TC Parks and Recreation Meeting Feb. 2011

8/7/2019 TC Parks and Recreation Meeting Feb. 2011

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MINUTES A REGULAR MEETING OF THE CITY PARKS AND RECREATION COMMISSIONHELD THURSDAY, JANUARY 6, 2011 AT 6:30 P.M.

IN THE COMMISSION CHAMBERS, 2 ND FLOOR, 400 BOARDMAN AVENUETRAVERSE CITY, MICHIGAN 49684

COMMISSIONERS PRESENT: Nathan Elkins, Margaret Szajner, Gary Howe, Rick Shimel, MissyLuyk, Matt Heiman, Michael Borer

COMMISSIONERS ABSENT : None

ALSO PRESENT : Robert Cole, Bryan Crough, Russ Soyring, Lauren Vaughn, Sheila Dodge

Chairperson Nate Elkins Presiding

1. ITEM ON THE AGENDA BEING CONSENT CALENDAR

Motion by Shimel, seconded by Borer, that the following actions as recommended on theConsent Calendar portion of the Agenda be approved:

a. Consideration of minutes of the December 2, 2010 regular meeting.

CARRIED 7 - 0

2. SCHEDULED PRESENTATIONS

a. Jayson Spaulding of the Leelanau Childrens Center was not able to attend.

3 OLD BUSINESS

a Russ Soyring, City of Traverse City, Planning Director and Bryan Crough, DDA ExecutiveDirector/Community Development Director gave an update on the Bayfront Revitalization

Project Phase 1. They discussed the various funding already in place and the progressionof the project. Discussion took place regarding the tunnel, Hotel Indigo, the West EndBeach Area, Clinch Park Beach Area, and the next phase of the project. It was decided thata Study Session should be scheduled for January 21, 2011 at 11:30am. to discuss thephasing plan for the Bayfront Revitalization Project.

b. Discussion took place regarding the revision of the Park Use Policy. Commissioner Shimelreported that he had a conversation with Fred Wilmeth about the creation of the originaldocument and its purpose. Commissioner Shimel also met with Ben Bifoss, City of Traverse City, City Manager and Shimel stated that the City Manager would like to see


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Page TwoParks and Recreation Commission Regular Meeting January 6, 2011

some kind of fee schedule attached to the Park Use Policy. Discussion ensued as to exactlywhat this should be and how it should be applied.

c. Chairperson Elkins explained the proposal from Leslie Mertz, Program Coordinator, GrandTraverse Stewardship Initiative. The proposal would involve Kindergarten studentspainting/stenciling the trash cans in Hannah Park with water related motifs. Grade schoolchildren would develop/design interpretive signs to install at Hannah Park. CommissionerHowe thinks there should be a site study before taking on the project. CommissionerHeiman feels that this is a good project. Motion by Howe, seconded by Heiman to approvein concept the Grand Traverse Stewardship Initiative project.

CARRIED 7-0

4. NEW BUSINESS

a. The scheduling of a Study Session for the prioritization of future Bayfront Revitalizationprojects is addressed earlier in this document.

b. Commission Szajner has not received a response from the NMC Visual CommunicationsClass Project.

c. The draft Parks and Recreation Element of the new City Master Plan was reviewed anddiscussed.

5. PUBLIC COMMENT

Commissioner Borer asked what the park on Eleventh Street is named. Is there any actionto move the rest of the memorials to the Eleventh Street location? This was discussedamong the commissioners. Commissioner Borer asked if groups hold a demonstrationalong the roadway (Grandview Parkway etc.) do they have to complete a Park Usage.Superintendent Vaughn stated that they do not need to complete a Park Usage form. If they are closing a street, they need to contact the City Clerks office for a Street ClosingPermit. Commissioner Howe requested that someone else from the Parks and RecreationCommission be a part of the Boardman Avenue Committee. Commissioner Szajner andCommissioner Howe will report back to the Parks and Recreation Commission on the

progress of this project.

6. COMMISSION REPORTS AND CORRESPONDENCE

a. Schedule of Upcoming Events

b. Superintendent = s Report


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MINUTES A SPECIAL MEETING OF THE CITY PARKS AND RECREATION COMMISSIONHELD FRIDAY, JANUARY 21, 2011 AT 11:30 A.M.

IN THE COUNTY COMMITTEE ROOM, 2 ND FLOOR, 400 BOARDMAN AVENUETRAVERSE CITY, MICHIGAN 49684

COMMISSIONERS PRESENT: Nathan Elkins, Margaret Szajner, Gary Howe, Missy Luyk, MichaelBorer

COMMISSIONERS ABSENT : Rick Shimel, Matt Heiman,

ALSO PRESENT : Ben Bifoss, Robert Cole, Bryan Crough, Russ Soyring, Lauren Vaughn, Sheila Dodge,Andy Knott, John Nelson, Chris DeGood, Carl Ferguson

Chairperson Nate Elkins Presiding

1. DISCUSSION REGARDING PRIORITIZING PROJECTS FOR THE BAYFRONTREVITALIZATION PLAN.

Russ Soyring, Planning Director summarized what was presented to the Parks andRecreation Commission at their meeting held on January 6, 2011. Construction may startin September of 2011. He has not heard from MDOT on the extension of the tart trail toWest End-Elmwood. Russ would like to know in what order the attendees would suggestfuture phases of the Bayfront Project to start.

Chairperson Elkins explained the draft order of the phases (1-5) and the funding associatedwith each phase that he and Russ Soyring created. Bryan Crough, DDA ExecutiveDirector/Community Development Director asked about how proposed roundabouts wouldfit into the phasing. Chairperson Elkins stated that the City should look at street items as aseparate item at a later date and that the Parks and Recreation Commission should not beinvolved with street planning.

Russ Soyring asked if the draft phase numbers made sense. Bryan Crough thinks that weshould deal with the proposed walkway agreement for the front of the Holiday Inn propertynow. Commissioner Howe would like to move Sunset Park up the list.

Commissioner Borer stated that Bathrooms should be a priority. Superintendent Vaughninquired about concession facilities at Clinch Park


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Page TwoParks and Recreation Commission Special Meeting January 21, 2011

Robert Cole, Department of Public Services Director stated that we have a lot of flexibilitywith the phase one projects.

5. PUBLIC COMMENT

Andy Knott, Watershed Center Executive Director, is against disturbing the wetlands at theWest End Beach (Slab Town Area). Russ Soyring says that the proposed project would beabove the high water mark. Discussion followed.

John Nelson, Baykeeper, has concerns about connecting Elmwood to West End Beach andthe Tart Trail. Commissioner Szajner spoke about the cow trail that currently existsthere and the need for extending the trail. She also addressed the fact that it is currentlyunsafe.

There being no objection, Chairman Elkins declared the meeting adjourned at 12:15 p.m.

Parks and Recreation approved : _____-______ on February 3, 2011

______________________________

Lauren A. VaughnParks and Recreation Superintendent


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The Military Family Healing Center

The use of Hickory Hills For:


LOCATED AT THE HICKORY HILLS RECREATION AREA

IN TRAVERSE CITY, MI 49686

OWNED & OPERATED BY

THE CITY OF TRAVERSE CITY & GARFEILD TOWNSHIP

Produced by: The Hickory Hills Recreational Committee521 Washington

Traverse City, MI 49686Attn: Scott Hardy

(231) [email protected]
mailto:[email protected]:[email protected]:[email protected]


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A Heal ing Cent e r fo r Cur ren t o r Re t ur n ing I raq i /Afghan . Conf l i c tComba t an t s and T he i r Fami l i e s

Introduction

The Mission : To provide accommodations and local services for Iraq or Afghan. war combatants or veterans, their families, and their professional caregivers that permit safety, respite and restoration of connections to nature, animals, music, family, faith and the motivation to move beyond the traumas of war. We also expect to provide these families with educational and informational services explaining for them how to access VA or military benefits and programs along with an overview of local communityservices they can access while their head of household is deployed. It is intended to create a model for welcoming veterans and their families to the kind of family/individual life that could have been there

prior to their combat duty.

Note: This is not intended to be a formal mental health program or to replace anyexisting government sponsored treatment programs.

Target audience

1. Those Iraq/Afghan. military combatants and their families who are on active or completed active duty.

a. Those with no apparent war related difficulties

b. Those physically injured in the war.

c. Those psychologically affected by the war.

2. The families of those veterans as well as the families of those killed in the war.3. The professional caregivers (ministers, counselors, physical therapists, etc.) of those veterans.

Accommodations

1. Renovations at Hickory Hills that would provide a base of operations

2. Renovations at Hickory Hills that would provide living accommodations for family units.

Resources

1) Hickory Hills (with renovation or reconstruction)

2) The natural habitat of Northern Michigana. Access to beaches, lakes, trails, flying, fishing, camping and family activities in the state and

national parks and lakeshores,b. Access to programs that provide therapeutic access to animals (e.g. pets (dogs & cats), horses,

llamas)


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3) The Northern Michigan musical environment

a. Access to music programs (TCAPS, Interlochen, Turtle Creek Concerts)

b. Music therapy programs (e.g. Heart to harp; vibro-acousitc)

c. Bring in musicals: Movin Out (Vietnam PTSD)4) The people of our region

a. Family to family programs

b. Group programs: humor, nature, dance, music, history, psychology, communications

c. Alternative therapies (massage, authentic movement, tai ji, yoga therapy, Pilates)

d. Exercise programs

e. Teaching basic skills (e.g. learning to cook, play musical instrument, care for animals,

horseback ride, farm chores, fish, dance, sail )

f. Veteran/family group/crisis counseling

g. Friday Night Live appreciation nights

5) Munson Medical Center and Related Health Care Professionals

EXPENSESThere are several areas that will require budgetary expenditures:

1) Administration/consultants2) Hickory Hills utilization and maintenance3) Advertising4) Partial support of activities (e.g. Interlochen concert; riding stables, fishing boats, sailing

vessels; skill teachers)REVENUES

1. Corporate sponsorships

A. FoodB. Activities (e.g. sports, parks, fishing, riding)C. Discounts in stores for vets/familiesD. Individual support for TC as a vet friendly community

2. Funding sourcesA. Corporate sponsorship

B. Community volunteer in-kind contributionsC. Partial discounting by local merchants.D. State and federal grantsE. Community Foundations.F. DonationsG. WHEN NOT IN HEALING CENTER OPERATION THE FACILITIES COULD BE

USED FOR REVENUE BASED RENTAL ACTIVITIES USED TO POSSIBLYOFFSET SOME OPERATIONAL EXPENSES.


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CAPITAL CONSTRUCTION COST ESTIMATE

LODGE RECONSTRUCTION

Note: This is a very preliminary proposal for budgeting purposes only. The 2nd

floor livingspace may well be shifted to independent living cabins not affixed to the lodge. Theseaccommodations are also assumed to be primarily for summer or fall use. The costs estimatedare per. sq. ft. only and will vary depending on final design.

Building Specifications A:

Two Stories,

12,000 sq. ft.

Basement (mechanical room, storage, utility workshop, etc.)

Ist Floor for public gathering/eating area, kitchen, public restrooms/showers, admin. offices.2nd Floor for living spaces (designed to be 500 sq. ft. living quarters with shared bath/shower areas)

Exterior brick or wood construction meeting all Building and Life Safety code requirements.

Does not include site restoration costs.

Cost Range: $1.1 to $1.5 million.

Building Specifications B:

One Story

8,000 sq. ft. Basement (mechanical room, storage, utility workshop, etc..)

Main Floor for public gathering/eating area, kitchen, public restrooms/showers, admin.offices,

Exterior brick or wood construction meeting all Building and Life Safety code requirements.

Does not include site restoration costs.

Cost Range: $ 850,000 to $1,000,000

Building Specifications C:

Single Family Log Cabin (Assumes Building Specs. B as Lodge)800 sq. ft. Main Floor Sleeping, minimal cooking, bath, fireplace, family room, large porch,

Main Lodge used for showering, formal dining and gathering,

Does not include site restoration costs nor lodge improvements required for resident activities.

Cost Range: $100,000 to $150,000 (depending on plumbing/HVAC requirements)


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OPERATIONAL COST ESTIMATE

Obviously with a project of this size and scope there will be annual operational expenses that are required for the upkeep of the

facilities and the facilitation of Healing Center activities. These could be coordinated by the City of Traverse City or could also be

contracted out to an independent vendor. This operational budget is based on the following assumptions:

Facilities will include ten cabins of about 700 square foot each, plus a lodge.

The Center will operate from about mid-April to late October.

Personnel costs are based on one and one-half full-time equivalents at prevailing City wages.

Program costs will be supported by other fund sources.

Estimated annual operational costs:

Salaries $97,600 Utilities $10,000 Cleaning $30,000 Maintenance $145,000 TOTAL $282,600

These estimates do not include meals or linen service.

ADDITIONAL PERSONELL/BUSINESS ISSUES

Cente r Admin i s t r a t ion /Management

1) Business coordinator

2) Public Relations

3) Volunteer coordinator

4) Mental health consultant

5) Medical consultant

6) VA consultant

7) Administrative support

8) 501c3 status.

9) Possible conflicts with existing lodge uses.

10) Living accommodations separate from lodge facilities.


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PILOT PROCESS

Summer / Fall 20111. Hickory Hills facilities available.

a. Able to do own cooking/laundryb. Family units can be separate

c. Transportation/guides available

2. Non-profit status

3. Coordinators hired

4. Coordinate with VA

5. One-week program.

6. Eight vets with families/caregivers

7. Sampling of above programs available

ADVISORY COMMI TTEE

NOTE : This list still needs to be expanded and confirmed but represents the broad base of community

involvement.

COMMUNITY LEADERS

Doug Luciani President, TC Chamber

Scott Hardy Hickory Hills Rec. CommitteeSteve Cousins Superintendant, TCAPS

Chief Warren TC Police Representative

Chuck Korn Supervisor, Garfield Township

Dennis Aloia Administrator, GT County

Ed Ness CEO, Munson Medical Center

Jason Allen MI Dept of Military & Veterans

Affairs

TBA VFW rep

TBA VA consultant

Chris Bzdok Mayor, City of Traverse City

Brad Van Dommelen TC Convention Bureau

Mike Casuscelli Publisher, TC Record EagleRon Jolly On Air Host, WTCM Radio

Sen. Carl Levin Federal Govt.

Rep. Wayne Schmidt State Of Michigan

Rep. Dave Camp Federal Govt.

Bill Tencza Cadillac Chamber

PROFESSIONAL SERVICES

Mary Raymer, MSW Psychologist

John Schneider, PhD Psychologist

Angie Stuart, MS (animal therapy)

Rev Kevin Tarsa


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A Visual Look at the Proposed Location


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WEBSITE LINKS FOR HEALING CENTER PARTICIPANTS

Munson Medical Center http://www.munsonhealthcare.org

TC Chamber of Commerce http://www.tcchamber.org

Grand Traverse County http://www.co.grand-traverse.mi.us

Garfield Township http://www.garfield-twp.com

TC Visitors Bureau http://www.visittraversecity.com

Traverse City Record Eagle http://record-eagle.com/homepage

WTCM Radio http://www.wtcmradio.com

City of Traverse City http://www.ci.traverse-city.mi.us

HISTORY OF HICKORY HILLS AREA

Hickory Hills began operations in the winter of 1950 -51 on 12 City owned acres. Adjacent land was leased or

used by friendly agreement. The City now owns approximately 125 acres. The lodge that was constructed in the

mid 1950's is still in use today with a fireplace and snack bar for the enjoyment of our guests.

Prior to 1985, Hickory Hills was completely at the whim of nature for its snow. The number of skiing days

ranged from a low of 29 in 1983-84 to a high of 83 days in 1958-59. Since 1985 the number of days has

stabilized with an average of 70 skiing days per year since snow making equipment was installed. Snow making

capabilities now exist on six of eight runs.
http://www.munsonhealthcare.org/http://www.munsonhealthcare.org/http://www.tcchamber.org/http://www.tcchamber.org/http://www.co.grand-traverse.mi.us/http://www.co.grand-traverse.mi.us/http://www.garfield-twp.com/http://www.garfield-twp.com/http://www.visittraversecity.com/http://www.visittraversecity.com/http://record-eagle.com/homepagehttp://record-eagle.com/homepagehttp://www.wtcmradio.com/http://www.wtcmradio.com/http://www.ci.traverse-city.mi.us/http://www.ci.traverse-city.mi.us/http://www.ci.traverse-city.mi.us/http://www.wtcmradio.com/http://record-eagle.com/homepagehttp://www.visittraversecity.com/http://www.garfield-twp.com/http://www.co.grand-traverse.mi.us/http://www.tcchamber.org/http://www.munsonhealthcare.org/


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Memorandum The City of Traverse City

TO: Parks and Recreation Commissioners

FROM: Lauren Vaughn

DATE: January 28, 2011

SUBJECT: Hickory Hills Summer Concession Proposal

Jarrod Donald-lutey and Jason Kreta have talked to Sheila and me about aproposed summer concession recreation/food/crafts operation at Hickory Hills.Bob Cole took the concept to two City Department Head Staff meetings where itwas met with no real interest in pursuing the concept at this time. Bob Colesuggested that they come and present the proposal to the Parks and RecreationCommission to get feedback on the concept. They will be sharing a Power Pointabout their proposal and some other information.

I have explained to Jarrod and Jason that if at some point the City Commissionand City Manager thought that the concept was of interest to the City, an RFPwould have to be prepared and other groups, businesses or individuals wouldhave an opportunity to present their concept to the City, subject to whateverparameters the City would place on the proposals. The City would then selectthe proposal they thought would best suit the interests of the City.


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From: Makayla VitousTo: G HoweCc: Ben Bifoss ; Karrie Zeits ; Lauren Vaughn ; Nathan ElkinsSubject: Re: TCPR facebook and Gov. 2.0Date: 01/28/2011 02:06 PM

Gary

Thank you for the information, we will continue to review this matter. As you find cities in Michiganutilizing facebook, please let me know.

While a facebook administrator does have the ability to limit discussion, local municipalities cannot fullyutilize that ability due to first amendment rights. For local government, the "constitutional way" to limitdiscussion is to define the public forum. An example of this would be the City's website. The Citycreated the website for the purpose of providing information electronically to internet users regardinglocal government and its programs. As such we limit links to other pages (non-city pages) to units ofgovernment and City programs. If we were not able to define the public forum, we would have to allow"no" links or "all" links (with the exception of obscene). So, in the case of facebook, as I understandthe medium, the City would have to all "all" discussion or "no" discussion..

It is not that we have no desire to expand communication; it is that we are cautious on what isattributed to the City. Thank you for your interest and the information you have provided. I lookforward to further research and discussions regarding this matter.

Makayla Vitous, Assistant City ManagerCity of Traverse City400 Boardman AvenueTraverse City, Michigan 49684231-922-4444 phone231-922-4476 fax

From: G Howe To: Makayla Vitous Cc: Karrie Zeits , Nathan Elkins , Lauren Vaughn

, Ben Bifoss Date: 01/26/2011 09:01 PMSubject: Re: TCPR facebook and Gov. 2.0

Thank you for the reply, Makayla.

I'll think about it more to determine if it is worth my time pursuing theidea further or not. In the meantime, Nate and I have set up a TraverseCity Parks FB Fan Page .

I would like to point out that other cities do indeed have social mediapages and I assume that they have the same concerns as Traverse City.Like anything, there are good and bad models. In fact, the GrandTraverse County Road Commission has a Facebook page that seemsto work fine. I appreciate the City's diligence, but there is a disconnect
mailto:CN=Makayla%20Vitous/OU=City%20Manager/O=GTCmailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.facebook.com/pages/Traverse-City-Parks/118706101535766?ref=tshttp://www.facebook.com/pages/Traverse-City-Parks/118706101535766?ref=tshttp://www.facebook.com/pages/Grand-Traverse-County-Road-Commission/126940773989223?ref=tshttp://www.facebook.com/pages/Grand-Traverse-County-Road-Commission/126940773989223?ref=tshttp://www.facebook.com/pages/Grand-Traverse-County-Road-Commission/126940773989223?ref=tshttp://www.facebook.com/pages/Grand-Traverse-County-Road-Commission/126940773989223?ref=tshttp://www.facebook.com/pages/Traverse-City-Parks/118706101535766?ref=tshttp://www.facebook.com/pages/Traverse-City-Parks/118706101535766?ref=tsmailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:CN=Makayla%20Vitous/OU=City%20Manager/O=GTC


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between the reasoning and what other government bodies are able toimplement.

As well, in regards to Facebook specifically, the administrator does havethe ability to limit discussion by permitting or not permitting it. This is alikely starting point for a city having reservations for any number of reasons. In this case, it's simply another way to make announcementsand post information. In addition, certain accounts can be restricted fromparticipating, so an option might be to not allow commissioners tocontribute (unless as administrators), but they would be able to viewcomments and follow discussions.

The second concern about free speech isn't clear to me. Am I allowed tomake personal attacks during public comment at a meeting? I'm of theunderstanding that in a meeting the City has the right/responsibility tolimit what I say and how long I may speak. I'm not allowed to stand upand swear for five minutes, am I? It seems like the City has the same

right/responsibility in any social media endeavor. As administrators, theCity would be able to set the guidelines, monitor and limit comments.

Of course, all of this is mute if there is no desire to expandcommunication options for branding the City, as well as facilitatingcommunication between the City and the residents. I may find thatunfortunate, but there's not much I can do about it.

Here are some articles about Gov. 2.0 (including Facebook) that may beof interest (Links are embedded, but I can provide if needed):

10 Ways Facebook Pages Can Help Local Governments Better ServeTheir Constituents9 Ways City Councils Can Use FacebookVirginia Beach has a detailed Terms of Use Policy for their Facebookaccount They added a comment," We had to post terms of use forfolks using our page. You know how it goes... one person'sinappropriate post ruins it for everyone. We encourage you todebate and discuss different issues affecting Beach residents here,

just keep it clean. Thanks a bunch!"Interesting article discussing the different options (with examples)for official and unofficial city pages .

The poster child for small towns embracing Gov. 2.0 tocommunicate, but also to save money, is Manor, TX .

Thank you for your service. I look forward to working together to createa thriving, engaged city.

Warm regards,

Gary Howe Traverse City, MI
http://www.insidefacebook.com/2009/11/05/10-ways-facebook-pages-can-help-local-governments-better-serve-their-constituents/http://www.insidefacebook.com/2009/11/05/10-ways-facebook-pages-can-help-local-governments-better-serve-their-constituents/http://dotgov.com/2010/03/9-ways-city-councils-can-use-facebook/http://www.facebook.com/note.php?note_id=153800577200http://www.facebook.com/note.php?note_id=153800577200http://buzzmaster.wordpress.com/2010/05/24/cities-adopting-social-media/http://buzzmaster.wordpress.com/2010/05/24/cities-adopting-social-media/http://tech.fortune.cnn.com/2010/10/25/how-manor-texas-runs-government-on-the-cloud/http://tech.fortune.cnn.com/2010/10/25/how-manor-texas-runs-government-on-the-cloud/http://tech.fortune.cnn.com/2010/10/25/how-manor-texas-runs-government-on-the-cloud/http://tech.fortune.cnn.com/2010/10/25/how-manor-texas-runs-government-on-the-cloud/http://buzzmaster.wordpress.com/2010/05/24/cities-adopting-social-media/http://buzzmaster.wordpress.com/2010/05/24/cities-adopting-social-media/http://www.facebook.com/note.php?note_id=153800577200http://www.facebook.com/note.php?note_id=153800577200http://dotgov.com/2010/03/9-ways-city-councils-can-use-facebook/http://www.insidefacebook.com/2009/11/05/10-ways-facebook-pages-can-help-local-governments-better-serve-their-constituents/http://www.insidefacebook.com/2009/11/05/10-ways-facebook-pages-can-help-local-governments-better-serve-their-constituents/


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On Wed, Jan 26, 2011 at 9:42 AM, MakaylaVitous < [email protected] > wrote: Gary

There are a couple of concerns that City staff has with creating afacebook page for the Parks and Recreation Commission or for the City ingeneral.

The first concern is the Open Meetings Act. Opening up a forum wherediscussion and dialogue may take place regarding various issues beforethe Parks and Recreation Commission creates a risk that the OpenMeetings Act will be violated due to the nature of the medium.

The second concern is that the City is a governmental actor and thereby

has certain limitations under both the federal and state constitutions. Itis important for the City to have the ability to define new forums forpublic discourse so that the City may insure that in administering orbeing responsible for such forums it does not violate constitutional rights,such as the right to free speech. The specific concern with a facebooktype medium is that the forum would require the City to allow all speechto take place on the forum. Some of this speech may not be the type of speech the City would like to have attributed to it, such as personalattacks. However, the City would be unable, or it would be very difficultfor it, to curtail such speech consistent with its obligation under the stateand federal consitutions. I hope that this explanation helps.

If you would like this on the next Parks and Recreation Commissionagenda, please let Lauren Vaughn know. If you have further questionsfor me, please let me know. Thanks.

Makayla Vitous, Assistant City ManagerCity of Traverse City400 Boardman AvenueTraverse City, Michigan 49684231-922-4444 phone231-922-4476 fax

From: G Howe < [email protected] >To: Makayla Vitous < [email protected] >Cc: Nathan Elkins < [email protected] >, Karrie Zeits

< [email protected] >Date: 01/13/2011 09:59 AMSubject: Re: TCPR facebook
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Makayla,

Could you list out and include in our next agenda packet a basic list of reasons/concerns you have about creating a Facebook Page for Parks andrecreation? I'm not sure why you wouldn't be comfortable. It's not achallenge, I'm just curious. I follow The Charleston County Park andRecreation Commission's Facebook page and it's really informative andengaging. http://www.facebook.com/#!/pages/Charleston-County-Park-Recreation-Commission-South-Carolina/149557681600

Nate, perhaps we can start by simply creating a TC Parks and Rec FanPage, like the Hickory Hills Fan page that alreadyexists. http://www.facebook.com/#!/group.php?gid=46204641151

In the future, if things change, the city could simply adopt it as it's own.

Warm regards,

Gary
http://www.facebook.com/#%21/pages/Charleston-County-Park-Recreation-Commission-South-Carolina/149557681600http://www.facebook.com/#%21/pages/Charleston-County-Park-Recreation-Commission-South-Carolina/149557681600http://www.facebook.com/#%21/group.php?gid=46204641151http://www.facebook.com/#%21/group.php?gid=46204641151http://www.facebook.com/#%21/pages/Charleston-County-Park-Recreation-Commission-South-Carolina/149557681600http://www.facebook.com/#%21/pages/Charleston-County-Park-Recreation-Commission-South-Carolina/149557681600


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CITY OF TRAVERSE CITY NAMING POLICY

FOR PARKS AND OTHER CITY OWNED AND OPERATED FACILITIES

I. Purpose.

The purpose of this naming policy is to set forth a uniform procedure andguidelines to be utilized in reviewing naming requests for City owned and operated parksand facilities

II. Process for a Naming Proposal.

A. An application for a naming proposal may be submitted by a City resident,any City board or commission, by resolution, or any person ororganization proposing to donate a facility or park, or other significantimprovement, or a major financial donation, toward the costs of such park,facility, or improvements.

B. An application for a naming proposal shall be submitted to the Departmentof Public Services on an application form provided by the Department of Public Services along with the application fee as determined by resolutionof the City Commission. The application shall be reviewed by theDepartment of Public Services and such other departments or units of theCity affected for consistency with this Naming Policy. Following theDepartments review, the application shall be forwarded to the Parks andRecreation Commission along with the Departments recommendation.

C. The Parks and Recreation Commission shall review the application andhold a public hearing on the proposal with at least 14 days notice of thepublic hearing published in the local newspaper and make arecommendation to the City Commission to approve or deny the requestfollowing the public hearing.

D. The City Commission shall approve or deny the request at a regular orspecial meeting of the City Commission.

III. Naming Guidelines.

A name for a City park or facility should provide some form of individual identityfor the site. In considering naming requests the following criteria shall be used todetermine whether the proposed name establishes an individual identity for the site and isappropriate for the site:

A. Whether the proposed name too closely resembles an existing park orfacility name.


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B. The function and purpose of the site, the geographic location and featuresof a site, the distinctive natural or geological features of the site, or thecommonly recognized historical significance of a site.

C. Commonly recognized past names used for the site.

D. The wishes of the neighborhood in which the site is located.

E. In naming parks and facilities, considerable weight shall be given tonames that reflect the function of the facility and the geographic locationof a park that gives identity to the neighborhood or community where thepark is located.

F. Parks and facilities may be named for a person or entity subject to thefollowing conditions:

1. If the request is to name a park or a facility for a person, the personmust be deceased for a minimum of 2 years.

2. The person or entity must have made a significant positive

contribution to the park or facility without which the park orfacility may not exist, or in which the individuals or entityscontributions enhanced a program or facility represented in anextraordinary way.

The application to name a park or facility after an entity or person shall set forth detailedinformation providing compelling support for a determination that the person or entitycontributed to the park or facility or enhanced a program or facility as required by thisSection. The [City/Applicant ] will bear the cost of the plaque or other monumentindicating the name of the individual or entity for which the park or facility is named.

G. As a general rule, portions of a park or facility will not have a name otherthan that of the entirety of the park or facility. Exceptions may beconsidered where a significant donation [ to sponsor an improvement orremodel to a facility or park in connection with the Citys efforts toraise funds for such improvement or remodel ] is offered in exchangefor the naming of a room in a facility or a recognizably, distinctive portionof a park after a donor or a person or entity of the donors choosing.

H. Notwithstanding any other provision of this policy:

1. A park or facility that has been donated by a person or entity withthe condition that the park or facility be named as requested by theperson or entity may be so named pursuant to the condition of thedonation.

Comment [KZ1]: This paragraphwithout the language in brackets wouldallow the naming of rooms or distinctiveportions of a park (the Frisbee golf courseat Hickory) simply upon a significantdonation. With the bracketed language,the donation would need to relate tosponsoring an improvement or remodel of the facility or park in connection with theCitys efforts to raise money. This wouldprovide the City with more control overwhen such opportunities would beavailable versus leaving it open ended.


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2. A park or facility that has been acquired, improved, or renovatedwith funds from a grant with the condition that the park or facilitybe named as required in the grant may be so named pursuant to theterms of the grant.

IV. Renaming.

In general, renaming of parks and facilities is not appropriate. However,renaming may be appropriate in recognition of evolving political and social perspectivesand sensitivities provided that such renaming follows the process outlined he rein andmeets the naming guidelines set forth herein and is not otherwise prohibited by deedrestriction or other agreement.


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TO: Park and Recreation CommissionersFROM: Lauren A. Vaughn, Parks and Rec. Sup't.

DATE: January 28, 2011

SCHEDULE OF UPCOMING EVENTS

February 3, 2011 - Regular Meeting - 6:30 p.m.

February 8 - 11, 2011 - MRPA Conference and Trade Show at Grand Traverse Resort

March 3, 2011 - Regular Meeting - 6:30 p.m.

March 13, 2011 - Hickory Hills scheduled to close

April 7, 2011 - Regular Meeting - 6:30 p.m.


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Memorandum The City of Traverse City

TO: Parks and Recreation Commissioners At>1') (Jj)/ J I

FROM: Lauren A. Vaughn, Parks and Recreation Superintendent, ~ ,LIa&tr-RE: Superintendent's Report and Winter Update

DATE: January 28,2011

Hickory Hills opened as scheduled on December 17th. We were closed on Dec. 25

and Jan. 1 for the holidays and we closed early on December 31 due to the rain andfog and we had no customers by 2:00 p.m. Our revenue is up from last year by severalthousand dollars and we should set a new record this year. I will have a summarysheet available at the meeting next week.

The Recreation Plan has been accepted by the MDNRE and they have indicated that itis good through December 31, of 2016. Bound copies of the plan will be ready soon.

The ice rinks are open for the season. 14th St. opened on January 14th and TraverseHeights opened on January 16 th . F & M rink also was ready for skaters that weekend.The warming houses at 14th and Traverse Heights are open Monday through Friday

from 3:00 p.m. to 9:00 p.m., Saturdays from noon to 9:00 p.m. and Sundays from noonto 8:00 p.m. There is no warming house at F & M Park.


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traverse a rea

community sal In9 R E P O RT ON USAGE OF THE F A C I L I T I E S AT H U L L ARK

M I X I N G K I D S W I T H WAT E R S I N C E 1 9 9 4

Traverse Area Community Sailing PO Box 4149 Traverse City , Mi chigan

49684 (231) 922-5922 Fax (888) 834 - 3714

TACSAIUNG . COM


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The Board of Directors of Traverse Area Community Sailing (TACS) Ispleased to provide t his report to th e Traverse City Department of Recreationre garding ou t usage of the fac ilities at Hull Park. This report is beings ubmitted as required by our Management Agreement dated 10 August 2007.

Our Mission:

Tr averse Area Community Sailing's miSSIon is to provide sailingopportun ities fo r th e Grand Traverse Region by :

1 . Increasing parti cipati on in saili ng by community youth

2. Providing affor da ble sailing opportunities for community youth

3. Promot ing respect and safety on the water while h aving fun

4. Providing a participatory act ivity which utilizes the unique environment indigenous to this area

5. Promoting life-long skills a nd life -long recreat ional opportunities

6. Providing opportunities fo r positive Involvement and instr ucti on fo r commu n it yyouth during t he s umm er

7 . Promoting sailing's Corinthian Spirit of Fair Play

Ou r Programs:

We strive to keep ou r programs affordable , due greatly to a tremendousamount of volunteer help and donations from th e community. Parents arewelcome to get involved, and do so . Trav er se Area Community Sailingprogram fees are establish annually and are intended to cover t he expense sinvolved with hiring US Sailing certified and trained instructors . All capitale xpenses (e.g. purchase of ne w boats & equipment) are funded through th egenerous support and donations of th e community . At this time TACSm anages an inventory of over 70 small boats.

TACS has been, and remains, pr imar ily focused on offering sa ilingopportunities to the youth of the GrandTraverse Area. Our youth oriented programs

begin in April with th e opening of the site fo ruse by the Traverse Area High School SailingTeams. These sailors represent area schools incompetitions across the Midwest. In 2010, 25sailors in the spring and 26 sailors in the fall,came from TC Central, TC West, Glen Lake,St. Francis, and Interlochen Arts Academy.

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This program runs in tw o sessions : April 1- June 15 and Sept 1 - Nov 1 5.The sailors practice on Tues -Wed -Thurs from 4:00PM to 7 :00PM and holdoccasional weekend regattas on th e Boardman.

Our traditional Youth Learn To Sail programs start in mid June and la stuntil th e third week in August. These s e ssions are designed to tea ch ages 817 sailin basics. Instruction is customized to the student. Beginning

students each have their own OptimistDinghy, sized just fo r young sailors: 8 footlong wooden sailing prams that arelightweight, safe and stable. These craft areeasy to operate and are th e world-widechoice of junior sailing programs. Thisprogram builds self-esteem and personalconfidence in a fun-filled stimulatingenvironment. As the sailors grow and learn,

they will graduate to larger, higher performance boats such as the JY 15 andClub 420.

We o ffer an Advanced Sailing Class to thos e who would like to learn t orace sailboat s. These Sessions will focus on further refininas tactics, boat handling, sail trim &knowledge of the racing rules usingsinglehanded boats (Lasers), 2 person boats(JY 15's & Club 420's) and crewed 3 personboats (Interlakes). We recommend that allsailors take the two week basic sailingcourse first. The Advanced Sailors join theHigh School Sailors in weekly races onBoardman Lake as well at the Grand

Traverse Yacht Club on West Grand Traverse Bay.TACS also offers s e veral Adult Learn To Sail classe s starting in early June

and ending at the beginning of September. Theseclasses have become increasingly popular andrepresent and area of increased growth fo r TACS.Each session will meet three times a week fo rtwo weeks; the 6 classes will run from 6:00PM to9:00PM on Tuesday, Thursday & Sundayevenings at the TACS Site.

A new program this ye a r was an Adult Rowing Program. Thi s program isin t e nded to provide the recreational and physical fitness benefits of rowing toth e community. I t is focused on th e adult community for th e present time .

Another new addition to our programs this year was th e Adaptive SailingProg ram. This is a program that is inclusive to individuals with all abilities,including bu t no t limited to , those with physical and/or cognitive delays,senior citizens, veterans, and those with critical h eal th concerns. Easy

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access is th e key to providing services for all,and th e Cornwell Sailing Center providesbarrier free docks, lifts and equipment.Community funding and collaboration has beennecessary to provide th e boats, instruction, andvolunteers to run a safe and fun program. Thisprogram runs on Thursday evenings from 5:00PM

until 9:00PM.

In addition to these programs, TACS also encourages graduates of ourLearn To Sail Programs to use ou r facilities whenever we are open, includingth e evening hours after the learn to sail sessions are completed (5:00 PM to9:00 PM in the summer).

Given th e popularity of th e high school age raCing program and th eev e n ing family sailing programs, we would anticipate greater growth in th eboth the attendance and hours of usage of the facility . We would expect tosee both of these activities using th e facilities during th e week end periods inthe future .

Ou r Attendance:

TACS provides a ccess to wat er born recreation on the Boardman as wella s on th e We s t Bay t hrough the programs listed above . We continue toprovide access and training to more than 300 people per year, with th eoverall numbers increasing steadily over the past few years . This year 'sattendance is listed below:

Category Total

TACS Racing Team - June 15 - Sep 1, 2010TACS High School R a c i n ~Team Totals (4/1-6/15 & 911 -11/15L

Season Pass Totals

Sailing Session#4 (Full DayOnly) - July 26-July 30,2010S a i l i n ~Session#6 (Full Da:L Onlyl- A u ~16 - A u ~20, 2010Sailing Session#5 (TOTALS) - Aug 2 -Aug 13 , 2010Sailing Session#3 (TOTALS) - July 12-July 23,2010Sailing Session#2 (Full day Only) July 5 - July 9, 2010Sailing Session#1 (TOTALS) - June 21 - July 2 , 2010

Rowing TotalsAdvanced Sailing TOTALSAdult learn to sail TOTALS

Total 378

1

52

13

18

2366

651863

249

26

4


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This atte ndan ce is sho win g a steady increase over p reviou s years m ostnotably due to th e addition a l prog rams th at hav e be en offered due to t hea va ilability of t he Corn well Sailing C en t er at Hull Park.

Of the 3 78 a ttendees, 26 wer e fro m other states & 352 were f romMi chigan. 2 7 5 att e ndees were from Trav erse City.

Issues :

Overall , our season was very su cces s ful. We are extr e mely pleased wi thth e facili ties an d the opport unity to serve t he c o m muni t y fr om Hull Park . TheCo rn we ll Sai ling Center on Boardm an La ke is, in ou r opin ion, the fines t sailtr a ini ng ven ue in the State of Michigan. The bo at house has proved to bemore val uable to the progr a m s than th e most op t imist ic of the back e rsoriginally tho ught.

Sti ll no program or venu e can be perfe ct. This year we have been veryconce rn e d about the safety and se curity of ou r sai lors and other us ers of thepark s . We ha ve al so had s ign ificant difficulties with vand a lism. To addr e ss

the van dali sm issue we have inst alled s ec ur it y cameras on the boathous ea nd t hat seem s to hav e helped the vandal ism s ituation som ew hat de s pit einitial attemp ts to de s troy the ca meras.

A greater concern is that of indiv iduals gathering on the docks in the la t eafte rno ons and evening s. Thes e indiv id ua ls are ofte n di sruptiv e to ourte a ching activities and sometimes threateni ng to ot he r users of the park (notjust TACS rel ated individuals ). In on e case our coa ch had to rescu e anindiv idu a l being threat e ne d in t he bathrooms a nd in an ot he r case anind iv idu al ca me in t o ou r office to hide from th o se t hre a te ning him . We wouldlike to mee t with the Rec reation De partment and L a w Enforcemen t toa dd ress t he s e issues before n e xt season .

Summary :

Our exper ienc e s in using the fa cilities at Hu ll Park ha ve be e nove rwhe lmingly pos itiv e . T raver s e Area Commun it y Sailing is e xtremelyg ra t ef ul to the Ci ty Of Traverse Cit y fo r it's gen eros ity in extending t he us e ofthe fa cilities to us. We look forwa rd to a long futu re of se rv ing th ecommunity from the Cornwell Sa iling Center at Hu ll Park .

Pr eSident , Traver se Area Commun ity Sailing

5


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MEfvtORANDUM

D i r e c t o rFROM:TO:

s e r , City F o r e s t e rRE: U P ~ FORESTRY UPDATE FOR

1 7 , 2011ATE'

p lace i n c t 6 ,p lace t h i s p a s t

l a rges t r u c t u r a l

hundredpe rcen t

The o t h e r

t

(80 )

r e a u e s t s .t r e e s dorman t

b e s t

y e a r i ndone i r a b l e

onethroughouc

once a~ o , ~ r ' ~

(340) s t r e e twere under

20) pe rcen tpruning

t r e e s were i n

shundred

i nt

t r e e s

hundred new s t r e e t t r e e s werea l l

(148), We do o u r th eh r o u g h o u t

f a l l seasons .

Attachments

Lauren Vaughn B r i t t o n

( """. \, - ' I

c i t yc i t y s

f i - v e

t . ree


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TREE WORK - 2010

STREET TREES

9 1 . 5 TOTAL DAYS OF TREE WORK OUT OF 250 WORKING DAYS = 36.6%448 TOTAL TREES ( P R G ~ E& REMOVE) = 4 . 9 TREES PER DAY AVERAGE

PARK & CEMETERY TREES

1 2 . 7 5 TOTAL DAYS OF TREE WORK OUT OF 250 WORKING DAYS = 5.1%72 TOTAL TREES ( P R L ~ E& REMOVE) = 5 .6 TREES PER DAY AVERAGE

TOTAL

1 0 4 . 2 5 TOTAL DAYS OF TREE WORK OUT OF 250 WORKING DAYS = 41.7%520 TOTAL TREES ( P R L ~ E& REMOVE) = 5 TREES PER DAY AVERAGE


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STi \TE OF MICHIGAN

DEPARTMENT OF NATURAL RESOURCES & ENVIRONMENTLANSING

RICK SNYDERGOVERNOR

January 12, 2011

Mr. Lauren A. VaughnParks and Recreation SuperintendentCity of Traverse City625 Woodmere AvenueTraverse City, MI 49686

Dear Mr. Vaughn:

SUBJECT: City of Traverse City Recreation Plan

Please find attached your copy of the recreation plan checklist recently submitted to ouroffice for approval. Your recreation plan has been approved.

Your recreation plan will expire December 31,2016.

If you have any questions, please feel free to contact me. Our address is: GrantsManagement, Department of Natural Resources and Environment, P.O. Box 30425,Lansing, MI 48909-7925.

Sincerely,

t , ' - . } " \, I v.')qc . ~ : t ; l~~ j f \.. , lAJ)): : : jL. . l . , ~ .. J - . ~

Christie Bayus, Grant CoordinatorGrants Management517 -335-2253b a Y l . J s c @ m i c h j a ~ n . g o v

CB:lhAttachmentcc: Ms. Shamika Askew-Storay, DNRE

CONSTITUTION H A L L . WEST ALLEGAN S T R E E T. P.O. BO X 3 0 4 7 3 . LANSING, MICHIGAN 48909-7973\/ ww michigan govldnre (800) 662 9278
http:///reader/full/baYl.Jsc@michja~n.govhttp:///reader/full/baYl.Jsc@michja~n.gov

TC Parks and Recreation Meeting Feb. 2011

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