Technology Solutions for Savings Groups Jan, 2014 Lusaka, Zambia.

Technology Solutions for Savings Groups

Jan, 2014Lusaka,

Zambia

Agenda

IntroductionsSector Challenges/IT SolutionsGroup Level solutions

E-recordingLinkages

Facilitating Agency Level SolutionsMISMIS app

Donor/Public Level SolutionsSAVIX

Introductions

MIS appMISSAVIX

For agencies that promote the Savings Group methodology, an MIS is used to track data for the groups under their control. The system is web-based and is integrated with the SAVIX site.

Associated with the MIS, is an android application developed to allow for offline, field based data capture of group data. This application syncs to the MIS and allows for collection of data at the point of interaction with the group itself.

E-recording

A mobile application that is designed for the groups themselves to eliminate the need for paper based bookkeeping. It helps groups record their constitution and manage their meetings, ensuring that bank and cash is balancing. It also assists groups conduct share out computations and syncs data to the cloud for safekeeping.

M-chama

A mobile solution that helps support linkages between Savings Groups (SGs) and a commercial bank. This solution helps to ensure that groups have direct access to a savings account, which is replacing their current practice of storing physical cash in a safe deposit box.

Software Group is a technology company focused on solutions and consultancy to strengthen the financial sector.

Since 2009, Software Group has worked in the VSL sector on a range of technology initiatives including:

The SAVIX (www.thesavix.org) is an online reporting system that provides a consolidated view of the performance of community-managed microfinance.The system collects and validates financial and operational data from over 75,000 savings groups representing 2million members in all regions of the developing world.

Sector challenges and potential IT solutions

• Bookkeeping- how to do it?, accuracy of records, safety of files, transparency within the group

• Storage of funds- alternatives to the safe deposit box for security

Groups

• Monitoring of field staff- performance measurement, cost effective means of training and monitoring staff, accuracy of data collected

• Reporting to donors- cost effective means of data collection

FA’s

• Monitoring impact- accessing data on how interventions have impacted size/quality of sector

• Education on the sector- learning about size and scale of the sector

Donors/Public

1. E-recording

2. Linkages

3. MIS4. MIS app

5. SAVIX

Android app to allow groups to do their bookkeeping on a mobile phone

Development sponsored by FSD Kenya

Operates on low cost Android smart phones that the group should purchase

Works in ‘offline mode’ so no Internet connection required to use, unless when backing up for security reasons.

Associated with a portal that stores the information synced from the mobile

Piloted with Care and CRS in 2013 and now being scaled up to broader usage

Work planned to translate interface from English to most common local languages

Group Level Solutions: E-recording

Group and Member Registration- register to use the app and record the members of the group, specifying who can record data on the app and creating PINs for all to access.Create cycle and constitution- setup the cycle and the constitution applicable for that cycle. Constitution includes share values, social fund contributions, loan/share ratios, loan interest rates and all applicable fees/fines.Meeting management- record the following: member attendance, savings/share purchased, social fund contributions, fees/fines charged and paid, bank/cash balances rolled over, loans disbursed, loan repayments, loan rollover, group income and expenses, fund payouts/withdrawals and closure of meetings with balancing of all cash. Share out- at end of cycle calculation of all amounts due to members and processing of these payments.Reporting- app based reporting as well as group and member statements available from web .

E-recording- Functional Overview

E-recording -Demo

Goal is to encourage groups to store funds in a savings account at a formal financial institution as an alternative to the physical storage boxes

Key design components for the linkage are:Proximity- account opening and cash in/out locations needs to be convenient for the group- Agent networks! Cost- groups will be particularly sensitive to fees levied on the accountSecurity- need to replicate the security measures available with the physical box- ie multiple keys, ability to confirm balance easilyCultural fit- ensure the linkage partner is genuinely interested in working with these groups

Alternatives exist in terms of the provider- could be m-wallet provider, microfinance or a bank

Group Level Solutions: Linkages

Supported by FSD Kenya in partnership with Postbank, Care and CRS.

The solution is made up of several components including:Agent mobile app used to register and open accounts for new groups and their membersUSSD service for agents and groups to transact on their accountsWeb portal for members to view group accounts as well as to provide a web interface to the same functions available via USSD

Supports real time integration and synchronization between the M-Chama application, Mobile Money providers and the Core Banking System (CBS) at Postbank.

The solution operates with the three major mobile money providers including; Mpesa, Yu Cash and Airtel money.

Linkages Example -M-chama

Management Information System available for use by the FAs to help them manage their Savings Groups programs

Traditionally based on the concept of doing a periodic data collection from the groups to a collect pre-defined set of standard data points that summarizes the groups performance

Data is input to the MIS and a series of reports are then available for monitoring

Data can be aggregated across multiple projects and countries if FAs are part of a network

Currently available free of charge from from www.mis.thesavix.org

Work in progress to integrate E-recording and the MIS so data could be uploaded directly by the groups.

FA Level Solutions: MIS

As an alternative to paper based data collection for MIS data, an android app is available

Works in offline mode so data can be captured in the field and later synced with the MIS

Eases the burden of data collection and enforces data integrity by applying validations at the point of input.

FA Level Solutions: MIS App

Public website (www.thesavix.org) that is designed to report on the size and preformance of the sector

Historically has relied on the FAs uploading data from their MIS quarterly to the SAVIX website although now MIS integration is available

Currently only a few of the larger networks contribute

A revision of the Savix metrics is required to ensure they remain relative to the sector.

Why contribute to Savix? Donors may require you to, but also helps build awareness of the size and success of the sector.

Donor/Public Level Solutions: SAVIX

Question/Discussions

How are you going to use technology?

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Reference slides

E-recording Solution- Constitution

E-recording Solution- Member Registration

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E-recording Solution- Meeting Management

E-recording Solution- Meeting ManagementCont’d

E-recording Solution- Meeting ManagementCont’d

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E-recording Solution- Meeting Managementcont’d

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E-recording Solution- Meeting Managementcont’d

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E-recording Solution- Meeting Managementcont’d

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E-recording Solution- Meeting Managementcont’d