Taking your board to the next level bylaws, strategic plans, committees

Taking your Board to the Next Level:

Bylaws, Strategic Plans, & Committees

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Presenters

Facilitator: Ann Fields School Choice & Parental OptionsMiami-Dade County Public Schools

Panelists: Sherry Thompson Giordano Executive Director, ITWomen

Paul-Michael Klein Professor, St. Thomas University

Soley Gonzalez, MBACommunity Relations, (High School Branch,

Internship and Social Media Coordinator),South Florida Educational Federal Union

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The Audience

Please introduce yourselves!!

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Goals

Understand the importance of Board Structure

Realize that – Boards Evolve and that is good

Define Different Stages of Board Maturation

The Key to effective Boards: Bylaws Strategic Planning Committees

Taking your Board to the Next Level . . .

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Miami AOIT Advisory Board – Became a Struggling Board, never elected officers, appointed Chairs, informal committees

Revisited the existing Bylaws and made modifications that would be the basis for a stronger Board

Utilized Robert’s Rules of Order to institute needed processes and procedures

Involved Board members with Bylaws modification Planned to revisit Bylaws every 2-3 years Strategic Planning – critical

o Mission and vision of the Advisory Boardo Committee creation (reporting out)o Goals defined and activities defined to support the Goalso Check progress of committees at each Advisory Board Meeting.o Recruitment event

The next Adaptation – STEM Academy Advisory Board

Taking your Board to the Next Level

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Broward NAF Academy –Over the last 3 years, all NAF Academy Boards have been consolidated into one Advisory Boardo Continued retooling:

Broward Board

o Lacked effective infrastructure; lost strength of membership

o Reviewed and modified Bylawso Introduced Strategic Planning processo Created committees


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Miami AOHT Advisory Boardo AOHT Board – celebrating 25 years in the Fall of 2012o Continuing membership of Charter members ( STU, FIU, MIA)

creates sustainabilityo Several manifestations of the bylaws over the years o Strong Committees including the Board Governance Committeeo Utilized Robert’s Rules of Order to institute needed processes and

procedures (revised every two years)o Instituted Policy and Procedures Manualo Strategic Planning – critical

Mission and vision of the Advisory Board Committee creation Goals defined and activities defined to support the Goals Check progress of committees at each Advisory Board Meeting. Target recruitment of board members with specific requirements to become a

member


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Miami AOF Advisory Board Structure of AOF Board Focus on Student Staff Development Committee Importance of Partnershipso Credit Union Branches in High Schoolso Mad City Moneyo Music Stockmarket

Student Industry Conference Internships


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Defining BylawsBylaws: rules adopted by an organization in order to regulate its own affairs and the behavior of its members.

Bylaws can include the following sections:o Name and Purposeo Scope and Manner of Operationo Management and Administration (Board of

Directors/Officers/Duties, Committees, Finances)o Meetingso Nominations and Electionso Amendments o Dissolution


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Strategic Planningo Annual Strategic Planning Retreato Independent Facilitatoro Involvement of Stakeholders:

Business Partners

Post Secondary Educators

School Site Representatives

District Administrators

Others


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ACADEMY OF HOSPITALITY & TOURISM2011-2012 Goals and Objectives

MARKETING AND COMMUNICATIONS COMMITTEE

GOAL I. Broaden Academy of Hospitality & Tourism national and international brand recognition/image Develop a comprehensive marketing plan to accomplish the following:

o Define the process with webmaster to review, enhance and provide regular maintenance to the website

o Link: www. aoht.org to ALC websiteo develop an e-newslettero define key message including elevator speech o present at industry association meetings o market the winning senior marketing campaign project to students and families embrace social

media & internet communication to promote the academy, and purchase constant-contact account.

Provide a template for press releases to schools Engage in targeted campaign to media including updating the media contact list and marketing

program and events to specific reporters Develop the “We are AOHT” campaign

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GOAL II. Widen the net of visitor industry professionals in teacher and student development through internships, shadowships, industry training, and the annual student conference

Focus on paid internships as a priority Review guidelines for the Adopt-A-School program and add additional partners Plan and implement student marketing campaign & competition Update speakers’ bureau Participate in parents’ nights at Academy schools Produce an annual industry/student conference for 800 students at eight schools. Participate in job shadowship day (students and teachers) Provide industry specific professional development Hold a joint graduation ceremony



STUDENT/STAFF PROFESSIONAL DEVELOPMENT

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GOAL III. Increase corporate funding 20% annually over the next five years to become fully funded

Identify underwriting opportunities for all events & approach

foundations Increase Around the World Dinner & Auction participation & profit Expand Business & Champions’ role, brand and numbers Increase the profit for the Champions’ breakfast and South Florida

Tourism Award Luncheon Increase scholarship funding 20% annually over the next five years



FUNDRAISING COMMITTEE

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GOAL IV. To maintain a self-sustaining and well-informed

board conforming to Bylaws

Increase membership across hospitality, travel and visitor services

industry sectors

Continue to expand the Policy and Procedure Manual to support the

implementation and execution of the by-laws



GOVERNANCE AND MEMBERSHIP COMMITTEE

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Policy & Procedures Manual

Operations Manual: a document that describes in detail the processes and systems that a company/organization uses to provide its services.

The Operations Manual supports and expands the Bylaws: details and defines the Board of Directors and its operation provides similar information for the Committee structure defines the procedures for the services the Board offers. defines the process for establishing an annual budget and maintaining a sound financial

operation.

AOHT Board Governance & Membership Committee continues to work to expand and refine the Operations Manual.

As an example: The duties of the Officers are overviewed in the Bylaws and defined in the Operations Manual. The duties of the other Board Members are defined in the Operations Manual. In addition, committees are defined in the Bylaws with detailed information in the Operations Manual.


http://www.summergarden.com/bylaws.pdf

http://www.summergarden.com/operating_policies.pdf


http://www.summergarden.com/bylaws.pdf


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Regional & National AdaptationTri-CountyABLC

What are you doing to take your Board to the next level?


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What are you taking away from today’s presentation to help move your Board to the

next Level??


Policy & Procedure

Manual

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Feel Free to Contact us

Ann Fields: [email protected]

Sherry Thompson Giordano: [email protected]

Paul-Michael Klein: [email protected]

Soley Gonzalez, MBA: [email protected]


mailto:[email protected]




Taking your board to the next level bylaws, strategic plans, committees

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