Teacher management system guide

• 1. Teacher Management System 2012 Edusoft Ltd.

2. Edusoft Ltd. http://www.edusoftlearning.com COPYRIGHT NOTICE This document and all related materials are copyrighted. All rights are reserved. No part of these materials may be reproduced, photocopied, transmitted or translated into any other computer or foreign language without the express prior permission of Edusoft Ltd. All requests for permission must be submitted in writing. 2012 Edusoft Ltd. 3. Content Chapter 1 Welcome to the Teacher Management System ........................................1 Document Conventions......................................................................................................... 2 Logging In ................................................................................................................................ 2 Getting to Know the TMS Environment.......................................................................... 4 Chapter 2 Registration...............................................................................................7 Classes ..................................................................................................................................... 7 Creating Groups .................................................................................................................... 9 Deleting Classes or Groups ............................................................................................... 11 Moving Groups.................................................................................................................... 12 Importing a Class List......................................................................................................... 12 Exporting a Class List......................................................................................................... 13 Teachers................................................................................................................................... 14 Adding a New Teacher....................................................................................................... 16 Editing Teacher Details...................................................................................................... 16 Exporting a Teacher List.................................................................................................... 16 Printing a Teacher List........................................................................................................ 17 Students.................................................................................................................................... 18 Adding a New Student........................................................................................................ 21 Editing Student Details....................................................................................................... 21 Deleting a Student............................................................................................................... 21 Moving a Student................................................................................................................. 22 Importing a Student List .................................................................................................... 23 Exporting Student, Group, and Class Lists..................................................................... 24 Printing a Student List ........................................................................................................ 26 Searching for a Student....................................................................................................... 28 Chapter 3 Curriculum ..............................................................................................29 Assigning Courses to Classes and Students.................................................................. 29 Searching for a Student....................................................................................................... 31 View All Courses.................................................................................................................... 32 Printing the Course Assignment List................................................................................ 35 Course Builder ....................................................................................................................... 36 2012 Edusoft Ltd. 4. Registering a New Course.................................................................................................. 36 Moving Units or Components within the Course List .................................................. 41 Searching for Course Content ........................................................................................... 42 Opening a Course Created in the Course Builder .......................................................... 42 Study Planner ......................................................................................................................... 44 Study Plan............................................................................................................................. 44 Draft Study Plan .................................................................................................................. 44 Authoring Tool....................................................................................................................... 49 Chapter 4 Reports ....................................................................................................51 Placement Test Reports...................................................................................................... 51 Placement Test Results....................................................................................................... 51 Placement Test Summary................................................................................................... 54 Course Reports....................................................................................................................... 56 Student Progress Report..................................................................................................... 57 Class Completion................................................................................................................. 58 Class Test Scores ................................................................................................................. 60 Class Summary..................................................................................................................... 61 Unit Overview...................................................................................................................... 62 Time On Task...................................................................................................................... 64 Community Site Reports..................................................................................................... 65 Users Report......................................................................................................................... 65 Visits Report......................................................................................................................... 66 Features Report.................................................................................................................... 67 Searching for a Student....................................................................................................... 69 Chapter 5 Settings....................................................................................................71 Look and Feel......................................................................................................................... 71 Video......................................................................................................................................... 73 Community ............................................................................................................................. 73 Language................................................................................................................................. 74 Home Page ............................................................................................................................. 76 Features.................................................................................................................................... 81 Self-Registration................................................................................................................... 81 Study Planner ....................................................................................................................... 83 Next Course ......................................................................................................................... 85 2012 Edusoft Ltd. 5. My Profile Settings .............................................................................................................. 86 Component Test.................................................................................................................. 87 Media Path.............................................................................................................................. 88 Chapter 6 Communication ......................................................................................91 Mailing system....................................................................................................................... 91 Inbox ..................................................................................................................................... 91 Compose...............................................................................................................................93 Sent Items............................................................................................................................. 95 Forums ..................................................................................................................................... 96 Internal Class Forums......................................................................................................... 96 Chapter 7 Resources ...............................................................................................101 Examination Correlations.................................................................................................101 Guidelines..............................................................................................................................101 Lesson Plans.........................................................................................................................102 Worksheets............................................................................................................................103 Explore Texts.......................................................................................................................104 Word Lists .............................................................................................................................104 Frequently Asked Questions............................................................................................105 Links .......................................................................................................................................106 Presentations........................................................................................................................107 Chapter 8 Assessment............................................................................................ 109 Guidelines..............................................................................................................................109 Projects...................................................................................................................................109 Role Plays..............................................................................................................................110 Rubrics ...................................................................................................................................111 Exit Tests ..............................................................................................................................111 Chapter 9 Services...................................................................................................113 Implementation...................................................................................................................113 Integration.............................................................................................................................113 Training .................................................................................................................................114 2012 Edusoft Ltd. 6. 2012 Edusoft Ltd. 7. Chapter 1 Welcome to the Teacher Management System Welcome to the English Discoveries Online Teacher Management System (TMS), a comprehensive tool designed to allow laguage learning professionals to manage Edusofts online English language learning courses, and adapt the content within these courses to the individual needs of their students. The TMS recognizes three different kinds of users: school administrators and teachers. Administrators have access to all the students and teachers in their designated school. Teachers have access to their own classes and students. This manual provides administrators and teachers with information and instructions. The TMS offers a wide range of features and options, enabling administrators and teachers to: Register classes and students Manage the learning process and course assignments Create customized learning paths for classes, groups or individual students Keep track of students progress Access English language learning resources and pedagogical support Communicate with students using an internal email system Create and manage class forums Insert additional content with a user-friendly Authoring Tool 2012 Edusoft Ltd. 1 8. Document Conventions The following conventions are used in this manual. Table 1-1: Manual Conventions Convention Description Bold font Used for links, keyboard strokes, and highlighted bulleted items. Bold italic font English Discoveries Online always appears in bold, italic font. Italic font All cross-references are italicized. Note. A note indicates important information that you should review before continuing. Logging In To log in to the TMS, you need a user name and password. Administrators receive their user name and password from Edusoft. Teachers receive their user name and password from their administrators. For installation instructions, refer to the English Discoveries Online Installation Guide. To log in to the TMS (administrators and teachers only): 1. Launch your browser. 2. Type the institutions URL in the address field and press Enter. The English Discoveries Online home page appears. 2012 Edusoft Ltd. 2 9. 3. Enter your user name in the User Name field. 4. Enter your password in the Password field. 5. Click LOGIN. 6. To enter the TMS, click Teachers Corner in the top bar of the English Discoveries Online home page. 2012 Edusoft Ltd. 3 10. Getting to Know the TMS Environment The TMS home page with all its options is shown below. The options presented will depend on the level of your login: administrator or teacher. If you are on any other page within the TMS application, click Home in the top bar to return to the TMS home page. 2012 Edusoft Ltd. 4 11. The home page is comprised of the following sections: A top bar, containing the following links and information: Home the TMS home page Help context-sensitive User the name of the user currently logged in to the TMS A set of folder tabs, containing links to: Registration register and administer teachers, classes, and students Curriculum manage and customize your students learning paths and integrate your own content Reports view a range of reports to help you track students progress Settings enables school administrators to decide on the settings their school will use for Edusoft courses Communication enables you to communicate with your students using a specially designed internal email system 2012 Edusoft Ltd. 5 12. Resources provides a wide range of pedagogical resources to help you with teaching practice and theory, including exit tests Assessment This section provides you with a range of offline assessment tools to supplement your English Discoveries Online assessment package. Services provides information about Edusoft Pedagogical Departments professional services. The work area displays the available folders and features. The available features depend on whether you are registered as a school administrator or teacher. Information displayed on TMS Result Screens can be custom- sorted by clicking on the blue column headings. NOTE TO ADMINISTRATORS: Some screen diagrams in this manual contain a drop-down list. This drop-down list will NOT appear if you are logged in as an administrator. 2012 Edusoft Ltd. 6 13. Chapter 2 Registration School administrators and teachers can use the TMS registration features to organize their English Discoveries Online classes and store information about their students. Click the Registration folder to register and administer institutions, teachers, classes, and students. Table 2-1 lists the registration folder features and shows which features are available for each type of user. Table 2-1: Registration Folder Features Features Teachers Institutions Classes Edit Groups Create/Edit Teachers Students Edit Classes Creating Classes for an Institution As a school administrator, you can register classes for your institution. Teachers are able to view the classes the administrator assigned to them. Only school administrators can register new classes. To add a class: 1. Click the Registration tab in the TMS home screen. 2. Click Classes to register new classes and groups and keep a record of their details. The Classes and Groups screen appears: 2012 Edusoft Ltd. 7 14. The Classes and Groups work area displays a list of classes that were registered for your institution by the school administrator. 3. Type in the empty text box the name of the class you want to add. 4. Click . To view a classs details, click the next to the class name. The Class Details information card appears. You can change the classs details in the Class Details information card. After you have made your changes, click Submit to save the changes. The information card closes. (See the picture below.) 2012 Edusoft Ltd. 8 15. The Class Details information card contains the name of the class. In the Assign teacher/s to class section, you can assign/unassign teachers to the class. To assign a teacher to the class, select the name of the teacher from the Available Teachers list and click Add >. The teachers name appears in the Assigned Teachers list. To unassign a teacher, select the name of the teacher from the Assigned Teachers list and click < Remove. The teachers name is removed from the Assigned Teachers list. A teacher can be assigned to one or more classes and a class can be assigned to one or more teachers. Creating Groups Both administrators and teachers can create groups within a class in order to divide their students according to ability or interest. 2012 Edusoft Ltd. 9 16. To create a group: 1. In the Classes and Groups work area, click next to the class to which you want to add the group. The changes to a , and the Add Group text box and button appears below the class name. 2. In the Add Group text box, type the name of the group you want to register. 3. Click . The new group appears below the selected class. 4. If you want to add/change details about the group, click the next to the new group. The Group Details information card appears. 5. Complete the information in the Group Details information card. The name field is a mandatory field. 6. Click . The information is saved and the window closes. 2012 Edusoft Ltd. 10 17. Deleting Classes or Groups To delete a group: 1. Click the box next to the group you want to delete. A checkmark appears in the box. 2. Click . The group is deleted from the list in the Classes and Groups work area. If you want to delete multiple groups, click the box next to each group you want to delete, and then click . To delete a class (administrators only): 1. Click the box next to the class you want to delete. A checkmark appears in the box. 2. Click . The class is deleted from the list in the Classes and Groups work area. If you want to delete multiple classes and/or groups, click the box next to each class or group you want to delete, and then click . 2012 Edusoft Ltd. 11 18. Moving Groups Groups of students can be assigned to, and moved between, different classes. To move a group (administrators only): 1. Click the box next to the group you want to move. A checkmark appears in the box. 2. Click . The Move Group/s window appears. 3. Select the class to which you want to move the group from the Select Class drop- down list. 4. Click . 5. Click to close the Move Group/s window. The change appears in the Classes and Groups work area. Importing a Class List You can import a text file containing a list of students. The text file must contain the data in a specific format. The easiest way to create the text file is to enter the information in an Excel workbook, and save the file as a tab delimited text file. The first column of the worksheet should contain the first name of the class students to be imported. The students name can be 1-50 characters in length, and can include foreign characters. After the First Name column comes Last Name, User Name, Password, Gender, Email, Class. 2012 Edusoft Ltd. 12 19. All the columns are obligatory for successful import. To import a list of classes (administrators only): 1. Click . The Import Classes window appears. 2. Click and select the location of the text file. 3. Click . The list of classes is imported. 4. Click to close the Import Classes window. If there is a class in the text file that doesn't exist in the institution, the system will request authorization to create the new class. Exporting a Class List School administrators can export lists of students that have been assigned to various classes. You can export a class list to either a text file (*.txt) or a Microsoft Excel Workbook (*.xls). The exported list will be sorted by the First Name, Last Name, Password, Gender, User Name, Email, Class and Group fields. To export a class list (administrators only): 1. Click the box next to the class or classes whose data you want to export. A checkmark appears in the box. 2. Click . The Export Classes window appears. 2012 Edusoft Ltd. 13 20. 3. Select the export file format (Text Only or Microsoft Excel Workbook). 4. Click . The list of students is exported to a new window in the format you selected. 5. Click to close the Export Classes window. If exported data is not saved, it will be overwritten by the next export operation. Save the exported list on your hard disk or network drive if you wish to keep it for further work. Exported lists can be viewed, manipulated, sorted, and saved as Notepad files (for *.txt) or Microsoft Excel (for *.xls) files. Teachers Click Teachers to register teachers and assign them to classes. 2012 Edusoft Ltd. 14 21. The Teachers work area displays a list of teachers that were registered for your institution. You can sort the teachers list by any column by clicking on a column heading. For example, you can sort the list alphabetically by clicking the Last Name column heading. To view information about a teacher, click the next to the teachers name. The Teacher Information Card appears. The Teacher Information Card contains the teachers first name, last name, user name, password, phone number, email address, home address, country, gender, date of birth, and the classes assigned to the teacher. A password assigned to a teacher cannot be viewed. However, if a teacher forgets a password, the administrator can retrieve it. A teacher can be assigned to one or more classes and a class can be assigned to one or more teachers. Teachers can only view their classes and students information. To assign a class to a teacher, select the name of the class from the Available Classes list and click Add >. The classs name appears in the Assigned Classes list. To assign all the available classes to the teacher, click Add All >>. To unassign a class, select the name of the class from the Assigned Classes list and click < Remove. The classs name is removed from the Assigned Classes list. To unassign all the assigned classes from the teacher, click