TENDER FOR ANNUAL RATE CONTRACT FOR SUPPLYING MH & … · evaluated on the basis of item wise quote. 5. BILL OF QUANTITIES; a.The requirement indicated in the schedule is consolidated

REF:ARC LIGHT 25th March, 2010 M/S………….. Dear Sir

TENDER FOR ANNUAL RATE CONTRACT FOR SUPPLYING MH & CFL

LUMINARIES FOR NORTHERN REGION : 2010-11

We enclose herewith the tender documents pertaining to the subject work. We request you to kindly submit your most competitive bid. Kindly ensure adherence of the following while submitting your bid.

1. The envelope marked PRICE BID shall be sealed separately and put in to the self-addressed envelope. This self-addressed envelope shall then be sealed and deposited in the tender box.

2. The envelope marked Technical Bid which shall be opened first in the

presence of the bidder shall contain the basic documents specified as under :

i. DD for Rs 100000/- to be submitted as EMD. In case your offer is not accompanied by the requisite EMD, your offer will be rejected.

ii. General Conditions – Annexure – I iii. RFQ /Special Terms and Conditions/ Technical Specifications/ Layouts

– Annexure – II

iv. Integrity Pact Agreement – Annexure- III

Please note that your rate should be quoted only in the price bid and the same should not be indicated any where else, which is liable for rejection. Your quoted rate shall be valid for BPCL NR. The tender is to be submitted in the Tender Box at the following address on or before 05.04.2010 – 03.00 PM. Sr. Mgr. Retail Engg. North Bharat Petroleum Corpn. Ltd. PLOT NO. A-5 AND A-6, SECTOR -1, UDYOG MARG NOIDA – 201301 (U.P.) The Integrity Pact Agreement along with the name, address of external Monitor is enclosed as Annexure – III, which is applicable for this tender.

The vendor should enclose the Integrity Pact copy (enclosed with tender) duly signed, your tender shall be liable for rejection if the Integrity Pact signed copy is not enclosed with the tender documents. Please note the due date for opening of technical bid is 05.04.2010 at 3.30 pm. You are requested to be present at the time of the opening of the technical bid. The price bid though shall be opened at a later date after technical evaluation is frozen, but the same has to be submitted along with the technical bid in a separate envelope provided as above. Thanking you, Yours faithfully, For BHARAT PETROLEUM CORPN. LTD. SR. MGR. RETAIL ENGG NR

SMRE NORTH

BHARAT PETROLEUM CORPORATION LIMITED, RETAIL

SBU, 3RD FLOOR, PLOT No. A 5 & 6, SECTOR 1, UDYOG

MARG, NOIDA - 201301

ARC FOR SUPPLY OF MH/CFL LUMINAIRES IN BPCL

NORTHERN REGION

COLLECTIVE RFQ NO. 1000118892

LIMITED TENDER ENQUIRY

5TH APRIL 2010, 1500 Hrs.

VENDOR SAP CODE _______________________

25/03/2010

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

CORRIGENDUM DOCUMENT

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

VENDOR SAP CODE _______________________




NORTHERN REGION

_______________________________________________________________________

ANNUAL RATE CONTRACT FOR PROVIDING MH & CFL LUMINAIRES FOR RETAIL OUTLETS IN

NORTHERN REGION : 2010-11

We enclose herewith the tender documents pertaining to the subject work. We

request you to kindly submit your most competitive bid.

Kindly ensure adherence of the following while submitting your bid.

1. The envelope marked PRICE BID shall be sealed separately and put in to the

self-addressed envelope. This self-addressed envelope shall then be sealed and

deposited in the tender box.

2. The envelope marked Technical Bid which shall be opened first in the

presence of the bidder shall contain the basic documents specified as under :

i. DD for Rs 100000/- to be submitted as EMD. In case your offer is not

accompanied by the requisite EMD, your offer will be rejected.

ii. General Conditions

iii. RFQ /Special Terms and Conditions/ Technical Specifications/ Layouts

iv. Integrity Pact Agreement

Please note that your rate should be quoted only in the price bid and the same

should not be indicated any where else, which is liable for rejection. Your

quoted rate shall be valid for BPCL NR.

The tender is to be submitted in the Tender Box at the following address on or

before 05.04.2010 - 03.00 PM.

Sr. Mgr. Retail Engg. North

Bharat Petroleum Corpn. Ltd.

PLOT NO. A-5 AND A-6,

SECTOR -1, UDYOG MARG

NOIDA - 201301 (U.P.)

This is a limited tender enquiry.

The Integrity Pact Agreement along with the name, address of external Monitor

To,

BPCL ESTIMATE

MUMBAI . India - 400038.

Ph : , Fax : .

Vendor Code:300648

Quotation Due Date:05.04.2010

For Bharat Petroleum Corporation Ltd.

REQUEST FOR QUOTATION Collective RFQ Number / Date

1000118892 / 25.03.2010

Contact person/Telephone

CONST GRP (NR)

Fax :

RFQ No / Date : 6000399379 / 25.03.2010

Page 1 of 11

is enclosed, which is applicable for this tender.

The vendor should enclose the Integrity Pact copy (enclosed with tender) duly

signed, your tender shall be liable for rejection if the Integrity Pact signed

copy is not enclosed with the tender documents.

Please note the due date for opening of technical bid is 05.04.2010 at 3.30

pm. You are requested to be present at the time of the opening of the

technical bid.

The price bid though shall be opened at a later date after technical

evaluation is frozen, but the same has to be submitted along with the

technical bid in a separate envelope provided as above.

Special Terms & Conditions:

1. COMPLETION TIME AND PERIOD OF CONTRACT:

a) The Period of completion will be 25 days from the date of call off letter

issued for each site.

b) Call off will be issued for each location (it will have to be delivered at

depot/ territory location or existing Retail outlet in major district

headquarter limit or as mentioned in the call off letter.)

c) Agreement will be valid for a period of one year form the date of

acceptance of tender till the ordered Quantity is completed, whichever is

earlier.

d) The agreement may be extended for the same quantity as mentioned in the

bill of quantities on the same rate/terms& conditions, if the same is mutually

agreeable.

2. RATES, PRICES AND PAYMENT TERMS:

a) The rate (all inclusive) should be quoted for all States mentioned below:

I. Delhi.

II. Haryana & Himachal Pradesh (Reawari/Ambala Territory)

III. Punjab and J&K (Jamuu/ Jalandhar/Sangrur Territory)

IV. Rajastahn (Jaipur/Udaipur/Jodhpur Territory)

V. Western Uttar Pradesh& Utrranchal (Mathura/Merrut/Bareilly Territory)

VI. Eastern Utrtar Pradesh (Gorakhpur/ Kanpur/ Varanasi/ Territory)

b) Rates quoted should be inclusive of all the applicable taxes, duties,

loading, unloading, transportation, octroi, other levies etc. for supply.

Request for any Additional payment, over & above the rates agreed, shall not

be entertained.

c) No advance payment shall be made.

RFQ Number :6000399379 Date : 25.03.2010To: BPCL ESTIMATE MUMBAI - 400038 India

For Bharat Petroleum Corporation Ltd.Page 2 of 11

d) The orders in the form of call off letters shall be issued by respective

const. Group Managers/ Engineers situated at state headquarters/ Territory

office of BPCL.(List shall be provided to the successful tenderer). Payment

shall be made by the concerned office within 30 days, after the confirmation

of intact receipt of materials from concerned location.

e) Any fitting found defective on receipt / installation shall be replaced by

the party immediately without any extra charges.

f) EMD @ 5% of contract value to a maximum of Rs.1.00 lakh to be submitted

along with the tender.

g) Security deposit to be submitted by successful tenderer at the rate of 5%

of contract value to a maximum of Rs. 1.00 lakh. However the tenderer shall

have the option to adjust the above EMD towards security deposit.

h) BPCL shall be affecting the mandatory deduction i.e. work contract, income

tax, or any other deduction, as mandated statutorily, from time to time, from

the payment due to tenderer, if applicable.

i) The prices quoted shall remain firm for entire contract period irrespective

of any reason whatsoever including increase in taxes indicated to arrive at a

final rate during the contract period.

j) Light fitting shall be guaranteed for the period of 18 month from the date

of supply or 12 month from the date of fitting.

k) Lamps will be guaranteed for 6 month from the date of supply or 3 month

from the date of fitting.

3. GENRAL CONDITIONS:

a. Tenderer shall arrange all required papers for transportation of the job.

No road permits will be issued by company.

b. Liquidated damages shall be levied for delays, if any. @ 1% of the value of

the call off letters per week, subject to a maximum of 10% of the contract

value. Subsequently, clause No. 25 of General Conditions of Tender also to be

considered as amended accordingly.

c. The orders in the form of call off letters shall be issued by respective

const. Group Managers/ Engineers situated at state headquarters/ Territory

office of BPCL.(List shall be provided to the successful tenderer)

d. The manufacturers test certificates/ all manuals should be provided by the

party along with submission of invoice to the concerned BPCL Office.

4. SPECIFICATIONS:

a. The specification of Metal Halide & CFL Luminaries with accessories as per

enclosed details.

b. The catalogue No. of the product proposed should be mentioned along with

the technical bid.

c. Any deviations in our technical specifications will not be accepted.

d. Only one type of fixture should be proposed.

e. The parties called for negotiation shall submit a sample of Luminary

fixture with necessary fitting to BPCL for comparison in future supplies.

f. Specific lighting design for canopy lighting for each site shall be

provided on request by the party to get the desired lux levels. The design to



show exact placement & orientation of the fixtures on the canopy, so as to

achieve the desired lux levels as specified in this document. This design is

part of this tender enquiry & shall not bear any separate cost.

g. Firm order shall be placed only after satisfactory demonstration of LUX

level achieved at one trial site.

h. Basis of evaluation of offer shall have consideration of life cycle cost of

city/ highway proposals for canopy lighting and complete tender shall be

evaluated on the basis of item wise quote.

5. BILL OF QUANTITIES;

a. The requirement indicated in the schedule is consolidated requirement of

Northern Region.

b. The quantity indicated in only approximate and can vary downward.

I/ We have read carefully for above terms & conditions and agree to abide by

the same.

TECHNICAL SPECIFICATIONS FOR CANOPY & IN OUT CFL LIGHT FITTINGS

1 WATT - 3 X 36 W.

2 Housing - M.S, C.R.C.A., white epoxy powder coated from inside & outside.

3 Frame -Aluminum extruded, white epoxy powder coated from inside & outside.

4 Reflector - Electromechanically Brightened, polished & anodized Aluminum.

5 Cover -Acrylic clear, surface flushed with false ceiling.

6 Internal Wiring - PVC insulated single strand copper wire.

7 Degree of protection - IP 55/ IP 54.

TECHNICAL SPECIFICATIONS FOR METAL HALIDE HOARDING LIGHT FITTINGS

I-TYPE-Totally enclosed Industrial Luminaire with control gear suitable for

150W Metal Halide lamp.

II-MATERIAL FINISH-

1-Housing Frame & Gear-Die cast Aluminum/ standard finish stove enamel white

with segregation for lamp/ballast

2-Reflector-High efficiency, pre-anodised bright hammered finish aluminum

3-Front Cover-Heal & ageing resistant, Toughened, clear.

4-Gasket-Silicon gasket for dust/ insects/ moisture proofing.

III-ACCESSORIES-

1-Ballast-Heavy Duty copper windings

2-Igniter-Super imposed pulse type

3-Capacitor-Metalised poly propylene film

4-Internal Wiring-1 sq. mm Multistrand Silicon insulated copper

5-Main Connector-4 way, 10 amps suitable for 4.0 Sq.mm in-coming cable glass



filled polyester with loop in, loop out facility

6-Hardware-External-stainless steel, Internal # MS Zinc plated and yellow

passivated

7-Earthing-Inside-suitable for 14 SWG earthing wire,Outside-optional

8-Lamp-Osram or any other reputed make

IV-OTHER FEATURES-

i-Installation-Suitable for three core cable

ii-Protection Designation-Min. IP # 65

iii-Specification-Confirming to IS 10322 # 1987 (Part 5 Section 3).

TECHNICAL SPECIFICATIONS FOR METAL HALIDE YARD LIGHT FITTINGS

I-TYPE-Totally enclosed Industrial Luminaire with control gear suitable for

250W Metal Halide lamp.

II-MATERIAL FINISH-

1-Housing Frame & Gear-Single piece die cast Aluminum standard finish stove

enamel Powder coated Siemens Gray finish.

2-Reflector-Electrochemically brightened, polished, High efficiency type

aluminum.

3-Front Cover-Hinged type transparent Clear Toughened Glass

4-Gasket-Rubber/ felt gasket for dust/ insects/ moisture proofing.

II-ACCESSORIES-

1-Ballast-Heavy Duty copper windings.

2-Igniter-Super imposed pulse type.

3-Capacitor-Metalised poly propylene film.

4-Internal Wiring-1 sq. mm Multistrand Silicon insulated copper

5-Main Connector-4 way, 10 amps suitable for 4.0 Sq.mm in-coming cable glass

filled polyester with loop in, loop out facility.

6-Hardware-External-stainless steel, Internal # MS Zinc plated and yellow

passivated.

7-Earthing-Inside-suitable for 14 SWG earthing wire,Outside-optional.

8-Lamp-Osram or any other reputed make.

III-OTHER FEATURES-

i-Installation-Suitable for end mounting on pole with OD 50 mm

ii-Protection Designation-Min. IP # 65

iii-Specification-Confirming to IS 10322 # 1987 (Part 5 Section 3).

TECHNICAL SPECIFICATIONS FOR HPSV YARD LIGHT FITTINGS

I Type- totally enclosed Industrial Luminaire with control gear suitable for

250W Metal Halide lamp



II Material Finish

1 Housing Frame & Gear-Single piece die cast Aluminum standard finish stove

enamel Powder coated Siemens Gray finish.

2 Reflector-Electrochemically brightened, polished, High efficiency type

aluminum.

3 Front Cover- Hinged type transparent Clear Toughened Glass

4 Gasket- Rubber/ felt gasket for dust/ insects/ moisture proofing

II Accessories

1 BallastHeavy Duty copper windings

2 IgniterSuper imposed pulse type

3 Capacitor Metalised poly propylene film

4 Internal Wiring 1 sq. mm Multistrand Silicon insulated copper

5 Main Connector 4 way, 10 amps suitable for 4.0 Sq.mm in-coming cable glass

filled polyester with loop in, loop out facility

6 Hardware External-stainless steel, internal - MS Zinc plated and yellow

passivated

7 Earthing - Inside-suitable for 14 SWG earthing wire,Outside-optional

8 Lamp - HPSV

OTHER FEATURES

i Installation Suitable for end mounting on pole with OD 50 mm

ii Protection Designation Min. IP - 65.

iii Specification-Confirming to IS 10322 - 1987 (Part 5 Section 3)

SPECIFICATION FOR UNDER CANOPY METAL HALIDE LIGHTINGS (250W)

a) Watt - 250 W Metal Halide light fittings including lamp.

b) Ballast, Capacitor, Ignitor- Integral to the Luminaire.(ignitor SIP type)

c) Housing- Alumunium alloy and design to avoid over heating.

d) Reflector- Pre anodized hammer finish alumunium reflector with Alumunium

purity more than 99.5%.

e) Power Factor- More than 85%

f) Protection- IP 65.

g) The design consideration is as under :-

i) Luminaire Glass surface flushed with false ceiling of canopy.

ii)False ceiling of canopy at a height of 5.5 m. above Driveway level.



h) Lux Levels :

i) For Typical OSTS / Highway RO layout (Annexure XI) :

a)Vertical plane surface A1B1, A2B2, A3B3, A4B4, A5B5, at height between 0.8

meter and 1.5 meter from driveway level, to have average vertical Lux level

between 300 and 350 Lux, on both side of the virtual vertical plane, with

minimum Lux level at any point not less than 250 Lux.

b)Vertical plane surface X1Y1, X2Y2, X3Y3, X4Y4, at a height between 0.8

meter and 1.5 meter from Driveway level, to have vertical average lux level

between 150 and 200 Lux, on both side of virtual vertical plane, with minimum

Lux level at any point not less than 100 Lux.

c)Average Lux, based on the horizontal grid under the canopy area, to have

illumination level of average between 300 and 400 lux, measured for

horizontal level at 1 meter above Driveway level with minimum Lux. Level at

any point not less than 250 Lux. (For this, 0.7m wide periphery all along

canopy will be discarded); in nut shell canopy dimension goes down by 0.7 m.

on all the four sides.

h) ii) For Typical Metro City ROs (Annexure XII) :

a)Vertical plane surface A1B1, A2B2, A3B3, A4B4, A5B5, A6B6, A7B7, at height

between 0.8 meter and 1.5 meter from driveway level, to have average vertical

Lux level between 400 and 450 Lux, on both side of the virtual vertical plane,

with minimum Lux level at any point not less than 300 Lux.

b)Vertical plane surface X1Y1, X2Y2, X3Y3, X4Y4, X5Y5, at a height between

0.8 meter and 1.5 meter from Driveway level, to have vertical average lux

level between 175 and 225 Lux, on both side of virtual vertical plane, with

minimum Lux level at any point not less than 150 Lux.

c)Average Lux, based on the horizontal grid under the canopy area, to have

illumination level of average between 400 and 500 Lux for horizontal level 1

m. above the driveway level, with minimum Lux level at any point not less than

350 Lux. (For this, 0.7 m wide periphery all along canopy will be discarded;

in nut shell canopy dimension goes down by 0.7 m on all the four sides).

SPECIFICATION FOR MONOLITH LIGHTING

a) Watt- 250 W Metal Halide light fittings including lamp.

b) Ballast, Capacitor, IGNITOR- Non integral, housed separately and Ignitor

mounted separately (100 mm above ground level).

c) Housing for Luminaire- Aluminium alloy and design to avoid over heating.

d) Reflector- Pre-anodised hammer finish aluminium reflector with Aluminium



purity > 99.5%.

e) Power Factor More than 85%.

f) Protection for Luminaire- IP 65.

g) Protection for Control Gear Box- IP 55.

h) The design consideration is as under :

i) Monolith is 7 m high and 2m wide surface, the lowest level is 300 - 500 mm.

above ground level. This has two sides, to be lit separately. The top

projection of Monolith is leaning outwards.

ii) Metal Halide will be located at Ground level, and will have circular

light beam throwing up. Entire surface of Monolith need to be lit up, with

very high lux at height where circular emblem is located.

iii) The frame holding light should be with locking arrangement as per drawing

attached.

i) Lux level on vertical surface (i.e. Lux measured on vertical plane) on both

side would be as under

A1B1 Average vertical Lux 900 with maximum at centre line and minimum at

edges. The minimum lux, level at edges will not be less than 700 lux and at

centre not less than 1100.

A2B2 Average vertical Lux 800 with maximum at centre line and minimum on

edges. The minimum Lux level at edges will not be less than 600 Lux, and at

centre not less than 900 Lux.

A3B3 Average vertical Lux 700 with maximum at centre and minimum on edges.

The minimum Lux level at edges will not be less than 400 lux, and the centre

not less than 700 lux.


The minimum Lux level at edges will not be less than 400 Lux, and the centre

not less than 700 Lux.


The minimum Lux level at edge will not be less than 350 Lux, and the centre



The minimum Lux level at edges will not be less than 200 Lux, and the centre


AMM WISE LIST OF TENTATIVE QUANTITES

1A-DELHI-250W MH Yard-60Ea

1B-DELHI-250W HPSV Yard-60Ea

1C-DELHI-250W MH Canopy-120Ea



1D-DELHI-150W MH Hoarding-36Ea

1E-DELHI-3*36W CFL Canopy & In Out-60Ea

1F-DELHI-250W MH Monolith-100Ea

2A-Western U.P. & Uttaranchal-250W MH Yard-360Ea

2B-Western U.P. & Uttaranchal-250W HPSV Yard-150Ea

2C-Western U.P. & Uttaranchal-250W MH Canopy-420Ea

2D-Western U.P. & Uttaranchal-150W MH Hoarding-48Ea

2E-Western U.P. & Uttaranchal-3*36W CFL Canopy & In Out-90Ea

2F-Western U.P. & Uttaranchal-250W MH Monolith-130Ea

3A-Eastern U.P.-250W MH Yard-240Ea

3B-Eastern U.P.-250W HPSV Yard-120Ea

3C-Eastern U.P.-250W MH Canopy-480Ea

3D-Eastern U.P.-150W MH Hoarding-60Ea

3E-Eastern U.P.-3*36W CFL Canopy & In Out-120Ea

3F-Eastern U.P.-250W MH Monolith-150Ea

4A-Punjab And J&K -250W MH Yard-360Ea

4B-Punjab And J&K -250W HPSV Yard-90Ea

4C-Punjab And J&K -250W MH Canopy-480Ea

4D-Punjab And J&K -150W MH Hoarding-60Ea

4E-Punjab And J&K -3*36W CFL Canopy & In Out-120Ea

4F-Punjab And J&K -250W MH Monolith-150Ea

5A-Haryana & Himachal Pradesh-250W MH Yard-300Ea

5B-Haryana & Himachal Pradesh-250W HPSV Yard-120Ea

5C-Haryana & Himachal Pradesh-250W MH Canopy-420Ea

5D-Haryana & Himachal Pradesh-150W MH Hoarding-36Ea

5E-Haryana & Himachal Pradesh-3*36W CFL Canopy & In Out-90Ea

5F-Haryana & Himachal Pradesh-250W MH Monolith-120Ea

6A-Rajasthan-250W MH Yard-480Ea

6B-Rajasthan-250W HPSV Yard-60Ea

6C-Rajasthan-250W MH Canopy-480Ea

6D-Rajasthan-150W MH Hoarding-60Ea

6E-Rajasthan-3*36W CFL Canopy & In Out-120Ea

6F-Rajasthan-250W MH Monolith-150Ea



_______________________________________________________________________Item Material RFQ Qty Unit Unit Price

Description Delivery date Value

Amount in Words_______________________________________________________________________00010 1,800 each

Supplying of MH YARD luminaires in NR 30.04.2010

_______________________________________________________________________00020 600 each

Supplying of HPSV YARD luminaires in NR 30.04.2010

_______________________________________________________________________00030 2,400 each

Supplying of MH CANOPY luminaires in NR 30.04.2010

_______________________________________________________________________00040 300 each

SupPlying of MHHOARDING luminaires in NR 30.04.2010

_______________________________________________________________________00050 600 each

Supplying of CFL luminaires in NR 30.04.2010

_______________________________________________________________________00060 800 each

Supplying of MHMONOLITH luminaires in NR 30.04.2010

_______________________________________________________________________



TERMS & CONDITIONS

Important Notice_______________________________________________________________________Sr.No Description_______________________________________________________________________ 001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

Excise, S.T., Charges, Transport, Packing & forwarding, Octroi, etc.

as applicable.

003 In case you are unable to quote, kindly send the quotation with a

regret for our records. Non-receipt of a regret will adversely

affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

signature.

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code

Collective RFQ Number & RFQ Number.



TENDER FOR ANNUAL RATE CONTRACT FOR SUPPLYING MH & … · evaluated on the basis of item wise quote. 5. BILL OF QUANTITIES; a.The requirement indicated in the schedule is consolidated

Documents