Edition November 2019 TEAM GUIDE CROSS-COUNTRY 2019/2020 CONTACTS Race Director Cross-Country Pierre Mignerey Mobile: +33 (676) 92 78 23 e-mail: [email protected]Cross-Country Event Coordinator Sandra Spitz Phone: + 41 (79) 305 29 59 e-mail: [email protected]
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TEAM GUIDE CROSS-COUNTRY 2019/2020 · 2019. 12. 3. · 3 FIS Cross-Country World Cup presented by Coop Norge 2. Key contacts OC’s 2019/2020 (including the person, responsible for
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Edition November 2019
TEAM GUIDE CROSS-COUNTRY 2019/2020
CONTACTS
Race Director Cross-Country Pierre Mignerey Mobile: +33 (676) 92 78 23 e-mail: [email protected]
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): ○ Three star hotel Scandic Rukahovi next to the venue:
110 € per person in double room, 145 € single (FULLY BOOKED) ○ Three star apartments 3-4 persons (RukaTonttu, RukaSuites,
AurinkoRinne, RukaVillage, Rukahovi apartments) next to the venue: 110 € per person, few 2-persons’ apartments 115 € per person (minimum number of persons occur)
● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request
● Limited amount of accommodation available next to venue, mainly for quota. For outside of the quota also self-catering holiday cottages/apartments at Ruka area also possible on request.
● Price for additional accommodation outside of the quota: 115 € per person in double room or apartment (minimum number of persons occurs)
● Price for additional single rooms outside of the quota: 160 €. ● We retain the right for changes.
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Transport (World Cup Rules Art. 11)
● Official airport : Kuusamo and Oulu
● The organizing committee will arrange transportation between the airports and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport:
● 230 € for Kuusamo airport (up to 15 persons=230 €, 16-50 p.=290 €) ● 680 € for Oulu airport (up to 15 persons=680 €, 16-50 p.=830 €) ● 630 € for Rovaniemi airport (up to 15 persons=630 €, 16-50 p.=780 €)
● Information to the Shuttle service - (hotels – venue) : no shuttle service (walking distance). - Holiday Club Kuusamon Tropiikki- venue: shuttle service will be organized
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office
until 22th November (persons from the pay lists will be paid by the OC directly). Over quota costs are to be paid by cash or credit card.
● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race
weekend or by e-mail: [email protected]. Payments will be done by bank transfer.
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site to Laura Hämäläinen and/or Anne Lahdelma in the financial office (opening times see above)
● Prize money from is available on FIS Website under: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf
● TIN (tax identification code) is mandatory by Finnish tax law.
Income tax information for prize money: ● Income tax of European citizen is 15%
● Income tax of non-European citizen is 15% (USA 0 %) Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from 25/11/2019 at 12 :00
● Waxing trucks : teams arriving with trucks have to inform the OC before 17/10/2019
● The keys to the cabins are available at the competition office. The deposit is 100 €/team. Keys return and deposit return to Ski Cafe/service area on the day of departure.
● Parking cards can be picked up at the competition office same time with the keys.
Team Catering
● Team Catering facilities are open from Thursday to Sunday (Opening times Thu-Sun 08:00-15:00)
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● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
● Costs for lunch service is 10 € per person per day if you haven’t ordered and paid full board via the Organizing Committee. It’s possible to pay in CC cafe at stadium.
Medical Service
● In case you have an emergency you can call the following numbers: ● Medical facilities
○ at the venue: Medical staff group; Susanna Aikkila +358 40 541 7899 ○ in the village: Ruka Village Health Care Center + 358 40 707 7123 ○ Hospitals near by: Kuusamo City Hospital +358 40 8608 611 ○ Ambulance in Ruka stadium; Keijo Talvio +358 400 398 745
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Finland is regulated
by national law. Permits for the use of radio transmission equipment must be
requested according to national specifications.
● The Finnish Transport and Communications Agency (TRAFICOM) controls
the use of radio frequencies in Finland and ensures that a sufficient number of
frequencies are equally available, in order to ensure all users are able to
operate in a cooperative and legal manner.
● Each user of a radio transmitter subject to license must obtain a license
granted by TRAFICOM. TRAFICOM assigns the frequencies to be used. It is
prohibited to use any other frequencies than the ones mentioned in the
license.
● The radio license application can be completed via the link below and it
must be submitted to TRAFICOM by October 25th 2019.
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Finland. ● Please check with your embassy if you need a visa for Finland.
For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected]
No Sunday or night driving permission needed. Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments Maps and Courses
● The OC offers following accommodation (full board included): ○ Four star hotel Scandic Lillehammer Hotel ○ Three star hotel Birkebeineren Hotel & Apartments
● Price for additional accommodation outside of the quota: 125 CHF per person in double room or apartment (minimum number of persons occurs)
● Price for additional single rooms outside of the quota: 150 CHF. ● Accommodation costs: Teams will pay directly in the financial office
Over quota costs are to be paid credit card only. ● We retain the right for changes.
Transport (World Cup Rules Art. 11)
● Official airport : Oslo Lufthavn Gardermoen
● The OC will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 30 CHF per person one way (will be deducted from the reimbursement).
● We also recommend transport by train. Visit the website for timescheduel and prices: www.vy.no (from Oslo Airport to Lillehammer).
● Shuttle from Scandic Lillehammer Hotel and Birkebeineren Hotel & Appartements to the venue (for shuttle times see the transportation desk at the hotel)
● Booking through FIS Online registration system (preliminary deadline 25/10/19): https://www.fis-ski.com/DB/?authentication_page=signin
Reimbursement (World Cup Rules Art. 10 and 13) ● Carrying costs/Reimbursement :
Expenses sheets will be received in financial office during the race weekend or by email: [email protected]. Payments will be done by bank transfer.
● Accommodation costs: Teams will pay directly in the financial office
Over quota costs are to be paid credit card only. Travel money and Nation support: The bank transfer form for team reimbursement/prize money is available on FIS website and has to be filled out electronically in advance and sent to [email protected] or brought directly to the OC finance office at Scandic Lillehammer Hotel. Please note that from this year the prize money, nation support and travel money is the same form. Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site in the financial office (opening times see above) ● Prize money form is available on FIS website and in Finances-desk at Scandic
Income tax information for prize money: ● Income tax of European citizens is 15%
● Income tax of non-European citizens is 15% (USA 0%) Waxing facilities (World Cup Rules Art. 14)
● Wax cabins: available from 2/12/2019 at 12:00
● Waxing trucks: teams arriving with trucks have to inform the OC before 25/10/2019. https://docs.google.com/spreadsheets/d/1DHfXxlcDyLXQ90ODhkGLt5HIA7_Uf7BK9PRn1QKb188/edit#gid=0
● The keys to the cabins are available at the wax building office. Keys return to the wax building office (sub race office) on the day of departure.
● Parking cards can be picked up at the Scandic Hotel OC office.
Team Catering ● Team Catering facilities are open Friday 10:00-16:00, Saturday and Sunday
09:00-16:00. ● Do not forget to sign up on the google doc for the lunch
● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee (must be ordered in the google doc above).
● Vouchers and bracelets for lunch serving will be handed out to Team Leaders at the OC desk in Scandic Lillehammer Hotel Thursday 5/12 and Friday 6/12.
Medical Service
● In case you have an emergency you can call the following number: 112 ● Medical facilities at
○ the venue: + 47 905 38 929 ○ hospitals near by: +47 915 06 200
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Norway is
regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications.
● For information and application form please see https://eng.nkom.no/technical/forms/frequency/frequencies. Fill in the form ‘Application for temporary use of radio equipment in Norway’ and return it to [email protected]. Deadline: as soon as possible.
Regulations of Visa:
● Remember that citizens of some countries will need a visa for visiting Norway. Please check with your embassy if you need a visa for Norway. For an official letter of invitation, please send a request to: [email protected].
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● There is no need for a special permission for truck driving on Norwegian roads. No special rules and regulations, except for the normal Norwegian weather and snow conditions and the need of snow tires.
Special advice for the route and roads
(from the previous World Cup stage and to the next one): no special comments. Maps and Courses
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): CHF 125.00 (different categories)
● Price for additional accommodation outside of the quota: on request ● Price for additional single rooms outside of the quota: on request
Team Catering
● Team Catering facilities are open ○ 13th December 2019 8 am to 6 pm, warm food 11 am - 2 pm ○ 14th December 2019 8 am to 6 pm, warm food 11 am - 4 pm ○ 15th December 2019 8 am to 6 pm, warm food 11 am - 3 pm
● Vouchers for food will be distributed at registration in the race office, costs for lunch service is CHF 10.00 per person per day if you haven’t ordered and paid full board via the Organizing Committee
● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
Tickets For the first time ever Davos Nordic charges an entrance fee to see the races in the stadium. According to the FIS Rules you can order a limited number of tickets for your family and friends. Please fill in the designated list on the FIS server.
Transport (World Cup Rules Art. 11)
● Official airport : Zürich
● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: Minibus up to 5 persons = CHF 750.00
Minibus up to 13 persons = CHF 900.00 Bus 14 - 40 persons = CHF 1’150.00 Other destinations possible, prices on request.
● Information to the Shuttle service - (hotels – venue) : walking distance or public bus (free of charge with guest card)
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in their hotels. Members or red
group will be reimbursed together with the travel expenses by bank transfer to the NSA. Team captain’s are asked to check the list with the race office before departure.
● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race
weekend or by e-mail: Payments will be done by bank transfer, no cash!
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Prize money from is available on FIS Website under: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf
Income tax information for prize money: Athletes from Switzerland and Liechtenstein are excluded from the income tax. For all other nations we have to subtract the income tax from the prize money. The income tax is the following:
o Income tax for prize money until CHF 200.- 12.8 %
o Income tax for prize money from CHF 201 to 1’000.- 14.4 %
o Income tax for prize money from CHF 1’001 to 3’000.- 17.0 %
o Income tax for prize money higher than CHF 3’001 19.0 %
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from Monday, 9th of December, 13:00 until Sunday, 15th of December, 17:00
● Waxing trucks : teams arriving with trucks have to inform the OC before 15/10/2019
● The keys to the cabins are available at the Stilli tent. The deposit is 100 €/team. Keys return to Ski Cafe/service area on the day of departure.
● The import, export and the operation of radio equipment in Switzerland is
regulated by national law. Permits for the use of radio transmission equipment
must be requested according to national specifications. Information: Federal
Office of Communications
● There can be radio inspections at the venue.
Road/Driving Information:
Special permissions for truck driving (Sunday- and night, other days with special regulations)
o Sunday- and Night driving prohibition for trucks: http://www.admin.ch/ch/d/sr/741_11/a91.html o Highway Sticker for all cars, vans or trucks: http://www.ezv.admin.ch/zollinfo_privat/04338/04340/index.html?lang=en
Switzerland is NOT a member of the European Custom Union. Find more information on ATA Carnet
Attention: In case of heavy snowfall the Flüela pass might be closed, please inform you before you drive. If you drive onor Sunday with your trucks you need a permission in Switzerland, Tirol and as well in South Tirol. We please ask the trucks to stay until Monday or making sure that you get all the permissions. If you drive on Sunday with your trucks you need a permission in Switzerland and the other countries you will pass.
Course Maps
Please find all files updated on our website. http://www.davosnordic.ch/teams-nsa-srs/strecken-stadion.html
● Or on-site to Tatjana Kopavnik and/or Ana Dolhar in the financial office
(opening times see above)
● Prize money from is available on FIS Website under: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf
● Income tax information for prize money:
● The current Slovenian tax rate for non-resident athletes is 15%.
● The income tax will be deducted and paid directly to the Slovenian Tax
Authority by the OC according to the Slovenian tax legislation.
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins: available from 16/12/2019 at 12:00.
● Waxing trucks: teams arriving with trucks must inform the OC before
11/11/2019.
● The keys of the cabins are available at the Race Office (at OC office before
Wednesday, 18/12/2019) and must be return to the same place on the day of
departure. The deposit is 100 €/team.
Team Catering
● Team Catering facilities are open from Friday to Sunday from 9:00-15:00. ● Do not forget to sign up on the google doc for the lunch
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation in different categories and prices (full board included):
Hotels: CHF 125.- per person in double room, CHF 145.- in single ○ Four star hotels in Lenzerheide: CHF 145.- per person in double rooms
● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request
● Limited amount of accommodation available next to venue, mainly for quota. For outside of the quota also self-catering holiday cottages/apartments at Ruka area also possible on request.
● Price for additional accommodation or additional single rooms outside of the quota: CHF 140 - 200 per person in double room (regular hotel prices) or apartment (minimum number of persons occurs)
● We retain the right for changes.
Transport (World Cup Rules Art. 11)
● Official airport : Zurich (ZHR) ● The organizing committee recommends to travel by public transport from the
airport to the venue or hotel (duration 2.5 h). ● The OC offers a shuttle service to the airport Zurich. If the teams or athletes
are interested in this service they have to contact the Head Office
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[email protected] until the 30th November 2019. One shuttle service per team is free of charge, additional ones will be charged.
● There will be no transport provided by the OC from Lenzerheide to Toblach Teams have to organise this transport by themselves.
● The shuttle service within the destination can be ordered by the Head Office
(shuttle service has to be ordered in advanced).
● At competition days, a Tour de Ski Shuttle drives regularly (each 10-15 min) from Valbella, Lenzerheide to the venue.
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs:
Teams will have to pay directly at their hotels (persons from the pay lists will be paid by the OC directly to the hotel).
● Carrying costs/Reimbursement : The organisers pay for the travel and living costs (accommodation, food etc.)
according to the conditions mentioned in the World Cup rules art. 10.
Travel expenses will be paid once and by bank transfer by the organisers to
the teams at the last resort (Val di Fiemme).
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site to Jacqueline Odermatt at the race office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis-
● Athletes from Switzerland and Liechtenstein are excluded from the income tax.
By all other nation we have to subtract the income tax from the by bank
transferred prize money. The income tax is the following:
o Income tax for prize money until CHF 200.- 12.8 %
o Income tax for prize money from CHF 201 to 1’000.- 14.4 %
o Income tax for prize money from CHF 1’001 to 3’000.- 17.0 %
o Income tax for prize money higher than CHF 3’001 19.0 %
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins: available from 26/12/2019 at 09:00 or on request earlier ● Waxing trucks: teams arriving with trucks have to inform the OC before
15/10/2019
● The keys to the cabins are available at the race office. The deposit is 50 € or CHF/key. Keys return and deposit return to the race officea on the day of departure.
● Parking cards can be picked up at the competition office same time with the keys.
Team Catering
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● Team Catering facilities are open ○ 27th December 2019 8 am to 5 pm, warm food 11 am - 2 pm ○ 28th December 2019 8 am to 5 pm, warm food 11 am - 2 pm ○ 29th December 2019 8 am to 4 pm, warm food 11 am - 2 pm
● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee
Medical Service
● In case you have an emergency you can call the following number 144 ● Medical facilities
○ at the venue: first aid container at the track ○ in the village: ○ Hospitals near by: Kantonsspital Chur
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Switzerland is
regulated by national law. Permits for the use of radio transmission equipment
must be requested according to national specifications.
Information: Federal Office of Communications
● There can be radio inspections at the venue.
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting
Switzerland. Please check with your embassy if you need a visa for to enter
Switzerland.
● For an official letter of invitation, please send a request to the Head Office:
Please be aware that Switzerland is NOT a member of the European Custom Union.
ATA Carnet
● The ATA Carnet is an international document for the temporary, duty-free admission of goods. With the ATA Carnet Swiss and foreign customs formalities are completed using one form. The ATA Carnet can be obtained from Chambers of Commerce and Industry and releases the holder from any obligation to provide a guarantee when crossing the border. In Switzerland the Chambers of Commerce and Industry provide information on the conditions for receiving a Carnet, please see http://www.cci.ch/.
● The ATA Carnet may be used for several border crossings and is valid for one year. Instead of national customs documents, the ATA Carnet can be used for imports, exports and transits purposes. The advantage is the swift passage through customs. The ATA Carnet has a uniform appearance for all contracting parties to the Convention on Temporary Admission of 26 June
1990 (the so-called Istanbul Convention). It can be used in more than 60 countries.
● When opening the ATA Carnet, the complete description of the goods must be (cover sheet reverse) present. For the holder of the ATA Carnet, it is always possible to bring the goods back into the domestic customs territory.
● The use of the Carnet ATA is applied to durable goods but not to nondurable goods. The most important areas of application of the ATA Carnet are as follows:
○ Goods for display or use at exhibitions and fairs ○ Professional equipment ○ Commercial samples for display purposes (watches, jewellery, clothes,
1. Drive from Lenzerheide to Chur 2. Take the highway A3 in direction Zurich, St. Gallen 3. Drive on the highway A3 until the junction Sarganserland and turn right in
direction “St.Gallen/St. Margrethen / München / Feldkirch” 4. Follow the A13 until the exit nr. 6 Sennwald, take the right side and cross the
border (sign Ruggell) 5. Follow the highway A14/E60 in direction “Innsbruck/Bludenz” 6. Follow the S16 and A12 until Innsbruck 7. Turn right at the junction A13/E45 in direction Bozen, Brenner 8. Follow the signs till Bruneck (A22 and E66) and then follow the sing Toblach
● Google Maps Link: https://goo.gl/maps/ybMhiGmfi7NJ3xuz9
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): ○ The OC offers following accommodation (full board included): Three
and more star hotels.
● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request
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Transport (World Cup Rules Art. 11) Transport (World Cup Rules Art. 11)
● Official airport :
Innsbruck (AUT) ca. 140km
Munich (GER) ca. 300km
Other Ariports:
Verona (ITA)/Villafranca: ca. 250km
Venezia (ITA)/Marco Polo: ca. 190km
Treviso (ITA)/S. Angelo ca.180km
● The organizing committee will arrange transportation between the airports and
the hotels. 1 transport (from and to the airport) free of charge. Price for
additional transport: on request
● Information to the Shuttle service
- (hotels – venue) :
Normally a shuttle service between hotel and Nordic Arena is not needed - in
other case we can offer a shuttle service. More Information: info@worldcup-
dobbiaco.it
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the hotel (red group will be
paied by the OC) ● Carrying costs/Reimbursement :
● will be paied at the end of Tour de Ski - in Val di Fiemme ●
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● bank information need to be complete; Iban - Swift Code - Adress - Name
● Prize money from is available on FIS Website under: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf
● Waxing trucks : teams arriving with trucks have to inform the OC before 15/10/2019 -with exact measurements of the truck and needs
● The keys to the cabins are available in a Cabin right near the wax cabins. The
deposit is 50 €/team. Key has to be returned on the day of departure
● Addititonal Parking cards have to be requested at the race office Team Catering
● Team Catering facilities are open Monday 30.12.2019 10am - 5pm Tuesday 31.12.2019 9.30 am - 5pm Wednesday 01.01.2020 9.30 am - 4pm
● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee
● access to the catering area only with accreditation - if you want to get the right to eat at Family room ask at race office
Medical Service
● In case you have an emergency you can call the following number 112 ● Medical facilities
○ at the venue: first aid + Doctor ○ in the village: farmacy + Doctor ○ Hospitals near by: Innichen
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment is Italy is regulated by
national law. Permits for the use of radio transmission equipment must be
requested according to national specifications. information www.carabinieri.it
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Italy.
Please check with your embassy if you need a visa for Italy
● If you need an official letter of invitation, please send a request to
Medical Service Bellante Cristina +39 329 9532255 cristina.bellante@fi
emmeworldcup.com
Offices and their opening times
Office Location Opening times
Race office Lago di Tesero Daily: 8:00 - 18:00
Transportation Lago di Tesero 9:00-12:00/14:30-17:30
Finances Lago di Tesero from Friday 03/01/2020
9:00 - 17:00
OC Office Lago di Tesero Daily: 8:00 - 18:00
Logistical information
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers accommodation (full board included) in 3* hotels (2* and 4* on request) in Val di Fiemme from 3 to 15 km from the stadium.
● Three stars hotel max CHF 125 per person in double room, ● Two stars hotel max CHF 90 per person in double room. ● Additional information about the accommodation will be given to the teams
after receiving preliminary entry and accommodation request
Transport (World Cup Rules Art. 11) ● Official airport : Munich - Innsbruck - Verona
● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport (depending on destination) on request
● Information to the Shuttle service - (hotels – venue) : no shuttle service organised by the >OC..
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Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the hotel . The persons from
the pay lists will be paid by the OC directly to the hotel. ● Carrying costs/Reimbursement : ● Expenses sheets will be received in the financial office at the cross country
● Payments will be done by bank transfer. Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected].
● Or on-site to Giovnna Zeni, in the financial office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis-
Income tax information for prize money: ● Income tax of European citizens is 20%
● Income tax of non-European citizens is 20%
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from 02/01/2020 at 8 :00
● Waxing trucks : teams arriving with trucks have to inform the OC before 20/11/2019; the teams have to inform the OC about size and special needs for the trucks
● The keys of the cabins are available at the athletes compound. ● Parking cards will be handed out at the first TCM by the chief of competition.
Team Catering
● Team Catering facilities are open
○ Thursday 2.1 – 9:00 /18:00
○ Friday 3.1 – 8:00/18:00
○ Saturday 4.1 - 7.00/18:00
○ Sunday 5.1 - 8:00/16:00
Do not forget to sign up on the google doc for the lunch
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included):
o 4,5 Star Hotel Westin Bellevue - World Cup Hotel right at the venue ● roller ski track available right at the venue ● Additional information about the accommodation will be given to the teams
after receiving preliminary entry and accommodation request
Transport (World Cup Rules Art. 11) ● Official airport: Dresden International Airport (DRS) - 15 min from hotel &
venue ● The organizing committee will arrange transportation between the airport and
the hotels. Transport (from and to the airport) free of charge on Thursday and Sunday.
● Hotels – venue: no shuttle service needed (walking distance) Payment (World Cup Rules Art. 10 and 13)
● Accommodation costs: Teams will paid by bank transfer in the accommodation office (persons from the pay lists will be paid by the OC directly). Over quota costs are to be paid by cash or credit card.
Waxing facilities (World Cup Rules Art. 14) ● Wax cabins: available from 09/01/2018 at 12 :00 ● Waxing trucks: teams arriving with trucks have to inform the OC beforehand ● The keys to the cabins are available at the race office. The deposit is
50€/team. Keys return to race office on the day of departure. Team Catering
● You get full board in the Hotel The Westin Bellevue. Opening times for the restaurant will follow.
● A small team catering will be provided in the service area during the training day and race days. Opening times will follow.
● Do not forget to sign up on the google doc for the lunch
● You will get a bracelet for full board catering with the check in. Medical Service
● In case you have an emergency you can call the following number ● Medical facilities
○ at the venue: Alexander Disch - tba ○ at the hotel: Axel Klein - tba
Regulations of radio equipment: ● The radio frequencies need to be authorized by the regulatory authority. For
data transfer, please use the enclosed form. Unauthorized use is liable to prosecution. Fines of up to EUR 500.000 may be imposed. The authorization fees can be found in the enclosed information form of the regulatory authority.
● The request can be made once for Oberstdorf and Dresden together, please indicate both places and dates on the form then you only pay once.
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Germany.
Please check with your embassy if you need a visa for Germany. For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected]
● Sunday or night driving permission needed
Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments Maps and Courses
Sport Josef Gabriel +420 775 994 290 josef.gabriel@vy
socina-arena.cz
Wax Cabins
Vlastimil Jakeš +420 602 137 078 vlastimil.jakes@
vysocina-
arena.cz
Truck driving
permissions
Vlastimil Jakeš +420 602 137 078 vlastimil.jakes@
vysocina-
arena.cz
Medical Service Libor Macek macekdr@centru
m.cz
49
Offices and their opening times
Office Location Opening times
Race office Vysočina Arena - Office Area
building
Mo - Fri 09:00 - 18:00
Sat - Sun 08:00 - 18:00
Transportation Vysočina Arena -
Accreditation building
Mo - Sun 09:00 - 18:00
Finances Vysočina Arena - Office Area
building
Mo - Sun 09:00 - 18:00
OC Office Vysočina Arena - Office Area
building
Mo - Sun 09:00 - 18:00
Logistical information
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● Sufficient amount of high-standard hotels in different price categories in the proximity of the venue have been pre-booked by the OC. Teams shall contact the OC about offers following accommodation (full board included) at [email protected]
● Price for additional accommodation outside of the quota: on request ● Price for additional single rooms outside of the quota: on request
Transport (World Cup Rules Art. 11)
● Official airport: Prague
● The organizing committee will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: Minibus up to 5 persons = EUR 250.00 Minibus up to 13 persons = EUR 450.00 Bus 14 - 40 persons = EUR 700.00 Other destinations possible, prices on request.
● Information to the Shuttle service
o hotels <=> venue): Shuttle service for teams will be provided from Monday to Sunday. Details on timetable will be sent to teams two weeks before the event.
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Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in their hotels. Costs for red
group and national team quota athletes will be covered by the OC directly to the hotels.
● Carrying costs/Reimbursement: ● Expenses sheets will be received in Competition Office during the race
week or by e-mail: Payments will be done by bank transfer. Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Prize money from is available on FIS Website under: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf
Income tax information for prize money: ● Income tax of European citizen is 15%
● Income tax of non-European citizen is 15% (USA 0 %) Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from Monday, 13th of January, 09:00 until Sunday, 19th of January, 18:00
● Waxing trucks : teams arriving with trucks have to inform the OC before 15/10/2019
● The keys to the cabins are available in the Competition Office. The deposit is 100 €/team. Keys need to be returned to the Competition Office on the day of departure.
Team Catering
● Team Catering facilities are open Wednesday to Sunday ○ Wednesday 15/01/2020 08:00 - 17:00 ○ Thursday 16/01/2020 08:00 - 17:00 ○ Friday 17/01/2020 08:00 - 17:00 ○ Saturday 18/01/2020 08:00 - 17:00 ○ Sunday 19/01/2020 08:00 - 17:00
● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
● Costs for lunch service is 10 EUR per person per day if you haven’t ordered and paid full board via the Organizing Committee
Medical Service
● In case you have an emergency you can call the following number 155 ● Event doctor: MUDr. Libor Macek, mobile: +420 603 853 108
● Ambulance room for athletes and teams
○ Ambulance room for athletes and teams is located inside the team area – on the 1st floor of the permanent Wax cabins (will be signposted).
○ Medicaments and other medical equipment may be bought in the nearest pharmacy in the area of the hospital in Nové Město na Moravě in the distance of 1.5km away from the competition venue.
Regulations of radio equipment/Radio Frequencies: ● Radio equipment can only be operated in the Czech Republic, if two
elementary requirements are met: o The equipment shall use the designated frequencies under the
conditions set out in the individual or general authorisation., o The conformity of the equipment with regard to the European regulation
has been assessed. Full information about using of radio frequencies in the Czech Republic to be found on the website of the Czech Telecommunication Office: https://www.ctu.eu/recommendation-end-users
Regulations of Visa: ● Remember that citizens of some countries will need a visa for visiting the
Czech Republic. Please check with your embassy if you need a visa for the Czech Republic. For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected]
● Vehicles with weight over 7.5 tonnes, and also vehicles over 3.5 tonnes with an attached trailer are prohibited to drive on Czech major roads and highways on Sundays from 13:00 – 22:00. Possible special permissions need to be obtained directly from the Czech Ministry of Transport.
Special advices for the route and roads The major highway D1 is under reconstruction. Count on possible delays due to traffic jams.
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): ● Additional information about the accommodation will be given to the teams
after receiving preliminary entry and accommodation request
Transport (World Cup Rules Art. 11) ● Official airport : Munich (MUC), Zurich (ZHR), Memmingen (FMM), Stuttgart
(STR) ● The organizing committee will arrange transportation between the airports and
the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 100,00 €
● Information to the Shuttle service - hotels – venue
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office in
the OC Office, Oberstdorf Haus, Prinzregentenplatz 1, 87561 Oberstdorf Contact person: Katrin Brück 23.01.2020 16.00 - 20.00
24.01.2020 08.00 - 20.00 Over quota costs need to be paid by cash or credit card.
● Carrying costs/Reimbursement : ● Expenses sheets will be received in financial office during the race weekend or
by e-mail. Payments will be done by bank transfer.
55
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data from the athletes have to be given directly to: [email protected]
● Or on-site to Nina Gesterkamp in the reimbursement office
● Prize money form is available on FIS Website under: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf
Income tax information for prize money: ● German citizens have to pay income ty by themselves
● Income tax of non-german citizens is 15,825% at the moment ● The income tax for non-german citizens will be reduced directly from the prize
money and will be forwarded from the OC directly to the German Tax Authority.
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from 22.01.2020, 14.00
The keys to the cabins are available at the office of the village major. The deposit is 50€ per key. Keys return and deposit return on the day of departure by the village major.
● Waxing trucks: teams arriving with trucks have to inform the OC before latest on 16 December 2019 with exact measurements of the truck and details of the needs and the needed power supply.
● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
● Please note that from this year on there will be a voucher and regulation system for the team-catering
● Costs for lunch service is 10 EUR per person per day if you haven’t ordered and paid full board via the Organizing Committee
Medical Service
● In case you have an emergency you can call the following number TBC ● Medical facilities
○ at the venue: there will be a container of the ○ in the village:
Hospital Oberstdorf, +49 8322 7030 Internal Medicin 24h/7d Orthopedic Surgery until 06:00 pm
○ Hospitals near by: Hospital Immenstadt, +49 8323 9100 Internal Medicin and Trauma surgery 24h/7d
Regulations of radio equipment/Radio Frequencies: ● The radio frequencies need to be authorized by the regulatory authority. For
data transfer, please use the enclosed form. Unauthorized use is liable to prosecution. Fines up to EUR 500.000 may be imposed. The authorization fees can be found in the enclosed information form of the regulatory authority.
● The request can be made once for Oberstdorf an Dresden together, please indicate both places and dates on the form so you only pay once.
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Germany. ● Please check with your embassy if you need a visa for Germany.
For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● Please note that vehicles over 7.5 t have to pay toll on german motorways. For further information about the costs please contact TollCollect ([email protected])
● Please notice: In Germany there is an obligation for snow tires! ● To carry out important and necessary transports on sunday and holidays a
exemption permit is required for Germany. The LOC will send the application form to the respective driver/ company. Please return the application form to [email protected] at latest on 16 December 2019. The fee is paid by the OC.
Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments Maps and Courses
Stora Enso house at the venue Monday-Wednesday according to agreement Thursday 6 february 09.00 – 17.00 Friday 7 february 08.00 – 17.00 Saturday 8 february 08.00 – 18.00 Sunday 9 february 08.00 – 17.00
Transportation
Stora Enso house at the venue Monday-Wednesday according to agreement Thursday 6 february 08.00 – 20.00 Friday 7 february 08.00 – 20.00 Saturday 8 february 08.00 – 20.00 Sunday 9 february 08.00 – 17.00 Monday 10 february 08.00 - 13.00
Finances
Swedish Ski Association house
at the venue
Thursday 6 february 09.00 – 17.00 Friday 7 february 08.00 – 17.00 Saturday 8 february 08.00 – 18.00 Sunday 9 february 08.00 – 17.00
OC Office
Swedish Ski Association house
at the venue
Thursday 6 february 09.00 – 17.00 Friday 7 february 08.00 – 17.00 Saturday 8 february 08.00 – 18.00 Sunday 9 february 08.00 – 17.00
Logistical information
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system ● The OC offers following accommodation (full board included):
○ Three star hotel: Scandic Hotel Lugnet and First Hotel Grand : 125 CHF
○ Non official accommodation: Lugnet Village cottage ,Two star : Booking by link
○ Price for additional accommodation outside of the quota : 125 CHF (Borlänge)
○ Price for additional single rooms outside of the quota : Scandic Hotel Lugnet
180 CHF/night
Transport (World Cup Rules Art. 11)
● Official airport : Arlanda, Stockholm ● The organizing committee will arrange transportation between the airports and the
hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 55 CHF for Arlanda airport / trip /person
● Information to the Shuttle service - Scandic Hotels : no shuttle service (walking distance) - First Hotel Grand : Minibus or car shuttle service - Bergmästaren: Minibus or car shuttle service (only officials)
● Accommodation costs:Total accommodation cost shall be made to the hotel, on site. Over quota costs are to be paid by cash or credit card.
● Carrying costs/Reimbursement : Free nights for red group and COC leaders will be reimbursed, together with compensation for travel money and nations support, by bank transfer, after the competitions.
● “Bank Transfer Form Prize Money & Team Reimbursement” is available here: https://www.fis-ski.com/en/inside-fis/document-library/cross-country-documents
Prize money payment (Word Cup Rules Art. 8) The prize money will be paid to the prize-winner’s personal bank account. Each athlete is responsible to fill in the “Bank Transfer Form Prize Money Cross-Country” and take a copy of his/her PASSPORT and send it to: [email protected] This must be done before leaving the competition, by the latest 9th of February. “Bank Transfer Form Prize Money Cross-Country” is available here: https://assets.fis-ski.com/image/upload/v1570630619/fis-prod/assets/Bank_Transfer_Form_incl._Contacts.pdf TIN (tax identification code) is mandatory. Observe! No handwritten forms are accepted due to misunderstanding of letters and figures. Prize money will be paid as soon as the organizer has received requested information as stated above. Swedish tax and social contributions (figures according to Swedish law 2020) According to a decision of January 2011, taken by the board of directors of the Swedish Ski Association, regarding the way Swedish organizers shall settle the payment of prize money, the OCs of Svenska Skidspelen hereby give the following information; The gross amount of the prize money will be reduced according to: 1. Income tax -15,00 %, for all the prize winner regardless of the country. 2. And additional, Social contribution -31,42%, If the prize winner is a citizen from a country other than EU/EES: For citizen from a country other than EU/EES
The tax burden can be reduced to -15 %, if the athlete is a citizen in a country outside EU/EFTA, which co-operate with Swedish authorities regarding social contributions. The athlete must then present a “certification of coverage” which shows that he/she belongs to the social insurance system (pays social contributions) in his/her own country. Please contact your home country’s tax association for the certificate. To get
the lower tax this “certificate of coverage” must be presented to Financial Office ([email protected]) by the latest February 9th 2020. If any questions, please contact [email protected] . Fakturering från eget företag:(skatteverkets ställningstagande) Prispengar anses inte vara ersättning för en motprestation - avser inte en ersättning för tjänst som idrottsutövaren har gjort. Vilket betyder att prispengar som utbetalas enbart om man som deltagare i tävling får en bra placering är undantaget moms. Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from 05/02/2020 at 09 :00 (Monday-Tuesday at
request)
● Waxing trucks : teams arriving with trucks have to inform the OC before 23/12/2019. Size of trucks must be sent to [email protected]
● The keys to the cabins are available at the competition office. The deposit is 100 CHF/team. Keys return and deposit return to Ski Cafe/service area on the day of departure.
● Parking cards can be picked up at the Race office same time with the keys. Team Catering (applies only for teams & SRS with official accommodation)
● Team Catering facilities are open from Wednesday to Sunday. ● Opening times:
● Skidspelen will coordinate one application for permits for the event. Send us the
following information before December 15th 2019 to [email protected]
○ Name, address, email and contact information for the person
responsible.
○ Total number of radio stations.
○ Requested frequencies, transmitted power, modulation (Analog or
digital)
○ If you plan to use a base station or relay you need to provide full
information for that station.
● Skidspelen will charge you 30 CHF for the application.
● It will not be possible to apply via Skidspelen later than that date. In that case
you need to make your own application. Information and application direct:
www.pts.se
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Sweden. ● Please check with your embassy if you need a visa for Sweden. For an official
Thu-Fri 15.00-19.00 Sat 10.00-18.00 Sun 10.00-15.00
OC Office Grand stand building
(3rd floor/ entrance 3.)
Accommodation
● Booking according the FIS Rules via FIS Online registration system. ● The OC offers accommodation for all Cross Country Ski Teams in the center of Lahti
(Forenom Apart Hotel, Grand Hotel Lahti) and Vierumäki -Olympic Training Centre. Please read more information about the accommodations here: Forenom Apart Hotel: https://www.forenom.com/aparthotels/lahti/forenom-aparthotel-lahti/136/ Grand hotel Lahti : https://hotels.avainhotellit.fi/grand/en/ Vierumäki: https://vierumaki.fi/en/majoitus/hotel-rooms Forenom and Grand hotel are located 5-10 min walk away from the venue. Walking distance. Vierumäki sport centre is located 30 min drive away from the venue. Shuttle service available from Vierumäki to venue and vice versa. Further information: Aino Pippuri, [email protected], Phone: +358 44 482 6345. Accommodation and finance office opening hours:
Accommodation costs Accommodation costs: Persons from the pay list will be paid by the OC directly. For additional persons, the teams must pay directly to OC, if not agreed otherwise. Accommodation and transfer payments will be done by electronically by bank transfer.
Team Catering
Team Catering facilities are open Friday 28th of February until 1st of March. Coffee and snacks are available next to the CC service area office according to opening hours.
Lunch Services NEW! Lunch Service: Please inform the OC where you plan to take your lunch, in the hotel or in the venue. List your preferences (with Nation and “CC” plus the amount of people eating) here: https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit#gid=0
● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid
full board via the Organizing Committee ● You will receive vouchers according to the google doc questionnaire you have filled in
advance. More specific information TBA.
Transportation
Transport (World Cup Rules Art. 11)
● Official airport: Helsinki airport (94 km from Lahti) ● The organizing committee will arrange transportation between the airport and
hotels. One transport free of charge. Price for additional transport (up to 7 people 140 €, 8-17 persons 205 €).
● Shuttle service: - Shuttle busses are organized and are provided free-of-charge from Vierumäki
and Pajulahti sport centre. - Limited shuttle service from the Forenom and Grand hotel (walking distance).
Time schedules: to be informed on www.lahtiskigames.com. For individual requests for shuttle service, please email: [email protected].
● Parking at the service area: There will be limited space for parking. Each team has a right park no more than one (1) car at the service area. Additional parking permits has to be ordered at the time of preliminary entries via FIS Online system.
● Accommodation costs: Persons from the pay lists will be paid by the OC directly. Over quota costs are to be paid by bank transfer to OC. Carrying costs/Reimbursement :
● Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected]. Payments will be done by bank transfer.
Prize money: Prize money payment (Word Cup Rules Art. 8)
Due to data protection rules the data’s from the athletes have to be given directly to:
[email protected] or on-site to the Financial office (opening times see below) Prize money
● Income tax of European citizen is 15% ● Income tax of non-European citizen is 15% (USA 0 %)
Waxing facilities
(World Cup Rules Art. 14) ● Wax cabins : available from 25/02/2020 at 12:00 ● Waxing trucks : teams arriving with trucks have to inform the OC before 17/01/2020
(preliminary entry date) ● The keys to the cabins are available at the Cross-Country service area office. The
deposit is 100 €/team. Keys return and deposit return to service area office on the day of departure.
● Parking cards can be picked up at the Service area office at the same time with the keys.
Medical Service
● In case you have an emergency you can call the following number 112 ● Medical facilities at the venue: Racing Rescue/Paramedic Pasi Rosendahl +358 50
351 3575 Hospitals near by: Päijät-Häme Central hospital (ten minutes drive from
84
the arena) Address: Keskussairaalankatu 7. Open hours: 24/7. Tel. 358 3 81911 All emergency cases.
Serious head injuries may need to be transferred to the University Hospital of Helsinki. Decision is made by race doctor or trauma doctor in Päijät-Häme Cetral Hospital. Transportation to Helsinki is made by ambulance.
Regulations
Regulations of radio equipment / radio frequencies:
The import, export and the operation of radio equipment in Finland is regulated by national
law. Permits for the use of radio transmission equipment must be requested according to
national specifications.
The Finnish Transport and Communications Agency (TRAFICOM) controls the use of radio
frequencies in Finland and ensures that a sufficient number of frequencies are equally
available, in order to ensure all users are able to operate in a cooperative and legal manner.
Each user of a radio transmitter subject to license must obtain a license granted by
TRAFICOM. TRAFICOM assigns the frequencies to be used. It is prohibited to use any other
frequencies than the ones mentioned in the license.
The radio license application can be completed via the link below and it must be submitted
● Remember that citizens of some countries will need visa for visiting Finland. ● Please check with your embassy if you need a visa for Finland.
For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
85
Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected] No Sunday or night driving permission needed. Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments
Maps and Courses
Maps and courses: https://lahtiskigames.com/team-info/?lang=en
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): ○ Four star hotel Scandic Ambassadour 5 minutes from the venue:
Four star hotel River Station Hotel (5 minutes from the venue) ● Price for additional accommodation outside of the quota: TBC ● Price for additional single rooms outside of the quota: TBC ● We retain the right for change
Transport (World Cup Rules Art. 11)
● Official airport : Oslo Lufthavn Gardermoen. The OC will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 20 € per person one way (will be deducted from the reimbursement)
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the financial office
Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement :
Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected] Payments will be done by bank transfer.
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site in the financial office (opening times see above) ● Prize money from is available on FIS Website under: https://assets.fis-
Income tax information for prize money: ● Income tax of European citizen is 15%
● Income tax of non-European citizen is 15% (USA 0 %) Waxing facilities (World Cup Rules Art. 14)
● Wax cabins: available from 2/3/2020 at 10:00
● Waxing trucks : teams arriving with trucks have to inform the OC before 12/10/2020
● The keys to the cabins are available at the wax building office. The deposit is 100 €/team. Keys return and deposit return to the wax building office (sub race office) on the day of departure.
● Parking cards can be picked up at the Raceoffice at the same time as the keys.
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Norway is
regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications.
● For information and application form please see https://eng.nkom.no/technical/forms/frequency/frequencies. Fill in the form ‘Application for temporary use of radio equipment in Norway’ and return it to [email protected]. Deadline: 6 January
Regulations of Visa:
● Remember that citizens of some countries will need visa for visiting Norway. Please check with your embassy if you need a visa for Norway.
● For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● There is no need of special permissions for truck driving on Norwegian roads. No special rules and regulations, except for the normal Norwegian weather and snow conditions and the need of snow tires.
Special advices for the route and roads
(from the previous World Cup stage and to the next one): no special comments Maps and Courses TBC
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): ○ Three star hotel Scandic Holmenkollen Park Hotel next to the venue:
Three star hotel Radisson Blu Park Hotel (20 minutes from the venue) ● Price for additional accommodation outside of the quota and extra single
rooms: Scandic Holmenkollen Park Hotel:
● NOK 1420 per person in double room ● NOK 1890 per pseron in single room
Radisson Blu Park Hotel:
● NOK 1250 per person in double room ● NOK 1550 per person in single room
Transport (World Cup Rules Art. 11)
● Official airport : Oslo Lufthavn Gardermoen. The OC will arrange transportation between the airport and the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport: 20 € per person one way (will be deducted from the reimbursement)
● Information to the Shuttle service
● Shuttle from Radisson Blu Park to the venue (for shuttle times see the transportation desk at the hotel)
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the financial office
Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement :
91
Expenses sheets will be received in financial office during the race weekend or by e-mail: [email protected]. Payments will be done by bank transfer.
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site in the financial office (opening times see above) ● Prize money from is available on FIS Website under: http://www.fis-
● Income tax of non-European citizen is 15% (USA 0 %) Waxing facilities (World Cup Rules Art. 14)
● Wax cabins: available from 2/3/2020 at 10:00
● Waxing trucks : teams arriving with trucks have to inform the OC before 12/10/2020
● The keys to the cabins are available at the wax building office. The deposit is 100 €/team. Keys return and deposit return to the wax building office (sub race office) on the day of departure.
● Parking cards can be picked up at the wax building office at the same time as the keys.
Team Catering
● Team Catering facilities are open (please add here opening times - off. training day and all race days) TBC
● Do not forget to sign up on the google doc for the lunch https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H7OTUKGDm_EnQLVfo/edit?usp=sharing
● Costs for lunch service is 10 CHF per person per day if you haven’t ordered and paid full board via the Organizing Committee
● Other info if you use vouchers, bracelette please add here Medical Service
● In case you have an emergency you can call the following number: 112 ● Medical facilities
○ at the venue: + 47 22 81 17 96 ○ hospitals near by: + 47 116 117
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Norway is
regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications.
● For information and application form please see https://eng.nkom.no/technical/forms/frequency/frequencies. Fill in the form ‘Application for temporary use of radio equipment in Norway’ and return it to [email protected]. Deadline: 6 January
● Remember that citizens of some countries will need visa for visiting Norway. Please check with your embassy if you need a visa for Norway.
● For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● There is no need of special permissions for truck driving on Norwegian roads. No special rules and regulations, except for the normal Norwegian weather and snow conditions and the need of snow tires.
Special advices for the route and roads
(from the previous World Cup stage and to the next one): no special comments Maps and Courses TBC
OC Office Manège militaire From March 9 to March 16
Logistical information
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following accommodation (full board included): ○ Details from official hotel to be followed.
● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request.
● Limited amount of accommodation available next to venue, mainly for quota. Transport (World Cup Rules Art. 11)
● Official airports : o Québec City Jean-Lesage International Airport (YQB) o Montréal Pierre-Eliott-Trudeau International Airport (YUL)
● The organizing committee will arrange transportation between the airports and
the hotels. 1 transport (from and to the airport) free of charge.
● Price for additional transport:
To/From YUL Capacity Costs
Bus up to 35 TBC
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Mini-Bus up to 15 TBC
Van up to 5 TBC
To/From YQB Capacity Costs
Bus up to 35 TBC
Mini-Bus up to 15 TBC
Van up to 5 TBC
● Information to the Shuttle service
- (hotels – venue) : no shuttle service (walking distance).
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly in the accommodation office. ● Over quota costs are to be paid by cash or credit card. ● Carrying costs/Reimbursement :
● Expenses sheets will be received in financial office during the race weekend or by e-mail. Payments will be done by bank transfer.
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site at the financial office in the Race Office (opening times see above) ● Prize money form is available on FIS Website under: http://www.fis-
● Income tax of non-European citizen is 15% (USA 0 %) Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from Tuesday March 10th. For earlier arrivals (drop off equipment), please contact the OC in advance.
● Waxing trucks : teams arriving with trucks have to inform the OC before February.
● The keys to the cabins are available at the competition office. The deposit is 100 $CND/team. Keys return and deposit return to the Wax Village Office on the day of departure.
● Canada uses 120v electricity, transformers for 220v will be available on a limited basis.
Team Catering ● Team Catering facilities are open : At the official hotel from Tuesday to
Thursday. Hours TBC. ● Possibility to have lunch boxes at the Wax Village from Friday to Sunday.
Please make your reservation via the following link: ● https://docs.google.com/spreadsheets/d/13wm5JU7RzwrUonI8AciSFEKdq4H
7OTUKGDm_EnQLVfo/edit?usp=sharing ● Costs for lunch service is 10 CHF per person per day if you haven’t ordered
and paid full board via the Organizing Committee. Medical Service
● In case you have an emergency you can call the following number = 911 ● Medical facilities
○ at the venue: on the Plains of Abraham ○ Hospitals near by: Hôtel-Dieu de Québec (less than 1km)
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in Canada is
regulated by national law. Permits for the use of radio transmission equipment must be requested according to national specifications.
● Each user of a radio transmitter subject to license must obtain a license granted by OC to assign the frequencies to be used. It is prohibited to use any other frequencies than the ones mentioned in the license. Please contact OC to get further information at [email protected].
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Canada. ● Please check with your embassy if you need a visa for Canada.
For an official letter of invitation, please send a request to [email protected]
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● Teams must give information when they will arrive to stadium and parking area. Send messages by email to [email protected]
No Sunday or night driving permission needed. Special advices for the route and roads (from the previous World Cup stage and to the next one): no special comments
Transport (World Cup Rules Art. 11) ● Official airport : Minneapolis-St. Paul International Airport ● The organizing committee will arrange transportation between the airport and
the hotel. One (1) transport (from and to the airport) free of charge per team. ● Price for additional transport: TBD
● Information for the Shuttle service from hotel to venue and return: o Shuttle buses will run from the Doubletree Hotel to the race venue. o Shuttle bus schedule will be posted at the hotel and at the Athlete
Village. ● Customs clearance for arrival at MSP: TBD
Customs Regulations
The Organizing Committee wishes to make you aware of the restrictions on perfluorinated chemicals (PFCs) that are found in many ski waxes. These substances may be in violation of the Toxic Substances Control Act (TSCA) as regulated by the Environmental Protection Agency (EPA). Unfortunately, we are unable to advise you on US Customs and Border Protection regulations with regards to the importation of goods. We strongly encourage you to investigate and understand what goods you are allowed to bring into the USA with you.
Options to the Charter
● Monday March 16, 2020 Departures from Quebec
1. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Air Canada a. 5:20 am departure, arrives at MSP at 10:16 am b. Later departures also available
2. Flight from Quebec (YQB) via Newark (EWR) to Minneapolis (MSP) on United a. 7 am departure, arrives at MSP at 12:17 pm b. Later departures also available
3. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Delta a. 12:25 pm departure, arrives at MSP at 19:29
● Sunday March 15, 2020 Departure from Quebec
You may also consider sending some of your staff to Minneapolis prior to race finish in Quebec on Sunday. In addition to the above morning options, some alternatives include:
1. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Air Canada a. 15:45 departure, arrives at MSP at 21:46 b. Earlier departures also available
2. Flight from Quebec (YQB) via Newark (EWR) to Minneapolis (MSP) on United a. 16:00 departure, arrives at MSP at 23:30 b. Earlier departures also available
3. Flight from Quebec (YQB) via Toronto (YYZ) to Minneapolis (MSP) on Delta a. 12:25 pm departure, arrives at MSP at 19:29
● Monday March 16, 2020 Departures from Montreal
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Driving to Montreal on Sunday night and spending the night near the airport is a worthwhile option as there are a lot more and cheaper flights available. Note that you are responsible for payment of hotel in Montreal yourself. Some examples:
1. Direct flight from Montreal (YUL) to Minneapolis (MSP) on Delta a. 5:50 am departure, arrives at MSP at 8:01 am
2. Flight from Montreal (YUL) via Detroit (DTW) to Minneapolis (MSP) on Delta a. 9:25 am departure, arrives at MSP at 13:22
3. Flight from Montreal (YUL) via Toronto (YYZ) to Minneapolis (MSP) on Air Canada a. 6 am departure, arrives at MSP at 10:16 am
4. Flight from Montreal (YUL) via Philadelphia (PHL) to Minneapolis (MSP) on American Airlines a. 7 am departure, arrives at MSP at 11:12 am
5. Flight from Montreal (YUL) via Newark (EWR) to Minneapolis (MSP) on United a. 6:30 am departure, arrives at MSP at 12:17 pm
Reimbursement (World Cup Rules Art. 10 and 13)
● Accommodation costs: Teams will pay directly in the accommodation office. ● Over quota costs are to be paid credit card. ● Carrying costs/Reimbursement :
● Expenses sheets will be received in financial office by email: [email protected]. Payments will be done by bank transfer.
Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the data’s from the athletes have to be given directly to: [email protected]
● Or on-site to Niina Haaslahti in the financial office (opening times see above) ● Prize money from is available on FIS Website under: http://www.fis-
● Income tax of 30% will be withheld on all prize money payments
● Athletes are required to complete IRS form W8-BEN in order to claim an exemption to the income tax if a tax treaty is in force between the USA and their country of residence. The form can be found here: https://www.irs.gov/pub/irs-pdf/fw8ben.pdf and should be returned via email to [email protected] or in person to Finance Office at the Team Hotel. Further details and instructions if needed are available via email at [email protected].”
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from 14/03/2020 at 8:00 through 18/03/2020 at 16:00. ● Wax trucks : There are no facilities for wax trucks. ● A deposit of USD 250 is required for wax cabin keys. Deposit will be returned
upon return of keys on departure day, pending acceptable condition of the wax cabin.
● Transformers: The Organizing Committee is providing power converters for rental at USD125 per converter. Specifications of the converter: 120 volt US
to 220 volt European transformer for one 1,000 watt wax iron. Teams must reserve a power converter at [email protected] no later than February 3, 2020.
● The rental payments will need to be paid to Niina Haaslahti in the Finance Office prior to receiving the converters.
Team Catering ● Team Catering facilities operating hours:
○ Official Training day - Monday 16/03/20
■ Open 8:00 am to 18:00 ■ Lunch served 11:00 - 15:00 ■ Food and beverages available all day.
○ Official Race day - Tuesday 17/03/20
■ Open 8:00 - 20:00 ■ Lunch served 11:00 - 15:00 ■ Hot food available until 17:00 ■ Food and beverages available all day.
● Do not forget to sign up on the google doc for the lunch
● Costs for lunch service is USD10 per person per day if you haven’t ordered and paid full board via the Organizing Committee.
Medical Service
● In case you have an emergency you can call the following number +1 612 867- 4687.
● Medical facilities ○ At the venue: The medical staff is located in The Trailhead building.
The first aid tent is located in the Festival Village at the venue. ○ Hospitals near by: North Memorial Hospital is located 3 kms. from Wirth
Park at 3300 Oakdale Ave. North, Robbinsdale, MN 55422, Telephone: +1 763 520-5200.
Regulations of radio equipment/Radio Frequencies: ● The import, export and the operation of radio equipment in the United States is
regulated by national law. The Federal Communications Commission (FCC) controls the use of radio frequencies in the United States.
● Per FCC regulation, licenses are not needed for personal radio services including Citizens Band Radio Service (CB), Multi-Use Radio Service (MURS), or Family Radio Service (FRS). A General Mobile Radio Service (GMRS) license is needed to operate a two-way radio with more than 2 watts ERP; to operate on frequencies 467.5500, 467.5750, 467.6000, 467.6250, 467.6500, 467.6750, 467.7000, and 467.7250 MHz; or to use a detachable
antenna. More details can be found at https://www.fcc.gov/general-mobile-radio-service-gmrs
● If required, permits for the use of radio transmission equipment must be requested according to national specifications. More details at https://www.ecfr.gov/cgi-bin/text-idx?SID=302887458205ab0abf910c7fa6ec5e76&mc=true&node=sp47.5.95.e&rgn=div6
● There will not be radio inspections at the venue. ● Each user of a General Mobile Radio Service (GMRS) radio transmitter must
obtain a license granted by the FCC. The FCC assigns the frequencies to be used. It is prohibited to use any other frequencies than the ones mentioned in the license.
Regulations of Visa: ● Remember that citizens of some countries will need a visa for visiting the USA. ● Please check with your embassy if you need a visa for the USA.
For an official letter of invitation, please send a request to [email protected].
Visa Waiver Program for USA
If you are a citizen or eligible national of a Visa Waiver Program country, you must apply for an ESTA (Electronic System for Travel Authorization) before entering the USA. Be sure to do this well in advance of your travel through this website: https://esta.cbp.dhs.gov/esta/.
Special permissions for truck driving (Sunday- and night, other days with special regulations)
● There are no facilities for wax trucks. Special advices for the route and roads - (from the previous World Cup stage and to the next one): Arrival by air via Minneapolis-St. Paul International Airport (MSP). MSP Airport is approximately 30 kms. from the hotel and venue. Maps and Courses
Accommodation (World Cup Rules Art. 13) ● Booking according the FIS Rules via FIS Online registration system
● The OC offers following hotel accommodation (full board included): ○ Coast Hotel (primary hotel - downtown):
■ $153.00 per person in double room, $206.00 single
○ Chateau Canmore (downtown) ■ $139.00 per person in double room, $199.00 single
● At Basecamp Resorts, the OC offers apartment style accommodation suitable for self catered situations. Meals (full board or half board) available at Coast hotel - 5 minutes aways.
■ 3 bedroom bunk apartment $80.34 per person ■ 2 bedroom apartment $97.56 per person ■ 1 bedroom apartment $149.21 per person ■ 1 bedroom studio $126.25 per person
● At Basecamp Lodge, the OC offers the following hotel-style accommodation with meals (full board or half board) available at the Coast Hotel (5 minutes away).
■ King size bedroom (single occupancy): $103.30 per person ■ Double Queen size bedroom (double occ): $63.13 per person
● Additional information about the accommodation will be given to the teams after receiving preliminary entry and accommodation request
● Price for additional accommodation outside of the quota: ○ OC will work with other accommodation provides to find
accommodation as required for non-quota persons. ● OC retains the right to make changes.
Transport (World Cup Rules Art. 11) ● Official airport : Calgary International Airport (1.5 hour drive to Canmore) ● The organizing committee will arrange transportation between the airport and
the hotels. 1 transport (from and to the airport) free of charge. Price for additional transport:
● $75.60 for one-way trip to or from the airport ● Information about the Shuttle service
- Shuttle buses will run from official hotels to race venue. o Detailed schedule available upon arrival in Canmore
Reimbursement (World Cup Rules Art. 10 and 13) ● Accommodation costs: Teams will pay directly to their hotels for all team
athletes (incl Red Group), including over-quota costs
● Travel and Living Reimbursement: OC will verify athletes (Red Group, etc) eligible for subsidy directly with Team Captains prior to departure from Canmore, and will reimburse the respective NSO by wire transfer within 3 days of event completion.
● Wire transfer data from each team NSO must be confirmed at the financial office.
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Prize money payment (Word Cup Rules Art. 8)
● Due to data protection rules the wire transfer data from the athletes must be given by email directly to: [email protected]; or on-site to Susan Gudwer in the financial office (opening times see above)
● Prize money form is available on FIS Website under: http://www.fis-ski.com/inside-fis/document-library/cross-country/#deeplink=forms
Income tax information for prize money:
● No tax will be deducted from prize money. Athletes should get their own tax advice for their particular home jurisdiction.
Waxing facilities (World Cup Rules Art. 14)
● Wax cabins : available from 2020/03/16 at 12:00. Teams wishing early access to wax cabins must contact the Team Compound manager no later than 2020/02/01
● Waxing trucks : No waxing trucks permitted at venue. ● The keys to the cabins are available at the Race Office. The deposit is
$50.00/team. Keys return and deposit return to Race Office on the day of departure.
● Parking cards can be picked up at the Race Office same time with the keys. Team Catering
● Team Catering facilities are open - please see FIS Family room times ● Do not forget to sign up on the google doc for the lunch
● In case you have an emergency you can call the following number: 911 ● Medical facilities
○ Venue: Medical staff and ambulance will be onsite during Training days and Race days.
○ Town of Canmore: Canmore General Hospital, 1100 Hospital Place. 403 678-5536
Regulations of Visa: ● Remember that citizens of some countries will need visa for visiting Canada. ● Please check with your embassy if you need a visa for Canada.
For an official letter of invitation, please send a request to [email protected]