Tamil Nadu Polymer Industries Park Limited - Tamil Nadu Industrial … · 2019-07-10 · Tenders Act, 1998 and the Tamil Nadu Transparency in Tender Rules, 2000 as ... Government

TENDER REFERENCE NO. 02/19

REQUEST FOR PROPOSAL (RFP) FOR THE SELECTION OF

CONSULTANCY FOR DETAILED ENGINEERING

SUPERVISION BY OWNERS ENGINEER (THIRD PARTY) FOR

THE EXECUTION OF BASIC INFRASTRUCTURE WORK AT

POLYMER INDUSTRIES PARK IN

VOYALUR AND PUZHUDIVAKKAM VILLAGES,

THIRUVALLUR DISTRICT, TAMIL NADU

Date of Release of Tender 10.07.2019

Prebid Meeting 22.07.2019 at 3.30 PM

Last Date for Submission of Bid 31.07.2019 till 3.00 PM

Date of Opening of Bid 31.07.2019 at 3.30 PM

Cost of Bid Document: Rs.1,180/- (Including GST)

Tamil Nadu Polymer Industries Park Limited 19-A, Rukmani Lakshmipathy Road, Egmore, Chennai - 600 008

CONTENTS

Clause Topic Page No.

1. PREAMBLE ................................................................................................................. 1

2. SCOPE OF WORK ...................................................................................................... 1

3. QUALIFICATION CRITERIA ................................................................................... 2

4. LANGUAGE OF THE TENDER ................................................................................ 4

5. PURCHASE OF TENDER DOCUMENT ................................................................... 5

6. PREBID MEETING ..................................................................................................... 5

7. CLARIFICATION ON THE TENDER DOCUMENT ............................................... 5

8. AMENDMENT OF TENDER DOCUMENT.............................................................. 5

9. AUTHORISATION OF THE BIDDER ....................................................................... 6

10. SUBMISSION OF TENDER IN TWO COVER SYSTEM ........................................ 6

11. EARNEST MONEY DEPOSIT .................................................................................. 6

12. VALIDITY ................................................................................................................... 7

13. OPENING AND EVALUATION OF THE TENDER ................................................ 7

14. PRICE OFFER ............................................................................................................. 8

15. EVALUATION OF THE PRICE ................................................................................. 8

16. AWARD OF CONTRACT ......................................................................................... .8

17. SECURITY DEPOSIT ................................................................................................ .9

18. AGREEMENT ............................................................................................................. 9

19. ISSUE OF WORK ORDER ......................................................................................... 9

20. EXECUTION OF WORK ORDER ............................................................................. 9

21. PAYMENT TERMS .................................................................................................. 10

22. PENALTY .................................................................................................................. 10

23. TERMINATION OF CONTRACT ............................................................................ 11

24. GENERAL CONDITIONS ........................................................................................ 11

25. ARBITRATION ......................................................................................................... 11

26. JURISDICTION OF THE COURT............................................................................ 12

ANNEXURES

I. SALIENT FEATURES OF PROPOSED DEVELOPMENT WORKS ........................... 13

II. PART-I (COVERING LETTER) ..................................................................................... 17

III. DETAILS OF THE BIDDER ........................................................................................... 19

IV. ANNUAL TURNOVER STATEMENT .......................................................................... 20

V. DECLERATION OF NOT HAVING BLACKLISTED .................................................. 21

VI. DECLERATION OF NOT HAVING TAMPERED THE TENDER DOCUMENT ....... 22

VII. FORMAT FOR FIRMS RELEVANT EXPERIENCE .................................................... 23

VIII. CLARIFICATION OF TENDER DOCUMENT FORMAT............................................ 24

IX. PART-II (COVERING LETTER) .................................................................................... 25

X. PRICE BID ....................................................................................................................... 26

XI. CHECKLIST OF DOCUMENTS .................................................................................... 27

TAMILNADU POLYMER INDUSTRIES PARK LIMITED (A Joint Venture of TIDCO and SIPCOT)

Tender Inviting Authority Tender Notice No: 02/19

The Managing Director, Tamil Nadu Polymer Industries Park Limited, 19-Rukmani LakshmipathySalai, Egmore, Chennai - 600 008.

Name of the Work

Request for Proposal (RFP) for selection of Consultancy for Detailed Engineering Supervision by Owners Engineer (Third party) for the execution of basic infrastructure work at Polymer Industries Park in Voyalur and Puzhudivakkam Villages, Thiruvallur District, Tamil Nadu

Tender Documents can be downloaded from www.tenders.tn.gov.in, www.tidco.com&www.tnpolymerpark.com and also purchased at above address directly.

Cost of tender document Rs.1,180/- (Including GST)

Earnest Money Deposit: Rs.60,000/-

Last Date of submission of tender: 31.07.2019 upto 3:00 PM

Managing Director Tamil Nadu Polymer Industries Park Limited

http://www.tenders.tn.gov.in/

http://www.tidco.com/

http://www.tnpolymerpark.com/

IMPORTANT NOTICE

This tender procedure is governed by the Tamil Nadu Transparency in

Tenders Act, 1998 and the Tamil Nadu Transparency in Tender

Rules, 2000 as amended from time to time. In case of any conflict

between the terms and conditions in the tender document and the

Tamil Nadu Transparency in Tenders Act, 1998 and The Tamil Nadu

Transparency in Tender Rules, 2000 the Act and Rules shall prevail.

Signature of the bidder with seal 1 | P a g e

RFP FOR THE SELECTION OF CONSULTANCY FOR DETAILED

ENGINEERING SUPERVISION BY OWNERS ENGINEER (THIRD

PARTY) FOR THE EXECUTION OF BASIC INFRASTRUCTURE

WORKS AT POLYMER INDUSTRIES PARK IN VOYALUR AND

PUZHUDIVAKKAM VILLAGES, THIRUVALLUR DISTRICT,

TAMIL NADU

1. 1.

2. PREAMBLE

3.

Government of Tamil Nadu has granted Tamilnadu Industrial Development Corporation

(TIDCO) and State Industries Promotion Corporation of Tamilnadu Ltd (SIPCOT) as a joint

venture for the formation of Special Purpose Vehicle (SPV) in the name of “Tamilnadu

Polymer Industries Park Ltd (TPIPL)” for setting up of the Polymer Industries Park under

centrally sponsored “Scheme for setting up of Plastic Parks” by Department of Chemicals

and Petrochemicals (DC&PC), Government of India. TPIPL has identified land in Voyalur

and Puzhudivakkam Villages, Thiruvallur District close to Ennore Port which is in possession

of TIDCO for the establishment of the park.

TPIPL has proposed to develop the park in two phases. Accordingly, TPIPL is in the process

of selecting an Engineering, Procurement and Construction (EPC) contractor for the

development of Phase - 1 of the project admeasuring 180.91 acres at a cost of about Rs.60.00

crores. The development works include site grading, development of road network including

pavement, drainage, pipe culverts, road furniture & appurtenances and water storage &

distribution system. The salient features of the proposed development works is enclosed as

Annexure-I.

In this context, TPIPL invites sealed tenders from eligible consultancy agencies for third

party monitoring of the development works carried out by the EPC contractor in “Two Cover

System” through transparent bidding process. The Tender notification has been published

fixing the date of opening of tender as 31.07.2019.

2.

SCOPE OF WORK

The scope of work would inter-alia involve the following:

(a) Review of project implementation schedule, level of completion of the project in

terms of sub-activities, physical progress achieved and overall monitoring of project

implementation through detailed site inspection.

(b) Periodical ascertainment of the physical progress of the project with reference to the

stipulated milestones and submission of progress reports to TPIPL on bi-monthly

basis.

(c) Ensuring site grading, laying of roads, water storage & distribution system are being

carried out in accordance with the approved designs, drawings & specifications and

reporting the same to TPIPL. In case of any discrepancy, the same has to be notified

to TPIPL and the EPC contractor and ensure that remedial action in a time bound

manner.

(d) Arranging for testing of samples as per the norms through approved institutions and

ensuring compliance.


(e) The designs submitted by the EPC contractor and drawings have to be perused by the

consultancy agency and comments and observations should be submitted within 5

days of submission of design and drawings.

(f) Any delay in progress of work, any defective construction practices employed, any

deviation from good engineering practices are noticed, a notice should be issued by

consultancy agency to the EPC contractor with a copy to TPIPL.

(g) Ensuring the Compliance of Statutory approvals / Clearances / Standards relevant to

the project by the EPC contractor.

(h) Proof checking and certification of invoices/bills submitted by EPC contractor against

milestone activities to TPIPL for payment to EPC Contractor.

(i) Reporting of Specific problems or issues faced along with reasons thereof, during the

implementation process and assistance for corrective actions for the timely

completion of the project.

(j) Coordination with TPIPL and EPC contractor to facilitate timely execution of the

project.

(k) To make presentations to TPIPL/Industries Department as may be required from time

to time.

(l) Any additional input / information relevant to the implementation of the project that

may be required by TPIPL.

(m) As part of the contract, the agency should deploy the following qualified and

experienced manpower on full time basis, for which a temporary site office may be

erected at the cost of the tenderer.

S.No Designation No. of

persons

Minimum Qualification

i) Project Manager 1 Degree in Civil engineering with minimum 15

years experience in Project Management /

Third party Monitoring / Lenders Engineer /

Owners Engineer services for Infrastructure /

construction projects

ii) Site Engineers 2 Degree/Diploma in Civil Engineering with

minimum of 5 years experience in Project

Management / Third party Monitoring /

Lenders Engineer / Owners Engineer services

for Infrastructure / construction projects

iii) Quantity Surveyors 2 Degree/diploma in Civil Engineering with

minimum 5 years experience related to quantity

survey in infrastructure projects

* The tenderer should enclose the CV’s for the personnel to be deployed


3.

QUALIFICATION CRITERIA

Clause Qualification Criteria Supporting Documents/Remarks

3(a) The bidder should be a registered

legal entity

(i) In case of Private / Public Limited

Companies,

Copy of Incorporation Certificate

issued by the Registrar of

Companies

Copy of Memorandum and

Articles of Association

(ii) In case of Partnership Firm,

Registered Partnership deed

(iii)In case of Proprietorship Firm,

Copy of GST Registration

Certificate

3(b) The bidder should have reported

an Average Annual Turnover of

Rs.3 Crores in the last three

consecutive financial years i.e.

2015-16, 2016-17 and 2017-18

(or) 2016-17, 2017-18 and 2018-

19

(i) The average annual turnover

statement duly certified by Chartered

Accountant as per Annexure IV

(ii) The Annual Report/ certified copies

of Balance Sheet, Profit & Loss

statement for the last 3 consecutive

financial years

3(c) The bidder should have positive

networth as on 31st Mar 2019.

Net worth certificate duly certified by

Chartered Accountant as per Annexure IV

3(d) The bidder should have

minimum 10 years of experience

(as on 30th

Jun 20m19) in the

field of offering Project

Management / Third party

Monitoring / Lenders Engineer /

Owners Engineer services for

Infrastructure projects like Ports,

Roads, Railways, Airports, Real

Estate, Power Plants in India

Work orders and Completion certificates

issued by clients

3(e) The bidder should have

successfully completed Project

Management / Third party

Monitoring / Lenders Engineer /

Owners Engineer services for

development of land and laying

of internal roads in SEZ /

Industrial Parks / Industrial

Estates / Logistics Park,

Development of Other

(i) Work orders and Completion

certificates issued by clients

(ii) Duly filled in form for each projects

as per Annexure-VII


Infrastructure projects like Ports,

Roads, Railways, Airports, Real

Estate, Power Plants undertaken

during the last 10 years (as on

30th

Jun 2019).

The bidder shall demonstrate

experience in either of the below

categories:

a. Three similar works having a

construction/development

Cost not less than Rs. 24.00

crores each or,

b. Two similar works having a



crores each or,

c. One similar work having a



crores

3(f) The bidder should have full-

fledged permanent office in

Chennai

Chennai Office Address (or) the bidder

should give an undertaking to setup office

at Chennai within 15 days from the date of

issue of LoI if selected

3(g) The bidder should have

minimum 15 full time permanent

employees with Engineering /

qualification on their roll.

List of full time employees along with

designation and qualification duly

certified by the authorized signatory.

3(h) The bidder should not have been

blacklisted as on the date of

tender opening for providing

services to TPIPL or

Central/State Government

departments and Quasi

Government Organizations

(i) The declaration form as per

Annexure V should be enclosed

(ii) Any adverse/not satisfactory remarks

on the performance of previous

supplies will entail disqualification

(iii)Further, if the bidder is found

blacklisted in India before award of

contract by any Government agency,

the bid will be rejected

4.

LANGUAGE OF THE TENDER

The Tender prepared by the bidder as well as all correspondences and documents relating to

the Tender shall be in English language only. If the supporting documents are in a language

other than English/Tamil, the notarized translated English version of the documents should

also be enclosed. Tender received without such translation copy will be rejected.


5.

PURCHASE OF TENDER DOCUMENTS

a) The tender document shall be obtained from Tamil Nadu Polymer Industries Park

Limited, 19-Rukmani Lakshmipathy Salai, Egmore, Chennai 600 008 on payment of

Rs.1,180/- (Including GST) payable in the form of Demand Draft drawn on any Indian

Nationalized/ Scheduled Commercial Bank in favour of “Tamil Nadu Polymer

Industries Park Limited” payable at Chennai or it can be downloaded from

www.tenders.tn.gov.in at free of cost. For the downloaded tender document, the bidder

has to be submit the tender document cost of Rs.1,180/- (Including GST) in the form of

Demand Draft drawn on any Indian Nationalized/ Scheduled Commercial Bank in

favour of “Tamil Nadu Polymer Industries Park Limited” payable at Chennai and

should give a declaration for not having tampered the Tender document downloaded (as

per Annexure VI).

b) The tender document can be purchased on all working days from 10.07.2019 to

31.07.2019 during office hours.

6.

PREBID MEETING

There will be a pre-bid meeting on 22.07.2019 at 3.30 P.M. in the Head Office of Tamil Nadu

Polymer Industries Park Limited, 19-Rukmani Lakshmipathy Salai, Egmore, Chennai

600 008 during which the prospective bidders can get clarifications about the tender. The

bidders shall send their queries in writing if any so as to reach the Head Office at least two

days prior to the pre-bid meeting date. The bidders are advised to check

www.tenders.tn.gov.in, www.tidco.com, www.tnpolymerpark.com for up-to-date information

like change in date / venue etc., of pre-bid meeting as TPIPL may not be able to identify and

communicate with the prospective bidders at this stage. Non attending of pre-bid meeting is

not a disqualification.

7.

CLARIFICATION ON THE TENDER DOCUMENT

Any discrepancies, omissions, ambiguities or conflicts in the tender document or any doubts

as to their meaning and any request for clarification may be sent in writing to “The Managing

Director, Tamil Nadu Polymer Industries Park Limited, 19-Rukmani Lakshmipathy Salai,

Egmore, Chennai 600 008” or through e-mail to [email protected] as per

Annexure-VIII. The Managing Director, will review the same and where information sought

is not clearly indicated or specified in the tender documents, will issue a clarifying bulletin to

all those who have purchased the tender documents and will also upload such clarification on

www.tenders.tn.gov.in, www.tidco.com, www.tnpolymerpark.com. The Managing Director

will neither make nor be responsible for any oral instructions. Request for clarification should

be brought to the notice of the Managing Director, in writing, before 48 hours of the opening

of the tender.

8.

AMENDMENT OF TENDER DOCUMENT

TPIPL whether on its own initiative or as a result of a query, suggestion or comment of an

Applicant or a Respondent, may modify the tender document by issuing an addendum or a

corrigendum at any time before the opening of the tender. Any such addendum or

corrigendum will be communicated through mail to all the bidders who had purchased the

tender documents and also will be uploaded on www.tenders.tn.gov.in, www.tidco.com,

www.tnpolymerpark.com and the same will be binding on all Applicants or Respondents or

Bidders, as the case may be.











9.

AUTHORISATION OF THE BIDDER

(a)

The Tender should be signed on each page by the bidder or by the person who is duly

authorized for the same by the bidder.

10. (b)

SUBMISSION OF TENDER IN TWO COVER SYSTEM

(c)

(a) Every page of the terms and conditions of the tender document should be signed and

enclosed with the tender, in token of having accepted the tender conditions. Failing

which the tender will be rejected summarily.

(b) Tenders should be submitted in two parts:

i. Part I will cover technical bid and

ii. Part II will cover price bid

(c) Bidders should ensure submission of all documents along with Part-I and Part II

proposal as per the Check list given in Annexure -XI.

(d) Bidders are requested to submit Part I and Part II in a separate sealed cover

superscripting as Part I and Part II respectively. These two Parts namely Part I and Part

II must be placed in a separate sealed cover superscripted as “Tender for the selection of

consultancy for Detailed Engineering Supervision by Owners Engineer (Third party) for

the execution of basic infrastructure works at Polymer Industries Park in Voyalur and

Puzhudivakkam villages, Thiruvallur district, Tamil Nadu” and addressed to “The

Managing Director, Tamil Nadu Polymer Industries Park Limited, 19-Rukmani

Lakshmipathy Salai, Egmore, Chennai 600 008”, containing the name and address of

the Bidder. Tenders submitted with unsealed cover would summarily be rejected.

(e) Tenders should be dropped only in the tender box kept at “Tamil Nadu Polymer

Industries Park Limited, 19-Rukmani Lakshmipathy Salai, Egmore, Chennai 600 008”

on or before 3.00 PM on 31.07.2019”. Tenders will not be received by hand.

(f) Alternatively, the tenders can be submitted through registered post so as to reach the

above address on or before 3.00 PM on 31.07.2019. Tenders received after the specified

time will not be considered and TPIPL will not be liable or responsible for any postal

delays.

(g) A tender once submitted shall not be permitted to be altered or amended.

11.

EARNEST MONEY DEPOSIT

(a) The Tender should be accompanied by an Earnest Money Deposit (EMD) to the value

of Rs.60,000/- (Rupees Sixty Thousand Only) in the form of a Demand Draft or

Banker’s cheque drawn on any Indian Nationalized/Scheduled Commercial Bank in

favor of “Tamil Nadu Polymer Industries Park Limited”, payable at Chennai. The EMD

in any other form will not be accepted. The Earnest Money Deposit will be returned to

the unsuccessful bidders.

(b) The Earnest Money Deposit will be retained in the case of successful bidder and it will

not earn any interest and will be dealt with, as provided in the terms and conditions of

the tender.


(c) Any request of the bidder, under any circumstances claiming exemption from payment

of EMD will be rejected and their Part II price offer will not be opened.

(d) The amount remitted towards EMD is liable to be forfeited in case the bidder fails to

execute the contract after submission of the tender or after acceptance of the offer

(LoA) by TPIPL or fail to sign the Agreement or to remit the Security Deposit.

12. (e)

(f) VALIDITY

(g)

The rate quoted in the Tender should be valid for the acceptance by TPIPL for a minimum

period of 90 days from the date of opening of the Tender. Escalation in the rates will not be

entertained under any circumstances.

13. (h)

OPENING AND EVALUATION OF THE TENDER

(a) The tenders received up to 3.00 PM as per the office clock on 31.07.2019 will be taken up

for opening. Tenders received after specified date and time will not be accepted. The

Tender will be opened by the Managing Director or by the Person/Committee authorized

by him at 03.30 PM on the same day in the presence of the available Bidders/

representatives of the Bidders who choose to be present. The Bidders or their authorized

agents are allowed to be present at the time of opening of the tenders.

(b) The Managing Director or Person/Committee authorized by him will inform the attested

and unattested corrections, before the Bidders and sign all such corrections in the

presence of the Bidders. If any of the Bidders or agents not present then, in such cases the

Person/Committee will open the tender of the absentee Bidder and take out the unattested

corrections and communicate it to them. The absentee Bidder should accept the

corrections without any question whatsoever.

(c) If the date fixed for opening of the tender happens to be a Government holiday, the sealed

tenders will be received up to 3.00 PM on the next working day and opened at 03.30 PM

on the same day.

(d) The Technical bid will be evaluated by the committee of Tamil Nadu Polymer Industries

Park Limited in terms of the qualification criteria. The committee reserves the right to

disqualify any of the tender in case the Committee is not satisfied with the documents

furnished, including the past performances.

(e) Any adverse/not satisfactory remarks on the performance of previous works will entail

disqualification of the tender.

(f) TPIPL may inspect and verify the projects already executed by the bidder for their pre-

qualifying conditions before opening of Part II cover and in case if any failure to satisfy

the requirements, their Tender will be rejected and their Part-II Cover will not be opened.

(g) The bidders declared as qualified by the Committee, will be informed the date of opening

of Part II (Price bid).


14. (a)

(b) PRICE OFFER

(a) The Price bid should be kept only in the Part II cover.

(b) The price bid should be prepared as per Annexure-X.

(c) The duties and taxes should be quoted separately as per the price bid format.

(d) The rate quoted by the bidder shall be kept firm for a period specified in the tender from

the date of opening of the tender. The bidder should keep the Price firm during the

entire period of Contract including extension of time if any. Escalation of rate will not

be permitted during the said periods whether extended or not for reasons other than

increase of taxes payable to the Governments in India within the stipulated delivery

period.

(e) The price should be neatly and legibly written both in figures and words.

(f) In case of discrepancy between the prices quoted in words and figures lower of the two

shall be considered.

(g) Part-II bid should not contain any commercial conditions. Variation in the commercial

terms and conditions of the tender will not be accepted.

15. (c)

(d) EVALUATION OF THE PRICE

(e)

The price bid will be evaluated in accordance to the Tamil Nadu Transparency in Tenders

Act 1998 read with the Tamil Nadu Transparency in Tenders Rules 2000, as given below:

(a) The evaluation shall include State Goods and Service Tax, Central Goods and Service

Tax and Integrated Goods and Service Tax and all central duties as a part of the price,

as detailed below:

(i) In the evaluation of the price of the articles which are subject to State Goods

and Services Tax, Central Goods and Services Tax and Integrated Goods and

Services Tax, the price will be determined inclusive of such State Goods and

Services Tax, Central Goods and Services Tax and Integrated Goods and

Services Tax.

(b) The bidder who has quoted lowest rate for providing third party project monitoring

services will be adjudged as L1.

16. (f)

(g) AWARD OF CONTRACT

(h)

(a) The bidder who has quoted lowest price (L1) will be invited for negotiations for further

reduction of price.

(b) Upon finalization of negotiated rate, TPIPL will issue the Letter of Acceptance (LoA)

to the successful bidder.


17. (i)

(j) SECURITY DEPOSIT

(a) On receipt of the Letter of Acceptance from TPIPL, the successful bidder should remit a

Security Deposit (SD) of 5% of the contract value in the form of a Demand Draft or

Banker’s cheque drawn on any Indian Nationalized/Scheduled Commercial Bank in

favour of “Tamil Nadu Polymer Industries Park Limited”, payable at Chennai or an

Irrevocable Bank Guarantee with a validity period of 12 months, within 10 (Ten)

working days from the date of receipt of letter of acceptance. The EMD shall be

adjusted with the Security Deposit.

(b) Any other amount pending with TPIPL will not be adjusted under any circumstances,

against the Security Deposit if so requested.

(c) If the Security Deposit amount is not paid within the time specified, the EMD remitted

by the bidder shall be forfeited, besides cancelling the communication of acceptance of

the Tender.

(d) Security Deposit amount remitted will not earn any interest.

18. (k)

(l) AGREEMENT

The successful bidder should execute an agreement as may be drawn up to suit the conditions

on a non-judicial stamp paper of value, as prescribed in law on the date of remittance of

Security Deposit and shall pay for all stamps and legal expenses incidental thereto. In the

event of failure to execute the agreement, within the time prescribed, the SD amount remitted

by the bidder will be forfeited besides cancellation of the Tender.

19. (m)

(n) ISSUE OF WORK ORDER

After payment of Security Deposit and successful execution of the agreement, work order

will be issued by TPIPL.

20.

EXECUTION OF WORK ORDER

(a) The contract is expected to be completed in 6 months from the date of commencement

of EPC contract. The assignment of the Owners Engineer (Consultant) shall be

coterminous with the completion of the EPC contract.

(b) There will not be any additional payment for any extension of time/delay in execution

of the project.

(c) If the contract is not executed as per the scope of work, TPIPL will hold full authority

to cancel the tender or take any such action that will be deemed fit to the occasion at the

risk and cost of the successful bidder. Such cancellation will entail forfeiture of Security

Deposit.

(d) In the event of non- performance of the contractual provisions within the stipulated time

or during the extended period and if it is found that the agency, has not fulfilled the

contractual obligation with TPIPL in any manner during the currency of the contract or

also found on later date, TPIPL reserves the right to disqualify such tenderer to

participate in future tenders or black list the firm up to a maximum period of 3 years.


21. (o)

(p) PAYMENT TERMS

(a) No advance is permissible.

(b) Payment will be made after completion of milestone as below:

S

No Milestone Item Description

Percentage of

Total

contract

value

A Site Grading 30%

A1

Upon approval of completion of 50% of the total area

to be filled 15%

A2

Upon approval of completion of remaining of the total

area to be filled 15%

B Road Works including Storm water drainage, culverts, Street

lights, Utility corridor, Road furniture and appurtenances 25%

B1 Upon approval of completion of 30% of works 5%



C Water storage and distribution system 25%

C1 Upon approval of completion of 30% of works 5%



D Completion of Work and issue of Completion Certificate 20%

The payment will be made ordinarily in 15 days.

(c) Upon successful completion of the entire contract as per scope of work, SD will be

released.

(e) The entire project is scheduled to be completed within 6 months. There will not be any

additional payment for any extension of time/ delay in execution of the project.

(d) TPIPL also reserves the right to recover any dues from the bidder, which is found on

later date, during audit/excess payment, after final settlement is made to them. The

bidder is liable to pay such dues to TPIPL immediately on demand, without raising any

dispute/protest.

22.

PENALTY

In case of any delay in submission of bi-monthly report to TPLIPL, a penalty of 0.5% of the

contract value will be levied for each week of the delay upto a maximum of 5% of the total

contract value.


23. (q)

(r) TERMINATION OF CONTRACT (s)

TPIPL reserves the right to terminate the contract at any time during the validity period on

account of non-fulfillment of contract or any of the reasons.

24. (t)

(u) GENERAL CONDITIONS

(a) Conditional tender in any form will not be accepted.

(b) TPIPL, reserves the right to relax or waive or amend any of the tender conditions.

(c) The right of final acceptance of the tender is entirely vested with TPIPL and reserves

the right to accept or reject any or all the bidder in part or in totality or to negotiate with

any or all the bidders or to withdraw/ cancel/ modify this tender without assigning any

reason whatsoever.

(d) After acceptance of the tender by TPIPL, the bidder will have no right to withdraw his

tender.

(e) For any reasons, if the project is discontinued / terminated, the agency will be

compensated appropriately for the work completed and the same will determined by

TPIPL. TPIPL holds full authority to decide the compensation.

(f) Any notice regarding any problems, to the bidder shall deemed to be sufficiently served,

if given in writing at his usual or last known place of business.

(g) In the course of discussion and instruction TPIPL may disclose information of

confidential and proprietary nature relating to the proposed industrial park, knowhow,

to the bidder. Such information shall be considered as confidential.

25. (h)

(i) ARBITRATION

(j)

(a) In case of any dispute in the bid, including interpretation if any on the clauses of the bid

or the agreement to be executed, the matter shall be referred by TPIPL/ bidder to an

arbitrator who shall be selected by the bidder from the panel of arbitrators approved by

TPIPL the same within 15 days, from the date of receipt of the letter from the TPIPL

along with the panel. If there is no reply from the bidder within 15 days, TPIPL shall

choose any of the arbitrators from the panel of arbitrators referred to above. The

remuneration for the arbitrator and other expenses shall be shared equally by TPIPL

and the bidder.

(b) The venue of the Arbitration shall be at the Head office of Tamil Nadu Polymer

Industries Park Limited, Chennai. The decision of the Arbitrator shall be final and

binding on both the parties to the Arbitration.

(c) The Arbitrator may with the mutual consent of the parties, extend the time for making

the award. The award to be passed by the Arbitrator is enforceable in the Court at

Chennai city only.


26. (d)

(e) JURISDICTION OF THE COURT

(f)

Any dispute arising out of non-fulfillment of any of the terms and conditions of this

Agreement or any other dispute arising out of the arbitration award will be subject to the

jurisdiction of the Courts in the City of Chennai only.

We agree to the above terms and conditions.

SIGNATURE OF THE BIDDER:

DATE:

NAME IN BLOCK LETTERS:

DESIGNATION:

ADDRESS:


ANNEXURE - I

Salient features of the proposed development works

1. Site Grading

The proposed site for the development in the Phase – 1 requires Site Grading / Land Filling.

The total area to be leveled is 180.91 acres, which includes area earmarked for Internal Roads,

Plots and Common Amenities.

Filling for road area

The EPC contractor has to fill the road area measuring 2.88 kms based on the nature of the soil,

specification of the road with filling materials as per the MORTH – Specifications for Road and

Bridge Works, Revision 5. The road has to be designed in such a way that the minimum axle

load of 50 tonnes and accordingly the filling has to be done.

Filling for area excluding road

The scope of the EPC contractor would be to level the land with reference to the temporary

benchmark level that will be shown in the site with adequate filling material as approved by

PWD. The temporary level shall be marked with a contour of 10.00 and filling is to be done in

line with the benchmark level.

The filling has to done considering the Industrial buildings to be constructed in the plots,

machineries to be erected and the vibration levels.

Filling in layers of 300 mm thickness has to be done with necessary leveling, rolling with 8 – 10

Ton capacity roller to a compaction proctor density of 95% and above. The EPC contractor

shall get necessary approval from TPIPL for the earth to be filled and necessary test reports

from a Government approved testing agencies, preferably Anna University, have to be

submitted prior to undertaking filling in the site.

2. Road Works including pavement, drainage, pipe culverts, road furniture and

appurtenances

Design Standards for Road Development The design for road pavement, culverts and other structures is based on IRC prescribed for

design, execution, maintenance and safety during construction and service with latest additions

and amendments. The geometric and loading standards have to be complied with the current

practices and that adopted and recommended by IRC and MORTH Specifications for Road and

Bridge works (Revision 5).


Road Network

The total length of the roads proposed in Phase – 1 is 2.88 Kms and the details of the same are

provided below

Length of the Road RoW

2.28 Kms 30m

0.605 Kms 24m

Flexible pavement is proposed for internal road of the Polymer Park conforming to IRC-37-

Latest guidelines. The axel load for all the roads in the park is considered as 50 tonnes.

The road cross-sections are to be developed based on the RoW provided for various categories

of roads in the master plan. The cross sections also include open drains, foot path cum utility

corridor.

30m ROW

a) The carriageway of the 30m Road shall be 8750 mm on both sides with centre

median of 6000 mm, kerb thickness of 250mm on both sides with the Gradient of

2.5%.

b) Strom water open drain has to be constructed along the two sides of the 30m RoW

and has to be designed in such a way that there are no indentations during the rains.

Rain fall data needs to be collected for the area and accordingly the drain has to be

designed so that the final disposal of the drain water is discharged in a suitable

location.

c) Box culverts needs to be constructed wherever necessary.

d) Hume Pipe culverts need to be constructed for every 300 m intervals along the 2.28

Kms road.

24m ROW

a) The carriageway of the 24m Road shall be 9500 mm on both sides have to be

constructed with the Gradient of 2.5 %.

b) Strom water open drain has to be constructed along the two sides of the 24m RoW

and has to be designed in such a way that there are no indentations. Rain fall data

needs to be collected for the area and accordingly the drain has to be designed so

that the final disposal of the drain water is discharged in a suitable location.

c) Box culverts needs to be constructed wherever necessary.

d) Hume Pipe culverts need to be constructed for every 300 m intervals along the 0.605

Kms road.

Street Light

The height of the lamp post (MS poles including galvanized MS poles for rust free operation)

will be 10 meters and twin collar street light poles will be used. The street lights will be

placed at adequate intervals along the entire stretch of the internal roads.


Utility Corridor

The utility corridor has to be designed along both the sides of 2.88 kms of the internal road

and the area has to be provided with adequate road arboriculture. RCC ducts/ trenches of

adequate specifications have to be provided for the entire utility corridor on both sides for the

purpose of laying of communication and other cables with adequate chambers.

3. Water Storage and Distribution system

The EPC contractor is responsible for the design, construction and execution of the water

supply works including the supply and installation of all materials, machinery, equipments etc

to meet the water requirement of 1 MLD with appropriate capacity of sump and OHT.

The scope of work would be as under:

S No Description of Work Scope

1 Laying of Internal Pipeline

Laying of internal DI pipes of 100 mm

dia along the distance of 2.88 Km with

adequate tapping points at every 300

meters in line with the Hume Pipe with

adequate chambers

2 Construction of Sump 0.7 MLD capacity at Utility area

3 Construction of Overhead tank

0.3 MLD Capacity- Tank to be located

and designed in such a way to supply

water to all the plots and amenity areas

with adequate pressure.

4 (a) Construction of pump room at

source point

100 Sq.ft RCC structure with adequate

electrical fittings

4 (b)

Construction of pump room

inside the park for internal

water supply.

100 Sq.ft RCC structure with adequate

electrical fittings

5 (a)

Supply, delivery, erection and

commission of pumps at

source point

2 nos of adequate capacity pumps

along with required electrical fittings

5 (b)

Supply, delivery, erection and

commission of pumps inside

the park (for supply of water

from water from sump to OHT)

2 nos of adequate capacity pumps

along with required electrical fittings


Schematic master plan of the proposed Park


ANNEXURE - II

PART-I

Date:____________

From,

Name:

Address:

Ph:

Fax:

E-mail:

To,

The Managing Director,

Tamil Nadu Polymer Industries Park Limited,

19-Rukmani Lakshmipathy Salai, Egmore,

Chennai 600 008

Sir,

Sub: Tender for the selection of consultancy for Detailed Engineering Supervision

by Owners Engineer (Third party) for the execution of basic infrastructure

works at Polymer Industries Park in Voyalur and Puzhudivakkam villages,

Thiruvallur district, Tamil Nadu - Submission of Part I –Reg.

Ref: Your Tender Notice Dt. ..........

With reference to your tender notice, we submit herewith our sealed tender for

the selection of consultancy for Detailed Engineering Supervision by Owners Engineer

(Third party) for the execution of basic infrastructure works at Polymer Industries Park in

Voyalur and Puzhudivakkam villages, Thiruvallur district, Tamil Nadu as specified by TPIPL

in this tender document.

We enclose the following documents:

1) Tender conditions duly signed in each page and enclosed in token of accepting the

Tender conditions.

2) Demand Draft no.____________ for Rs.1,180/- in favour “Tamil Nadu Polymer

Industries Park Limited” payable at Chennai towards tender document cost.

3) Demand Draft no.____________ for Rs.60,000/- in favour “Tamil Nadu Polymer

Industries Park Limited” payable at Chennai towards EMD.

4) Authorization letter from the bidder for the person to sign the tender.

5) Details of the Bidder (as per Annexure-III).

6) Annual turnover and networth certificate duly certified by a Chartered Accountant

(as per Annexure – IV)

7) Declaration for not having black listed either by the Registration Department or by

any other Govt. agencies (as per Annexure-V).

8) Declaration for not having tampered the Tender documents downloaded from the

website www.tenders.tn.gov.in (Annexure-VI).


9) Relevant experience of the Company/Firm as per Annexure-VII

10) The copy of certificate of incorporation/registration and copy of Memorandum and

Articles of Association.

11) Copy of Registered Partnership deed, in case of Partnership Firm.

12) Work Orders and Completion Certificates in support of the following:

10 years of experience (as on 30th

Jun 2019) in the field of offering Project

Management Consulting / Third party Monitoring / Lenders Engineer /

Owners Engineer services for Infrastructure projects like Ports, Roads,

Railways, Airports, Real Estate, Power Plants in India

Successfully completed Project Management / Third party Monitoring /

Lenders Engineer / Owners Engineer services for development of land and

laying of internal roads in SEZ / Industrial Parks / Industrial Estates /

Logistics Park, Development of Other Infrastructure projects like Ports,

Roads, Railways, Airports, Real Estate, Power Plants undertaken during the

last 10 years (as on 30th Jun 2019) as per clause 3(e).

13) The Annual Report / certified copies of Balance Sheet, Profit & Loss statement for

the last 3 consecutive financial years i.e. 2015-16, 2016-17 and 2017-18 (or) 2016-

17, 2017-18 and 2018-19.

14) List of full time employees & designation duly certified by the authorized signatory.

15) CV’s for the personnel to be deployed

16) Address proof document for having a full-fledged office in Chennai or an

undertaking to setup office at Chennai.

17) Copy of PAN allotment Certificate/ PAN CARD issued by Income Tax Department

in case of Indian Company.

18) Copy of GST Registration certificate.

19) Latest I.T return.

20) Notarized translated English version of the documents in a language other than

English/Tamil, if any.

Yours faithfully,

SIGNATURE OF THE BIDDER

Encl: As stated above


ANNEXURE – III

DETAILS OF THE BIDDER

S.No. Particulars Description/Details

A Name of Bidder

B Contact Details

Registered Office

Address

Telephone No.

Fax

Email

Website

C Incorporation Details

Incorporation Number

Date of Incorporation

Authority

G Name of Authorized

Signatory

Position

Telephone

Fax

Mobile

Email

H Number & Address of

Offices

a) In Chennai

b) Outside Chennai

20 | P a g e

ANNEXURE – IV

ANNUAL TURN OVER AND NETWORTH CERTIFICATE

The Annual turnover of M/s ............................................................... for the past three years

are given below and certified that the statement is true and correct.

S.No. Year Turnover

(Rs. in lakh)

1. 2015-2016

2. 2016-2017

3. 2017-2018

4. 2018-2019

Total

Average annual turnover

Note: Average Turnover of any three consecutive financial years will be considered i.e.

FY2015-16, FY2016-17 and FY2017-18 (or) FY2016-17, FY2017-18 and FY2018-19.

The networth of M/s ............................................................... as on 31, March 2019 is

……………..

DATE :


SIGNATURE OF CHARTERED ACCOUNTANT

(with seal and Address)

21 | P a g e

ANNEXURE - V

CERTIFICATE

Date: __________

Certified that M/s.........................................................../ the firm /company or its partners /

share holders have not been blacklisted as on 31.07.2019 by TPIPL or by any other

Government Agencies in India.


(with seal and address)

22 | P a g e

ANNEXURE - VI

DECLARATION FORM

Date: __________

a) I/We …………………………………………………………………….. having our

office at …………….. do declare that I/We have carefully read all the conditions of tender

sent to me/us by TPIPL, for the tenders floated vide tender

ref.no.__________________________ for the selection of consultancy for Detailed

Engineering Supervision by Owners Engineer (Third party) for the execution of basic

infrastructure works at Polymer Industries Park in Voyalur and Puzhudivakkam villages,

Thiruvallur district, Tamil Nadu and complete the contract as per the tender conditions.

b) I/We have downloaded the tender document from the internet site

www.tenders.tn.gov.in, www.tidco.com, www.tnpolymerpark.com and I /We have not

tampered / modified the tender document in any manner. In case, if the same is found to be

tampered / modified, I/ We understand that my/our tender will be summarily rejected and full

Earnest Money Deposit will be forfeited and I /We am/are liable to be banned from doing

business with TPIPL or prosecuted.






23 | P a g e

ANNEXURE – VII

FORMAT FOR FIRM’S RELEVANT EXPERIENCE

Project Name

Country

Project location within the country

Professional staff provided by your firm

Name of the client

Professional staff months provided by your

firm

Address and contact person (Client)

Cost of the project (Rs.)

Start Date: End date:

Name of the associated firms if any

No. of person-months professional staff

provided by associated firm:

Name of the Key professional of your firm involved in the assignment

Detailed narrative description of project:

Description of actual services provided:


24 | P a g e

ANNEXURE- VIII

CLARIFICATION ON TENDER DOCUMENT FORMAT

BIDDER’S REQUEST FOR CLARIFICATION

Name and Address of the

Organization submitting

request

Name and Position of Person

submitting request

Contact Details of The

Organization / Authorized

Representative

Tel:

Fax:

Email:

S. No. Reference(s)

(Section, Page)

Content of Tender requiring

Clarification

Points of clarification

required

1

2

3



25

ANNEXURE - IX

PART-II

From,

Name:

Address:

Ph:

Fax:

E-mail:

To,

The Managing Director,

Tamil Nadu Polymer Industries Park Limited,

19-Rukmani Lakshmipathy Salai, Egmore,

Chennai 600 008

Sir,

Sub: Tender for the selection of consultancy for Detailed Engineering Supervision

by Owners Engineer (Third party) for the execution of basic infrastructure

works at Polymer Industries Park in Voyalur and Puzhudivakkam villages,

Thiruvallur district, Tamil Nadu - Submission of Part – II – Price Offer-Reg

Ref:- Our tender (Technical Bid) submitted for “The selection of consultancy for

Detailed Engineering Supervision by Owners Engineer (Third party) for the

execution of basic infrastructure works at Polymer Industries Park in Voyalur

and Puzhudivakkam villages, Thiruvallur district, Tamil Nadu”

----

In continuation of our above tender, we submit herewith the price offer for “The

selection of consultancy for Detailed Engineering Supervision by Owners Engineer (Third

party) for the execution of basic infrastructure works at Polymer Industries Park in Voyalur

and Puzhudivakkam villages, Thiruvallur district, Tamil Nadu” as specified by TPIPL in this

tender document. We agree to abide by the terms and conditions stipulated by TPIPL and also

agree to complete the entire contract, at the rates quoted by us. The rate quoted and approved

by TPIPL in this tender will hold good as per tender conditions.

Yours faithfully,


Signature of the bidder with seal and address 26 | P a g e

ANNEXURE - X

PRICE BID

Description

Basic Price GST Total

(including tax)

(Rs.)

(Rs.)

(Rs.)

Providing Third Party Project Monitoring Services as per the scope of

work given in clause 2

Amount in Words: Rupees _______________________________________________________________________________ only

Note: GST should be quoted separately

Signature of the bidder with seal and address 27 |

P a g e

ANNEXURE – XI

CHECKLIST OF DOCUMENTS

Documents to be enclosed in Part-I:

S.No. Checklist Enclosed

(Yes/No)

Reference in the Bid

(Page No.)

1. A covering letter on your letter head addressed to The

Managing Director, Tamil Nadu Polymer Industries

Park Limited (as per Annexure-II)

2. Tender conditions duly signed in each page and

enclosed in token of accepting the Tender conditions

3. Demand for Rs.1,180/- in favour “Tamil Nadu Polymer

Industries Park Limited” payable at Chennai towards

tender document cost.

4. Demand Draft for Rs.60,000/- in favour “Tamil Nadu

Polymer Industries Park Limited” payable at Chennai

towards EMD

5. Details of the Bidder (as per Annexure-III)

6. Authorization letter from the bidder for the person to sign

the tender

7. Average annual turnover and networth statement duly

certified by a Chartered Accountant (as per Annexure-IV).

8. The Annual Report / certified copies of Balance Sheet,

Profit & Loss statement for the last 3 consecutive

financial years i.e. 2015-16, 2016-17 and 2017-18 (or)

2016-17, 2017-18 and 2018-19.

9. The copy of certificate of incorporation/registration and

copy of Memorandum and Articles of Association.

10. Copy of Registered Partnership deed, in case of

Partnership Firm.

11. Work Orders and Completion Certificates in support of

the following:

10 years of experience (as on 30th

Jun 2019) in the

field of offering Project Management Consulting /


Owners Engineer services for Infrastructure projects

like Ports, Roads, Railways, Airports, Real Estate,

Power Plants in India

Successfully completed Project Management /


Owners Engineer services for development of land

and laying of internal roads in SEZ / Industrial

Parks / Industrial Estates / Logistics Park,

Development of Other Infrastructure projects like

Ports, Roads, Railways, Airports, Real Estate,

Power Plants undertaken during the last 10 years (as

on 30th Jun 2019) as per clause 3(e).

12. Filled in form as per Annexure-VII

Signature of the bidder with seal and address 28 |

P a g e


(Yes/No)

Reference in the Bid

(Page No.)

13. List of full time employees & designation duly certified

by the authorized signatory

14. CV’s for the personnel to be deployed

15. Address proof document for having a full-fledged

permanent office in Chennai or an undertaking to setup

office at Chennai.

16. Copy of PAN allotment Certificate/ PAN CARD issued

by Income Tax Department in case of Indian Company

17. Copy of GST Registration certificate.

18. Declaration for not having black listed either by TPIPL or

by any other govt. agencies (as per Annexure-V).

19. Declaration for not having tampered the Tender

documents downloaded from the website

www.tenders.tn.gov.in (as per Annexure-VI).

20. Latest I.T return.

21. Notarized translated English version of the documents in a

language other than English/Tamil, if any.

Documents to be enclosed in Part-II


(Yes/No)

1. A covering letter on the letter head addressed to The Managing

Director, Tamil Nadu Polymer Industries Park Limited (as per

Annexure-IX)

2. 1. Price Bid as per Annexure-X of the Tender document

Note: Tenders submitted in unsealed cover would summarily be rejected.