Technical and operational issues with multiple designated operators in one country

© UPU 2013 – All rights reserved © UPU 2013 – All rights reserved

Technical and operational issues with multiple designated operators in one country

Postal Technology Center

CA C 1 RIPG on 09.04.2014

© UPU 2013 – All rights reserved

DO A

DO B

DO C

Country A Country B

Posting/collection At the post office, only the country of destination is known, not the operator of destination. How to identify the operator that will receive EMSEVT event A and B?

Or ?

Operational and technical issues

Présentateur

Commentaires de présentation

In case of geographical separation (i.e. BA), the postcode of the item could be used. But in case multiple DOs competing within the same country (i.e. KG), no generic rule can be put in place.


Item identifier (S10) The item identifier contains only the country code of origin of the item. For mail sent in transit, missent mail and mail received outside receptacle, the operator of origin cannot be identify unless EDI messages were exchanged. Impact in the accounting, EDI transmissions and performance reports.


DO A

DO B

DO C

Country A Country B

Présentateur


Already proposed but no decision so far. AccountingWho should be charged? EDITo whom EDI messages should be sent? ReportsNo EDI sent for mail received


International Mail Processing Centre (IMPC) The two first characters of the IMPC codes correspond to the country hosting the IMPC. Difficulties to identify the owner of the IMPC as it could be any operator

within the country.


KGFRUA Kirghiz Post J1CKGA Letters

KGFRUB Kirghiz Post J1CKGA Parcels

KGFRUC Kirghiz Post J1CKGA EMS

KGFRUD Kirghiz Post J1CKGA Empty bags

KGFRUE Kyrgzy Exp. J1CKGB Letters / Parcels / Empty bags

Kirgizstan

Présentateur


This is not a technical issue as the IMPC codes are linked to operators in the software applications, but this is an operational issue Some operators have proposed that the two first character of the IMPC codes would be the owner of the IMPC.


BA QM

Bosnia and Herzegovina Country code “BA”

QN

Solution proposed: Allocate country codes to all designated operators


• IMPC BAOMOD / BASJJA • S10 AA000000000BA • EDI BAxxx

BA BH Post

• IMPC QMBNXA • S10 AA000000000QM • EDI QMxxx

QM Poste Srpske

• IMPC QNOMOA • S10 AA000000000QN • EDI QNxxx

QN HP Mostar

Présentateur


Create fake countries in applications


BA

QM


QN

International mail flow

IMPC BAOMOD / BASJJA S10 AA000000000BA EDI BAxxx

IMPC QMBNXA S10 AA000000000QM EDI QMxxx

IMPC QNOMOA S10 AA000000000QN EDI QNxxx

Présentateur


Each operator could exchange directly with partners. No issue for the accounting


BA

QM


QN

International mail flow

Transit of international mail (à découvert and closed transit)

Présentateur


BA receives mail from operators and forward it to the final destination according to the UPU regulations. BA is the transit operator for mail received from abroad and forwarded to QM and QN, and for the mail from QM and QN to partners. Accounting according to the UPU regulations If mail should be considered as domestic mail: Issue with the performance reports Risk of no tracking information sent to the partner Accounting: TO CHECK Liability: to who the partners should send the inquiries and VNs? EDI: which mailbox of destination


BA

QM


QN

International or domestic mail flow


Benefits:

+ EDI messages sent to the correct mailboxes

+ International accounting performed with each operator

+ No ambiguity with the item identifiers and IMPC codes

+ Performance reports generated per operator

+ Inward land rates calculated per operator

+ No changes in the item identifier structure (S10)


Constraints:

Transit mail received by an operator of a country with final destination another operator of the same country has to be forwarded according the UPU regulations for à découvert and closed transit mail.

Creation of fake countries


Issues:

⁻ Solution still to be found for the posting/collection issue in case of multiple operators competing within the same country.

⁻ Other issues?

Technical and operational issues with multiple designated operators in one country

Government & Nonprofit

rights reserved upu

country codes

impc codes

c country

country of destination

country code of origin

country b postingcollection

rights reserved ba qm