Technical and Financial Proposal-Consultancy Services for the Preparation of Bakerganj Upazilla Master Plan

Technical and

Financial Proposal : Consultancy Services for the Preparation of

Bakerganj Upazilla Master Plan

Welcome to The Presentation

Presented by: Group-06

Afia Sultana Shanta (0615002)

Nabila Nur Kuhu (0615009)

Tazrina Habib Ananya (0615019)

Shahadat Hossain Shakil (0615020)

Khalid Bin Abdul Quader (0615030)

(1)

To identify the development issues and potential of the upazilla and

make a long term development vision for the upazilla and to prepare a

Master Plan in accordance with the vision for the development.

To ensure and promote growth of the upazilla in line with the guiding

principles of the Master Plan and control any unplanned growth by any

private and public organization.

Objectives

(2)

Points which should be considered :

Lack of Detail and Specific Description

Stakeholder Analysis

Sample Size

Sample Population

Population Projection

Comments on ToR

(3)

Consultants General Understanding -Brief Socio-Economic Profile

Bakerganj Upazilla

District : Barisal

Area : 417.21 sq. km.

Union : 14

Mouzas: 156

Population : 3,36,706

Main Occupation : Agriculture

Fig. : Map of Bakerganj Upazilla (Banglapedia, 2006)

(4)

Constraints

Salinity of water

Shortage of essential services

Unplanned and haphazard development

Potentials

Extensive river network

Fertile land

Production of Coconut & Battle Nut

Consultants General Understanding – Constraints and Potentials of the Area

(5)

Technical Proposal – Planning Approach

Sl.No. Type of Plan Coverage Time Frame Purpose

1. Structure Plan Whole study area 20 years To determine overall strategy of urban development in the area

2. Master Plan/ Urban Area Plan

Whole study area 20 years To provide development guidance for area where most of the urban development activities will take place. Development control, land reservation for infrastructure and essential purposes.

(i) Land Use Plan Whole study area 20 years To provide guidance about the future land use of the area and suggest best possible zoning system considering all the factors.

(ii) Transportation and Traffic Management Plan

Whole study area 20 years To provide suggestion and enforcement measures for transportation management.

(iii) Drainage and Environmental Management Plan

Whole study area 20 years Guidelines and controls to protect unplanned physical development in urban environment.

3. Local Action Plan Individual area of the upazilla where priority action is needed.

Short Term (possibly 5 Years)

Guidance for development where action is expected in the short term.

Relationship among the plans as specified in the ToR

(6)


Relationship among the plans as specified in the ToR

Structure Plan- Overall Strategies- Policy Framework

Master Plan/Urban Area Plan- Details of Structure Plan’s Goals

and Objects

Transportation and Traffic Management Plan

- Output of Master Plan/Urban Area Plan’s Goals and Objectives

Drainage and Environmental Management Plan

- Output of Master Plan/Urban Area Plan’s Goals and Objectives

Land Use Plan- Output of Master Plan/Urban

Area Plan’s Goals and Objectives

Local Action Plan- Specific Programs, Schemes in the Light of Master Plan /Urban Area Plan’s Goals and Objectives

(7)


Steps in Plan Preparation

Assessment of Planning Parameter

Identification of Goals and Objectives

Identification of Problem/Constraints, Opportunities/Potentials

Resource and Need Assessment

Plan Formulation

Project/Schemes Identification, Feasibility and Prioritization

Development of Alternative Options

Plan Finalization

People’s Consultation

Review of Current Development Initiatives

Source: SCPL-DPM, 2008 (Modified Version Adopted) (8)



Assessment of Planning Parameter

- Basic data on population, employment, land use, infrastructure, environmental

conditions etc. for plan preparation

- Information from existing studies, plans and programs, government publications, public

authorities, statistical previous year book, the records of upazilla and other development

agencies working in the concerned upazilla area

Population Projection

- 2030 (plans lifetime) following the Age Cohort wise projection system

- Age cohort structure and growth rate of BBS will be used

- Base population year : 1991, 2001 and 2011

(9)



Identification of Goals and Objectives

- Broad scale strategy of the Plan

- Specific issue to cover

Identification of Problem/Constraints & Opportunities/Potentials

- Rapid scanning survey of problems affecting different groups and having different

impacts through discussions with different interest groups

- Exact nature and quantification of the problems: data from secondary sources

- Potentials of the issue in the plan area

- Opportunities during plan preparation process

(10)



Review of Current Development Initiatives

-Sectoral projects in the study area by different organizations will be identified

- As required in the ToR, projects will be mapped using thematic overlays

- Review of current urban and sectoral policies and programs, design standards etc.

Resource and Need Assessment

- Availability of technical and physical resources

- Availability of funds in the short term

- Physical and Economic need of the plan area

- Long term and short term need

(11)



Consultation

- People's Participatory Planning Approach will be applied

- Parties to be consulted with

(i) The Government/Public Agencies

(ii) Local Communities/Beneficiaries

(iii) Private Sectors

(iv) Non-Government Organizations (NGOs)

- Stages of Consultation

(i) First Consultation - Draft Structure Plan

(ii) Second Consultation – Draft Master Plan

(12)



Plan Preparation- Finalizing preparation of the plans is the last stage of the planning process

- Plans will be supported by

i. review of the database and information

ii. assessment of the existing functional structure

iii. problems in developing process

iv. formulation of conceptual plan

v. formulation of planning principles

vi. analysis of alternative plans

vii. integration of optimum plans

viii. priority phasing

ix. development control, zoning

x. financial-economic, social, environmental impact assessment, legal support, etc.

(13)


Prioritization of Project

Compatibility with other projects Acceptability to all parties concerned

Equity consideration Sustainability

Whether self financing or not Environmental impacts

Formulation of Bankable Projects

Low Cost Housing Telephone

New Construction Gas

Upgrading of Old ones Private Electricity Generation

Employment Generation Projects Services

Utility Services Projects Market and Shops

Water Supply and Sanitation Education

Flood Control Embankment Religious

Drainage Infrastructure Recreation

(14)

Issues Considered

Technical Proposal – Technical Approach and Methodology

Mobilization of Resources, Reconnaissance Survey, Project Design

- Inception Report (After 30 working Days)

Collection and Review of Database, Information, Maps, Reports

Preparation and Compilation of Base Map, Demarcation of Project Area

- Study Area Report with Map (After 90 working Days)

Physical and Environmental Feature Survey; Topographic Survey

Land Use Survey

Socio-Economic Survey

Transportation Survey

- Survey Report (After 150 working Days)

Draft Structure Plan Preparation - Interim Report (After 210 working Days)

Draft Master Plan and Local Action Plan Preparation - Draft Report (After 300 working Days)

Final Structure Plan and Master Plan Preparation - Final Report (After 360 working Days)

Methodology of Base Map Preparation

Collection of RS and CS Mouza Maps

Scanning of Mouza Maps

Selection of Ground Control Point (GCP)

GCP Survey

Digitization of Mouza Maps

Checking/Editing of Maps

Joining and Printing of Mouza Maps

Methodology of Physical Feature Survey

Physical Feature and Physical Infrastructure –

Mauza/Base Map

Location and dimension of physical

infrastructures-Total Station (TS)

Location of point features- Data Logger ProXR

DGPS (Differential Global Positioning System)

Later on Data will be transferred to GIS

Database

Methodology of

Topographic Survey

Land Level/Spot

Level at 50m interval

Total Station

Methodology of Environmental

Feature Survey

Existing Infrastructure – physical

feature survey

Environmental Hazard –

questionnaire survey and secondary

source

Methodology of Land Use survey

Based on Mouza Map

Total Station/DGPS

Methodology of Socio-Economic Survey

Questionnaire Survey

Sample Size - 384 at 95% confidence level and 5%

confidence interval

20% additional sample for piloting and error

minimizing

Methodology of Transportation Survey

An inventory of the circulation system (roads and

waterways) according to ToR

A series of Volume and O-D survey

Pedestrian Count

(15)

Technical Proposal - Work Schedule

(16)

Technical Proposal – Network Diagram of Principal Activities

(17)

Technical Proposal – Staffing Schedule

(18)

Technical Proposal – Organogram

Team Leader

Deputy Team Leader

Urban Planner-1

Transport

Planning

Expert

Civil Engine

er

Municipa

l Engineer

Urban Planner-2Demographer/

Statistician

Environmental

Analyst

Hydrologist

Urban

Developmet

Economist

GIS Specialist Architect

Office ManagerOffice Manager

PeonPeon

(19)

Technical Proposal – Responsibility Linkage

Activity

Team Leader

Deputy Team Leader

Urban Planner-1

Urban Planner-2

Architect

GIS Specialist

Transport Planning Expert

Civil Engineer

Demographer/Statistician

Environmental Analyst

Hydrologist

Municipal Engineer

Urban Development Economist

Office Manager

Peon

Mobilization, Reconnaissance Survey, Project Design, Submission of Inception Report

P P P P

Collection and Review of Database, Information, Maps, Reports S S P P

Preparation and Compilation of Base Map, Demarcation of Project Area, Study Area Report with Map

P P P P P

Physical and Environmental Feature Survey; Topographic Survey S S S P P P P

Land Use Survey S S P P P S S

Socio-Economic Survey S S S P P P

Transportation Survey S S P P P S

All Survey Report Compilation and Submission of Survey Report S S P P S S S S

Draft Structure Plan Preparation and Interim Report P P P P S S S S S S S S S

Draft Master Plan and Local Action Plan Preparation; Draft Report P P P P P P P P P P P P P

Final Structure Plan and Master Plan preparation; Final Report P P P P P P P P P P P P P

Office and Account Management P

Office Maintenance P

N. B. - “P” for Primary Activity and “S” for Secondary Activity

(20)

Financial Proposal - Staff Remuneration Sl. No. Position Monthly Salary (BDT) Working

MonthTotal (BDT)

StaffA. Professional Staff 1. Team Leader 70,000 17 11,90,0002. Deputy Team Leader 60,000 17 10,20,0003. Urban Planner-1 50,000 17 8,50,0004. Urban Planner-2 45,000 17 7,65,0005. Architect 45,000 10 4,50,0006. GIS Specialist 45,000 17 7,65,0007. Transport Planning Expert 40,000 15 6,00,0008. Civil Engineer 35,000 15 5,25,0009. Demographer/Statistician 30,000 14 4,20,00010. Environmental Analyst 30,000 15 4,50,00011. Hydrologist 30,000 9 2,70,00012. Municipal Engineer 30,000 9 2,70,00013. Urban Development Economist 30,000 14 4,20,000

Sub Total A 79,95,000B. Supporting Staff 14. Office Manger 30,000 17 5,10,00015. Peon 12,000 17 2,04,000

Sub Total B 7,14,000Grand Total of Project Staff Remuneration 87,09,000

(21)

Financial Proposal – Reimbursable Cost

Sl. No.

Description Unit Unit Cost

in BDT

Quantity Total in BDT

1. Rental Cost of Office (Including Utility Bill) Month 30,000 17 5,10,000

2. Rental Cost of Office Setup Month 50,000 17 8,50,000

3. Cost of Office Stationary Month 5,000 17 85,000

4. Communication Costs Between "Base Office" and "Field Office"

Month 5,000 17 85,000

5. Rental Vehicle Cost for Transport (1 no.) Month 30,000 17 5,10,000

6. Cost of Procurement of Mauza Maps Number 300 780 2,34,000

7. Secondary Data Collection Cost Number of Organization

1,000 50 50,000

8. Cost of Construction and Installation of Benchmark/Ground Control Point

Number 3,000 156 18,72,000

9. Cost of GIS Database Preparation on the Basis of Subcontract - Scanning, Digitizing of Maps and Reproduction

Number 500 780 3,90,000

(22)

Financial Proposal – Reimbursable Cost Sl. No.

Description Unit Unit Cost

in BDT

Quantity Total in BDT

10. Cost of Survey i) Physical and Environmental Feature Survey;

Topographic SurveyAcre 350 103097 3,60,83,950

ii) Land Use Survey Acre 150 103097 1,54,64,550iii) Socio-Economic Survey Per HH 150 460 69,000iv) Transportation Survey Package 100,000 1 1,00,000

11. Cost of Map Printing i. Base/Mouza Map Number 500 30 15,000

ii. Survey Maps Number 500 180 90,000iii. Structure Plan Number 500 30 15,000

12.

Cost of Reports for the Service (Including Printing, Binding and Photocopy Cost)

i. Inception Report Number 500 25 12,500

ii. Study Area Report Number 750 25 18,750

ii. Survey Report Number 2,000 25 50,000

iii. Interim Report Number 2,000 25 50,000

iv) Draft Final Report Number 3,000 25 75,000

v) Final Report Number 3,500 25 87,500

Grand Total of Projects Reimbursable Cost 5,67,77,250

(23)

Financial Proposal – Per Month Cost Schedule

(24)

Cost Schedule Per MonthSI. No. Item Year-2012 Year-2013

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

A. Reimbursable Cost

1 Office Rent 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000

2 Setup Rent 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000

3 Office Stationary 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000

4 Communication Cost 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000

5 Vehicle Cost 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000

6 Mouza Map Procurement Cost 2,34,000

7 Secondary Data Cost 10,000 10,000 10,000 10,000 10,000

8 Cost of BM, GCP 18,72,000

9 GIS Database Cost 1,30,000 1,30,000 1,30,000

10 Cost of Surveys

i) Physical& Environmental Feature; Topographic Survey

72,16,790 72,16,790 72,16,790 72,16,790 72,16,790

ii) Land Use Survey 30,92,910 30,92,910 30,92,910 30,92,910 30,92,910

iii) Socio-Economic Survey 17,250 17,250 17,250 17,250

iv) Transportation Survey 20,000 20,000 20,,000 20,,000 20,000

11 Cost of Map Printing

i. Base/Mouza Map 15,000

ii. Survey Maps 90,000

iii. Structure Plan 5,000 5,000 5,000

iv) Master Plan 30,000 30,000

12 Cost of Reports

i. Inception Report 12,500

ii. Study Area Report 18,750

ii. Survey Report 50,000

iii. Interim Report 50,000

iv) Draft Report 75,000

v) Final Report 87,500

B. Staff Remuneration (Including 10% Income Tax)

1. Team Leader 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535 73,535

2. Deputy Team Leader 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030 63,030

3. Urban Planner-1 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525 52,525

4. Urban Planner-2 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273

5. Architect 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273

6. GIS Specialist 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273 47,273

7. Transport Planning Expert 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020 42,020

8. Civil Engineer 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768 36,768

9. Demographer/Statistician 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515

10. Environmental Analyst 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515

11. Hydrologist 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515

12. Municipal Engineer 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515

13. Urban Development Economist 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515

14. Office Manager 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515 31,515

15. Peon 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606 12,606

C. Miscellaneous Cost 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675 2,90,675

Monthly Total Cost (without VAT) 10,62,712 28,43,212 1,14,78,715 1,14,97,465 1,12,68,435 1,12,58,435 1,14,13,435 9,64,038 10,27,068 10,77,068 10,22,068 10,22,068 10,52,068 11,27,068 10,22,068 10,22,068 11,09,568

Monthly Total Cost (with VAT) 11,10,534 29,71,157 1,19,11,657 1,19,11,657 1,19,11,657 1,19,11,657 1,19,11,657 10,07,420 10,73,286 11,25,536 10,68,061 10,68,061 10,99,411 11,77,786 10,68,061 10,68,061 11,59,499

Grand Total (Project Life Time Cost) (Including VAT, Income Tax, Msc. Cost) 7,40,56,599

Financial Proposal – Per Month Cost Schedule

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Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-130

2000000

4000000

6000000

8000000

10000000

12000000

14000000

Monthly Total Cost

Months

Tot

al c

ost

in t

k

Financial Proposal – Summary of Costs

Cost Component Cost in BDT

Reimbursable Expenses 5,67,77,250

Staff Remuneration 87,09,000

Sub-Total 6,54,86,250

Miscellaneous Cost (7.5%) 49,11,469

Total Cost 7,03,97,719

Local Taxes 39,99,607

Grand-Total 7,43,97,326

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Financial Proposal – Breakdown of Taxes

Sl.No.

Description Unit Unit Cost Quantity in Taka

Total in Taka

Remarks

1. Value Added Tax (VAT)

Percent 4.50 7,03,97,719

31,67,897

(Reimbursable Cost + Staff

Remuneration + Msc. Cost) *

4.5 %2. Advance Income Tax

(AIT)Percent 10.00 83,17,095

8,31,710

(Taxable Staff Remuneration)

* 10.00%

Total Taxes Cost in Taka

39,99,607

(Local Tax)

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Q/A

Thanks for your patience….

(28)

References

Banglapedia. (2006). Bakerganj Upazilla. Retrieved December 5, 2011, from Banglapedia: http://www.banglapedia.org/httpdocs/HT/B_0064.HTM

BBS. (2007). Zilla Profile; Zilla: Barishal, Upazilla: Bakerganj. Retrieved 11 15, 2011, from Bangladesh Bureau of Statistics: http://www.bbs.gov.bd/RptZillaProfile.aspx

DPM, S. (2008). Technical Proposal: Consultancy Services for The Preparation of Master Plan for the Pourashavas. Dhaka: Sheltech Consultacy Private Limited & Design Planning Management Consultants.

Kashem, M. S., Shabnam, F., Jahan, I., & Zaman, S. (2005). Consultancy Services for The Preparation of DAP for DMDP Area. Dhaka: BURP, BUET.

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Technical and Financial Proposal-Consultancy Services for the Preparation of Bakerganj Upazilla Master Plan

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