FSI, Eastern Zone Kolkata Tender No. : N-15/2017 TENDER DOCUMENT TENDER FOR HIRING OF VEHICLE FOR THE FOREST SURVEY OF INDIA, EASTERN ZONE, SALT LAKE CITY, SECTOR-III, IB-198, KOLKATA-700106. 1. DATE OF ISSUE OF TENDER DOCUMENTS FROM 04.01.2018 TO 23.01.2018 ON WORKING DAYS AT OFFICE HOURS FROM 12:00 HOURS TO 17:00 hours. 2. LAST DATE FOR SUBMISSION OF TENDER DOCUMENT: 24.01.2018 UPTO 12:00 hours. DATE OF OPENING OF TENDER DOCUMENT: (a) TECHNICAL BID ON DATED 24.01.2018 AT 13:00 hours. (b) FINANCIAL BID ON DATED 24.01.2018 AT 15:00 hours. For more details contact : Government of India Forest Survey of India, Eastern Zone, IB-198, Sec-III, Salt Lake City, Kolkata – 700 106. Phones : (033) 2335 5713/7938 Email : [email protected]
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FSI,
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Tender No. : N-15/2017
TENDER DOCUMENT
TENDER FOR HIRING OF VEHICLE FOR THE FOREST SURVEY OF INDIA,
EASTERN ZONE, SALT LAKE CITY, SECTOR-III, IB-198, KOLKATA-700106.
1. DATE OF ISSUE OF TENDER DOCUMENTS FROM 04.01.2018 TO 23.01.2018
ON WORKING DAYS AT OFFICE HOURS FROM 12:00 HOURS TO 17:00 hours.
2. LAST DATE FOR SUBMISSION OF TENDER DOCUMENT: 24.01.2018 UPTO 12:00 hours.
DATE OF OPENING OF TENDER DOCUMENT:
(a) TECHNICAL BID ON DATED 24.01.2018 AT 13:00 hours.
(b) FINANCIAL BID ON DATED 24.01.2018 AT 15:00 hours.
For more details contact :
Government of India Forest Survey of India, Eastern Zone,
IB-198, Sec-III, Salt Lake City, Kolkata – 700 106.
37. PROCEDURE FOR DEPOSIT TECHNICAL BID AND FINANCIAL BID
(a) TECHNICAL BID and FINANCIAL BID shall be given in 2 (two) separate sealed envelopes duly marked as
Technical bid or Financial bid as the case may be after properly mentioning the name and address of
the Firm/Agency along with phone No. on front page of both envelopes.
(b) Both the sealed envelopes of the Technical Bid and Financial Bid shall be kept in a third envelope and
submited to the office of the Regional Director, Forest Survey of India, IB-198, Sector-III, Salt Lake City,
Kolkata-700106 on due date and time. Proper address along with phone no. should be given on the
front page of the third envelope also.
(c) The format of the Technical Bid and Financial Bid is enclosed as Annexure – II and III respectively.
(d) The quotations/tender may be sent by post or submit into the drop box at our office premises. The
Tenderer who will submit the tender into drop box at our office premises will have to sign a register
kept for this purpose. The Tenderer who will send the tender by post need not require to sign the
register. The department will not be responsible for any postal delay. The quotation should must
reach this office within stipulated date and time. The quotation received after stipulated date and
time will not be entertained. The quotation received by post will be kept in a separate box and
separate register shall be maintained for postal bids.
(e) Technical bids will be opened first. If the information and documents furnished are found in order
then financial bid of the agency will be opened.
TECHNICAL BID ANNEXURE – II
XEROX COPY OF THE FOLLOWING DOCUMENT SHOULD BE GIVEN IN THE ENVELOPE OF TECHNICAL BID.
(i) Name, Address and Telephone number of Tenderer.
(ii) Valid trade license.
(iii) Valid certificate of registration of travel Agency.
(iv) Valid PAN/TAN No. of the Travel Agency.
(v) Valid All India Road Permit.
(vi) Valid Insurance document.
(vii) Valid road tax clearance.
(viii) Valid Service tax registration.
(ix) Copy of Income Tax return.
(x) Valid Certificate of experience for renting out vehicle to different Govt./Pvt. Offices for last 3 (three) years.
(xi) Pollution Control Certificate.
(xii) Bank draft of Rs. 5000/- (Rupees five thousand only) being the earnest money.
(xiii) Copy of Receipt/Transaction of Rs. 100/- (Rupees one hundred only) paid online through NTRP being the
cost of Tender document.
(xiv) Copy of Receipt/Transaction of Rs. 100/- being the cost of Tender Document should have to be
submitted by both the Tenderer who will collect the Tender Document from this office by hand as well
as who will download the Tender Document from FSI website and Central Portal.
(xv) Duly Signed Annexure – IV.
(xvi) Duly filled up ANNEXURE – ‘A’ with Signature of the proprietor / Authorised Signatory with office seal.
FINANCIAL BID ANNEXURE - III THE FOLLOWING DOCUMENT SHOULD BE GIVEN IN THE ENVELOPE OF FINANCIAL BID
(1) DULY FILLED UP PROFORMA FOR FINANCIAL BID ANNEXURE – III. 38. The bidders may be present personally or through their authorized representative in this office at the
time of opening tender.
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ANNEXURE – I
TENDER DOCUMENT
1. Date of issue of Tender Documents - From 04.01.2018 to 23.01.2018 on working days at
office from 12:00 hours to 17:00 hours.
2. For Tender Clarification this office can be contacted in any working days between 12:00
to 16:00 hours from 04.01.2018 to 23.01.2018.
3. Last Date for Submission of Tender document: 24.01.2018 upto 12:00 hours.
4. Date for opening of Tender Document :
a) Technical bid on dated 24.01.2018 at 13:00 hours.
b) Financial bid on dated 24.01.2018 at 15:00 hours.
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TECHNICAL BID ANNEXURE – II
XEROX COPY OF THE FOLLOWING DOCUMENT SHOULD BE GIVEN IN THE ENVELOPE OF
TECHNICAL BID.
(i) Name, Address and Telephone number of Tenderer.
(ii) Valid trade license.
(iii) Valid certificate of registration of travel Agency.
(iv) Valid PAN/TAN No. of the Travel Agency.
(v) Valid All India Road Permit.
(vi) Valid Insurance document.
(vii) Valid road tax clearance.
(viii) Valid Service tax registration.
(ix) Copy of Income Tax return.
(x) Valid Certificate of experience for renting out vehicle to different Govt./Pvt. Offices
for last 3 (three) years.
(xi) Pollution Control Certificate.
(xii) Bank draft of Rs. 5000/- (Rupees five thousand only) being the earnest money.
(xiii) Copy of Receipt/Transaction of Rs. 100/- (Rupees one hundred only) paid online
through NTRP being the cost of Tender document for both tenderer who collect the
tender document from this office by hand as well as who download the document
from the website.
(xiv) Duly Signed Annexure – IV.
(xv) Duly filled up ANNEXURE – ‘A’ with Signature of the proprietor / Authorised
Signatory with office seal.
FSI,
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ANNEXURE – III
PROFORMA FOR FINANCIAL BID
MONTHLY BASIS RATES INCLUDING DRIVER EXPENSES
SL NO. CATEGORY OF VEHICLE (NON AC)
RATES PER MONTH INCLUDING TAX
1. TATA SUMO
2. SCORPIO
3. BOLERO
4. MAHINDRA JEEP
Note:- The category of vehicle includes Mahindra Jeep, Bolero, Tata Sumo, Scorpio etc. No
separate rate for individual type of vehicle is to be given.
Yours faithfully,
Signature……………………………………..
Name………………………………………..…
Designation…………………………………
Company Name:………………………………………………………………………..
Complete address : …………………………………………..………………………
Phone No./Mobile No……………………………………………………………....
Fax No…………………………………………………………………..…………………..
E-mail No.
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ANNEXURE – IV
(ON LETTER HEAD OF THE COMPANY)
TO WHOMSOEVER IT MAY CONCERN
This is to certify that M/s (Name & Address of The Company) is neither
blacklisted by any Government Department nor any Criminal Case is registered
against the Company.
Name & Signature of Proprietor
Authorized Signatory
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ANNEXURE-A
Details of major contracts with Central Government/State Governments/PSUs/
Reputed Private Agency handled by the tendering Agency for providing hiring of taxi
services during the last three years should be given in the following format. (Self
attested copies of the last three years work award may be enclosed) :
S. No.
Details of client along with address, telephone and FAX
numbers
Amount of Contract (Rs. Lakh per year)
Duration of contract
From To
1
2
3
4
(If the space provided is insufficient, a separate sheet may be attached)