Tableau Account Management...Doc # Tableau_1_V2 Tableau Account Creation Figure 3 5.4. Scroll to the bottom of the email to access the training (Figure 4). Figure 4 5.5. Click on the

Page 1 of 10 Doc # Tableau_1_V2 Tableau Account Creation

CHAPTER 1

Tableau Account Creation

Authors & Contributors

Department Name

Research & Grants Cathy Copeland

Research & Grants Grayson Court

Periodic Review Annual or as needed

Revision History

Department Required Name Date

Research & Grants Grayson Court 9/14/2017

Research & Grants Grayson Court 6/15/2018

This document is developed by the Office of Research & Grants. The Library provides version history and access to materials and discussions captured during protocol development 1.0 Scope: The purpose of this guide is to create a Tableau account for a user.

2.0 Materials/Software/Supplies:

2.1. Computer with Internet access through browser.

2.1.1. Some browsers are more compatible with this software than others. Please

use Chrome, if possible.

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Doc # Tableau_1_V2 Tableau Account Creation

3.0 Equipment:

3.1. Computer with internet access

4.0 Safety:

4.1. Remember to take frequent breaks from computer use to prevent eye strain!

5.0 Procedure: Required FERPA Training

5.1. If necessary, turn on the computer. If using an LWTech computer, enter your

login information.

5.1.1. Please allow one hour to complete this training.

5.2. You email inbox should have an email message from [email protected].

This message will look similar to the message shown in Figure 1.

Figure 1

5.2.1. If you did not receive the email or are unable to find the message,

please navigate to your email client and send a message to Josephine

Kiu ([email protected]). In this message, please request

access to LawRoom FERPA training. See Figure 2 for a sample email.

Please allow one week for the training to be sent to you.

5.2.1.1. If Josephine is not available, please contact Cathy Copeland

([email protected]) or Meena Park

([email protected])

mailto:[email protected]




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Figure 2

5.3. You will then receive a message from Lake Washington Institute of Technology

[email protected] with a due date and link to the course. See Figure 3

for the top of the email.

5.3.1. Please note: You may need to look in your “Junk E-Mail” or “Clutter

Email” folder to access the training.


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Figure 3

5.4. Scroll to the bottom of the email to access the training (Figure 4).

Figure 4 5.5. Click on the training to go to the LawRoom training. You will then go to the

LawRoom website and be prompted to create an account. Create the account

and login.

5.6. When you log in, you will see your available courses. Click on “FERPA BASICS”

and begin the course (Figure 5). Use the highlighted tools to navigate through

the training.

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Figure 5 5.7. When you click “Next” you will see more instructions. You can complete the

training in multiple sittings (Figure 6).

Figure 6 5.8. The training has 3 parts, starting with Education Records (Figure 7).

5.8.1. The sections are: Education Records, Permitted Disclosures, and

Students’ Rights.

5.8.2. You will need to complete all sections to get a Tableau login. Each

section has a quiz at the end.

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Figure 7 5.9. When you complete each section, you will be asked to take a quiz (Figure 8) but

you are not yet complete with the course.

Figure 8 5.10. Click next to access the “Course Complete” page (Figure 9).

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Figure 9 5.11. Click “PRINT CERTIFICATE” (highlighted in Figure 9) to obtain a copy of your

course completion. You will need this to secure a Tableau login.

5.12. Download your certificate and save it to a place you will be able to find it. Do

this by clicking the download button highlighted in Figure 10.

Figure 10

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5.13. Save your certificate as cert_FERPA_yourlastname (Figure 11)

Figure 11 5.14. When this is complete, you can exit the training by clicking “Exit” in the upper

right hand corner (Figure 12).

Figure 12

5.15. The training is now complete. LawRoom will show you your complete courses

and you can log out of the system (Figure 13).

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Figure 13 5.16. You are now ready to secure your Tableau login. Please review section 6 for

additional details.

6.0 Procedure: Obtaining a Tableau Account

6.1. Attach your certificate of completion to an email and send it to Cathy Copeland

and cc Grayson Court (Figure 12). Please use “Tableau account creation” in the

subject line.

6.1.1. Their emails are [email protected] and

[email protected].

6.1.2. If you are not able to access your certificate of completion, you can

send a screenshot of your LawRoom completion instead.

6.1.3. If you are not able to access that or if you are not able to login to

LawRoom, please contact Josephine Kiu ([email protected]) or

Meena Park ([email protected]).





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Figure 14

6.2. Your login will be your LWTech email: [email protected]

6.2.1. You will receive an email from either Grayson Court or Cathy Copeland

confirming your account.

6.2.2. This email should be sent within two business days; please allow

additional time if you receive an out-of-office reply. If you need

immediate assistance (e.g. your training is the next day), please contact

the person listed in the out-of-office reply.

6.3. You will receive your password when you attend the training session.

6.3.1. To sign up for a training sessions, please see emails invites or the

calendar invites from Rhonda DeWitt in the emails titled “Employee

Workshops Weekly Update.”

6.3.1.1. For emails from Rhonda, please respond to her email with the

session you would like to attend.

6.4. You are now ready to attend a Tableau training session!

7.0 Contacts for troubleshooting

7.1. If you have any trouble with this procedure, please contact Grayson Court or

Cathy Copeland for assistance.

7.1.1. Their emails are [email protected] and

[email protected].




Tableau Account Management...Doc # Tableau_1_V2 Tableau Account Creation Figure 3 5.4. Scroll to the bottom of the email to access the training (Figure 4). Figure 4 5.5. Click on the

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