TC/SC Structure Roles and responsibilities of TC/SC ... · •TCs are established and dissolved by the SMB • TCs report to the SMB • TCs are identified by their title and scope

International

Electrotechnical

Commission

Jan-Henrik

TiedemannIEC Community Manager

SESKO-IEC

Training WorkshopHelsinki, September 2017

TC/SC Structure

Role & Responsibilities of TC/SC Officers

Role of Central Office

2

• TCs are established and dissolved by the SMB

• TCs report to the SMB

• TCs are identified by their title and scope – a

statement precisely defining the limits of work

• Membership of a committee is open to National

Committees (NCs) which may choose to act

either as participating member (P-Member),

or observer (O-member)

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• SCs are established and dissolved by the P-members

of the parent committee, subject to ratification by the

SMB

• SCs report to their parent committee

• SCs are identified by their title and scope defined by

the parent committee – The scope shall be within the

defined scope of the parent committee

• Membership of a subcommittee is open to any

National Body, regardless of their membership status

in the parent committee

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• Secretariat A National Committee to which has been assigned the

responsibility for providing technical and administrative

services to a technical committee or subcommittee

• Secretary An individual appointed by the secretariat to manage the

technical and administrative services provided to the

committee

• Chair An individual proposed by the secretariat and appointed by

the SMB for the overall management of the committee

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• Working Groups (WG) Handle several new projects

Numbered in sequence of establishment

Reasonably limited in size

Possibility of having more than one Convenor (Co-convenor)

Disbanded on completion of all its projects

• Project Teams (PT) Work on the development of one new project

Designated by the project number ( PT 6XXXX)

Disbanded – automatically – on completion of the project

• Maintenance Teams (MT) Keep a publication or a set of publications up to date

Numbered in the same sequence as Working Groups

No minimum size

The only permanent group – may be populated when needed

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• Advisory Groups (AG) Assist the Chair and Secretary in coordination, planning and steering of

the committee’s activities

Established based on terms of reference and dissolved by P-members

Members nominated by P-members

Output only recommendations for approval by P-members

(cannot prepare IS, TS, PAS, TR documents)

• Ad Hoc Groups (AHG) Study a precisely defined problem

Members chosen from delegates present at the meeting – Can be

supplemented by experts later

Disbanded at the meeting to which it submits its report

• Editing Committees Update and edit CDs, CDVs, FDISs

Ensure the conformity to the ISO/IEC Directives, Part 2

Recommended membership: Convenor or Project Leader, one English

mother tongue Expert, and one French mother tongue Expert

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Secretary Chair

Subcommittee A

WG WG WG 2

WG WG 6YYY

WG WG WG 2Convenor

Convenor

Convenor

Secretary Chair

WG 1

PT 6XXX

MT 1

Convenor

Proj. Lead.

Convenor

Subcommittee BSubcommittee BSubcommittee B

WG WG WG 2

WG WG 6YYY

WG WG WG 2

Convenor

Convenor

Convenor

Secretary Chair

WG 1

PT 6XXX

MT 1

Convenor

Proj. Lead.

Convenor

WG WG WG 2

WG WG 6YYY

WG WG WG 2

WG 1

PT 6XXX

MT 1

WG 2

AHG 1

Convenor

Proj. Lead.

Convenor

WG 2

AG 1

Secretary

Secretary

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60 Full

Members

23 Associate

Members

87 Affiliates

May submit votes on all

TC/SC and Council

documents via electronic

voting system

May submit votes/

comments on documents

of 4 selected TC/SCs via

electronic voting system

May not vote

No membership

May submit comments on

all TC/SC and Council

documents

May submit comments only

on TC/SC documents but

not on Council documents

May submit comments on

the documents of 10

selected TC/SCs by e-

mail

Fully participate in

international

standardization activities

Limited participation of

countries with limited

resources

A type of participation,

but not membership

Full access to IS for

adoption and for

commercial exploitation

Full access to IS for

adoption and for

commercial exploitation

Selection of 200 IS to

start basic electronic

library. Facilitated

adoption procedure

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• TC 120 Electrical Energy Storage (EES)

• TC 121 Switchgear and controlgear and

their assemblies for low voltage

• TC 122 UHV AC transmission systems

• TC 123 Standardization of the

management of assets in power systems

• TC 124 Wearable Electronic Devices and

Technologies

TC/SC Structure



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• TC/SC Chair

• TC/SC Secretary

• WG/MT Convenor

• PT Leader

• Experts

Resource area on IEC Website:

http://www.iec.ch/standardsdev/resources/tcroles/

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http://www.iec.ch/standardsdev/resources/tcroles/

The Chair of a committee shall

act in a purely international capacity,

divesting himself of a national point of view

and thus cannot serve concurrently as the delegate of a

national body in his own committee.

13

The Chair of a TC/SC shall

• Be responsible for the overall management

of the committee, including SC/WG,

(where applicable)

• Advise the Standardization Management Board

(SMB) on important matters relating to the

committee

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• Guide the Secretary of the committee in carrying out

his duty

• Conduct meetings with a view to build the consensus

• Do all possible efforts to speed up the standards

development process

• Attend relevant meetings of coordination bodies such as coordination groups between TCs, advisory groups, TC

special advisory (or management) groups, etc.

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• Be informed of the status of all projects in his

committee

• Promote IEC interests

• Consult the Secretary of the committee

in the decision-making process

• Ensure that IEC Directives and relevant SMB

decisions are adhered to throughout the preparation

of standards

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Among the documents, there are a number of occasions where an action or decision is required from the Chair

• NPThey are submitted to the chair & secretary prior to their circulation so that comments can be added and recommendations given relating to such subjects as committee resource allocation, market relevance and possible overlap with existing work.

• CC and RVCOn receipt of comments or the result of voting, the chair (in cooperation with the secretariat and the project leader) will take a decision on the future course of action of the project. This decision will be stated in the document.

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• Chair of a TC shall be nominated by the TC

Secretariat

• Chair of a TC shall be appointed by the

Standardization Management Board (SMB)

• The maximum initial term for a TC Chair is 6 years

• Extensions are allowed, up to a cumulative maximum

of 9 years

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• Chair of an SC shall be nominated by the SC

Secretariat

• Chair of an SC shall be appointed by the parent TC

P-members

• The maximum initial term for an SC Chair is 6 years

• Extensions are allowed, up to a cumulative

maximum of 9 years

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• 12 months before end of Chair’s term, IEC CO requests

TC/SC Secretariat to indicate whether it wishes to

nominate a new candidate as Chair, or

extend the term of the current Chair.

• The following process is followed in both cases:

1. All NCs are invited to submit nominations within 12 weeks

2. If multiple candidates are nominated, a formal ballot is organized

3. The TC Secretariat chooses a single candidate

4. The proposed TC Chair is submitted to the SMB, while

the proposed SC Chair is submitted to the TC P-members

for approval within 6 weeks

5. Any objections by SMB members or P-members will be immediately

circulated

6. If a 2/3 majority vote is not achieved, then the process is repeated20

• One or more Vice-Chair(s) may be appointed

• The appointment process is the responsibility of the

TC/SCs

• TC/SCs are given wide latitude in the scope and

portfolio of responsibility of a Vice-Chair

• The responsibilities shall be meaningful and not

ceremonial

• A Vice-Chair can be appointed for up to three years

21

The TC/SC Secretary shall

• Act in a purely international capacity – divesting

himself/herself of all national points of view

• Be responsible for the day-to-day management

of the committee or subcommittee, including all

WG/PT/MT (where applicable)

• Be responsible for the preparation of all documents

to be distributed to the National Committees, including

NP, RVN, CD, CC, CDV, RVC, FDIS, DC, Q, INF

IEC CO: RVD, ACs (except Call for Experts)22


• Be responsible for recording of decisions

taken at plenary meetings and their subsequent

implementation

• Be responsible for correction of obvious errors

in final draft International Standards (FDIS)

• Be responsible for preparation of meetings

(agenda, reports of WGs, all documents necessary

for discussion during the meeting)

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• Be responsible for preparation of the

Strategic Business Plan (SBP)

• Be responsible for regular monitoring of the

Programme of Work (PW)


meeting minutes


Report to the SMB (RSMB)

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• Manage the maintenance cycles of the committee’s

standards

• Manage the editing committee (if applicable)

• Ensure that the Convenors & Project Leaders

(and experts, where necessary) are trained and

informed on subjects that are critical to the

standards development process

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Once set up, the WG/PT/MT is under the responsibility of

the Project Leader or the Convenor who is expected to

• Manage the development of the project or maintenance

of the publication(s)

• Organize and chair the WG/PT/MT meetings

• Prepare and upload the meetings agendas, minutes

and working drafts in the IEC Collaboration Tools, for

future reference

26

The Convenor / Project Leader shall

• Report to the TC/SC Secretary and Chair on the project progress/delays

• Report to the TC/SC Secretary and Chair on any significant problem affecting the project

• Report inactive experts so that corrective actions can be taken

• Prepare drafts of all working documents related to the project

• Assist the TC/SC Secretary to complete observations on NC comments on working documents

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A Convenor is appointed by the TC/SC by the following

means

• TC/SC Plenary meeting decision

• Circulation of a RQ document following a Q document

The Convenor is appointed for up to three-year terms,

there is no limit to the number of terms

A Project Leader is appointed by the TC/SC, by

circulating the RVN document following a NP document

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TC/SC Structure



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IECExC. Agius

General SecretaryF. Vreeswijk

FinanceF. Vieira

MSBSecretariatP. Lanctot

Council, CB & ExCo Secr.K. Fraga

HR, General Services, General Meetings

S. Chardon, M. Heintz

IECQC. Agius

IECEEK. McManama

Standardization StrategyJ. Sheldon

ICT Standards Coordination

G. Thonet

Technical DepartmentP. Sebellin

Marketing & CommunicationsG. Ehrlich

IT OperationsP. Godwin

CABD. Hanlon

Strategic Development

SMB Secretariat

Affiliate Country Programme

F. Rauser

Systems Work P. Sebellin

G. Ruggiero

IECREK. McManama

Sales and Business DevelopmentG. Fournet

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• Monitoring of technical committees and their work

• Distribution of documents to NCs (all documents except those used internally by

working groups)

• Management of votes and comments on all documents submitted to the NCs

• Editing of CDVs and verification, preparation and distribution of FDISs

• Coordination and announcement of TC/SC meetings including IEC General

Meetings

• Administration of all liaisons (internal and external)

• Preparation of documents for submission to the Standardization Management

Board, advisory committees and sector Coordination within IEC

• Training of Chairs and Secretaries

• Maintenance of the IEC project database

• Management of the IEC web site and document server

• Marketing

• Meeting facilities for meetings held in Central Office

• Printing of the final publications

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Technical DepartmentP. Sebellin

EditingA. Menzies

S. Achard E. Monnet M. Ardiri L. MorsleyH. Banchet K. OgdenN. Coacci C. PeterkinR. Cook E. VoletC. Louca

Technical CommitteesC. BoyerM. CocimarovC. JacquemartL. Mailly

Geneva Tech. TeamP. Sebellin

AdministrationS. Nikomidos (coordination)N. AndreyA. BlattlerI. Witik

Technical CommitteesP. LanctotA. RedgateT. Rotti

AdministrationH. DucharmeM. Maillet

North America Tech. TeamT. Rotti

Technical CommitteesD. ChewS. YapD. Lee

AdministrationA. ChingC. PangP. Teo

Asia/Pacific Tech. TeamD. Chew

Document ControlA. Menzies

E. Boicourt (layout)C. Jacquot (figures)T. Ouk (layout)A. Ponthus (figures)S. Song (layout)

Terminology CoordinatorJ. Goodwin

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• Project Management Advise on correct application of the Directives

Supervise circulation of working documents

Check incoming manuscripts, subsequent publication process

• TC/SC Plenary Meetings Inform on SMB decisions, Directives, etc.

Provide support to delegates

• Training of TC/SC Officers

• SMB Interface

• Act as Secretary for Advisory Committees

• Act as Secretary for SMB ad-Hoc groups33

• Provides support to TC/SCs Officers on administrative

procedures

• Updates and makes sure the database (projects and TC/SC

structure) is accurate at any time

• Prepares, checks and registers documents for circulation

• Advises TC/SC Officers on deadline for sending in plenary

meeting documents, prepares ACs, meeting folders and

Programmes of Work, and ensures the update of any data after

the meeting

• Support and management of the GoToMeeting tool

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TC/SC Structure



35

International

Electrotechnical

Commission

Jan-Henrik

TiedemannIEC Community Manager

SESKO-IEC

Training WorkshopHelsinki, September 2017

TC/SC Structure Roles and responsibilities of TC/SC ... · •TCs are established and dissolved by the SMB • TCs report to the SMB • TCs are identified by their title and scope

Documents