Taming the Firehose

Fresh Integral http://bit.ly/fintegral

Tame the FirehoseManage content, tasks & ideas

efficiently & easilyManage content, tasks & ideas efficiently & easily


The Firehose is Relentless


The Firehose is relentless

• Multiple Sources– Emails– Social media – Meetings– Collaboration tools– Ideas on the metro– Websites– Newspapers ...

• All inexhaustible

• You’ve got to – Read it all– Decide: Do something

with it? – What?

• React? Use? Share• Store for later use

– When?– And then find a moment

to do those things!


Unfortunately

• Multitasking doesn’t work• You (think you) don’t control your schedule• You never seem to – have the time– get out of your Inbox– remain focused for more than 5 minutes


You need

To change the way you work

Technology that works for you, rather than you working for IT

Three Techniques


Manage Firehose

Tie it all together

Manage Time


Getting Things Done

• First, read this

• Then take back your Calendar– Ringfence your most

productive period …– … for your Most

Important Task.– Pause & Stretch every

60-90 minutes!


Toda

y

Everything ElseHere

Be Meetings

Most Important Task(s)(Concentration & Creativity)

Getting Things DoneS t

a n

dP a

u s

e

Lowest energy moment

Best focus of the day


Where is it written that you must

organise the day in the morning?


Toda

y

Afternoon Routine Everything Else

Here Be

Meetings

Morning Routine


Getting Things DoneS

t r e

t c

hP

a u

s e

As short as possible!

Organise the day

Morning & Afternoon Routines

Routine Implemented in fixed Calendar periods

GTD Projects containing recurring tasks


Scan – Queue – Store - Share

• Channel the Firehose into:– ToDos in your GTD system– Your personal library of useful stuff, Stored for

later use– some of which you Share using automated tools


Toda

y


Here Be

Meetings

Morning Routine



t r e

t c

hP

a u

s e

ScanDo it in <2 minutesOr Queue itOtherwise file or ignore


Toda

y

Everything ElseHere

Be Meetings

Morning Routine

Getting Things Done

Emergency ScanOverride MIT in emergencies only

ScanDo it in <2 minutesOr Queue itOtherwise file or ignore

Queue the rest

Afternoon Routine


S t r

e t

c h

P a

u s

e


Toda

y


Here Be

Meetings

Morning Routine



t r e

t c

hP

a u

s e

Scan QueueRead (Pocket) ToDo (DoIT>IN)

One tap into PocketForward emails to DoITQuick-enter into DoIT


Toda

y


Here Be

Meetings

Morning Routine



t r e

t c

hP

a u

s e


StoreLibrary (Diigo)

Read. If useful, tag in Diigo


Toda

y


Here Be

Meetings

Morning Routine



t r e

t c

hP

a u

s e



ShareIntranet, Social, Sites ...

(@IFTTT)

Specific Diigo tags trigger @IFTTT recipes


Getting Things Done



ShareIntranet, Social, Sites ...

(@IFTTT)

17

Toda

yTo

mor

row

Afternoon Routine

Morning Routine


Everything ElseHere

Be Meetings


Here Be

Meetings

Morning Routine


assign


Explanatory post with links:

http://bit.ly/TameTheFirehose

Taming the Firehose

Leadership & Management

fresh integral http

meetings morning routine

meetings afternoon routine

tasks ideas

lyfintegral explanatory

recurring tasks

things donestretch

things donestand