensions and capacities of the equipment to be supplied shall not be less than those
required in these specifications. Deviations from the basic requirements, if any, shall be
explained in detail in writing with the offer, with supporting data such as calculation sheets, etc.
The procuring entity reserves the right to reject the products, if such deviations shall be found
critical to the use and operation of the products.
4. The tenderers are requested to present information along with their offers as follows:
i) Shortest possible delivery period of each product.
ii) Information on proper representative and/or workshop for back-up service/repair
and maintenance including their names and addresses.
KenGen’s Expected Solution
PRIMARY SITE SECONDARY SITE
Storage – 100TBStorage – 100TB
Disk Backup Appliance
Chassis fitted with four blades
Chassis fitted with four blades
SAN Switches SAN Switches
Hana System Replication
Vmware SRM
Real-Time Replication
Disk Backup Appliance
SAP Hana Appliances SAP Hana Appliances
Note: The diagram given is a guideline, bidders are expected to give a detailed design of the envisaged
solution.
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SUPPLY, INSTALL & COMMISSION SERVERS & STORAGES
1. Blade Servers
REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Brand Name Specify
Model Specify
Number of Blades 8 Blade servers (2 * 4)
Form Factor Full-height or half-height blade servers
Processor
Intel® Xeon® processor E5-4600 v3 product family
Processor Sockets – Four (4) for each blade server
Intel® 64 architecture downward compatible with 32bit architecture.
Intel virtualization technology
Flexibility for 64-bit and 32-bit applications and operating systems
Virtualization and Hyper-V enabled technology
Cache - 2.5MB per core
12 Cores for each 64 bit server/blade with capability for scalability
Four (4) processors per blade with capability for upward scalability
Chipset Intel C610 series chipset
Operating System Compatibility
• Red Hat Enterprise Linux (Latest)
Microsoft Windows Server 2008 R2
Microsoft Windows Server 2012
Microsoft Windows Server 2012 R2
Novell SUSE Linux Enterprise Server
VMware ESX
Memory Minimum of 1TB per blade server
Cooling Fresh Air Cooling capability certified by the OEM
Internal Storage & Drive Bays
Hard Drive Two internal SD cards dedicated for hypervisor
External Storage Support Each server should be fitted with two (2) dual-port FC16 HBA for connectivity to FC storage
Network connectivity Two 10 GbE Dual port Mezzanine Cards per blade server
RAID support Internal Hardware Raid Controller card
Power Chassis level powering (Powering should be through the Chassis)
10U blade chassis Internal KVM (iKVM) Should fit in a standard 42U rack Should support connection virtually. Control environment for blade system, and local KVM connection option. Centralized redundant fans. Mixed configurations support
NB: This enclosure should house and fit all the above
blade servers, and the iKVM. It should power all these
devices (integrated) as well.
For the blank spaces left, covers should be used to seal
Interconnect Redundant Ethernet 10Gb switch module for LAN Redundant FC pass-thru or switch module at 16 Gbps to connect to 2 external fibre channel switches on the same rack
Power Power to be integrated in the enclosure. Chassis to support dynamic power supply engagement Power supply redundancy configuration.
Cooling Fans Chassis to be fitted with hot pluggable, redundant fan modules (Specify the number of fans)
Input Devices Front Control Panel with interactive Graphical LCD
Three (3) years manufacturer warranty period on hardware. Warranty certificate required.
Three (3) years warranty on solution from the supplier. Include SLA costs if any, payable annually.
3. SAP Hana Appliances
REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Brand Name Specify
Model Specify
Number of Appliances Four (4 ) = (2 * 2)
CPU Configuration 4 x Intel Haswell EX E7 8890v3
Log Volume pool from 12 x 900 GB 10k drives (RAID 5)
Data Volume pool from 12 x 900 GB 10k drives (RAID 5)
Internal Storage Minimum of 24 internal Hotplug Hard Disk drives in the appliance.
Memory Minimum of 2 TB per appliance
File System LOG:ext3, DATA:XFS
Operating System RHEL 6.6 for SAP HANA (The latest will be preferable)
Scalability
Each SAP HANA Appliance should consist of compute, memory, storage and pre-installed HANA Engine software in an integrated system. It should allow future expansion within the appliance to facilitate cost effective and flexible scalability.
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Warranty
Three (3) years manufacturer warranty period on hardware. Warranty certificate required.
Three (3) years warranty on solution from the supplier. Include SLA costs if any, payable annually.
Kindly note: The supplied appliance should be installed with operating system for SAP Hana. Appliance certification for SAP Hana from SAP MUST be availed during delivery of the appliance
Disk technology Ability to Mix of SSD, and HDD Drives in a single system
Capacity The storage should come with a total of 100 TB raw capacity 10 TB capacity on SSD, 40 TB capacity on 15K SAS drives and 50 TB capacity on 7.2K SAS
Number of Controllers Two in redundant ACTIVE/ACTIVE configuration
Cache Size 128 GB cache per dual-controller
Processor Two 2.5GHz 6-core Intel processors per controller
Host Interface
Simultaneous iSCSI, Fibre Channel (FC) and Fibre Channel over Ethernet (FCoE) front-end interconnects Front end connectivity - Four(4) ports of FC16 including the FC16 transceivers, Two(2) 10GbE Base-T ports Back-End Connectivity - Four (4) 6Gbp SAS ports with the compatible SAS cables.
Bandwidth The storage should come with 16 GB FC IO modules
Controllers capabilities
Must be Unified, should understand SAN(FCP,FCoE,ISCSI) and NAS protocols(NFS,CIFS)
Must have intelligence to do instant backups and restore without consuming double the space, should show how to reduce the RTO and RPO.
Must have the ability to take online backups of Exchange/SharePoint/Oracle/VMWare.
Must have the ability to expand the disks online without downtime.
Must have the ability to automatically backup to SATA disks without relying on traditional backup software
Must have the ability to clone the databases instantly without consuming double the space.
Must support thin provisioning.
Must support De-Duplication on production storage.
Must illustrate how storage efficiency is achieved.
Must have the ability to replicate to remote site via IP
Must have the ability to use the remote site without breaking replication relationship.
Relevant licenses must be provided for the primary site replication.
Number of Enclosures Specify, Ability to mix high speed and low speed disk, specify
Drives per Enclosure Specify
Complete Solution Storage should respond quickly to change.
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for server and storage Combined with the Blade System, storage should provide a complete solution where storage and servers are managed together.
The VCenter console should be able to manage storage via API
Blade server system can be connected to a SAN directly.
The solution should offer a simple management and resource solution for KenGen.
Reliable and dependable on the architecture of the Enterprise Array.
Fault Tolerant Features.
Hot Plug Support.
Warranty
Three (3) years manufacturer warranty period on hardware. Warranty certificate required.
Three (3) years warranty on solution from the supplier. Include SLA costs if any, payable annually.
Note: SAN Storage should fit in the standard 42U rack supplied with the blade server’s enclosure.
5. Display and Input and output devices
REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Number Two (2 * 1)
1U rack console
1U Rack mount Keyboard and a 17” – 19” rack console on slide-out rails, with real mouse.
REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Number Two (2 * 1)
42U Universal Server Cabinet
OEM branded quality Rack
Tool less Shelves.
Cable Management.
CFM fans or appropriate cooling system with excellent heat dissipation.
Strong frame structure.
Redundant Power supply unit compatible to Kenyan power rating.
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7. Switches REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Brand Name Specify
Model Specify
Number Four (2 * 2)
Features
Redundant FC SAN Switches
16 ports enabled
Redundant Unified SAN Switches with 16GB FC ports
Warranty
Three (3) years manufacturer warranty period on hardware. Warranty certificate required.
Three (3) years warranty on solution from the supplier. Include SLA costs if any, payable annually
8. Data Backup Solution
REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Brand Name Specify
Model Specify
Number
Two (2) disk backup appliances that will integrate with existing Tape Library (SL 48) that uses Netbackup software. Provide capacity licenses (based on the proposed disk backup appliance capacity) for the disk backup solution at primary & secondary sites
Capacity 18TB post-RAID to translate to minimum of 250TB logical after compression and deduplication
Backup software Compatibility
NetVault Backup EMC Networker Symantec NetBackup Symantec Backup Exec IBM® Tivoli Storage Manager CA ArcServe Backup CommVault Simpana Veeam Oracle RMAN Microsoft Data Protection Manger (DPM)
Warranty
Three (3) years manufacturer warranty period on hardware. Warranty certificate required.
Three (3) years warranty on solution from the supplier. Include SLA costs if any, payable annually.
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9. SRM (Site Recovery Manager) Server REQUIREMENT MINIMUM REQUIREMENTS/SPECIFICATIONS TENDERER’S OFFER Brand Name Specify Model Specify Number Two (2 * 1)
SRM Server features
1 RU Chassis with up to 8, 2.5" Hard Drives, up to 2 PCIe Slots (With Optional Riser)
VMware Certified Professional (administration) training for five (5) technical staff in a certified VMware training centre on the following modules:
Data Center Virtualization
Cloud Management & Automation
Network Virtualization
SAP Hana Appliance Installation & Configuration Training
Training for five (5) technical staff on installation, configuration and administration of the SAP Hana Appliance in a centre certified by the manufacturer of the proposed appliance.
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12. Solution Implementation & Commissioning:
The full solution consists of two sites; Primary (PR) and Disaster Recovery (DR) sites.
a) The tenderer shall deliver and install the first set of the equipment at the primary site (Stima Plaza) and configure all required software as below.
Migrate the existing virtual servers to the new hardware
Configure the backup accordingly on new systems (to Disk & Tape)
Test the primary site solution
Commission and hand-over the primary site b) The tenderer shall deliver and install the second set of equipment to Disaster Recovery site (approx.
170KM away from Stima Plaza) and:
Configure & replicate all the virtual machines in the PR to the DR
Test automated fail over to disaster recovery site (DR)
Commission the DR site and hand over the solution to KenGen team c) In each SAP Hana Appliance (both PR & DR Sites), the Compute, Storage and Network environment to
converge and provide for scalability within the appliance. Kindly Note:
Full Factory Integration of the kit and software is a mandatory requirement.
All hardware, including SAP HANA Appliances, Blade infrastructure, rack servers and rack cabinet must be fully assembled, racked, stacked, cabled and tested AT FACTORY.
All software noted above including HANA, Windows Server (for the SRM server), Redhat OS, Vsphere with Operations manager, Site Recovery Manager must be pre-installed and configured.
VMware configurations should be done in a manner such that I/O bottlenecks are eliminated.
Delivery to KenGen must be done in a manner that is ready to plug and play and ready for real world testing on day one. Tender response must show inclusion of this service and certified by the vendor.
The supplied solution should be private cloud ready
Complied or copy & paste response will not be taken as a response. Kindly be specific to the offer.
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SECTION F – PRICE & SCHEDULE REQUIREMENTS
DETAILED PRICE SCHEDULE
S/No Item Quantity Unit Price VAT(If Any) Total
1 Blade Servers 8
2 Blade Enclosure 2
3 SAP Hana Appliance 4
4 SAN Storage System 2
5 Display and Input and output devices 2
6 Rack 2
7 SAN Switches 4
8 Data Backup Solution & associated licenses (PR & DR Sites)
2
9 SRM servers 2
10 Licenses
VMware VSphere with Operations management enterprise Plus
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VMware vCenter enterprise
2
vCenter Site Recovery Manager
2
10
Training – classroom training costs only
VMware Training 5
SAP Hana Appliance Installation/Configuration/Administration Training
5
11 Solution Implementation & Commissioning
LOT
12 Factory Acceptance Testing (FAT) for KenGen staff
3
13 Any other costs (Specify) -
14 Any Discount to the Customer -
GRAND TOTAL
*This price schedule acts as a guide of format for comparison purposes only. It is a requirement for bidders to provide detailed price schedule, in line with KenGen’s requirements and their detailed bill of materials. The company reserves the right to disqualify bidders on the basis of lack of a comprehensive price schedule.
Dated this …………………………………….……………day of ……………………………2016.
In the capacity of …………………………………………………………………………………………………
Duly authorized to sign Tender for and on behalf of …………………………………………………
Part 2 (e) – Bankruptcy / Insolvency / receivership. I/We declare that I/We have not been declared bankrupt or insolvent by the competent Authorities in Kenya and
neither are we under receivership:
Full Names …………………………………………………………………………………………………………