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Welcome to SOAIS
Webinar Series
About SOAIS
SOA IT Solutions is a provider of Enterprise IT solutions100+ PeopleSoft consultants Functional, Technical & Administrators
Services portfolio includes PeopleSoft Implementations, Upgrades,Production Support & Testing Automation
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PeopleSoft Human CapitalManagement 9.1
Talent Acquisition ManagementWhats New?
Presenter: Anusha ChandrasekharanDelivery Manager
July 14 th 2010
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered screening
Configurable record printing
Withdraw from Hire Action
Recruiter Alerts
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TAM 9.1 Overview
Talent Acquisition remains a key function in maintaining current workforce,supplying successors, and exploring new initiatives. In todays business
environment, recruiting, like most other key organizational functions, faces the
challenge of improving efficiency without compromising quality. As workforce
dynamics continue to fluctuate, recruiters and hiring managers need to be able
to quickly identify the top candidates for their positions and engage them
quickly.
Recruiting Solutions 9.1 extends the Talent Acquisition Manager and Candidate
Gateway applications, enhances the reach of existing features, and introducesinnovations that enriches usability and productivity.
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Agenda
TAM 9.1 OverviewRTF Editor For Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered screening
Configurable record printing
Withdraw from Hire Action
Recruiter Alerts
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RTF Editor for Job Postings
While creating job openings, usersnow have the option to rich text
formatting.
The embedded RTF Editor enables the
user to leverage common formatting
elements including font style and size,bolding, underlying, text and
background coloring and many other
HTML based features.
User now have the ability to create
present job opening content in creative,
professional compelling layouts.
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered screening
Configurable record printing
Link to Offer Letter
Withdraw from Hire Action
Recruiter Alerts
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Interview Scheduling
Schedule interviews for multiple applicantswithout leaving the Interview Schedule page
- You can now schedule interviews for more
than one applicant at a time
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Interview Scheduling
For each applicant of a Job opening, anInterview Schedule can be created, with
the Venue, Interview Meeting Request and
other information all being created at the
same time.
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Interview Scheduling
The Interview Request for multipleApplicants can also be sent out at the
same time
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered screening
Configurable record printing
Link to Offer Letter
Withdraw from Hire Action
Recruiter Alerts
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Calendar Integration With MS Outlook
One cool new feature that was
introduced in TAM 9.1 is the
interviewing scheduling integrated
with Microsoft Outlook.
There are two levels of Calendar
integration that can be achieved:
Full Calendar Integration
this relies completely on
MS Outlook for Interview
Scheduling
Partial Calendar Integration
This provides one-way
scheduling using iCalendar
appointments
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Calendar Integration With MS Outlook
Full Calendar Integration:
Here Talent Acquisition Manager, uses the PS Enterprise Desktop Integration framework to pass interview
data to MS Outlook, and to receive updated information from MS Outlook into PeopleSoft.
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Calendar Integration with MS Outlook
Full Calendar Integration:
The Outlook Add-In from PeopleSoft
provides a Scheduling assistant that
receives notifications from PeopleSoft and
creates Meeting Invitations on the Outlook
Calendar and sends to all participants
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Calendar Integration with MS Outlook
When all the participants accept the invitation, the system updates the overall interview status as
Confirmed. This status is then reflected in the PeopleSoft Interview status
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered screening
Configurable record printing
Withdraw from Hire Action
Recruiter Alerts
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Online Job Offers Configure the system to support
online job offers for internal and
external applicants When this functionality is active,
applicants can review the offer, accept
or reject the offer online.
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Prepare a Job Offer
Select an Applicant who has been
selected in the Interview process Against that applicant, Select
Action as Prepare Job Offer
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Prepare Job Offer Enter the Job offer components and change
the status to Extend The Generate letter, Email applicant links
are enabled
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Prepare Job Offer Click on the Generate letter
link and click on Open A new window with a
preview of the Offer letter is
opened.
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Offer Letter Preview
The offer letter preview shows the
contents of the offer letter as being
sent to the applicant In order to send the offer to the
applicant, click on the email link to
notify the applicant about the offer
online.
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Email Offer
Correspondence can be sent to the applicant as well
as other interested parties by entering the email ids
in the To, Cc and Bcc sections
The email body text can be composed and alsorelated Job offer documents can be attached and
submitted. Click on the Post button in order to post the Job
offer online.
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Post Online Job Offer
Review the Offer details and Job components
and click on Submit to post the offer online. System notifies that the job offer has been
posted online
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View Offer Online
In order to view the Offerletter, the applicant needs to
login into the careers link Links are posted on the Careers
home page notifying the
applicant of the offer
These are links provided to theactual Offer letter sent from the
hiring company. Click on the Job Offer link to
view the Job Offer Online
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View Offer Online The link to the Job Offer letter
along with the Offer date and
the expiration date are posted
under the Job Offers section. Click on the link to view the
Job offer
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View/Accept Job Offer Online
The Job offer can be viewed online and
also, the applicant is provided with options
to Accept/Reject the offer. On Accepting the offer, messages are
posted as well as the Applicant disposition
is changed to 071- Offer Accepted
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Accept Offer Online
Acceptance of the Job Offer online changes the disposition to 071- Offer accepted The hiring process then follows the normal cycle
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered Screening
Configurable record printing
Withdraw from Hire Action
Recruiter Alerts
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Link to Offer Letter While preparing an applicant for hire,
users now have the option to forward the
Offer letter to HR. When this option is selected, HR is
provided access to a link to view the Offer
letter on the Manage Hires Detail page The Check box appears only if the
applicable Hire type has been configured to
send the Offer Letter to the HR System.
This is done through the Data Transfer to
HR Setup.
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered Screening
Configurable record printing
Withdraw from Hire Action
Recruiter Alerts
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Multi-tiered Screening
Several new screening capabilities have been introduced:
Prescreening of Applicants
Online Screening
Open-ended screening questions
Multiple correct answers for screening questions
Question orderingRandomize Questions and Answers
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Multi-tiered Screening
Pre-Screening of Applicants Prescreening introduces the capability toautomatically filter out unqualified applicants
before they reach the point of completing the
online application form
Prescreening is entirely questionnaire based-it
can contain one or more multiple choice
questions
In order to enable pre-screening, enable the
Prescreening template definition specifying the
actions to be taken if an applicant passes / fails
the pre-screening.
Questions can be selected these will bepresented to the applicant before he fills the job
application form
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Pre-Screening
When the applicant applies for the Job
opening, he is presented with the Job description
On viewing the Job description, the applicant
decides to apply for the job and hits the Apply
Now button.
The resume options enables the applicant to
upload his resume in text or document format.
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Pre-Screening
On continuing the application process, the
applicant is presented with the pre-screening
questions that have been included as part of the
screening process.
Once the applicant responds to the pre-
screening questions, his responses are
immediately evaluated by the system
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PrescreeningOnce the applicant responds to the pre-
screening questions, his responses areimmediately evaluated based on the answers
to the prescreening questions
If his answers are correct, he is allowed to
continue to file his application for the job
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PrescreeningOnce the applicant responds to
the pre-screening questions, hisresponses are immediately
evaluated based on the answers to
the prescreening questions
If his answers are not correct, a
message is displayed regarding his
non-suitability to the Job Opening
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Online Screening
Online Screening of Applicants The online screening process helps in filteringout unqualified applicants after they complete
their job application
This is not applicable to applicants who apply
without selecting a job
The screening results are published as soon
as the applicant submits his application
The results are published for each application
submitted(multiple jobs).
The disposition that is indicated in the
screening level definition is assigned to the
applicant.
Oracle delivers a Reject Online Screening
disposition to use for applicants who fail
prescreening
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Open Ended Screening Questions
With 9.1, you can now define open ended
screening questions that can be evaluated by
recruiters.
While defining a question, select the OpenEnded Question check box to classify the
question as open-ended.
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Open Ended Screening Questions
When the applicant applies for the job, he
needs to provide a descriptive answer to this
screening question within the limit of characters
specified
Once the answers are submitted, the open
ended questions are evaluated by one or more
evaluators
Evaluators use self service to evaluate these
answers and manually enter a score for each
response.
The evaluators do not have any information
on the job opening nor the applicant during the
evaluation process
SOA IT
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Open Ended Screening Questions
The evaluator assigns evaluation points to the
answer and submits his evaluation through self
service
If there are multiple evaluators, then the
applicant score is taken as the average of all the
evaluations submitted in the system.
SOA IT
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Multiple correct answers for screening questions
A question can now, with 9.1, have multiple
correct answers for a screening question
In such cases, points are assigned to each
answer
The applicants score is the total of all the
points for the selected answers.
SOA IT
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Randomize Questions and Answers
Questions and Answers can be presented in random order to the applicants.This reduces the applicants on spotting patterns in questions and collaborate on the answers.
SOA IT
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Question Ordering
In this release, we can define the order in
which the screening questions appear to the
applicants
Questions are ordered based on their default
order in the question set
SOA IT
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered Screening
Configurable Record Printing
Withdraw from Hire Action
Recruiter Alerts
SOA IT
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Configurable Record Printing
Printing capabilities have been enhanced for
Job openings
The option provides the ability to choose
which sections to include in the printout.
This presents the user with a valuable tool
for presentation of information for self and
others
SOA IT
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Configurable Record Printing
After clicking on the Job Opening
link, the user can select which sections
of the job opening to include in the
printout.
Sections that do not contain any data
even though they have been selected
for printing do not appear in the final
printed document.
SOA IT
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Configurable Record Printing
On clicking the Preview Printable
details link, you can further controlhow much content is printed, by
expanding / collapsing the subsections
SOA IT
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Agenda
TAM 9.1 OverviewRTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered Screening
Configurable Record Printing
Withdraw from Hire Action
Recruiter Alerts
SOA IT
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Withdraw from Hire Action
Sometime, after submitting a Hire
request, it might become necessary to
withdraw the applicant from the hiring
process
To cater to this situation, the new 9.1
release has provided a new Withdraw
from Hire action.
This is applicable to application who
have a Ready disposition
SOA IT
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Agenda
TAM 9.1 Overview
RTF Editor for Job Postings
Interview Scheduling
Calendar Integration with MS Outlook
Online Job Offers
Link to Offer Letter
Multi-tiered Screening
Configurable Record Printing
Withdraw from Hire Action
Recruiter Alerts
SOA IT
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Recruiter Alerts
The Recruiter Alerts Pagelet has 3 new
alerts
Interviews
Online Job Offers
Open Ended Screening Questions
Unconfirmed Interviews indicate how
many scheduled interviews are unconfirmed
Online Job Offers indicate how job offers
will expire within a time period that you
choose to configure
Unevaluated Answers indicates how
many incomplete evaluations for open-
ended screening questions exist for your
job openings.
SOA IT
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SOA ITPutting Customer First
Q & AContact:
Ravi [email protected]: +1 847 902 6415
Anusha [email protected]: +91 80 4007 1234