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Developing a Metadata ApplicationAccess to Archives (A2O).
Aquibjaved Aslam Momin, Bharath Boopathy
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Contents
Contents................................................................................................................................. 2
Introduction......................................................................................................................... 3
Defining Functional Requirements...................................................................................... 3
Domain odel of the A!!lication "rofile.............................................................................#
etadata $cheme............................................................................................................... #
atching %ith Du&lin Core etadata 'lements................................................................. 2
avigation Interface Design.............................................................................................. 3*eft +ertical ,ar avigation........................................................................................... 3
$earch avigation......................................................................................................... 3
$ocial -agging and fol sonom/..................................................................................... 0
-a1onom/ Interface Im!lementation................................................................................. 0
-as ,ased 'valuation..................................................................................................... 0
A""' DI ........................................................................................................................ 4
Facets of A2O.................................................................................................................. 4
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Introduction-he Access to Archives Online $inga!ore (A2O) is a documentation %e&site used for storingand vie%ing the record of !ast and !resent in different digital formats. -he a!!licationconsists of different %a/s to search and vie% the documents. -he a!!lication also consistsof student !rograms and online e1hi&ition in !ro!er educational format %hich is useful for
im!arting !ro!er %or ing no%ledge and understanding of the records. -he 5etting $tartedsection consists of %a/s to use the a!!lication %hich is mainl/ for na6ve and amateur users7in order to hel! them navigation along the a!!lication !ro!erl/. It mostl/ !rovides the &asicno%ledge. It also consist of 3 different t/!es of search o!tion in A2O search8) ,/ term.2) ,/ date.
Date range of event.3) ,/ Categor/.
"hotogra!hsOral 9istor/ Intervie%sAudio visual and $ound Recordings$!eechesCartogra!hic Records and ,uilding "lans"osters"rivate Records and anuscri!ts5overnment RecordsAll of the a&ove.
-his ena&les the user to search the required document or record %ith least !ossi&leinformation he has. -he a!!lication also consists of a lin to ne% events that are !resentl/on going. -here is also an '-C e%sletter8 %hich is com&ined informative document ofmonthl/ events of A2O. -his lin !rovides access to !resent and !revious ne%sletters foruser to &ro%se across.
Defining Functional Requirements-he main o&:ectives are to list out the general user grou!s of the &an ing sector &/ definingthe functional requirements. -he user grou!s can &e %idel/ divided into t%o !arts and that
%ould &e the customer and the admin.
Specify the functional requirements for A2O metadata.
;ser 5rou!s < Customer=
-he ;ser grou!s consist of three t/!es of customers mainl/ Academic > "rofessional
Researcher8 "rivileged Researchers > ;sers *oo ing for 5eneral Information. -heAcademic > "rofessional Researcher is mainl/ associated %ith A2O for their %or and datafrom the archives %hich the/ %ill &e %or ing on. -he/ ma/ have access to some classifiedinformation %hich the/ are %or ing on. -he !rivileged researcher is the to! !riorit/ as the/hel! in modification and researching the !resent archival data. -he third t/!e are thecommon users %ho are loo ing for general historical data.
;ser 5rou!s < Admin=
-his consists of the internal team of Access2Archives. -he/ are the string !ullers of theactivities going on the A2O %e&site. -heir tas s are varied ranging from u!dating the
data&ase8 editing and refining availa&le data &efore u!loading it for !u&lic vie%ing8res!onding to queries8 !erforming other su!!ort tas s etc.
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;ser grou!s "rofessionalResearcher
- -hese customers %ill have an online account @ ;ser name and"ass%ord created %ith the A2O through %hich the/ can do thefollo%ing=
- -he/ have access to classified documents under certain securit/rules8 %hich is not accessi&le &/ general customers due to !rivac/issues.
- -he/ are also !rovided %ith &ac end su!!ort for their research %or from A2O team.
- -he/ have Access %ith A2O officers regarding an/ issues %ithA2O.
"rivilegedResearchers
- -he/ are on the to! !riorit/ of the A2O8 &ecause their %or isrelated to im!rovement of A2O activities
- -he/ are mostl/ researchers develo!ing and refining the archivescontent for e1am!le8 a researcher %or ing on coded manuscri!t.
- -heir contri&ution is also to%ards a!!lication im!rovement li esetting u! online e1hi&itions of their %or for general users to use.
- -he/ also have access to all classified data under certain securit/rules.
- -he/ are also !rovided %ith &ac end su!!ort for their research %or from A2O team.
- -he/ %or in colla&oration %ith A2O archives admin team.
- In order to ma e changes or suggestions8 the/ have s!ecialaccess to A2O officers.
;sers *oo ing for5eneral Information
- -hese are the users of A2O %hich are highest in magnitude
- -he/ don7t have access to classified accounts.
- -he/ have access to general information of various to!ics as setaccessi&le &/ the regulator/ &oard.
- -heir search mostl/ consists of historical events8 governmentrules8 %ar memoirs etc.
- -he/ cannot edit an/ data availa&le8 onl/ read onl/ characteristicis availa&le.
- -he/ can underta e various e1hi&itions and !u&lic events
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;ser grou!s "u&lications
-he/ ,oo s > "u&lications availa&le in the archives
'1hi&itions -he details of the various t/!es of e1hi&itions conducted
Relationshi!s -he government relationshi!s %ith other countries
ation ,uildingDecades
-he details of the decades %hich transformed the nation
Remem&rance -he leaders and the im!ortant !ersonalities for the nationand their archival
Advanced$earch
-ool to !erform a com!lete search inside the archives!ortal
Other Archives Includes archives %hich are nor s!ecified or other%isemiscellaneous archives
$ervices -he services availa&le in the archives for the user
Metadata Scheme
-he follo%ing %ill &e the %ide categoriBation of the metadata scheme for the A2O archives!ortal . $tarting %ith the ilitar/ Records element8 all the elements that %ill &e containedinside them are listed out according to the Du&lin Core etadata 'lement.
Resource -/!e= ilitar/ Records
Element/Property abel Semantics!inimu
mOccurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?militar/ recor ds?E%arrecords
arrecords( 40G7s)
Re!resents thedetails of the %arrecords
n
htt!=??% %sci.org?a2o?militar/ recor ds?EIndianarm/records
Indianational
Re!resents thedetails of the Indian n
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Element/Property abel Semantics!inimu
mOccurs
!a"imum
OccursArm/records
ational Arm/records
htt!=??% %sci.org?a2o?militar/ recor ds?E:a!aneseintelligence
Ha!aneseIntelligence( 43G40G)
Re!resents thedetails of theHa!aneseIntelligence for the!eriod ( 43G 40G)
n
htt!=??% %sci.org?a2o?militar/ recor ds?Esea%arrecords
$outh eastAsia %arrecords
Re!resents thedetails of the $outheast Asia %arrecords
n
htt!=??% %sci.org?a2o?militar/ recor ds?E&urialregisters
,urialregisters ,u it
,ro%nCemeter/
Re!resents thedetails of the ,urialregisters ,u it,ro%n Cemeter/
n
Resource -/!e= ,oo s > "u&lications
Element/Property abel Semantics !inimum
Occurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?&oo s>!u&?Eetcne%sletters
'tcne%sletters
Contains the detailsof the etcne%sletters loanalong %ith the/ears !u&lished
n
htt!=??% %sci.org?a2o?&oo s>!u&?Esearch
$earch
Contains search &/various variouscategories such as&/ names8!u&lications8 authorand /ear.
n
htt!=??% %sci.org?a2o?&oo s>!u&?EaBinde1 A inde1
Contains the AInde1 of the &oo s!resent
n
htt!=??% %sci.org?a2o?&oo s>!u&?Erecent!u&lications
Recent!u&lications
Contains the detailsof the latest!u&lications fromthe archives !ortal.
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Resource -/!e= '1hi&itions
Element/Property abel Semantics !inimum
Occurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?e1hi&itions?Eonlinee1hi&itions
Onlinee1hi&itions
Contains thedetails of theOnline e1hi&itionsconducted
htt!=??% %sci.org?a2o?e1hi&itions?Etravel e1hi&itions
-ravele1hi&itions
Contains thedetails of the travele1hi&itionsconducted
n
htt!=??% %sci.org?a2o?e1hi&itions
?Estudente1hi&itions
$tudent
e1hi&itions
Contains thedetails of the
student e1hi&itionsconducted.
n
-a&le= etadata $cheme for Invest Resource -/!e.
Resource -/!e= Relationshi!s
Element/Property abel Semantics !inimum
Occurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?relationshi!s?Emala/siasinga!orerelations ala/sia$inga!ore
relations
Re!resents theala/sia Influencers
*eaders >Influencers
Contains the detailsof the leaders andtheir achievementsfor the countr/
n
htt!=??% %sci.org?d&s?remem&rance?E&/!eriod
,/ !eriod
Re!resents thedetails of theleaders of thecountr/ &/ !eriodrange.
n
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Resource -/!e= Advanced $earch
Resource -/!e= Other archives
Element/Property abel Semantics !inimum
Occurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?otherarchives?Eunarchive
; Archive!ortal
Contains the details of the; Archives %hich givesaccess to %e&sites ofarchival institutions aroundthe %orld.
n
htt!=??% %sci.org?a2o?otherarchives?Einter!ares
Inter"AR'$ Contains the details of theInternational Research on"ermanentAuthentic Records in'lectronic $/stems(Inter"AR'$) here
government s!ecialistsand Industrialists) %or
n
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Element/Property abel Semantics !inimumOccurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?advancedsearch?E&/date
,/ dateContains Advancedsearch &/ date for theentire archives
n
htt!=??% %sci.org?d&s?advancedsearch?E&/e/%ords ,/ e/%ords
Contains Advancedsearch &/ date to searchthe entire archives
n
htt!=??% %sci.org?d&s?advancedsearch?E&/daterange
,/ date range
Contains Advancedsearch &/ s!ecific daterange given the Fromand -o dates (!eriod) tosearch for the entirearchives
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together to underta e thedigital challenges
htt!=??% %sci.org?a2o?otherarchives?Enationalarchivessinga!ore
ationalArchives of$inga!ore
ational Archives of$inga!ore contains thecollection nationMs !u&lic
and !rivate historicalrecords.
n
htt!=??% %sci.org?a2o?otherarchives?Einternationalcouncilonarchives
Internationalcouncil onArchives
Re!resents the!rofessional organiBationfor the %orld archivalcommunit/
n
htt!=??% %sci.org?a2o?
otherarchives?EunclassifiedArchives
;nclassified
Archives
Contains the details of the
unclassified archives n
htt!=??% %sci.org?a2o?otherarchives?Enational Archives ofAustralia
ationalArchives ofAustralia( AA)
Re!resent the nationalarchives from Australia
%hich mainl/ consists ofe1ternal affairs
n
Resource -/!e= Other archives
Element/Property abel Semantics !inimum
Occurs
!a"imum
Occurs
htt!=??% %sci.org?a2o?
services ?Erecordsma nagement
Records
anagementand "reservation
Contains the details of
managing records n
htt!=??% %sci.org?a2o?services ?E!rovidingac cess
"rovidingAccess
Re!resents the details of!roviding access for aninduvidual n
htt!=??% %sci.org?a2o?services ?Esharing no
%ledge
$haringNno%ledge
Contains the no%ledgesharing details of thearchives n
htt!=??% %sci.org?a2o?services ?Earchivesco nservation
ArchivesConservation
Re!resents ho% toconserve the archives forthe future
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http://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/otherarchives/#internationalcouncilonarchiveshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/serviceshttp://wkwsci.org/a2o/services8/13/2019 Taxonomy Deployment & Evaluation for A2O
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n
Matching with Dublin Core Metadata lements-he ta1onom/ design is related to the ne% A2O %e&site and its navigation8 so %e match itthe Du&lin Core etadata element for all the resource t/!es %ill &e most similar to thefollo%ing resource t/!e ilitar/ Records.
Resource -/!e= ilitar/ Records
Element/Property #ublin Core !etadataElementRefines
ar records -itle.$ervice -itleIndian ational Arm/Records
-itle.$ervice -itle
Ha!anese Intelligence -itle.$ervice -itle$outh 'ast Asia cold
%ar records-itle.$ervice -itle
,urial registers ,u it,ro%n Cemeter/
-itle.$ervice -itle
Additional ar Data -itle.$ervice.Descri!tion Descri!tionAccess Rights AccessRights AccessRightsArchival -e1t Archival -e1tNe/ Feature Descri!tion. e/Feature Descri!tionAudio +isual Audio +isualImage Image
$easonal Offers Descri!tion. e/Feature RelationDate Date Date*anguage *anguage
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!avigation Interface Design
Left Vertical Bar Navigation-he left navigational &ar in vertical fashion is efficient %a/ of hel!ing user to navigate &acand forth across the %e&site contents. -he lin s and su& lin s go e1!anding in left to rightdirection and thus hel!s user to ee! the trac of the
;sers *oo ing for 5eneral Information can clic on res!ective lin s. -his &ar is on the middle left of the %e&!age in vertical.
Search NavigationDirect search navigation has &een e1tremel/ !o!ular recentl/. 9ere %e don7t have to s!ecif/the data t/!e and hence most relevant search results of all data t/!es are returned.
-his direct search &o1 is mostl/ for users %ho no% e1actl/ %hat the/ are searching for. Forusers %ho don7t receive e1act result as the/ ho!ed amore hierarchical facet are o!timiBed.
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!ilitary Records $oo%s & Publications E"hibitions Relationships 'ation $uildin(
#ecades Remembrance Ad)anced Search Other Archi)es Ser)ices About us Sitemap
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Social Tagging and folksonomy$ocial net%or ing is e1tremel/ im!ortant for mar eting of !roduct. In order to increase thenum&er of users and to ena&le fast sharing social net%or lin s are !rovided on the %e&site!age.
"a#onom$ Interface Implementation-he !rotot/!e of the design and navigation has &een given in the .!!t file and can &e vie%ed
DBS.pptx
"as%&'ased valuation
All users are different. -he/ have different thin ing8 s ills and %a/ of a!!roaching things. $othe/ design and navigation of a %e&site should &e such that all t/!es of user must reach tothe same conclusion. -he/ should &e comforta&le the navigating across lin s. For thatvarious test cases are underta en %hich %ill ena&le different t/!es of user to !erform somecommon tas s from %hich %e can derive an anal/sis for the facets.
-he tas &ased evaluation hel!s us to !erform anal/sis on metrics li e success of the tas 8ease of sing the %e&site function8 user satisfaction and li elihood to recommend or reuse the
%e&site.
e have ta en 2 sets of users %hich are8 !rivileged users and the general users. ;sing
different categories of user %ill ena&le us to set varied tas s as their usa&ilit/ %ill &e fordifferent !ur!oses. -he "rivileged users have s!ecial access to classified information andalso have rights to edit and u!date the !resent data %ith their s!ecial account. -he/ alsohave s!ecial su!!ort !o%er. -he general users on the other hand can use the %e&sitedirectl/ %ithout having the need to login. -he general user can &e a small child or a gro%nu!&usinessman. -heir access to the data is limited and the/ ma/ not &e a&le to vie% theclassified data. -he/ also don not have the right to edit and u!date the data. -he tas!rovided to these t%o grou!s has num&er of su& tas s and those su&tas s ma/ further havesu& su& tas 8 thus creating a hierarchical ste! %ise !atter. an/ elements and ste!%isefashion can &e anal/Bed from this evaluation.
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Scenario*$ased Plannin( and E)aluatin(
-he user %ill &e interested in surfing across the %e&site and not :ust stic ing to one !age. $o %hile underta ing a tas the user should ta e the %e&site as %hole. -he user should &e a&leto initiate the tas 8 use the function required for the tas and finall/ end the tas onsuccessful com!letion
'ver/ function consists of various ste!s. -hese ste!s are not o!tional and ever/ user has togo through them to achieve the final result. -hese scenarios can &e short activities li esearch or vie% data or can also &e ma:or tas s li e signing in and then finding and editingthe data and then u!loading the edited data. -hus these scenarios consist of grou!ed
%or ing of %hole %e&site and not :ust one !age. -hus %e have not su!!orted !age &/ !ageanal/sis8 as it %ill ma e the scenario limited and ma/ remove the %hole %e&site a!!roach.
-hese scenarios %ere mostl/ ta en &/ anal/sis of common or more frequent user t/!es. Areal user activit/ is ta en into consideration %hile designing a scenario. -he actual and thee1!ected tas s !erformed &/ the user are ta en into consideration and evaluated for moreim!roved scenario o!eration. -his also hel!s us set u! more su& tas s %henever requiredli e dou&le verification %hile su&mitting the edited data &/ the !rivileged user as it %ill &edis!la/ed to all users and is critical im!ortance. -he follo%ing !oints ma/ &e considered
%hile user goes through a tas 8
Follo% an error free !ath of ma ing the right selection and !roceeding through all of theste!s to com!lete the transaction.
Finding the error or %rong o!eration at the earliest of the tas 8 li e the %rong logininformation.
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Test Cases for A2O
Detailed ste! &/ ste! o!eration of fe% functions is given &elo% for &etter understanding ofthe user vie%.
Pri)ile(ed Researchers
Test Case +, -ie #ata
"ur!ose +ie% the A2O Data &ase Facets as lin s.
ilitar/ Records,oo s > "u&lications
'1hi&itionsRelationshi!s. ation ,uilding Decades2. Remem&rance3. Advanced $earch0. Other ArchivesJ. $ervices#. A&out usK. $itema!L. -erms > "olicies
"rerequisite "rivileged ;sers have access to classified data files and hencethe/ have a s!ecial login id and !ass%ord for se!arate account.
Actual Results . +isit ser o( 0n2. 'nter ser 'ame3. 'nter Pass ord0. Clic Submit &uttonJ. $ee the authentication and rules pa(e#. Clic chec% on 0 a(ree chec%bo" for rules a(reementK. Clic Submit &uttonL. $ee user account pa(e4. +erif/ing the ;sername and account detailsG. Clic on data field cate(ory the user ant to )ie. Clic 'ation $uildin( #ecades
2. Clic Remembrance3. Clic Ad)anced Search0. Clic Other Archi)esJ. Clic Ser)ices
'1!ected Results $te!s required for vie%ing. Clic on Si(n 0n2. 'nter sername3. 'nter Pass ord
0. Clic Submit &uttonJ. $ee the terms of use pa(e
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Test Case +, -ie #ata
#. Clic Chec% on 0 a(ree chec%bo"K. Clic Submit &uttonL. $ee user account pa(e4. +erif/ing the ;sername and account detailsG. Clic on data field cate(ory the user ant to )ie. Clic 'ation $uildin( #ecades
2. Clic Remembrance3. Clic Ad)anced Search0. Clic Other Archi)esJ. Clic Ser)ices
O&servations?'valuation Overall Results= PassRegistered user is a&le to follo% the correct !ath to vie% all theData Categories
Test Case 2, Editin( & updatin( the data1 ar !emorial3
"ur!ose $earch ar emorial data edit it > u!load ne% data
"rerequisite Assum!tions that must &e met &efore the test case can &e run=;ser has registered for an account to access credit cardaccount details.
Actual Results . Clic on Si(n 0n2. 'nter sername
3. 'nter Pass ord0. Clic Submit &uttonJ. $ee the terms of use pa(e#. Clic Chec% on 0 a(ree chec%bo"K. Clic Submit &uttonL. $ee user account pa(e4. +erif/ing the ;sername and account detailsG. Clic on ar memorial in%. $elect Search
2. 'nter the %ey ord for ar !emorial #ata 3. Clic on the Required 4ilename0. 'dit 4ile Content
J. Clic 4inish Editin(#. +ie% uploadin( terms and condition pa(eK. +erif/ > chec the chec%bo" for terms and condition
pa(eL. Clic Submit.
'1!ected Results $te!s required for editing and u!dating Data
. Clic on Si(n 0n2. 'nter sername3. 'nter Pass ord0. Clic Submit &uttonJ. $ee the terms of use pa(e#. Clic Chec% on 0 a(ree chec%bo"K. Clic Submit &utton
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Test Case 2, Editin( & updatin( the data1 ar !emorial3
L. $ee user account pa(e4. +erif/ing the ;sername and account detailsG. Clic on ar memorial in%. $elect Search
2. 'nter the %ey ord for ar !emorial #ata 3. Clic on the Required 4ilename0. 'dit 4ile ContentJ. Clic 4inish Editin(#. +ie% #raft of updated #ata 4ileK. +ie% uploadin( terms and condition pa(eL. +erif/ > chec the chec%bo" for terms and condition
pa(e4. Confirm Alert
2G. Clic Submit.
O&servations?'valuation Overall Results= Pass
"rivileged user is a&le to File the required file and navigatethrough u!dating !rocess. -hough the user ma/ have to gothrough num&er of verification !rocess &efore final u!date.
5eneral ser
Test Case +, -ie 5eneral allo ed data1 ar !emorial3
"ur!ose +ie% All Credit Card -/!es=
"rerequisite o assum!tions are to &e made !rior.
Actual Results . Clic ar !emorial2. $earch 6ey ord3. Clic on Search Results0. +ie% 4ile
'1!ected Results $te!s required for vie%ing File?data. Clic ar !emorial2. $earch 6ey ord3. Clic on Search Results
0. +ie% 4ile
O&servations?'valuation Overall Results= Pass5eneral ;sers are a&le to navigate and vie% the onlinee1hi&ition.
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Test Case 2, -ie in( and sin( Application1Online E"hibition3
"ur!ose ;sing A!!lication(Online '1hi&ition)
"rerequisite o assum!tions are to &e made !rior.
Actual Results . Clic E"hibitions2. Clic Online E"hibitions3. Clic on E"hibition name0. Dis!la/ ser 0nformation Pa(eJ. 'nter ser 0nformation#. Clic -ie E"hibition
'1!ected Results $te!s required for +ie%ing '1hi&ition. Clic E"hibitions2. Clic Online E"hibitions3. Clic on E"hibition name0. Dis!la/ ser 0nformation Pa(eJ. 'nter ser 0nformation#. Clic -ie E"hibition
O&servations?'valuation Overall Results= Pass5uest user is a&le to follo% the correct !ath to vie% all the creditcard &enefits.
O)erall E)aluation
"rivileged ;sers have s!ecial *ogin In accounts as the/ have access to classified data. e
have ta en 2 test cases %here in st
one the user has access to required file and in the 2nd
one8 the user is a&le to u!date the data. -he actual and e1!ected results %ere almost samee1!ect for the 2 nd test %here t%o additional ste!s of verification are to &e e1!ected.
5eneral ;sers are not allo%ed to u!date the data. Also the/ are not allo%ed to vie% all thedata files. In &oth the test cases the general users %ere a&le to vie% the vie%a&le datasuccessfull/. In the 2 nd test the 5eneral users %ere a&le to access the online e1hi&itionfunction of the A2O.
APP !DI(
Facets of A)*ilitar/ Records
ar records ( 40G7s)"hotosAudio visual and sound recordings+ideos-e1t Archival5overnment Files
Indian ational Arm/ Records"hotos
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