TENDER DOCUMENT FOR PURCHASE OF: AMC FOR CCTV … AMC for...AMC for CCTV System 1.000 AU 4700.00 0.00 PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY. Type of Tender (Two Bid/ PQB

SECURITY PRINTING PRESSA Unit of Security Printing & Minting corporation of India Limited (Wholly owned byGovernment of India)

Mint Compound,Saifabad, Hyderabad-500063Web:http://spphyd.spmcil.com Tel:04023456957/5532Email:[email protected] Fax:040-23456687

PR Number PR Date Indenter Department

11000714 06.06.2013 vvj ELECT

Not Transferable

Security Classification:NON-SECURITY

TENDER DOCUMENT FOR PURCHASE OF: AMC FOR CCTV SYSTEM

Tender Number: 6000002443/SPPH/AII/2012/E-161/, Dated:18.06.2013

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: P.V.S.V. PRASADDesignation: ASSISTANT WORKS MANAGERAddress: SPPH (Security Printing Press, Hyd)

India

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Section1: Notice Inviting Tender (NIT)

6000002443 /SPPH/AII/2012/E-161/ 18.06.2013(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rs.)

Remarks

1 AMC for CCTV System

1.000 AU 4700.00

0.00 PARTICIPATION INTHIS TENDER IS BYINVITATION ONLY.

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

Dates of sale of tender documents:

Place of sale of tender documents

Closing date and time for receipt of tenders

Place of receipt of tenders

Time and date of opening of tenders

Place of opening of tenders

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

ONE-BIDLIMITED

From to during office hours.

NOT APPLICABLE

30.08.2013 14:00:00

TENDER BOX AT ADMIN GATE OF SPPH

30.08.2013 15:00:00

TENDER BOX AT ADMIN GATE OF SPPH

K. KUTUMBA RAOACCOUNTS OFFICER

2.Interested tenderers may obtain further information about this requirement from the above office. They may alsovisit our website http://spphyd.spmcil.com for further details.3.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.4. In the event of any of the above mentioned dates declared as a holiday/closed day for the purchase organisation,the tenders will be sold/received/opened on the next working day at the appointed time.5. THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPENINVITATION TO QUOTE IN THE TENDER. PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND ISLIMITED TO THE SELECTED BIDDERS FOR THE ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO BE IGNORED.6. The tender documents are not transferable.

P.V.S.V. PRASADOFFICER IN CHARGE PURCHASE SECTIONFOR GENERAL MANAGERSecurity Printing Press,Saifabad Hyderabad - 500 063 (A.P.)Ph.No.040 # 23452343/ 23253607FAX: (+) 91-40-2345 6687Email: [email protected]

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................


Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Please click here or refer to the following link for further details on the instructions of GIThttp://spphyderabad.spmcil.com/spmcil/uploadDocument/GIT.pdf.

The tenderer is required to download the pages in GIT from the above link and stamp and sign at every page of theGIT as an acceptance towards the instructions of GIT during submission of the tender document.

Failure to do so will make the bid liable for rejection.

If the bidder or any representative of the bidder wants to attend the Bid opening then that person should carry withhim /her the letter of Authority (Section XVII of SBD)in the same format to be produced at the time of Bid openingand before the bids are opened.



Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 4 Eligible Goods and Services(Origin OfGoods)

ALL GOODS AND SERVICES SHOULD BE OFINDIAN ORIGIN

02 8 Prebid Conference NOT APPLICABLE

04 11.2 Tender Currency SUPPLIER IS REQUESTED TO QUOTE PRICEWITHIN 2 DECIMAL PLACE.QUOTATION WITHPRICE QUOTE BEYOND 2 DECIMAL PLACE ISIGNORED

05 12.10 Applicability of Octroi and Local taxes AS APPLICABLE

06 14 PVC Clause & Formula NOT APPLICABLE

07 19 Tender Validity 90 DAYS

08 20.4 Number of copies of Tender to be submitted 02 SETS, ONE ORIGINAL AND ONE DUPLICATE

09 20.9 E-Procurement NOT APPLICABLE

10 35.2 Additional Factors for Evaluation of Offers NOT APPLICABLE

11 43 Parallel Contracts NOT APPLICABLE

12 50.1,50.3 Tender for rate Contracts NOT APPLICABLE

13 51.1,51.2 PQB Tenders NOT APPLICABLE

14 52.1,52.3,52.5 Tenders Involving Purchaser's andPre-Production Samples

NOT APPLICABLE

15 53.4,53.5,53.7 EOI Tenders NOT APPLICABLE

16 54.3.1,54.5.2 Tenders for Disposal of Scrap NOT APPLICABLE

17 55.2,55.3,55.7,55.8

Development/Indigenization Tenders NOT APPLICABLE


Section IV: General Conditions of Contract (GCC)

Please click here or refer to the following link for further details on the instructions of GCChttp://spphyderabad.spmcil.com/spmcil/uploadDocument/GCC.pdf.

The tenderer is required to download the pages in GCC from the above link and stamp and sign at every page of theGCC as an acceptance towards the instructions of GCC during submission of the tender document.

Failure to do so will make the bid liable for rejection.

If the bidder or any representative of the bidder wants to attend the Bid opening then that person should carry withhim /her the letter of Authority (Section XVII of SBD)in the same format to be produced at the time of Bid openingand before the bids are opened.


Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 8.2 Packing and making NOT APPLICABLE

02 11.2 Transportation of Domestic Goods NOT APPLICABLE

03 12.2 Insurance NOT APPLICABLE

04 14.1 Incidental Services NOT APPLICABLE

05 15 Distribution of Dispatch Documents forClearance/Receipt of Goods

NOT APLICABLE

06 16.2,16.4 Warrantee Clause NOT APPLICABLE

07 19.3 Option Clause NOT APPLICABLE

08 20.1 Price Adjustment Clause NOT APPLICABLE

09 21.2 Taxes and Duties ALL TAXES AND DUTIES MUST BE CLEARLYMENTIONED IN YOUR QUOTATION.

10 22,22.1,22.2,22.4,22.3,22.6

Terms and Mode of Payments USUAL PAYMENT TERM IS 100 % ON RECEIPTAND ACCEPTANCE OF GOODS BY THECONSIGNEE.

11 24.1 Quantum of LD APPLICABLE

13 33.1 Resolution of Disputes ALL DISPUTES WILL BE RESOLVED ATCOURTS IN HYDERABAD ONLY


Section VI: List of Requirements

ScheduleNo.

Breif Description of goods and services (RelatedSpecifications etc.are in Section-VII)

AccountingUnit

Quantity Amount of EarnestMoney

00010 AMC for CCTV System AU 1.000 4700.00 0.00

1. Required Work Execution Schedule: 01.10.2013 to 30.09.2014.

2. Only the firms agreeing to the above mentioned work schedule, will be considered for this tender.

3. All the copies of tenders shall be complete in all respects with all their attachment/ enclosures duly numbered andsigned on each and every page.

4. Price bid should be submitted as per format in Section XI. Rate quoted should be on firm price basis. Vagueoffers like duties as applicable will not be considered.

5. LICENSES AND PERMITS : Wherever applicable, the successful bidder shall ensure himself and also satisfy theGeneral Manager, Security Printing Press, Hyderabad, a Unit of Security Printing And Minting Corporation of IndiaLimited, that the successful bidder possesses the legal license / permit to use a particular product / process /design /patent. The successful bidder shall be held responsible for all the civil/criminal and tortuous consequences arisingfrom any claim from any third party in this regard.

6. RISK PURCHASE : (a) If the supplier after submission of tender and due acceptance of the same i.e. after issueof Notification of Award of Contract fails to abide by the terms and conditions of these tender documents, or fails tosupply the deliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shallhave the right to: i: Forfeiture of the EMD andii: Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from otheragencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement andsupplier tendered value will be recovered from the supplier along with other incidental charges, including taxes,insurance etc.

(b) For all the purpose the Notification of Award of contract will be considered acceptance of tender and formalcontract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender.

c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this accountwill be passed onto the supplier.

Required Work Execution Destination : At Security Printing Press, Mint Compound, Saifabad Hyderabad 500063 (A.P.)

7. Tender cancellation : The General Manager, Security Printing Press, Hyderabad, India reserves the right toaccept in part or in full any tender or reject any tender without assigning any reason or to cancel the tenderingprocess and reject all tenders at any time prior to award of contract, without incurring any liability, whatsoever to theaffected tenderer or tenderers.


Section VII: Technical Specifications

ANNEXURE - I

1. The successful tenderer has to depute one technician for operating and maintenance of the equipment pertainingto CCTV (Close Circuit Television) System.

2. The firm should follow all applicable labour laws.

3. The firm should submit a complete Bio-data with two passport size photographs of above person. The firm has tosubmit the police verification certificate of competent authority for above person.

4. The above personnel shall follow all security instructions of SPP without fail.

5. In case of the above personnel is absent, the firm should make alternate arrangement.

6. Cleaning and maintenance of CCTV (Closed Circuit Television) System should be carried out in regular intervals.

7. This contract includes preventive, corrective maintenance besides carrying out the necessary repairs andreplacement of defective parts which would be provided by SPP.

8. The firm has to provide safety items required to the operating staff and instruct them to operate the CCTV (ClosedCircuit Television) System by adopting safety measures or norms.

9. The firm has to provide minimum wages, ESIC, PF and other facilities to the operating staff as per Governmentrules and regulations.

10. PENALTY CAUSE: If the CCTV (Closed Circuit Television) System could not be run due to breakdown orabsence of operators, then the penalty of Rs. 2,000-00 per day will be imposed and the same will be deducted fromthe bills.

11. Total wiring of the system from all the cameras to switcher, DVR#s, QUAD units also should taken care.

12. Stationing of one engineer/technician should be done /arranged in all working days.

13. Additional to one engineer extra manpower should be supplied for cleaning, repairing of cameras for every 15days and whenever necessary.

14. Emergency calls should be visited at any time when the security calls.

15. Minor repairs should be visited at any time when the security calls.

ANNEXURE - II

1. Fixed cameras # 34 nosModel: FCLTC 0455/50Fixed at various locationsMake: BOSCH day night

2. Auto dome cameras # 15 nosModel: LTC 0929Fixed at various locationsMake: BOSCH day night


3. Monitors # 06 nosModel: LTC 282/91,19#Fixed at various locationsMake: BOSCH

4. Monitors # 10 nosModel: LTC 2813/90, 14#Fixed at various locationsMake: BOSCH

5. DVR # 2 nosFixed at various locationsMake: BOSCH

6. QUAD unit # 1 noMake: BOSCH

7. QUAD CHANNEL # 1 noMake: BOSCH

8. Keyboard with console # 07 NosMake: BOSCHModel: UNIVERSAL WK0415

9. Matrix switcher # 01 nosMake: BOSCH

10. UPS 05 KVAMake: GE

11. Receiver driver units # 34 nosMake: BOSCH

12. Indoor Pan and tilt units # 30 nosMake: BOSCHModel: AP8766

13. Outdoor Pan and tilt units # 4 nosMake: BOSCHModel: AP8765B


Section VIII: Quality Control Requirements

FAT (FINAL ACCEPTANCE TEST) and FAC (FINAL ACCEPTANCE CERTIFICATE) :

(a)FAT: Upon completion of job work at the Purchasers premises, Purchaser will conduct testing of the work inpresence of supplier's staff to the satisfaction of Purchaser.

(b) FAC : Upon satisfactory completion of FAT, Purchaser shall issue (Final Acceptance Certificate).

c) The work will be accepted on contractor's guarantee certificate. If any defects are observed or the supply/workfound unsuitable, then the same will have to be taken back by the supplier for free replacement.


Section IX: Qualification/Eligibility Criteria

1. Experience and Past Performance : Bidder firm should have undertaken in any one year during the last five years- at least one similar AMC. Documentary proof should be provided for the same upto the financial year ended on31.03.2013.

2. Capability- Equipment/ Facilities. i) The bidder firm must have an annual capability to carry out at least 01 similar AMC of CCTV.

3. Financial Standing:

i) Average Annual turnover of the Bidder firm during last three years i.e. 2009-2010,2010-2011,2011-2012 should bemore than Rs.69,300/-

ii) Bidder Firm should not have suffered any financial loss for more than one year during the last three years.

iii) The net worth of the firm should not have eroded by more than 30% in the last 3 years i.e.2009-2010,2010-2011,2011-2012.

NOTE:

1) All experience, past performance and capacity /capability related/data should be certified by the authorizedsignatory of the bidder firm. The credentials regarding experience and past performance to the extent required asper eligibility criteria submitted by bidder will be verified from the parties for whom work has been done.

2) All financial standing data should be certified by certified accountant e.g. Chartered Accountants (CA) in Indiaand Certified Public Accountant.


Section X: Tender FormDate:

To,Security Printing Press, HyderabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hyderabad

Ref: Your Tender document No.6000002443 /SPPH/AII/2012/E-161/ dated 18.06.2013

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................


Section XI: Price Schedule

Tender No. SPPH/A-II/AMC/2012/E-161/ Dated:

Firm's file ref:

From:M/s.

To,The General Manager,Security Printing Press,Mint Compound,Hyderabad - 500 063.

Sir,

01. I/We hereby offer to perform the work detailed in the tender document as per the specifications/propertiesmentioned in the Tender document and at the rates given below:~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Description of work Rate (in Rs.) Percentages~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Annual Maintenance Contract for CCTV * Basic Pricefrom 22/08/13 to 21/08/14 Service TaxThe scope of work is as per Sales Tax / VATAnnexure #I# @ Freight:

The technical details of the equipmentis as per Annexure II ----------------------- Total rate -----------------------(Rupees........................................................................................................................................only)

NOTE: Specify the percentages of E.D., Cess, and ST/CST/VAT payable by the Security Printing Press, Hyderabadin clear terms in percentages and as well as in rupee values.

02. I/We have understood the instructions, terms and conditions stipulated in the tender schedule and my/our offeris to provide the service strictly in accordance with the specifications and requirements at the rates mentionedabove.

Place: Signature of the tenderer with full postal address

Date: and official seal.

IMPORTANT: For Govt. Levies and taxes, GIT, clause 9 of this document may be referred to.


Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)


Section XIV: Manufacturer's Authorization FORMTo,Security Printing Press, HyderabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hyderabad

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.


Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch


Section XVI: Contract FormContract No..............dated.............This is in continuation to this office' Notification of Award No................... dated ....................1. Name & address of the Supplier: ..........................................2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender.4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract;(ii) Special Conditions of Contract;(iii) List of Requirements;(iv) Technical Specifications;(v) Quality Control Requirements;(vi) Tender Form furnished by the supplier;(vii) Price Schedule(s) furnished by the supplier in its tender;(viii) Manufacturers' Authorization Form (if applicable for this tender);(ix) SPMCIL's Notification of AwardNote: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract.5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference:(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:(ii) Delivery schedule(iii) Details of Performance Security(iv) Quality Control(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.(b) Designation and address of SPMCIL's inspecting officer(v) Destination and dispatch instructions(vi) Consignee, including port consignee, if any(vii) Warranty clause(viii) Payment terms(ix) Paying authority......................................(Signature, name and address of SPMCIL's authorized official)For and on behalf of..............Received and accepted this contract..................................................(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)For and on behalf of...........................................(Name and address of the supplier).................................. (Seal of the supplier)Date:Place:


Section XVII: Letter of authority for attending a Bid openingThe General Manger,Security Printing Press, Hyderabad.

Subject: Authorization for attending bid opening on 30.08.2013 in the Tender of AMC FOR CCTV SYSTEM.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.


Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.

Amount

Total

1. C.S.T./Sales Tax Amount

2. Freight (if applicable)

3. Excise Duty (if applicable)

4. Packing and Forwarding charges (if applicable)

5. Others (Please specify)

6. PVC Amount (with calculation sheet enclosed)

7. (-) deduction/Discount

8. Net amount payable (in words Rs.)

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)

Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Excise Duty Gate pass........................................................................(enclosed)

Place and Date


Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier


Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 COND SPMCIL Head office, Delhi SPMCIL Head office, DelhiNashik Road,New Delhi 110001
