Tender Document For Fabrication, Supply & Erection of ...

SPAG Project

1

Tender Document For

Fabrication, Supply & Erection of Structural Swing Doors for SPAG facilities (Package – A)

Satish Dhawan Space Centre SHAR Indian Space Research Organization

Sriharikota

SPAG Project

2

Table of Contents & List of Annexures

S.No Annexure Page No.

A Bid Qualification Criteria 3

1 Scope of work 5

2 Technical specifications 6

3 General Terms and conditions 12

4 Annexure – 1 : Compliance Statement 18

5 Annexure – 2 : Price Bid Format 19

6 Annexure – 3 : QAP. 21

7 Annexure – 4 : Drawings for doors at different facilities of SPAG (Package – A) in SPP, SDSC‐SHAR.

List as per table mentioned in clause

1.9 of this specifications.

SPAG Project

3

BID QUALIFICATION CRITERIA FOR SUPPLY & ERECTION OF STRUCTURAL STEEL SWING DOORS Bidders who are qualifying/meeting following Technical and Financial capabilities are eligible

to participate in the bid for supply of structural steel raw materials, site fabrication, finishing, levelling, Erection & Commissioning of structures. Bidder shall furnish all the requirements asked in this criterion with documentary proof and submit along with quotation. Bids of the parties which are not meeting the following criteria will not be considered for evaluation and will be rejected without seeking any further clarifications.

Bidder shall print, sign and stamp each page of proposal as token of acceptance & submit scan copy of the same along with the offer.

S.No Description of Requirements Bidders confirmation

1

Technical Qualification Requirements: The bidder should meet the following technical qualifying requirements a nd shall submit relevant certificates to establish his credentials.

1.1

The Bidder should be an organization with experience in having executed contracts for procurement of structural steel raw materials, fabrication, supply and erection of structures for last 5 Years in India. Necessary firm establishment certificate shall be provided.

1.2

The firm should have successfully completed supply/fabrication, finishing, levelling and erection of structures using mobile cranes, erection and commissioning of structures/doors of size ~4m and above during last 05 years. Bidder shall provide PO copies, relevant completion certificates from the owners (end users with addresses, contact person with phone numbers) along with the submission of bid for consideration of bid document.

1.3 The firm should have facility to fabrication of structures at his factory if required and same shall be sent to us as and when required.

1.4 Bidder shall furnish the details of their factory like manpower, machinery, quality system etc, for department to access their capability.

2 Financial Qualification Requirements: The bidder should also meet the following financial qualification requirements:

2.1

The Bidder should have an annual turnover of not less than a value of Rs.60lakhs per year on average for the last three financial years

ending 31‐03‐2020. Copy of audited Balance Sheets for last

three years have to be submitted.

2.2

Firm should have undertaken and successfully completed following value of works related fabrication of structures/doors at least in last 05 (Five) years: Single work order not less than: Rs.80lakh

(or) Two works order not less than: Rs.50 lakh (each)

(or) Three works order not less than: Rs.25lakh (each) Copies of PO`s shall be attached.

2.3 Bidder should possess a current Solvency Certificate from Nationalized Bank for an amount of not less than Rs.25lakh.

SPAG Project

4

S.No Description of Requirements Bidders confirmation

2.4 IT/ TDS certificate shall be submitted with Loss & Profit for last

three years ending 31‐03‐2020. Copy of audited Balance Sheets

for last three years shall be provided.

2.5 Bidder shall submit audited statement of financial status for last 03 years ending 31‐03‐2020.

II. The following documents shall be submitted along with the application for prequalification of

Bid:

1. List of documents of proof submitted along with BQC for S.No. 1 & 2.

2. Any other relevant information which add value to above.

IMPORTANT NOTES :

1. Bidder shall furnish all the above details fully and explicitly.

2. Please note that the “BID” without above mentioned the documents/information in support of the eligibility criteria will be summarily rejected.

3. No further clarifications will be seeking in this regard.

III. Bid Selection Procedure and Process of BID Qualification Step ‐ 1 : Short listing based on documents submitted, satisfying the all eligibility criteria

given above by the firm or individual along with their Bid / application. (Non‐

submission of any document as given in above list within stipulated time leads

to rejection of Bid).

Step ‐ 2 : Subsequently Bidder’s competency, their technical achievements and financial status will be evaluated suitable for his project. Feedbacks from Bidder`s clients will be verified.

Step – 3 : Visit to sites by technical team (ISRO or Third party) where Bidder has established above mentioned structures.

Step ‐ 4 : If required, visit will be made to their factory/ firm by technical team (ISRO or third party) for accessing the capability of manufacturer.

Step ‐ 5 : Meanwhile technical Bids will be opened and scrutinized for meeting all technical specification and supply conditions.

ISRO ‐ SHAR reserves right to verify the information / data furnished by Bidder. If the same is

found as fault or with any deviation the bid will be rejected.

Only those Bidders who are found suitable & meeting all the above qualification

Criteria/requirements will be finally qualify for opening the Price Bids for evaluation.

SPAG Project

5

1. SCOPE OF THE WORK

The scope of this work is fabrication, supply, erection, painting and inspection of structural steel swing doors as per technical specifications, drawings and terms & conditions given below:

1.1 Procurement of raw materials.

1.2 Preparation of fabrication plan.

1.3 For the wheel movement of the door, metal strip plate shall be grouted in the concrete floor. Wheel shall transfer the load to metal plate embedded in the floor throughout its movement of door.

1.4 Inspection of the fabricated door at supplier's work site. The bidder shall give a call for the inspection of fabricated doors before dispatch.

1.5 Transportation of the doors to Sriharikota and unloading.

1.6 Assembly of doors with hinges & accessories based on the embedment plates available in building at SHAR site.

1.7 Erection of doors in SHAR site as per the drawing, checking the alignments, functioning and finishing the door as per dimensions considering to accomplish the minor variation in size as mentioned above.

1.8 The supplier shall bring necessary welding sets, gas cutting sets, consumables, erection tools/equipments like mobile crane/ Hydra etc., skilled man power for erection of doors.

1.9 Painting of the doors as per terms & conditions given in this specification.

S. No

Facility

Door Dimension (W X H) (in

meters)

No. of Doors

(Qty)

Drawing Number

Total approximate weight of doors

including weight of sub‐components

(in kg)

1 HIL‐3 4 x 3 1 10‐03‐SPAG‐03‐004‐A1 (Sheet 1)

1 x ~1171 = ~1171

2 HIL‐3 2.5 x 3 1 10‐03‐SPAG‐03‐005‐A1

(Sheet 1) 1 x ~485 = ~485

3 Bowl Cleaning facility

6.77 x 6 2 10‐03‐SPAG‐06‐001/A1/R1

(Sheet 1 & 2) 2 x ~4270 = ~8540


5.5 x 4 1 10‐03‐SPAG‐06‐002/A1/R1 (Sheet 1)

1 x ~2113 = ~2113


3 x 2.5 7 10‐03‐SPAG‐06‐003/A1/R1

(Sheet 1 & 2) 7 x ~926 = ~6482

6 Vertical Mixer facility (1 & 2)

5.6 x 7 4 10‐03‐SPAG‐10‐001/A1/R1

(Sheet 1 & 2 ) 4 x ~4384 = ~17536


6.5 x 4.5 2 10‐03‐SPAG‐10‐002/A1

(Sheet 1 & 2) 2 x ~2962 = ~5924

SPAG Project

6

S. No

Facility


meters)

No. of Doors

(Qty)

Drawing Number


including weight of sub‐components

(in kg)


7.6 x 7.5 4 10‐03‐SPAG‐10‐003/A1/R1

(Sheet 1& 2) 4 x ~5680 = ~22720


2 x 3 4 10‐03‐SPAG‐10‐004/A1

(Sheet 1) 4 x ~442 = ~1768


2.5 x 3 4 10‐03‐SPAG‐10‐005/A1

(Sheet 1) 4 x ~485 = ~1940

11 Premix Storage facility

6.77 x 6 2 10‐03‐SPAG‐04‐001/A1/R1

(Sheet 1 & 2) 2 x ~4270 = ~8540

12 MAHAN 8 x 4.4 2 10‐03‐SPAG‐08‐001/A1

(Sheet 1 & 2) 2 x ~2709 = ~5918

Note : The dimensions may vary within +300mm and the same shall be accommodated based on the

actual dimensions available in revised drawings (if any)/site condition without any additional

cost.

2. TECHNICAL SPECIFICATIONS

2.1 Specifications for Raw materials (Structural Steel) for structural fabrication works :

This specification covers the general requirements for supply of materials required for

fabrication of structural steel swing doors as per the relevant standards for various facilities

coming under SPAG Project, SDSC SHAR. Following requirements need to be ensured by the

bidder regarding the procurement of materials:

i) All steel raw materials used for structural steel swing doors shall be of good standard quality

without any defects/inclusions/corrosion.

ii) All the materials mentioned in the drawings shall be as per relevant IS standard.

iii) Structural steel shall be as per IS: 2062 Gr. B and as per the drawings.

iv) Shafts and Pins for hinges shall be of wrought steel as per the drawing.

v) Steel should be of make M/s SAIL/ JINDAL/ RINL/ VIZAG /ESSAR / TISCO only.

vi) Bearings should be of good quality and genuine make of SKF/FAG‐INA/TIMKEN. Genuinity

certificate of bearings shall be submitted.

vii) All structural steel materials shall have test certificates with heat no. and lot no. from

original manufacturer/Material test certificate from government approved lab/authorised

steel supplier shall be provided by the bidder.

viii) Fasteners of reputed make like M/s TVS/UNBRAKO/LPS only shall be used.

2.2 Inspection & Testing :

For the scope of work mentioned above, arrangements shall be made by the bidder for

the inspection during various stages of its manufacture at his works starting from the raw

materials stage to till the completion of works, as declared by SDSC SHAR.

i) Door shall be inspected for dimensions, alignment, verticality etc. as per the drawing.

ii) The bidder shall offer the fabricated doors for inspection by department personnel before

dispatch.

SPAG Project

7

iii) For any major modification/repair work, bidder shall seek permission from department

before doing so.

iv) All the material test certificate has to be submitted to the department at the time of

inspection.

2.3 Equipment & Services to be provided by the bidder :

i) Inspection & qualification tests shall be as per standard manufacturing procedures.

ii) Supervision of fabrication/erection works.

iii) DP test for critical welds i.e. load bearing members shall be conducted by the bidder.

iv) DP test certificate shall be provided by the bidder.

v) Erection and handing over at site.

vi) Provisions for fixing anchor fasteners and erection of anchor fasteners to be carried out by

the bidder wherever embedded plates are not available. All hardware like fasteners,

washers, clamps etc. is in the scope of bidder’s only. No separate claim shall be entertained,

in this respect.

vii) At least 10% extra hardware (like wheel/roller assembly, bearing type hinge assemblies etc)

shall be provided for any installation/fixing work to ensure ready availability of hardware in

case of damage of some hardware during installation.

viii) Holes drilling/enlarging if any shall be carried out using drilling machine only. No gas cutting

is permitted.

ix) Grinding of sharp edges to smooth finish shall be carried out.

x) Doors after erection should be perfectly vertical in both open and closed condition.

xi) The gap between two leafs of the door in closed condition should be uniform from top to

bottom as mentioned in drawing.

xii) Bidder shall bring all machinery and man power required to carry out erection works, minor

fabrication work at site if any, including cutting sets, welding machine, grinding, cutting

machines and drilling machines.

xiii) The bidder shall bring the consumables such as electrodes, filler rods, grinding wheels,

industrial gases (oxygen/acetylene), Argon for TIG, DP test kit, face shields, gloves, wire

brush, paints, U‐clamps, emery paper, cotton waste, safety PPE and any other hand / power

tools etc required for completion of the work.

xiv) The supplier shall bring necessary welding sets, gas cutting sets, consumables, erection

tools/equipments like crane/forklift etc., skilled man power for erection of doors. However,

material handling support if any like mobile crane/forklifts etc., will be provided by

department “if available” on chargeable basis.

xv) Shop inspection and tests as per specifications in QAP and as mentioned in this tender shall

be arranged by the bidder to enable department personnel to inspect. Wherever not

specified, the shop inspection tests shall be as per latest IS codes applicable.

xvi) Necessary height raising platforms/scaffoldings shall be arranged by supplier for carrying out

erection works at site.

2.4 Specifications for Fabrication & Erection:

2.4.1 General :

i) Fabrication of structural steel swing doors shall be done as per drawing issued by Department.

ii) Any defective material used in the work shall be replaced by the bidder at his own expense.

SPAG Project

8

Necessary care and precautions shall be taken so as not to cause any damage to the structure during any such removal and replacement.

iii) All the structural steel swing doors shall be fabricated as per the approved drawings issued by the department.

iv) After placement of PO

a) The bidder shall thoroughly study the drawings and shall prepare fabrication plan/ procedure with detailed steps and the same shall be submitted to the department for review if asked/required. Any clarification required shall be asked by bidder before commencing fabrication work.

b) Bidder shall prepare detailed shop drawings/fabrication drawings on the basis of design drawings supplied by the department. After approval from department, the bidder should start the fabrication work.

v) Schematic drawing showing the sizes of structural steel swing doors is furnished in the drawings enclosed with this tender specification. Any minor change in the size (increase/decrease) of the doors at later stage +300mm shall be done by the bidder as per revised drawing issued by the department without any extra cost.

vi) The structural steel swing doors shall be fabricated in bidder’s workshop. This shall be open for inspection by department or any other agency nominated by Department.

vii) Before dispatch of the fabricated structural steel swing doors from workshop, the same will be inspected by department engineer or agency nominated by department.

viii) Tolerances for fabrication of steel structures shall be as per IS: 7215.

ix) Bidder shall depute his team for carrying out works on need basis. Bidder shall also arrange material in smaller lots as and when required for site works.

x) The bidder shall use only ESAB/ L&T Eutectic/ ADOR/ D&H make electrodes for carrying out the structural fabrication works.

xi) The bidder has to depute one experienced supervisor for co‐ordination of site activities, discussion and finalization of site erections with department engineers and for ensuring safety precautions. He shall be present at site during the entire period of work.

xii) Bidder is responsible for safe storage of raw materials and shall make necessary arrangements if required at site.

xiii) Water and Power supply shall be provided by the department at free of cost at one nearest point. Further distribution is in the scope of bidder.

xiv) Bidder shall deploy adequate number of workforce required to carry‐out the work as discussed and approved after placement of purchase order.

2.4.2 Fabrication Procedure

i) All materials shall be straight and if necessary, before being worked shall be straightened and/or flattened and shall be free from twists.

ii) Plan of fabrication/manufacturing shall be prepared and submitted to department before starting of fabrication.

iii) The manufacture includes cutting of rolled sections & plates in required lengths, edge preparation, finishing, welding, inspection of welds, stage inspection, removal of burrs, finishing.

iv) The entire fabrication activity shall be performed in a planned/ sequential manner to achieve desired dimensional/geometrical tolerances specified in the drawing.

SPAG Project

9

v) In assembling and joining parts of a structure or of build‐up member the procedure and approved sequence of welding shall be followed such as to avoid distortion and minimize shrinkage stress.

vi) Bending of rolled sections and plates shall be done by cold process to shapes as shown on drawings.

vii) Welder qualification, WPS, PQR as per IS shall be submitted. Qualified welders shall be used for this scope of work.

viii) Edge preparation for welding to be carried out for all joints as per standard practice.

ix) Preheat and inter‐pass temperature shall be maintained as required on either side of point of welding as per the welding standards.

x) All fillet welds shall be of minimum 6mm size unless otherwise specified in the drawing. The effective throat thickness of a fillet weld shall be shortest distance from the root to face of the diagrammatic weld.

xi) All joints shall be welded unless noted otherwise on the drawings.

xii) Welding shall be done in accordance with AWS/IS standards.

xiii) Wherever welded attachments are used to facilitate fabrication, same shall be removed carefully by cutting or chipping and surface of material shall be finished smooth by grinding.

xiv) Sub‐components such as hinge assembly, wheel assembly etc. shall be assembled as mentioned in the drawing to check for the dimensions, alignment and functional requirement. Once the assembly of sub‐components is done, unique identification number should be marked on the sub‐components and on the doors also so that at the time of erection the sub‐components can be fitted at the correct location of the corresponding doors.

xv) After checking the alignment, functional requirement and marking of the unique identification number, the sub‐components should be disassembled and door along with sub‐components shall be painted as per the specification before dispatch.

xvi) The sub‐components such as hinge assembly, wheel assembly etc., should be supplied separately and kept at safe location.

2.4.3 Assembly

i) The component parts shall be assembled and aligned in such a manner that they are neither twisted nor otherwise damaged, and shall be so prepared that the required camber, if any, is provided. Proper clamps, clips, jigs and other fasteners (bolts and welds) shall be placed in a balanced pattern to avoid any distortion in the members and to ensure their correct positioning (i.e. angles, axes, nodes etc.). Any force fitting, pulling/stretching of members to join them shall be avoided.

ii) Proper care shall be taken for welding to avoid shrinkage & distortion so as to attain the finished dimensions and shape of the structure shown on the drawings.

iii) After assembling the frame and before doing the full welding, the frame shall be properly inspected as per the dimensions shown in the drawing.

2.4.4 Welding

i) All joints shall be welded unless noted otherwise on the drawings.

ii) Welding shall be in accordance with IS: 816, IS: 819, IS: 1024, IS: 1261, IS: 1323 and IS: 9595, AWS D1.1, AWS D1.2, & AWS D1.6 etc. (latest edition) as applicable.

iii) The Contractor shall have sufficient number of welding sets of the required capacity, all

SPAG Project

10

consumables, cutting and grinding equipment with requisite accessories/ auxiliaries, equipment & materials required for carrying out various tests such as dye penetration test.

iv) Adequate protection against rain, dust, snow & strong winds shall be provided to the welding personnel and the structural members during off‐site fabrication/welding operation. In the absence of such a protection no welding shall be carried out. It shall be the responsibility of the Contractor to ensure that all welding is carried out in accordance with the terms of this specification and relevant BIS codes. The Contractor shall provide all the supervision to fulfil this requirement.

2.4.5 Welding Approval & Testing of Welding Procedures

i) The Contractor shall carry out procedure tests in accordance with IS: 7307 to demonstrate by means of a specimen weld of adequate length on steel representative of that to be used, that he can make welds with the welding procedure to be used for the work to the complete satisfaction of the Engineer‐in‐Charge/Quality Inspector.

ii) The test weld shall include weld details from the actual construction and it shall be welded in a manner simulating the most unfavourable instances of fit‐up, electrode condition etc., which are anticipated to occur on the particular fabrication. Where material analysis is available, the welding procedure shall be carried out on material with the highest carbon equivalent values.

iii) After welding, but before the relevant tests given in IS: 7307 are carried out, the test weld shall be held as long as possible at room temperature, but in any case, not less than 72 hours, and shall then be examined for cracking. The examination procedure shall be sufficiently rigorous to be capable of revealing significant defects in both parent metal and weld metal.

iv) After establishing the welding method, the Contractor shall finally submit to the Engineer‐in‐Charge/Quality Inspector for his approval the welding procedure specification in standard format given in IS: 9595 before starting the fabrication.

2.4.6 Sequence of Welding

i) As far as practicable, all welds shall be made in a sequence that will balance the applied heat of welding while the welding progresses.

ii) The direction of the general progression in welding on a member shall be from points where the parts are relatively fixed in position with respect to each other towards points where they have a greater relative freedom of movement.

iii) Welding shall be carried continuously to completion with correct number of runs.

iv) The Contractor shall choose the welding sequence after carefully studying each case such as to minimize distortion and shrinkage & submit the same to the Engineer In‐Charge/Quality Inspector for comments and approval.

v) The welding seams shall be left to cool slowly. The contractor shall not be allowed to cool the welds quickly by any other method.

vi) For multi‐pass welding, before welding the following layer the formerly welded layer shall be cleaned metal bright by light and wire brushing.

2.4.7 Dye Penetration

The tests shall be carried out by employing approved testing procedure in accordance with IS: 822.

i) All the critical welds/load bearing members shall be tested/qualified with 100% DP test.

ii) For all the other fillet welds, random checking of 10% of the welds shall be done by the

SPAG Project

11

Engineer‐in Charge/Quality Inspector.

2.4.8 Site Operations

i) Experienced and qualified Engineer/Supervisor/Manpower i.e. rigger, fitter, welder etc. shall be in full time charge of the job.

ii) Bidder shall furnish at his own expense, the necessary non‐inflammable staging and hoisting materials or equipment required for the erection work like mobile cranes, handling equipments, chain pulley blocks, winches, rigging tools etc. and shall remove and take them away after completion of the job.

iii) Bidder shall also provide necessary passageways, fences, safety belts, helmets, lights and other fittings to the satisfaction of Owner/Engineer and to meet the rules of local authorities and for protection to his men and materials. A licensed electrician shall be kept on the job for the entire duration of the work to maintain bidders electrical equipment and connections.

iv) Bidder shall protect all existing plant, structures, piping, conduits, equipment and facilities against damage during erection. Any damage caused by bidder shall be rectified entirely at bidder’s cost, to the satisfaction of Owner/Engineer. If work has to be carried out adjacent to existing switch yards or electrical installations which are live, bidder must ensure suitable safety precautions in consultation with Engineer.

v) If a portion of the work of the project area cannot be made available to bidder for his activities due to operations being carried out by other agencies, he shall suitably modify his sequence of operations to continue work without interruption. Bidder shall work in coordination with other agencies working on the project site and plan his work suitably so as not to hinder the progress of construction at site.

2.4.9 Painting and corrosion protection

i) The doors are exposed to dusty, highly humid and saline environment. Hence utmost care shall be taken while carrying out the painting work.

ii) Spray painting shall be carried out. Bidder should have necessary tools like spray gun, pneumatic hose, consumables etc. in order to do the painting work.

iii) Before doing painting work, proper surface preparation shall be done confirming to SA 2 1/2 i.e. near to white metal finish.

iv) Before closing the door frame, two coats of high build epoxy primer with a minimum DFT of ~80 microns should be applied all over the surface. Before closing the door frame an inspection call be offered to department.

v) No gap in the door frame shall be allowed so that no water should enter inside the frame i.e. the door frame should be completely sealed.

vi) Painting operation shall generally in line with IS 1477.

vii) Painting shall be done with high build epoxy/epoxy zinc rich primer and with epoxy paint.

viii) Painting of MS Structural work which are exposed to atmosphere i.e. the visible portion includes surface preparation, mixing and application of two coats of high build epoxy primer and two coats of high build epoxy paint with a minimum total DFT of 300 microns.

ix) Painting of MS Structural work which are not exposed to atmosphere i.e. the non‐visible portion includes surface preparation and mixing & application of two coats of high build epoxy primer only with a minimum DFT of 80 microns.

x) Steps involved in Painting work:

a) Painting of frame with two coats of high build primer.

SPAG Project

12

b) Before closing of sheets/frame, two coats of high build epoxy primer on inside surface of sheet shall be applied.

c) Closing the other face of the frame with cover sheet having two coats of high build epoxy primer on inside surface, two coats of primer and one coat of paint on the outer surface.

d) Applying final coat of paint on the entire structure which is exposed to atmosphere. i.e. the entire visible portion.

e) Color scheme: It will be provided by purchaser and in general as per relevant Indian standards and which will be applicable for final coat.

f) Supply of paints shall be in the scope of bidder. Make of paints shall be M/s Berger / Asian Paints / Nerolac / J&N / Nippon / German Polymers / Grand Polycoats. Final paint code applied shall recorded and submitted to department.

xi) The following inspections will be carried out by Department engineer.

a) Pre‐surface preparation inspection.

b) Determination of surface preparation.

c) Inspection of coating surface & coating application.

d) Evaluating cleaning between coats.

e) DFT measurement through paint thickness measurement gauge.

2.4.10 Erection of Doors

i) The door shall be transported to Sriharkota after pre‐delivery inspection and approval from Department.

ii) The doors should be properly unloaded at pre‐defined area given by Department and kept in a levelled surface so that no bending of structures should occur.

iii) The doors should be erected in such a way that the door dimension should match with cut‐out size in the building and there should not be any gap between the door structure and the building interfaces. If any clearances/interferences are noticed, the same shall be rectified by the bidder without any additional cost and final finishing and painting shall be as per standard procedure mentioned in this specifications.

iv) In closed condition there should not any gap between the two leafs of the doors apart from the clearance provided in the drawing.

v) The doors should open and close easily after erection.

vi) Grease nipples should be provided in the hinge assemblies for greasing of bearings.

vii) All the bearings shall be provided with lubricant i.e. grease of sufficient quantity.

viii) For the wheel movement of the door, metal strip plate shall be grouted in the concrete floor. Wheel shall transfer the load to metal strip throughout the movement of door.

3 GENERAL TERMS AND CONDITIONS

3.1 Bidder shall sign and stamp each page of proposal as a token of his acceptance & submit along with his offer. Document shall be scanned and uploaded in e‐procurement portal.

3.2 Cost quoted shall be firm and fixed till completion of order. Price shall be quoted in Indian National Rupee only.

SPAG Project

13

3.3 Quote shall be based on F.O.R. Delivery at place, SPP, SDSC‐SHAR, Sriharikota.

3.4 All Taxes and duties applicable shall be indicated clearly in quotation.

3.5 Successful Bidder shall submit the project execution plan with delivery bar chart within 15days from the date of issue of purchase order.

3.6 Bidder should award any part of the work under the scope of this tender to any sub vendor only after obtaining necessary approval from the department. If bidder is planning to subcontract any part of this tender document, then the bidder shall indicate clearly such of those works planned to offload to his sub‐vendor in their offer.

3.7 The erection works at facility requires that, the bidder (successful bidder) shall adhere to good daily housekeeping practices. During erection, the bidder shall keep all work and storage areas used by them free from accumulation of waste materials. Scrap shall be removed from the site to the satisfaction of the Department.

3.8 Satish Dhawan Space Centre – SHAR (SDSC‐SHAR), Sriharikota is declared as prohibited place under official secrets act 1923. Hence during execution of site works necessary security requirements enforced by the department from time to time shall be followed strictly.

3.9 During the erection of doors at site in Sriharikota, the bidder has to make his own arrangements for boarding, lodging and transportation of his men and materials. However, subject to availability, hostel accommodation may be provided by the department (SDSC SHAR) on chargeable basis.

3.10 Free electricity and water shall be provided by the department at one location close to the site (SDSC SHAR) for any minor site fabrications, erection and testing works.

3.11 Before starting the site work (at SDSC SHAR), the bidder shall provide insurance as per workman compensation act to all his personnel working at site in Sriharikota against accidents. Insurance for the same shall be borne by the bidder .

3.12 Till erection of doors, the safe storing and handling of all equipment is in the scope of bidder.

3.13 Transportation & Transit Insurance (if any) are fully in the scope of bidder and the same shall be borne by the bidder.

3.14 Bid shall be submitted in two parts

Part ‐1 : Techno‐Commercial Part of the Bid.

Part‐2 : Price Part of the Bid.

3.15 The bidder has to submit the offer for structural steel swing doors fabrication and erection work for different facilities in SPP, SDSC‐SHAR as per Annexure‐2 of this tender document. Items mentioned in this tender document cannot be split. Combined lowest offer will be considered for placing the purchase order.

3.16 Necessary care shall be taken during erection and commissioning of equipment at our site. Any damage to the property of Department shall be adequately compensated by the bidder.

3.17 Bidders may visit and examine the site and its surrounding to familiarize themselves of the existing facilities and environment.

3.18 Bidder shall confirm to all the tender terms and conditions and quote for all entire scope of supply, fabrication and site erection. If bidder is not quoting for either of the item in the tender, department has the right to reject the offer.

3.19 Quantity variation: Quantity may vary in the range of ±5% of the Purchase Order quantity as per drawing. Rates quoted shall remain firm for ±5% of the Purchase Order quantity.

3.20 Fabrication of swing doors shall as per the drawings. The size of the doors may be vary within +300mm based on actual site conditions and the same shall be fabricated without

SPAG Project

14

any additional cost. Final door dimensions as per actual site conditions will be considered for quantifying/clearing the door for acceptance.

The drawings are tentative and the final drawings will be issued along with purchase order as per actual door sizes. The payment will be made based on actual dimensions, drawings & weight on final drawings on pro rata basis.

3.21 Validity of Offer :

Bid shall remain valid for acceptance for a period of Six months from the due date of submission of the Bid.

3.22 GST AND OTHER COSTS, IF ANY: Percentage of applicable GST for the quoted items along with HSN Code, shall be provided. As per the Notifications No.47/2017‐Integrated tax(Rate) dated 14.11.2017 issued by Ministry of Finance(Department of Revenue), SDSC SHAR is eligible for a reduced rate of 5% IGST for Inter‐state transactions. Similarly, as per Notification No.45/2017‐ Central Tax (Rate) dated 14.11.217 and Government of Andhra Pradesh Goods and Service Tax Act, 2017 (Act No.16 of 2017), G.O.MS.No.599, Dtd:12.12.2017, GST @5% is applicable for our Intra‐state transactions. Accordingly Concession Certificate will also be provided.

3.23 LIQUIDATED DAMAGES (LD): Since delivery is the essence of this order, for delayed delivery, LD @ 1/2% per week or part thereof subject to a maximum of 10% of the order value will be levied.

3.24 SECURITY DEPOSIT: If Order value exceeds Rs. 5 Lakhs, A Bank Guarantee for the faithful execution of the contract / PO for 3% of the order value shall be provided immediately after receipt of the order towards the performance of the contract. The Bank Guarantee should be from a Nationalized / Scheduled Bank in Rs.100 non‐judicial stamp paper valid till the completion of the total scope of work / supply as per the order plus 60 days. This will not carry any interest and shall be returned to you after successful completion of full scope of work against your request. In case of non‐performance/poor performance the Bank Guarantee shall be forfeited. If you are not submitted the BG within the specified period, this order is liable to be cancelled.

3.25 COMBINED BANK GUARANTEE: In case, if You are unable to provide two separate BGs, i.e., one for SD and one for PBG, You can submit a combined BG for SD & PBG for 3% of the Order value valid till the completion of total contractual obligation (i.e. Supply period + Warranty period + 60 days). Please confirm.

3.26 Performance Bank Guarantee : A Bank Guarantee for 3% of the order value shall be provided along with supply towards the performance of the system. The Bank Guarantee should be from a Nationalized / Scheduled Bank in Rs.100/‐ non‐judicial stamp paper valid till the successful completion of warranty period plus 60 days. This will not carry any interest and shall be returned to you after successful completion of warranty period against your request. In case of non‐performance/poor performance the Bank Guarantee shall be forfeited.

3.27 Indemnity Bond : However, Central PSEs/Autonomous Bodies/MSEs shall be exempted from the payment of Security Deposit, and instead, an Indemnity Bond shall be secured from them in lieu of the Security Deposit. However, Central PSUs/PSEs/Autonomous Bodies shall be exempt from the production of Performance Bank Guarantee. Instead, an Indemnity Bond shall be secured from them in lieu of PBG.

3.28 MSME clause : Purchase / Price preference to MSEs :

Purchase/Price preference will be applicable in addition to product reservation admissible to the Micro and Small Enterprises. Purchase/Price Preference shall be extended to the MSEs under the Public Procurement Policy for MSEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006. The participating MSEs in a tender,

SPAG Project

15

quoting price within the band of L‐1 + 15% may also be allowed to supply a portion of the requirement by bringing down their price to the L‐1 price, in a situation where L‐1 price is from someone other than an MSE. Such MSEs may be allowed to supply up to 20% of the total tendered value. In case of more than one such eligible MSE, the supply will be shared equally.

Micro & Small Enterprises which have technical capability to deliver the goods & Services as per prescribed technical & quality specifications and may not be able to meet the qualification criterion relating to prior experience‐prior turnover may be relaxed as per guidelines issued by Ministry of MSMEs & as amended from time to time.

3.29 Penal Interest Clause: If you fail to execute the order after drawal of advance payment, you have to refund the advance amount along with penal interest at bank lending rate plus 2%.

3.30 Payment Terms : The payment shall be made on number of doors supplied as per the drawing and number

of doors erected on pro‐rata basis. It should be noted here that one number of door (set if any as per drawing) shall be considered as completely supplied/erected if it confirms all the components as per drawing i.e. one number of door shall include 2 number of leafs (wherever applicable) and all other components as per drawing. The following are the payment terms based on the completion of different milestones:

1 Advance 10% of the order supply value along against the submission of Advance Bank Guarantee.

2

Payment after supply of fabricated structural steel swing doors along with the heavy duty bearing type hinges, wheel assembly and other components as per drawing.

60% of the supply value on pro‐rata basis based on the number of swing doors supplied as per the concern drawing including transportation, taxes & duties.

3 Payment after erection & commissioning.

20% of the supply value on pro‐rata basis against the successful erection, levelling, commissioning and acceptance of structural swing doors.

4 Balance payment. 10% of the order value can be released against the submission of Performance Bank Guarantee.

3.31 Warranty :

The structure and related accessories shall be guaranteed against any manufacturing defects for a period of 12 months from the date of erection. For defects noticed during the warranty period, replacement rectification should be arranged at free of cost within a reasonable period of such notification.

3.32 Delivery :

i) Delivery schedule is essence for this contract. Bidder shall adhere to the delivery date mentioned in this tender for individual and same shall be confirmed along with the offer. In case bidder is unable to meet the delivery schedule, the offer is liable for rejection.

ii) The total work shall be completed within 10 months from the date of PO release.

iii) Rates quoted by the bidder shall be firm and fixed throughout the contract period up to completion of total work.

iv) Delivery schedule shall be as given below: ‐

SPAG Project

16

Sl. No.

Item Description Delivery date from the date of award of Purchase Order

1 Fabrication and supply of structural swing doors as per drawing.

8 Months from the date of issue of PO.

2 Erection of Structural swing doors. 2 months from the date of site clearance.

3.33 ARBITRATION

In the event of any question, dispute of difference arising under these conditions or any conditions contained in the Purchase Order or in connection with this contract, (except as to any matters the decision of which is specially provided for by these conditions) the same shall be referred to the sole arbitration of the head of the Purchase Office or some other person appointed by him, it will be no objection that the arbitrator is a Government Servant that he had to deal with matter to which the contract relates or that in the course of his duties as Government Servant he had expressed views on all or any of the matters in disputes or difference. The award of the arbitrator shall be final and binding on the parties of this contract. It is Term of this contract:

a. If the arbitrator be the head of the purchase Office. In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful for his successor‐in office either to proceed with the reference himself, or to appoint another person as arbitrator, or.

In the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the Purchase Office to appoint another person as arbitrator, or

b. If the arbitrator be a person appointed by the Head of the Purchase Office.

In the event of his dying, neglecting or refusing to act, or resigning or being unable to act, for any reason, it shall be lawful for the Head of the Purchase Office either to proceed with the reference himself or to appoint another person as arbitrator in place of the outgoing arbitrator. Subject as aforesaid, the Indian Arbitration and Conciliation Act, 1996and the rules there under and any statutory modifications thereof for the time being in force shall be deemed to apply to the arbitration proceedings under this Clause. The arbitrator shall have the power to the extent with the consent of the Purchaser and the Contractor the time making and publishing the award. The venue of arbitration shall be place as the purchaser in his absolute discretion may determine. Work under the Contract shall, if reasonably possible, continue during arbitration Proceedings.

c. In case order is concluded on the public Sector Undertakings, the following Arbitration Clause will be applicable.

‐ In the event of any dispute or differences relating to the interpretation and application of the provisions of contracts, such dispute or difference shall be referred by either party to the Arbitration of one of the Arbitrator in the Department of Public Enterprises to be nominated by the Secretary to the Government of India in‐charge of the Bureau of Public Enterprises. The Indian Arbitration and Conciliation Act, 1996 shall not be applicable to the Arbitration under this clause. The award of the arbitrator shall be binding upon the parties to the dispute provided, however, any party aggrieved by such award may make a further reference for setting aside or revision of the award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such Additional Secretary when so authorized by the Law Secretary whose decision shall bind the parties finally and conclusively. The parties to the dispute will share equally the cost of arbitration as intimated by the arbitrator.

SPAG Project

17

3.34 APPLICABLE LAW AND JURISDICTION

The laws of India shall govern this purchase order for the time being in force. The Courts of Andhra Pradesh, India only shall have jurisdiction to be with and decide any legal matters or disputes what so ever arising out of the purchase order.

3.35 FORCE MAJEURE Should a part or whole work covered under this purchase order be delayed due to reasons of Force Majeure which shall include legal lockouts, strikes, riots, civil commotion, fire accident, quarantines, epidemic, natural calamities and embargoes the completion period for work, equipment referred to in this agreement shall be extended by a period not in excess of the duration of such Force Majeure. The occurrence shall be notified within reasonable time.

Date: Signature & Office Seal of the bidder Name of the contact person : Designation of contact person : Phone /Mobile number : Email address of bidder :

SPAG Project

18

Annexure‐1 Compliance Statement Form

S.No. Description Bidder’s compliance

Yes/No

General Terms

1.

Confirm that the entire scope of work as given in the tender specification, terms and conditions are considered for quoting the price. All deviations shall be brought out separately. In the absence of deviations list, it will be presumed that all the specification, terms and conditions given are adhered to.

2. General structural fabrication works as given in the tender document is considered.

3. Performance Bank Guarantee shall be provided as per purchase terms and conditions.

4. Security deposit shall be provided as per purchase terms and conditions.

5. Liquidated damage term shall be confirmed as per purchase terms and conditions.

6. Offer shall be valid for Six months from the due date for submission of the Bid.

7.

In case Bid does not fully comply with the requirement of Proposal document and the bidder stipulates deviations to the clauses of the proposal, which are unacceptable to the Department, the Bid will be rejected.

8. Confirm that the fabrication and supply of materials as per technical specification works at SHAR shall be completed within Ten months from the date of site clearance.

9. Bidder shall adhere to the major milestones listed in the tender document. Deviations if any shall be brought out giving valid reasons.

Technical Compliance – Overall

13. Quality assurance plan for General structural works w.r.t to all the items shall be submitted

14. DP test for root and final weld as per QAP.

15. Erection and commissioning of structures at our site shall be carried out.

16. Bidder shall indicate clearly list of works planned to offload to his sub‐vendor. In such cases, details of works and sub‐vendors shall be provided.

17. Minor changes as required based on the site condition shall be incorporated at no extra cost.

Date: Signature & Office Seal of the bidder Name of the contact person : Designation of contact person : Phone /Mobile number : Email address of bidder :

SPAG Project

19

Annexure‐2

Price Bid Format for General structural fabrication Works

Tender No. & Date: Bidder’s Quotation No. & Date:

Note:

1. Bidder shall submit the Priced Format by mentioning prices against each item. The same shall be uploaded along with Price bid.

2. The price bid should be submitted only as per the given below format. No row shall be left blank. Indicate "NA" in case the item is “not applicable”.

3. Price shall be submitted in‐line covering all the below components. Any un‐filled price bid is likely to get rejected.

4. Bidder shall submit following Breakup of Price Bid Format :

S. No

Facility


meters)

No. of Doors

(Qty)

Drawing Number


including weight of

sub‐components

(in kg)

Fabrication cost including raw material

cost

(Rs)

Erection Cost (Rs)

1 HIL‐3 4 x 3 1 10‐03‐SPAG‐03‐004‐A1 (Sheet 1)

1 x ~1171 = ~1171

2 HIL‐3 2.5 x 3 1 10‐03‐SPAG‐03‐005‐A1

(Sheet 1)

1 x ~485 = ~485


6.77 x 6 2

10‐03‐SPAG‐06‐001/A1/R1

(Sheet 1 & 2)

2 x ~4270 = ~8540


5.5 x 4 1 10‐03‐SPAG‐06‐002/A1/R1

(Sheet 1)

1 x ~2113 = ~2113


3 x 2.5 7

10‐03‐SPAG‐06‐003/A1/R1

(Sheet 1 & 2)

7 x ~926 = ~6482

6

Vertical Mixer facility (1 & 2)

5.6 x 7 4

10‐03‐SPAG‐10‐001/A1/R1

(Sheet 1 & 2 )

4 x ~4384 = ~17536

SPAG Project

20

S. No

Facility

Door Dimension (W X

H) (in

meters)

No. of Doors

(Qty)

Drawing Number


including weight of

sub‐components

(in kg)

7


6.5 x 4.5 2 10‐03‐SPAG‐10‐002/A1

(Sheet 1 & 2)

2 x ~2962 = ~5924

8


7.6 x 7.5 4

10‐03‐SPAG‐10‐003/A1/R1

(Sheet 1& 2)

4 x ~5680 = ~22720

9


2 x 3 4 10‐03‐SPAG‐10‐004/A1

(Sheet 1)

4 x ~442 = ~1768

10


2.5 x 3 4 10‐03‐SPAG‐10‐005/A1

(Sheet 1)

4 x ~485 = ~1940

11 Premix Storage facility

6.77 x 6 2

10‐03‐SPAG‐04‐001/A1/R1

(Sheet 1 & 2)

2 x ~4270 = ~8540

12 MAHAN 8 x 4.4 2 10‐03‐SPAG‐08‐001/A1

(Sheet 1 & 2)

2 x ~2709 = ~5918

Note : 1) The tender is on two part bid basis. In this regard, in the technical bid the above format shall be

filled and uploaded with mentioning “QUOTED”. 2) If prices are disclosed in the technical bid, their bids will not be considered for evaluation. 3) In the price bid only, the prices shall be mentioned and uploaded.

Date: Signature & Office Seal of the bidder

21

Annexure‐3

Quality Assurance Plan for General Structural fabrication works

Sl No Characteristics/ type of checks

Quantum of check

Reference document

Acceptance norms

Formats of

record Bidder SHAR Remarks

1 2 3 4 5 6 7 8 9

Raw Material Identification

1. Visual & dimensional 100% Drawing Drawing

Material inspection report

R

2. Manufacturers TC verification with material specification/ drawings.

100%

ASME sec II part A/ IS 2062

ASME sec II part A/ IS 2062

R

3. Chemical properties Mechanical properties

Drawing Drawing MTC

4. UT for plate thickness 20mm and above

100% ASTM A 435

ASTM A 435

UT report

R

5. Identification mark verification and transfer of identification

R

Welding procedure qualification

7. Verification of WPS and WPQR

100% WPS & WPQR

ASME SEC IX

WPS & WPQR

R

8. Marking and cutting Dimensions and bevel preparation

100% DRAWING DRAWING ‐‐‐ R

22

Sl No

Characteristics/ type of checks

Quantum of check

Reference document

Acceptance norms

Formats of

record Bidder SHAR Remarks

1 2 3 4 5 6 7 8 9

9. Fit‐up inspection ‐Dimensions bevel details mismatch

100% DRAWING DRAWING Fit up R

10. DPT on root and final pass

100% ASME Sec ‐5,

Art – 6 ASME SEC VIII, App 8

DPT report R

11. PT on back grinding 100%

ASME Sec ‐5, Art – 6

ASME SEC VIII, App 8

DPT report R

Surface Perpetration & Painting

14. Visual Paint thickness measurement

Drawing Specification


Painting report

R

Final Certification

15. Hard Stamping Document Verification, final inspection

100% Drawing Specification


Inspection release note W

Manufacturer Quality Records

1. Manufacturer certificate

2. Material traceability summary sheet

3. Material test certificate

4. NDT Examination Report.

5. Final Dimensional Reports

6. Hard stamp rub‐off details

Note:

1. Bidder shall confirm the broad guidelines mentioned in QAP. However, this is only indicative. Detailed QAP shall be submitted by the bidder after placement of order based on the finalized fabrication process plan.

2. All NDT procedure shall be submitted for approval

23

3. Material of construction as per approved drawings

4. All requirements specified/approved drawings/specifications and applicable codes shall be fully complied.

5. Job specific heat treatment, thermal stress reliving procedures shall be submitted for review and approval. Legends

Note : Bidder shall sign in all pages of the tender specification document and submit the same along with the quotation.

NAME & ADDRESS OF The Bidder :

Contact Person :

Designation

Ph/Mobile No :

FAX No :

Email :

Date : Signature & Office Seal of the bidder

H – Hold R ‐ Review W ‐ Witness MTC ‐ Material test certificate TC ‐ Test certificate UT ‐ Ultrasonic Test RT ‐ Radiography test MPI ‐ Magnetic particle test DPT ‐ Dye penetrant test

Tender Document For Fabrication, Supply & Erection of ...

Documents