TALK TO THE CERN STAFF Luciano MAIANI December 17, 2002.

TALK TO THE CERN STAFF Luciano MAIANI December 17, 2002 17/12/02Talk to the Staff2 APPROVAL OF BASELINE PLAN SECURES LHC'S FUTURE Council has unanimously endorsed the Baseline Plan for presented by the CERN Management. The Plan: includes the new cost to completion of the LHC, with a contingency set at about 140 M confirms the target of commissioning the LHC in April 2007 as the all-out priority authorises the increase of the CERN staff by about 250 man x years during the LHC construction period Features a reduced fixed- target experimental programme and accelerator R&D essentially focussed on CLIC Test Facility 3. Council also agreed to consider advance contributions and additional contributions allowing the extension of the scientific programme and an increase of contingency. 17/12/02Talk to the Staff3 In a step also directed to secure the future of CERN, the Council has appointed Dr. Robert Aymar as Director General for 5 years, from Jan. 1 st In line with the procedure established in the last 5-yearly remuneration review, Council has granted for 2003 a salary index of 1.2% to CERN Staff, and 0.6% to CERN retirees. India has been granted unanimously Observer Status. 17/12/02Talk to the Staff4 SUMMARY 1.Focussing CERN on the LHC (and some good result) 2.New HR policy 3.Local Staff 4.The 2002 Manpower Review 5.The annual LHC Cost&Schedule Review 6.The LHC Dashboard 7.Robert Aymar 8.Outlook 17/12/02Talk to the Staff5 Focussing Resources on the LHC , Personnel+Material 17/12/02Talk to the Staff6 Cold antihydrogen atoms produced at CERN The first controlled production of cold antihydrogen atoms at the Antiproton Decelerator (AD) facility has been announced by the ATHENA Collaboration, Sept. 19. anti-hydrogen atoms have been produced by mixing cold clouds of trapped positrons and antiprotons. Copious production of Antihydrogen confirmed by ATRAP Collab., Oct.11, which provided the first determination of quantum state of antihydrogen atoms after recombination 17/12/02Talk to the Staff7 LHC cable delivery 17/12/02Talk to the Staff8 Brugg Machine repaired 11 Nov: Last 5 CMS cables (2.65 km each) produced 17/12/02Talk to the Staff9 Barrel Toroid Integration 17/12/02Talk to the Staff10 Civil engineering - ATLAS 17/12/02Talk to the Staff11 2. HR Policy P+M Goals: Full transparency of real costs of CERN activities Instrument for divisions to optimise resource allocation All budgets are expressed in P+M All Sector and Divisional complements in CHF Ensures flexibility (divisions can change between P and M) and responsibility (divisions pay for their choices and receive the benefits), No rigid rules: Sectors/divisions have to optimise within P+M framework, which may lead to more manpower. 17/12/02Talk to the Staff12 P+M (contd) Rules of the game are important: Balance in the ratio Indefinite / Limited Duration contracts is essential for future flexibility. A guideline ratio of 2:1 is the objective over the period up to Management proposes: to extend LD contracts up to 9 years maximum, in exceptional cases finalised to LHC completion; Extend Project Associate contracts up to a maximum of 5 years, always for LHC completion work; Formal rules to be proposed in February- March 2003, within normal concertation procedure. 17/12/02Talk to the Staff13 In-sourcing vs. Out-sourcing Outsourcing is the correct solution in many cases. We have gone a long way already. Dont go back on general principles. Some services still to be outsourced: Re-insourcing on the basis of a business plan (cost/benefits). Few cases under discussion Jobs covered by manpower contracts must be correctly redistributed: Result oriented contracts Field support units Local Staff (Career Paths A and B) Absorbed in Complements (Career Paths C and up) 17/12/02Talk to the Staff14 3. Local Staff Approach proposed by Task Force 4 confirmed; LS restricted to Career Paths A and B (mechanics, technicians, secretaries..) CP C personnel to be integrated inside complements Integrated in CERN salary grid, with no international indemnities Exception required by Staff Association for Education allowances Management proposal presented to TREF in November Cost neutrality for about 150 LS gradual replacement of CP A&B Staff will bring savings Appropriate modifications to Staff Rules&Regulations to be submitted in March Gradual implementation, need for selectivity. Time is ripe to solve a long standing problem; stability of working conditions is a definite PLUS 17/12/02Talk to the Staff15 4. The 2002 Manpower Review A bottom-up Manpower Review started in summer 2002; Detailed instructions given to Divisions and Sectors for uniform format and criteria; Boundary conditions: Activity programme as reported in MTP of June 2002; Savings in Industrial Services as planned; Identify perspective Local Staff and its present cost. Reference: personnel expenditure as embodied in MTP 2002 (which reflects the 1996 Personnel Plan); DG + Directors toured Division for separate discussions; Final conclusions in an off-CERN meeting of Directorate + Division Leaders + Planning Officers (Oct.28-29). Summary of Manpower Review HR allocation, excluding Local Staff (MCHF, 2002 prices). Note suppressed zero HR allocations including Local Staff (MCHF) 17/12/02Talk to the Staff17 Figure 5 Evolution of staff numbers by category (including Local Staff from 2003) Programme allocation of CERN Staff, (LS included) 17/12/02Talk to the Staff19 Human Resources Plan 17/12/02Talk to the Staff20 With respect to the reference personnel expenditure plan: A positive bump in personnel profile is needed in ; Profile becomes negative in (restricting to activities of Plan). Positive bump: 250 ManYears in The proposed variation: is the result of a detailed, in-depth analysis is a small correction to the 1996 Personnel Plan (representing less than 1% of total staff on an annual basis, or 3 MCHF over a period of 5 years. There is a margin in (in P, but some could be transferred to M!) which we reserve for: LHC upgrading Consolidation of Lab infrastructures, after LHC commissioning. The 2002 Manpower Review: results 17/12/02Talk to the Staff21 The CERN-wide Manpower Review completes the in-depth review of CERN programmes and resources needed for a sound Long Term Plan The 1996 Plan needs a small but significant revision Can be fitted in the general scheme developed in 2002 and embodied in the June 02 MTP CERN will undergo drastic rejuvenation, really a generation revolution! The introduction of Local Staff solves a long standing problem and puts the CERN general manpower policy on a sound ground Emergency may make possible the adoption of a new HR policy (P+M, contracts, in-sourcing/out-sourcing, Local Staff) AN OPPORTUNITY NOT TO BE MISSED 17/12/02Talk to the Staff22 5. Annual LHC Cost&Schedule Review Committee J. Peoples (FNAL), Chair R. Bacher (DESY) M. Cox (JET) M. Harrison (BNL) M. Pannier (Min. Finances, France) A. Wrulich (PSI) Met on Oct. 21 to 23 Conclusions have been included in the December 2002 LHC Status Report. Committee was asked to respond to three issues whether the LHC Project Cost-to-Completion could be used as a baseline cost estimate for tracking project cost performance; whether current project schedule could be used as a baseline schedule for tracking project performance; to evaluate the tools that project team currently uses and plans to use to monitor the cost and schedule performance. 17/12/02Talk to the Staff23 Recommendations (Dec. 1, 2002) that CERN Management adopt the LHC Project Cost-to-Completion estimate (hereafter Cost-to-Completion) of 3,220 MCHF, as the project cost baseline for tracking the project cost performance for the remainder of the project. that CERN Management adopt the current project schedule that forecasts the start of commissioning on April 2007 for tracking the project schedule performance for the remainder of the project. that the LHC project team continue to use the project tools that are currently in use and that they quickly move to complete and deploy the proposed earned value system (EVM), since it will provide additional tools to closely monitor cost and schedule performance. Note: 3220= 17/12/02Talk to the Staff24 6. The LHC Dashboard To monitor the progress of LHC Can be accessed from the CERN home page: Shows progress of: SC Cables Dipole assembly Progress of installation .. Note the Disclaimer: Not a contractual document Does not engage CERN but we hope it will increase transparency of the process 17/12/02Talk to the Staff25 7. Robert Aymar Director of the International Thermonuclear Experimental Reactor (ITER) Previously with the French Atomic Energy Commission (CEA). Directed the Tore Supra tokamak, based on superconducting toroidal magnets, from 1977 to its operation in Chair of the LHC Magnet Review, prior to LHC approval; Chair of the External Review Committee set up in December 2001 in response to the increased cost to completion of the LHC. Appointed CERNs Director General as from Jan. 1st, 2004. 17/12/02Talk to the Staff26 8. OUTLOOK 2002 has been hard and painful The result is a focussed programme and a determined Laboratory The objectives set last year have been accomplished (programmes, savings, HR policy, Long Term Plan) 17/12/02Talk to the Staff27 The Baseline Plan approved by Council is the result of an impressive amount of work during the last year, by CERN Staff, the ERC and other external collaborators; A very detailed and solid evaluation of programmes, resources (P and M) and costs; A stable cost estimate of the LHC programme; The Plan provides a tough but solid and viable basis for the LHC completion in 2007 Its approval puts CERN back on the road. This would have been impossible without the exceptional professionalism and dedication of CERN Staff, to whom I express my deep and sincere gratitude.