Tax Reporting for Germany - cloud. · PDF fileTable of Contents 1. Purpose of the ... Invoice Header Level GDF ... Common Options for Oracle Payables and Oracle Receivables Receipt

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Table of Contents

1. Purpose of the document ............................................................................................................................................... 2

2. Assumptions and Prerequisites ....................................................................................................................................... 2

3. Feature Specific Setup..................................................................................................................................................... 3

Payment Reasons for Z4 Reporting for Germany ............................................................................................................... 3

Default Country for Z5A Report for Germany ..................................................................................................................... 3

Supplier Type Lookup Code for Z5A Report for Germany .................................................................................................. 4

Supplier and supplier site for Z5A Report for Germany ..................................................................................................... 5

Customer account and site for Z5A Report for Germany ................................................................................................... 7

GDF for Z4 Reporting for Germany ..................................................................................................................................... 8

4. Transaction Entry in Payables ......................................................................................................................................... 8

Invoice Header Level GDF ................................................................................................................................................... 9

Payment Reason ................................................................................................................................................................. 9

Validating, Accounting and Posting .................................................................................................................................. 10

Paying the invoice ............................................................................................................................................................. 10

5. Transaction Entry in Receivables .................................................................................................................................. 11

Receivables Transaction Header Level GDF ...................................................................................................................... 11

Completing, Accounting and Posting ................................................................................................................................ 12

Applying a receipt ............................................................................................................................................................. 12

6. Reporting ....................................................................................................................................................................... 13

Z4 Report for Germany ..................................................................................................................................................... 13

Z5A Report for Germany ................................................................................................................................................... 14

Journal Details Report for Germany ................................................................................................................................. 17

Tax Reporting for Germany

Oracle Financials for EMEA

ERP CLOUD

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1. Purpose of the document

Businesses in Germany must report incoming and outgoing payments higher than the statutory limit of 12,500 Euros, to

the federal bank. They must also provide details of receivables and payables of foreign customers and suppliers

respectively above a threshold of 5 million Euros.

This document explains the implementation and usage guidelines for the following reports which are used to comply

with federal reporting requirements:

Z4 Report for Germany – The Z4 Report for Germany reports all incoming and outgoing payments above a

threshold of 12,500 Euros paid through a foreign bank account.

Z5A Report for Germany – The Z5A Report for Germany has two layouts, one for the Z5A Sheet 2 Report and the

other for the Z5A Reconciliation Report. The ZA Sheet 2 Report shows the summary amounts of all outstanding

receivables and liabilities of foreign customers and suppliers respectively in Euros as of a given date. The Z5A

Reconciliation Report reconciles the aggregate amounts that appear on the Z5A Sheet 2 Report.

This document explains the implementation and usage guidelines for the following report which is used to comply with

specific audit requirements in Germany:

Journal Details Report for Germany – The Journal Details Report for Germany helps the user to verify that

journals are sequenced by posted date. Use the Journal Details Report for Germany to print general ledger

journal activity for a given period or date range and optionally other criteria including journal source, currency

and journal batch.

The document explains the pre-requisite setup, important transaction entry aspects and the report output details.

2. Assumptions and Prerequisites

In this document, the following entities are assumed to have already been set up :

Data Security – Refer to the Fusion Security topical essay available on cloud.oracle.com

Geographies

Enterprise Structure

Suppliers

Customers

Procurement Business Function

Common Options for Oracle Payables and Oracle Receivables

Receipt Classes and Methods

Document sequences

It is recommended that the ‘Implementation Project’ is complete for your organization before commencing the ‘Feature

Specific Setup’ outlined below. If you require further details, refer to the Analyze and Report section of Oracle Financials

Cloud (Get Started) web site.

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3. Feature Specific Setup

Payment Reasons for Z4 Reporting for Germany

Task name: Manage Payment Codes

Navigation : Navigator –> Setup and Maintenance -> Manage Payment Codes

Define Payment Reason Codes for incoming and outgoing payments reported on the Z4 Report for Germany. The codes

are used to identify payment reasons in electronic payments.

Default Country for Z5A Report for Germany

Task name: Manage Receivables System Options

Navigation : Navigator –> Setup and Maintenance -> Manage Receivables System Options

Set the Default Country to Germany for the business unit.

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Supplier Type Lookup Code for Z5A Report for Germany

Task name: Manage Supplier Type Lookup

Navigation : Navigator –> Setup and Maintenance -> Manage Supplier Type Lookup

Define Supplier Type Lookup Code ‘Internal’ to classify intercompany suppliers. The report shows the transactions for

such suppliers in a separate Intercompany section.

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Supplier and supplier site for Z5A Report for Germany

Select the supplier type as ‘Internal’ for intercompany suppliers. The report shows the transactions for such suppliers in

a separate Intercompany section. The report shows the transactions for suppliers not classified as ‘Internal’ in the Non-

intercompany section.

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The report treats suppliers with site address outside Germany as foreign suppliers.

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Customer account and site for Z5A Report for Germany

Select the Account Type as ‘Internal’ for intercompany customers. The report shows the transactions for such

customers in a separate Intercompany section. The report shows the transactions for customers not classified as

‘Internal’ in the Non-intercompany section.

The report treats customers with site address outside Germany as foreign customers.

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GDF for Z4 Reporting for Germany

The Z4 Report for Germany uses Global Descriptive Flexfields (GDFs). The purpose of the Global Descriptive Flexfields

(GDFs) is to allow entry of additional information on the transactions entered in Payables and Receivables that is

reported in the Z4 Report for Germany. In particular:

Record Type

Indicates the record type of the transaction and can be 1 : Incoming Service, Trade 2 : Outgoing Service, Trade 3 : Incoming Capital Transactions 4 : Outgoing Capital Transactions 5 : Incoming Transit Trade 6 : Outgoing Transit Trade The number is printed in the Z4 Report for Germany.

Reason

The Reason for the incoming or outgoing payment. Note that this is a GDF only on the Create/Edit Transaction page in Receivables. In Payables, this is not a GDF. The corresponding field in Payables in the Payment Reason field in the Manage Installments page.

4. Transaction Entry in Payables

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Task name: Create Invoice

Navigation : Navigator –> Payables Invoices -> Create Invoice

Create an invoice and pay special attention to the following:

Invoice Header Level GDF

Select the ‘Record Type’ at the invoice header level. To do this, click on the ‘Additional Information’ tab on the ‘Invoice

Header’ and select the ‘Z4 Reporting for Germany’ context from the ‘Regional Information’. Select a value for the

‘Record Type’ field. The Z4 Report for Germany only shows payments for transactions that have the GDF section

populated.

Payment Reason

The Payment Reason is selected at the installment level. To do this, click on ‘Invoice Actions’ and select ‘Manage

Installments’. Select a value for the ‘Payment Reason’ field. The list will include the codes defined in the Manage

Payment Codes page.

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Validating, Accounting and Posting

‘Validate’ the invoice and ‘Account and Post to Ledger’. The Z4 Report for Germany only shows payments for invoices

that are validated, accounted and posted to ledger.

Paying the invoice

Pay the invoice and ‘Account and Post to Ledger’ the payment. The Z4 Report for Germany only shows payments that

are accounted and posted to ledger.

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5. Transaction Entry in Receivables

Task name: Create Transaction

Navigation : Navigator –> Receivables Billing -> Create Transaction

Create a transaction and pay special attention to the following:

Receivables Transaction Header Level GDF

The ‘Record Type’ is selected at the transaction header level. To do this, click on the ‘Miscellaneous’ tab on the

‘Transaction Header’ via ‘Show More’, and select the ‘Z4 Reporting for Germany’ context from the ‘Regional

Information’. Select a value for the ‘Record Type’ and ‘Reason’ fields. The Z4 Report for Germany only shows receipts

for transactions that have the GDF section populated.

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Completing, Accounting and Posting

‘Complete’ the transaction and ‘Account and Post to Ledger’ to report related receipt in Z4 Report for Germany.

Applying a receipt

Create a receipt; apply the receipt to the transaction and ‘Account and Post to Ledger’. The Z4 Report for Germany only

shows receipts that are accounted and posted to ledger.

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6. Reporting

Z4 Report for Germany

Navigation : Navigator –> Tools -> Scheduled Processes

Run the Z4 Report for Germany for a ledger, date range and threshold. The threshold amount is defaulted to 12,500

Euros. Change the threshold amount if required.

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Z5A Report for Germany

Navigation : Navigator –> Tools -> Scheduled Processes

Run the Z5A Report for Germany for a ledger and an effective as-of date to view all outstanding receivables and

liabilities of foreign customers and suppliers respectively as of a given date. Check the Summarize option to view the

Z5A Reconciliation Report and uncheck the Summarize option to view the Z5A Sheet 2 Report. Payables and Receivables

invoices are included in the report output once they are accounted and posted to General Ledger.

The report has two sections. The Non-Intercompany Details section shows the transactions for external suppliers and

customers. Suppliers that do not have Supplier Type as ‘Internal’ and customers that do not have Account Type as

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‘Internal’ are considered as external suppliers and customers respectively. The Intercompany Details section shows the

transactions for internal suppliers and customers. Suppliers that have Supplier Type as ‘Internal’ and customers that

have Account Type as ‘Internal’ are considered as internal suppliers and customers respectively.

Receivables or liabilities which are due in less than an year and which are due in an year or more than an year are

shown in separate columns.

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Journal Details Report for Germany

Navigation : Navigator –> Tools -> Scheduled Processes

Run the Journal Details Report for Germany for a Data Access Set, ledger and period range. Use the posting status

parameter to print posted, not posted or error journals.

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