Teaching with PowerPoint Created by the Instructional Technology Center.

Teaching with PowerPoint

Teaching with PowerPoint

Created by

the Instructional Technology

Center

Why PowerPoint?

Why PowerPoint?

Why PowerPoint?

• Accessible• Inexpensive• Portable• Digitize Lectures• Internet Capable• Integration of Media• Enhance the Learning Experience

Slide

Pane

Task

Pane

Menus

Slide

Drawing Toolbar

Common Uses and Misuses of

PowerPoint

Common Uses and Misuses of

PowerPoint

Uses

• Supplement Notes and Lecture Material• Incorporate Media into Lectures• Enhance Information Retention• Engage Students in Lecture

Misuses

• Bullet Points Only• Note Dependence• No Visual Stimulation• Too Much Information• Illegible• Visually Unappealing

DOs and DON’Ts

Can you determine what is wrong with the following PowerPoint

Slides?

DOs and DON’Ts


Slides?

DOs and DON’Ts


Slides?

•Who are they?

•What is their knowledge level on the topic?

Planning:Laying the Foundation

Consider the Audience

Consider the Message•What do you want to say?

•How do you want to say it?

•What role (if any) will graphics play in the presentation?

•What font will you use? Is it clean and readable?

•What topic(s) will you cover?

•How will you organize the content?

•What time constraints exist?

•Consider a theme to tie it all together.

Consider the Content

Planning:Laying the Foundation

Gagne’s 9 Events

of Instruction

Gagne’s 9 Events

of Instruction

Gagne’s 9 Events ofInstruction

1. Gain Attention2. Inform Learners of Objectives3. Stimulate Recall of Prior Learning4. Present the Content5. Provide “Learning Guidance”6. Elicit Performance (Practice)7. Provide Feedback8. Assess Performance9. Enhance Retention and Transfer

to the Job

Welcome to ITC’sPowerPoint Workshop

What’s wrong with this?


How can we fix this?

Let’s add some color.


Better, but we still need some improvement.We need some

tips on creating a theme.

Themes:Tying It All Together

• Themes unify a presentation

• Choose a theme that supports the content

• Choose an appropriate color or color scheme

Themes:Tying It All Together

• Color contrasts can emphasize a point.

• Colors elicit emotions and set the presentation’s tone

• Beware of certain colors and combinations

• A uniform background can also create a cohesive design.• Apply a background by right-clicking on the slide background and selecting Background from the menu that appears.• You can select a color or image and apply it to as many slides as you like.

Implementing a Theme


Great! Now, how can we apply this to the rest of our presentation?

Let’s create a Master Slide.

• Let’s create a Master Slide -- a single layout that can be applied to the entire presentation for a more unified look.

• To do this, go to Format then Slide Design or Slide Layout


• Pick a design that suits your needs, or create your own custom design and select the Apply to Selected Slides option.

• To add more slides, go to Insert > New Slide



Now, how can we get the students’ attention?

Let’s consult Gagne’s 9 Steps for suggestions.

Gain Attention• State an Interesting

Fact• Pose a Question• Use an Interesting

Sound, Videoor Image

• Maintain Attention ThroughVisual Interest and GoodPresentation Skills

• Don’t Just Read Slides


Let’s add a movie clip as an attention grabber.

Adding Movie Clips

• To add movie clips, select Insert > Movies and Sounds > Movie from File

• Select the file you wish to add.

• Try adding the provided file.

Adding Movie Clips

• Modify the movie’s properties by right-clicking the movie clip and selecting Edit Movie Object

• Note: Only Quicktime files will play on a Mac version of PowerPoint while WMVs work

best for PCs.


That wasn’t so difficult. Let’s add a sound for good measure.

Adding Sounds

• To add sounds, select Insert > Movies and Sounds > Sound from File or Sound from Clip Organizer

• Select the file you wish to add

Adding Sounds

• The Sound’s properties can be modified by right-clicking the sound icon.

• The sound can be set to play automatically or on a mouse click.


Now, on to step 2.

Inform Learner of Objectives

• What Topics Will Be Covered?• What Will the Students Learn?• Highlight Main Ideas• Use Visuals If Possible• Use Clear Organization

Organizing Information

• Bullet points are a great way to organize information.

• Recall the earlier example of good organization.

• How can youcreate such a list?

Bullet Points

• To create a numbered list or a list with bullet points, highlight the desired text and click either of these icons.

• Press Enter or Return to get a new number or bullet point.

• To edit the list settings, either go to Format then Bullets and Numbering or right-click the list and select Bullets and Numbering from the box that appears.

Organizing Information

• Create a list of objectives

• Make them clear and concise

• Highlight main ideas

• Think beyond lists and use media

Recall Prior Knowledge

• Before we begin the lesson, we should urge students to recall prior knowledge.


• Ask Questions • Gauge Students’ Knowledge

Levels• Prepare for Lesson• Get Students to Think


Example:

•When did you last use PowerPoint?

•Why did you use it?

•Was it effective?

•What could you do differently?

Present Material

Now, we’re ready to present the lesson material.

Present Material• Organize Material• Highlight Main Ideas• Repeat Important Information• Encourage Thinking, Not

Mindless Note Taking

Present MaterialExample:

With PowerPoint, you can:

•Organize ideas

•Include multimedia

•Access the internet

Provide Guided Learning

• Use Multimedia• Learning Is Enhanced Through

Visual Media• Show Me

Implementing Guided Learning

Example:

•Add clipart or your own images to illustrate your point.

•How do we add images?

Adding Images

Images used in the PowerPoint should be very visible of relatively high quality. If it looks bad on a monitor, it will look even worse when blown up by a projector.

VS.

• To add an image to a slide, go to the Insert menu and select Picture

• From that menu, you can add whatever graphical content you choose.

Adding Images

• To edit an image, click it and drag the small, circular handles to adjust size or rotation.

Adding Images

• For advanced editing features, right-click on the object and select Format Picture

• This feature can also be accessed by double-clicking the image

Adding Images


Example:

•Visuals add varietyand interest to presentations

•Visuals improveretention and understanding


•To maintain attention, we cananimate the image.

• Go to Slide Show > Custom Animation

• Right-click on the desired object and select Custom Animation

•A Custom Animation menu will appear.

•Click the Add Effects button

Animation

Animation

• You can now change the speed and direction of the animation.

• Ordering Animation:

Access Custom Animation menu

Select and drag the animation to a

new location.

Animation

Transitions

• Creating Transitions:

Go to Slide Show > Slide Transition

Choose a transition and apply it to one slide or all slides.

Setting Transitions• Two Ways:

1. Automatic

Access Slide Transitions menu

Check Automatically After option

2. On Mouse Click

Access Slide Transitions menu

Check On Mouse Click option

Elicit Performance

•You’ve shown the students what you want them to learn.

•Now get them to participate.

Elicit Performance• Insert Places for Q & A• Use Notecards to Allow Student

Responses and Gauge Learning• Insert Interactivity

Elicit Performance

•One strategy is to incorporate interactivity.

•Try an index card quiz

Elicit PerformanceWhy use PowerPoint?•Students should answer on

a index card or piece of paper

•Collect the answers

•Open-ended questions encourage critical thinking

Provide Feedback• Inform Students of Performance• Gauge Progress of Learning• Gauge Effectiveness of Lecture

Provide Feedback

Any questions?

•Leave time for questions before proceeding

•Not too much time, however…

•…because we need test them, now

Assess Learning• Evaluate Learning Immediately

After or During the Presentation• Create an Interactive

Presentation (Multiple ChoiceQuizzes in Slides)

Assess Performance

•Assess performance by creating interactive quizzes

1. Build question set

2. Create a slide for each question

3. Create “Correct” and “Incorrect” answer slides

4. Insert interactive buttons

Buttons

• To add buttons, go to Insert > Picture > Autoshapes

• The Autoshapes palette will appear.

Buttons

• Select the Action Buttons button from the Autoshapes palette.

• This palette will provide you with a number of button choices.

Buttons

• With the desired button type selected, you can create one anywhere on the side

• You can use drawing tools to modify line and fill color.

Buttons

• Access Action Setting for the button by right-clicking the button and selecting Edit Hyperlink

• You can now set button actions

Assess Learning• Considering all you have learned

to this point let’s create a simple PowerPoint game1. First, create a question:

1. Then create three buttons for the possible answers:

1. Create 2 new slides – 1 for the correct answer, and 1 for the wrong answers.

How many Earths could fit across the Sun?

110 71000

Assess Learning

Sorry, that answer was incorrect. Please try

again.

Back

Assess Learning

Congratulations! You are correct!

Approximately 110 Earth’s could fit across the diameter of the

Sun.

And now, the final step.

Enhance Retention and

Transfer• Use Multimedia• Clearly Define Presentation

Objectives• Repeat important points• Evaluate Learning Immediately• Use the Web to Supplement

Presentations.

Enhance Retention and Transfer

•This workshop is essentially step 9

•The Internet can take the lesson beyond PowerPoint.

•Printouts are also useful

The Web

• Additional insight into the content.

•To link the Web, type the full site address into PowerPoint: http://www.ysu.edu

• PowerPoint automatically creates the link

The Web• You can modify the link by right-clicking it and selecting Edit Hyperlink

• Normal text can become a link by highlighting it, right-clicking and selecting Hyperlink

The Web• Remove the link by right-clicking it and selecting Edit Hyperlink and clickingthe Remove Link button on the lowerleft of the window.

Enhance Retention and Transfer

•Now you can add links to sources

•You can even add your e-mail address

•This is especially helpful if the presentation is uploaded to the Internet

Printing Handouts

• You can print a copy of the presentation as a handout with one or several slides on one page

• Go to File > Print

Printing Handouts• From the drop-down menu,

select the print style. 4-6 per page is optimum. 3-per-page provides lines for note taking.

Finally…

You’re almost done, but you still have a few things left to do.

Finalizing and Polishing

• Play the presentation several times, looking for anything that does not seem to be working.

• If possible, have an objective party view it for a different opinion.

• Test everything! Remember: anything that can go wrong, will.

Now that the pieces are in place, you must ensure that the gears are turning properly by performing a few simple procedures:

• Practice the presentation with a stopwatch

• Know the machine it will be presented on

• If possible, test the presentation on several other computers



* Remember to save and backup everything often!* Remember to save and backup everything often!

Conclusion• PowerPoint offers a nearly endless

number of tools to createinstructional presentation

• PowerPoint is only a tool• Interactivity increases learning• The only limit is your imagination

and willingness to experiment

Teaching with PowerPoint Created by the Instructional Technology Center.

Documents

theme slide

slide background

lecture slide

foundation slide

slide layout

master slide

unappealing slide

job slide