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Click on the Document Title to go to that section of the
document
Table of ContentsDocument Number Rev. Document Title Page
NumberA307-0IY-PA-MR-5885-5117-RFQ
0 A307-RFQ Covering Letter 5117 3
LTRAUTH 0 Letter of Authority for attending bid opening
10A307_Proforma forPre-Bid Queries
0 Proforma for Pre-Bid Queries 11
Annexure- I _e-tenderingInstructions_04.08.02
0 Annexure-I e tendering instructions 12
INSTRUCTIONS_FOR_+DSC_For_ForeignBidders+%281%29
0 Insstruction for DSC 15
A307-ATCIND-5117 0 ATC Indian Bidders 26A307-ATCFORIN-5117
0 ATC Foreign Bidders 34
3.0A307_SIB_Rev.6_14.02.2014
0 SIB 41
GPCIND 0 GPC Indigenous 61GPCIMPORT 0 GPC Import
69A307-T&C-Supervision.ind.import
0 T & C for supervision of erecetion testing and
commissioning 77
SPLPKGRQMNT.FORGN
0 Special Packaging Requirement 79
Tax ResidencyCertificatee withForm 10B
0 Tax Residency Certificate 80
A307-PS-5117 0 Price Schedule 82A307-0IY-PA-MR-5885
A CENTRI-HORIZ PUMPS SPP 96
A307-0IY-16-45-LL-5885
A LIST OF ATTACHMENTS 101
A307-0IY-16-45-TCL-5885
A TECHNICAL COMPLAINCE SHEET 105
A307-0IY-16-45-SI-5885
A SPECIAL INSTRUCTION TO BIDDERS 106
A307-0IY-16-45-BF-5885
A LIST OF DEVIATIONS 109
A307-0IY-16-45-SU-5885
A SITE N UTILITY DATA 111
A307-0IY-16-45-UD-5885
A UTILITY DATA 119
A307-IY-16-45-OD-5885
A LUBRICANT SCHEDULE 123
A307-0IY-16-45-SL-5885
A LIST OF SPARE PARTS 125
A307-0IY-16-45-QS-5885
A 2 YEAR SPARE LIST 128
A307-0IY-16-45-0D-SA85
A SAP FORMAT 130
A307-0IY-16-45-SP-5885
A JOB SPECIFICATION 165
A307-0IY-16-45-DS-Y330
A DATASHEET 179
A307-0IY-16-45-VR-5885
A MISCELLANEOUS 181
A307-IY-16-45-ER-5885
A MISCELLANEOUS 185
7-44-0321 0 Standard for Orientation of Seal Pot & Auxiliary
Connections ofCentrifugal Pumps
189
Page 1 of 301
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Table of ContentsDocument Number Rev. Document Title Page
Number6-41-0005 3 Standard specification for centrifugal pumps
(special purpose
process services).190
A307-0IY-16-50-LL-5885
A CHECKLIST 216
A307-0IY-16-50-SP-5885
A JOB SPECIFICATION 217
A307-000-16-50-DS-0501
B M.V. MOTOR 221
A307-0IY-16-50-VR-5885
A VENDOR DATA REQUIREMENTS 222
Vendor list electrical5885
A Vendor list 225
6-51-0032 5 Specification for medium voltage induction motors.
2266-81-1032 4 ITP for MV motors 241A307-0IY-16-51-SP-1023
A JOB SPECIFICATIONS & SCOPE OF WORKINSTRUMENTATION FOR
CENTRIFUGAL PUMPS (SPP)
247
A307-0IY-16-51-VDR-1023
A VENDOR DATA REQUIREMENTS- INSTRUMENTATION 257
vendor listinstrumentation 5885
A MISCELLANEOUS 259
A307-0IY-16-51-SL-1023
A MANDATORY SPARE PARTS 263
A307-0IY-16-51-ID-1023
0 TYPICAL BLANK DATASHEETS 264
A307-0IC-16-51-IS-01
1 JOB STANDARDS 271
7-52-0002 3 Instrument connections on piping. 2757-52-0481 4
Level gauge on vessel. 2787-52-0483 2 Level gauge on standpipe.
2797-52-0463 4 Displacer level instrument side-side connection.
2806-78-0001 0 Specification for Quality Mgt. System Requirements
from Bidders 2816-78-0003 0 Specification for Documentation
Requirement from Suppliers 290
Page 2 of 301
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, Regional Office, Chennai , - Delivering Excellence through
People
, -9, , , - 603 103 EI Bhawan, Plot F-9 SIPCOT IT Park,
Siruseri, Chennai - 603 103
./Phone Nos.044-27469401/27469402 CIN L74899DL1965GOI004352
:..,1, , -110066
REGD OFFICE : EI BHAWAN, 1, Bhikaiji Cama Place, New Delhi-110
066 /Phone : 011-26762121,/Fax : 26192693
REQUEST FOR QUOTATION (RFQ)
RFQ* No.: PM/A307-IY-PA-MR-5885/5117 Date: 01.12.2014
To, M/s_______________________
Client: BHARAT PETROLEUM CORPORATION. LTD., Project: INTEGRATED
REFINERY EXPANSION
PROJECT AT KOCHI REFINERY MR No.: A307-IY-PA-MR-5885 Rev. A
Item: PUMP-CENTRIFUGAL, HORIZONTAL (SPECIAL PURPOSE PROCESS) Due
Date & Time: Up to 1200 Hrs. (IST) on 30.12.2014
Pre-Bid Meeting At 1000 Hours (IST) on 11.12.2014 (at EIL- RO,
Chennai) Last date for submission of Pre-Bid Queries : 09.12.2014
UNPRICED BID OPENING: At 1400 Hours (IST) on 30.12.2014 (at
Engineers India
Limited, EI Bhawan, Plot F-9 SIPCOT IT Park, Siruseri, Chennai -
603 103, India) (In case the bid due date happens to fall on
Holiday, the next working day shall be deemed to be due date)
PRICED BID OPENING: TIME & VENUE SHALL BE INTIMATED
LATER
Gentlemen, Bids are requested on behalf of our Client M/s Bharat
Petroleum Corporation Limited on e-procurement system for the
subject item in total compliance to technical specifications,
scope, terms & conditions of enquiry documents /
attachments
1 Bidder should submit their bids strictly as per the
requirements outlined hereunder and as specified in the Material
Requisition.
2. Bidders can download the complete enquiry document from the
web address http:tenders.eil.co.in or
http://eprocure.gov.in/eprocure/app
3. The bidders are required to submit soft copies of their bids
electronically on the CPP Portal only (URL:
https://eprocure.gov.in/eprocure/app) using valid Digital Signature
Certificates, on or before the bid submission date and time.
Bidders are required to register themselves at
https://eprocure.gov.in/eprocure/app). Bidders to refer attached
E-TENDERING METHODOLOGY (ANNEXURE-I) for detailed instructions on
registration and online bid submission.
Page 1 of 7
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4 Special Notes for e-tendering: a. NIC Portal mandates that the
bidders are to be registered on the portal. The enquiry
is being issued through EIL Tender Portal
(http://tenders.eil.co.in) and Bidders can download the complete
RFQ documents from the EIL Tender Portal only. And bidders shall
submit their bids through NIC Portal
(https://eprocure.gov.in/eprocure/app) only
. b. All those vendors who have still not registered on the NIC
Portal are required to
register on the same (immediately after issue of enquiry on EIL
Tender portal but not later than ten days before the bid due date)
for facilitating uploading of their bids on the NIC Portal failing
which it will not be possible for them to upload their bids.
Pursuant to registration, the vendors are required to inform
regarding NIC registration details.
c. Only NIC registered vendors can upload their bids on the NIC
portal. Therefore, all those bidders who have not complied with the
above registration requirements will not be eligible to bid. NIC
registered bidders will be able to upload their bids from about one
week before the bid due date up to Bid Due Date. However, an EIL
enlisted vendor for the subject Limited RFQ who completes their NIC
Registration (including Digital Signature Certificate Registration)
on NIC Portal atleast 2 (two) working days prior to the Final Bid
Due Date shall be allowed to upload their bids through a
Corrigendum issued by EIL in the NIC Portal, provided such request
from the concerned Vendor is received in EIL through E-mail by
concerned Dealing Officer/RFQ Issuing Authority atleast 2 (two)
working days prior to Bid Due Date. Request for extension in due
date of submission of bids due to non registration or delayed
registration in NIC portal shall not be entertained.
d. The bid has to be necessarily submitted on the NIC Portal
only. Inability of the bidders to upload their bids on account of
not completing the registration with NIC portal as mentioned above
will not be a reason for seeking BDD extension.
e. Enlisted vendors of EIL who have completed the registration
on NIC shall only be allowed to submit the bids through NIC Portal.
Therefore, it is in the interest of the bidders that they register
on the NIC Portal at the earliest.
f. The vendor registration on NIC Portal is a very user friendly
process. However, in case of any doubt, the vendor may contact the
24 X 7 CPP Portal helpdesk at Contact No. 1800 233 7315 or Mr.
Amrit Chaswal at Ph. No. +91-7532022483 and
E-mail:[email protected]
5 Bidders are required to quote their price details forming part
of evaluation strictly in the EIL price schedule format for Indian
Bidders/ Foreign bidders (as applicable) only.
6 Bidders in their own interest are requested to register on CPP
Portal and upload/submit their bid well in time. Bidder will be
responsible for any delay due to other issues.
7 Bidders are required to upload the complete bid comprising of
Part-I: - Unpriced Bid along with all supporting documents &
Part-II: - Priced Bid on the CPP Portal
(https://eprocure.gov.in/eprocure/app) only. - Refer E-Tendering
Methodology (ANNEXURE-I) enclosed with RFQ documents.
8 Upon the successful and timely submission of bids, the portal
will give a successful bid submission message & a bid summary
will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details. The bid
summary has to be printed and kept as an acknowledgment of the
submission of bid. This acknowledgment may be used as an entry pass
for attending the un-priced bid opening, if bidders so desire.
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9 Bidder to ensure that they are able to download the bid
documents / price schedule on e-tendering website atleast two days
before Bid Due Date (BDD).
10 Only e-Bids uploaded in the e-tendering portal
(https://eprocure.gov.in/eprocure/app) shall be acceptable.
Physical bids and Bids/ Offer through Email or fax/
Telex/Telegraphic or Bids received in open condition or Bids in any
other mode shall not be accepted.
11 Technical specification should be strictly as per the
Material Requisition attached. It may be noted that the Bid shall
be evaluated as received and technical queries may not be
issued.
12 Commercial requirements are specified in the Special
Instructions to Bidders, General Purchase Conditions, Agreed Terms
& Conditions (ATC) questionnaire and all other RFQ documents.
The pre-filled Agreed Terms & Conditions Questionnaire should
be returned duly signed and stamped along with copy of your
un-priced bid.
13 The order, if placed, will be issued by our above-mentioned
client. 14 If not bidding, please submit regret letter within the
due date & time, with reasons(s) of
not participating in the RFQ. In case there is no response,
names of such bidder may not be considered for issuance of future
enquiries.
15 Direct bids only, without the intermediary of an Indian Agent
will be considered from Foreign Bidder.
16 Delivery / Completion Period:-16.1 For Indian Bidders: within
07 (Seven) Months from the date of issue of Fax of
Acceptance (FOA) on FOT-Despatch Point Basis. The date of LR/GR
shall be considered as the date of delivery.
16.2 For Foreign Bidders: within 06 (Six) Months from the date
of issue of Fax of Acceptance (FOA) on FOB International Sea Port
of Exit Basis. Date of clean Bill of Lading shall be considered as
the date of delivery.
17 Payment Terms :-
For Indian Bidders:- The payment to Indian bidders shall be made
in accordance with Clause No. 1.5, 1.6 & 1.7 Under Section A of
Special Instruction to Bidders (SIB).
For Foreign Bidders:- The payment to foreign bidders shall be
made in accordance with Clause No. 2.1 & 2.5 Under Section A of
Special Instruction to Bidders (SIB).
18 The offer should be valid for 4 (Four) months from final bid
due date/extended due date.19 The bidder shall bear all costs
associated with the preparation and submission of its bid,
and the Purchaser/Consultant shall in no case be responsible or
liable for these costs regardless of the conduct or outcome of the
bidding process.
20 Canvassing in any form by the Bidder or by any other agency
on their behalf may lead to disqualification of their bid.
21 The e-bids received online shall be opened at EIL office on
due date and time as specified above. Bidder can view online the
name of the other bidders who have submitted their e-bids after
opening is performed by EIL
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22 All technically and commercially acceptable bidders will be
advised of venue, date and time of priced bid opening. Bids shall
be opened online, hence bidders may review opening status at their
offices/ places. Interested bidder may sent their representatives
(duly authorised by a competent person and having the Letter of
Authority as per proforma enclosed), of such technically and
commercially acceptable bidders. Time and Date of opening of Price
Bids shall be notified to the qualified and acceptable bidders at a
later date.
23 As Purchaser intends to contract directly with suppliers of
the goods for which bids are invited, the bids should be prepared
by the suppliers and submitted directly. Purchaser reserves the
right to reject offers made by intermediaries
24 Addendum / corrigendum to the RFQ documents if issued must be
signed and submitted along with the bid.
25 Bidders to note that price changes against Technical /
commercial clarifications, in line with terms & conditions of
enquiry documents are not allowed. In case any bidder gives revised
prices / price implications against such clarifications, their bid
shall be liable for rejection.
26 EIL reserves the right to use in-house information for
assessment of bidders capability for consideration of bid.
27 In case any bidder is found to be involved in cartel
formation, his bid will not be considered for evaluation/ placement
of order. Such bidder will also be debarred from bidding in
future.
28 The bidder who is providing the technology from the company
which is recently acquired / taken over by them or purchasing the
technology by other companies, shall be provide proper documentary
evidence. In the absence of the same their offer shall be liable
for rejection.
29 Bidders are requested to quote as per their capability as
registered in EIL, as on the date of issue of RFQ.
30 PRE-BID MEETING 30.1 Bidders authorized representative(s),
shall attend the Pre-Bid meeting on the prescribed
day at the given venue. During the Pre-Bid meeting, all the
technical and commercial issues shall be discussed and concluded to
ensure that the bid received subsequent to Pre-Bid meeting shall be
without any deviations to terms and conditions. Hence, bidders
shall treat the Pre-Bid meeting as utmost important and depute
competent & senior person capable of taking on the spot
decision to sort out all the technical and commercial issues.
However, in case any bidder do not attend the Pre- Bid meeting, it
shall be understood that the bidder has a clear understanding of
the scope & terms & conditions of the bidding document and
does not have any comments/ deviations to the requirements of the
bidding document
30.2 Bidder may contact the following person at site for site
visit purpose, if any: Mr. V. John Paul, Resident Construction
Manager (RCM),Engineers India Limited, BPCL-Kochi Refinery,
Ambalamugal, Kochi, Kerala (India), Phone No.: 0484-2720313; Fax
No.: 0484-2720800, E-mail: [email protected]
30.3 In order to ensure fruitful discussions during pre bid
meeting, the bidder is requested to submit any
Queries/clarification/information pertaining to Bidding document in
writing delivered by hand or by fax/ email as per format enclosed
in the Bidding Document so as to reach two days prior to Pre-bid
meeting. These queries shall be replied during pre-bid meeting. The
editable soft copies of the queries shall also be e-mailed to
enable EIL to prepare replies to the queries against each query in
the same format expeditiously.
30.4 The bidders are required to participate in the Pre-Bid
meeting with the following essential documents, so that the same
can reviewed & discussed during the meeting to avoid any
techno-commercial clarifications/ discussions post bid a) Latest
annual report including Profit & loss account b) Details of
work experience meeting the BQC (if applicable) c) Technical
details, documents, design, filled datasheets as per MR. d) Any
other relevant document/ details.
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30.5 Record notes of meeting, including the questions raised and
the responses given will be furnished as expeditiously as possible
to all the bidders and shall also be uploaded on the website. After
pre-bid meeting, no further queries will be entertained from the
bidders
30.6 Any modification of the Bidding Document, which may become
necessary as a result of the pre-bid discussion, shall be intimated
to all bidders through the issue of an Addendum/Amendment.
30.7 Based on the pre-bid discussions, a no-deviation
form/techno-commercial compliance shall be signed and submitted by
the bidders as part of their offer. After pre-bid meeting, no
deviation shall be accepted and if any deviation is found in the
bid of such bidder, their offer shall be liable to be rejected
without raising any technical/ commercial queries.
30.8 Non-attendance of the pre-bid meeting will not be a cause
for disqualification of bidder. 31 Technical/ Commercial queries
shall not be issued once the bid have been opened.
However, wherever CQ/ TQ are unavoidable, the same shall be
raised only once and the cut-off date given for CQ/ TQ replies
shall be adhered to. Offers shall be evaluated based on the
information available upto cut-off date for CQ/ TQ replies.
32 Extension in bid due date shall not generally be granted.
33 Owner reserves its right to allow Public Sector Enterprises
(Central/State), Micro & Small Enterprises (MSEs) and MSEs
owned by Scheduled Caste (SC)/ Scheduled Tribe (ST) entrepreneurs,
purchase preference as admissible/applicable from time to time
under the existing Govt. policy. Bidder to submit documentary
evidence for the same duly certified by Statutory Auditor of the
bidder or a practicing Charted Account (not being an employee or a
Director or not having any interest in the Bidders company / firm)
where audited accounts are not mandatory as per law.). In this
regard, item wise quantity may be splitted and the quoted price
shall remain valid. If the bidder does not provide the appropriate
document or any evidence to substantiate the above, then, it will
be presumed that they do not qualify for any preference admissible
in the Public Procurement Policy, 2012.
34 The Net Worth of the bidder should be positive as per the
immediate preceding year's audited financial results. If the bidder
is not meeting the above criteria their bid shall not be evaluated
further. Bidders are therefore requested to furnish the Audited
Financial Statement for the immediate preceding year including
Profit & Loss Account. Bidders are required to submit the
complete audited financial report for the preceding financial year
including audit report, balance sheet, profit and loss statements
along with all relevant annexures & schedules required to
access the positive net worth of the bidder in that financial year.
Failure to submit the same may render your bid liable for
rejection.
35 Bidders are requested to submit following Networth details in
their Login of EILs Tender Portal before downloading the Enquiry
:
a) From Financial Month/ Year _____________ to Month/ Year
_________________
b) Net worth (Positive/ Negative) ________________
c) Upload Audited Financial Statements (Browse/ Attach) :
_______________________
Page 5 of 7Page 7 of 301
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36 Integrity Pact : Not applicable.
37 RFQ Document Fee/EMD/Bid Security : Not applicable.
38 Purchaser reserve the right to make any changes in the terms
and conditions of purchase and to reject any or all the bids.
39 Category of MR: i) Please note that this is a Category-I MR
whereby no technical offers are invited and
no correspondence shall be entered into or entertained after bid
submission. ii) No technical details of any nature shall be
included in the offer and if the offer
contains any technical deviations or clarifications or
stipulates any technical specifications, the offer shall be liable
for rejection.
iii) The submission of prices by vendor shall be construed to
mean that the vendor has confirmed compliance with all technical
specifications of the correspondence item.
40 Contact Persons for this RFQ are:
a) Mr P.Murugesan, Asst. General Manager (C&P) Phone No.
0091-44-27469428 & e-mail : [email protected]
b) Mr Hari Krishna Botchu, Sr. Engineer (C&P) Phone No.
0091-44-27469401/9402 exten : 2221 & e-mail :
[email protected]
* Please specify RFQ Ref. No. in all Correspondence. THIS IS NOT
AN ORDER Enclosures: As per List Attached.
Page 6 of 7
Very truly yours For & on behalf of Bharat Petroleum
Corporation Limited
(P.MURUGESAN) Asst. General Manager (Contracts &
Purchase)
Engineers India Limited
Page 8 of 301
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LIST OF ENCLOSURES DOCUMENT
A) Request For Quotation (RFQ)
B) Proforma of Letter of Authority for Attending Un-priced /
Priced Bid Opening
C) Proforma for Bidders Query (Pre-Bid)
D) Provisions for Micro And Small Enterprises under PPP,
2012
E) Special Notes
F) Commercial Section:
i) Annexure-I (e-tendering methodology)
ii) Procedure for obtaining Digital Signature by Foreign
Vendors
iii) Annexure-II (Net Worth Criteria)
iv) Agreed Terms & Conditions (ATC) (For Indian Bidders)
v) Agreed Terms & Conditions (ATC) (For Foreign Bidders)
vi) Special Instructions to Bidder (SIB)
vii) General Purchase Conditions (Indigenous)
viii) General Purchase Conditions (Imported)
ix) Integrity Pact
x) Terms and Conditions for Site Work
xi) Standard Specification for Health, Safety & Environment
Management at Construction Sites and Procedure for safe operation
with Hydracrane for IREP, BPCL-Kochi.
xii) Terms & conditions for supervision of erection, testing
and commissioning for Indigenous bidders
xiii) Terms & conditions for supervision of erection,
testing and commissioning for Foreign bidders
xiv) Special Packaging Requirements (for Foreign Bidders)
xv) Tax Residency Certificate (TRC) format
xvi) Price Schedule
G) Technical Section:
i) Material Requisition (MR) No.: A307-IY-PA-MR-5885 Rev. A
along with its attachments
Page 7 of 7
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Proforma of Letter of Authority for Attending Unpriced / Priced
Bid Opening No. Date: The Asst. General Manager (C&P) Engineers
India Ltd., EI Bhawan, Plot F-9 SIPCOT IT Park, Siruseri, Chennai -
603 103 Phone: 044-27469428/27469401/2 Attn: Mr. P. Murugesan,
Asst. General Manager (C&P) Dear Sir, We hereby authorise
following representative(s) to attend the Unpriced / Priced Bid
Opening against your RFQ No. for (Item Name)
1. Name & Designation . Signature
2. Name & Designation . Signature
We confirm that we shall be bound by all and whatsoever our
representative(s) shall commit. Yours Faithfully,
Signature_____________________ Name & Designation____________
For & on behalf of______________ Note: This letter of Authority
should be on the letterhead of the bidder and should be signed by a
person competent and having the Power of Attorney to bind the
bidder.
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BIDDERS QUERIES(PRE-BID)
Item : _______________________________________ RFQ No. :
_______________________________________
SL. NO.
RFQ DOCUMENT SUBJECT BIDDER'S QUERY REPLY PART/
VOL. PAGE NO. CLAUSE NO.
NOTE: 1. Bidders Queries (Pre-bid) may be sent by e-mail to
[email protected]
This form is not to be submitted along with the bid. SIGNATURE
OF BIDDER : ____________________________
NAME OF BIDDER : ____________________________
COMPANY SEAL : ____________________________
Pag
e 11 of 301
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Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL All rights
reserved Dated -02-July-2014
Annexure 1 E-TENDERING METHODOLOGY
Instructions for Online Bid Submission: The bidders are required
to submit soft copies of their bids electronically on the CPP
Portal (URL: http://eprocure.gov.in) only, using valid Digital
Signature Certificates. The instructions given below are meant to
assist the bidders in registering on the CPP Portal, prepare their
bids in accordance with the requirements and submitting their bids
online on the CPP Portal.
More detailed information useful for submitting online bids on
the CPP Portal may be obtained at:
http://eprocure.gov.in/eprocure/app .
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of
the Central Public Procurement Portal (URL:
http://eprocure.gov.in/eprocure/app) by clicking on the link Click
here to Enroll on the CPP Portal is free of charge.
2) As part of the enrolment process, the bidders will be
required to choose a unique username and assign a password for
their accounts.
3) Bidders are advised to register their valid email address and
mobile numbers as part of the registration process and submit in
EIL tender portal for updation of records
(http://tenders.eil.co.in) . These details would be used for any
communication from the CPP Portal.
4) Upon enrolment, the bidders will be required to register
their valid Digital Signature Certificate (DSC) (Class II or Class
III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / TCS / nCode /
eMudhra etc.), with their profile.
5) Foreign Bidders have to refer DSC details for foreign Bidders
for Digital signature Certificates requirements which comes under
Download Tab at http://eprocure.gov.in/eprocure/app and the
remaining part is same as above and below.
6) Only one valid DSC should be registered by a bidder. Please
note that the bidders are responsible to ensure that they do not
lend their DSCs to others which may lead to misuse.
7) Bidder then logs in to the site through the secured log-in by
entering their user ID / password and the password of the DSC /
e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the CPP Portal, to
facilitate bidders to search active tenders by several parameters.
These parameters could include Tender ID, organization name,
location, date, value, etc. There is also an option of advanced
search for tenders, wherein the bidders may combine a number of
search parameters such as organization name, form of contract,
location, date, other keywords etc. to search for a tender
published on the CPP Portal.
2) Once the bidders have selected the tenders they are
interested in, the same can be moved to the respective My Tenders
folder. This would enable the CPP Portal to intimate the bidders
through SMS / e-mail in case there is any corrigendum issued to the
tender document.
Page 12 of 301
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Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL All rights
reserved Dated -02-July-2014
3) The bidder should make a note of the unique Tender ID
assigned to each tender, in case they want to obtain any
clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on
the tender document before submitting their bids.
2) Please go through the tender advertisement and the tender
document carefully to understand the documents required to be
submitted as part of the bid. Please note the number of covers in
which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document
that need to be submitted. Any deviations from these may lead to
rejection of the bid.
3) To avoid Network congestion, Bidder is recommended to upload
file size of up to Maximum 35 MB per part. However, in case file
size exceeds 35 MB, bidder may compress the files by scanning with
75 dpi setting as per s.no 4 below and can use additional 25 MB
space (My Documents) provided to the bidder as per s.no 5
below.
4) Bidder, in advance, should get ready the bid documents to be
submitted as indicated in the tender document and generally, they
can be in PDF / XLS / RAR / DWF formats. Bid documents may be
scanned with 75 dpi with black and white option. However, Price
Schedule / SOR shall be strictly in RAR format without altering any
contents of the formats uploaded by EIL in their Bidding
Document.
5) To avoid the time and effort required in uploading the same
set of standard documents which are required to be submitted as a
part of every bid, a provision of uploading such standard documents
(e.g. PAN card copy, annual reports, auditor certificates etc.) has
been provided to the bidders. Bidders can use My Documents area
available to them to upload such documents. These documents may be
directly submitted from the My Documents area while submitting a
bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid
submission so that he/she upload the bid in time i.e. on or before
the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder has to digitally sign and upload the required bid
documents one by one as indicated in the tender document.
3) Bidder has to select the payment option as offline to pay the
tender fee / EMD as applicable and enter details of the
instrument.
4) Bidder should prepare the EMD as per the instructions
specified in the tender document. The original should be
posted/couriered/given in person to the Tender Processing Section,
with in 7 calendar days of the date of Unpriced bid opening. The
details of the DD/any other accepted instrument, physically sent,
should tally with the details available in the scanned copy and the
data entered during bid submission time. Otherwise the uploaded bid
will be rejected.
5) A Price Bid format has been provided with the tender document
to be filled by all the bidders. Bidders are requested to note that
they should necessarily submit their financial bids in the format
provided and no other format is acceptable. Bidders are required to
download the
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Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL All rights
reserved Dated -02-July-2014
Price Bid file, open it and complete the cells with their
respective financial quotes and other details (such as name of the
bidder). No other cells should be changed. Once the details have
been completed, the bidder should save it and submit it online,
without changing the filename. If the Price Bid file is found to be
modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders dashboard)
will be considered as the standard time for referencing the
deadlines for submission of the bids by the bidders, opening of
bids etc. The bidders should follow this time during bid
submission.
7) All the documents being submitted by the bidders would be
encrypted using PKI encryption techniques to ensure the secrecy of
the data. The data entered cannot be viewed by unauthorized persons
until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption
technology. Data storage encryption of sensitive fields is
done.
8) The uploaded tender documents become readable only after the
tender opening by the authorized bid openers.
9) Upon the successful and timely submission of bids, the portal
will give a successful bid submission message & a bid summary
will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an
acknowledgement of the submission of the bid. This acknowledgement
may be used as an entry pass for any bid opening meetings.
RETENDER
Please note that if Tender has been retendered, than it is
mandatory for the bidder to submit their offer again on CPP
Portal.
WITHDRAWAL OF BID
It may please be noted that bidders now have an additional
feature of withdrawing their bids before due date and time. After
submitting the bid on the CPP Portal, if the bidder wishes to
withdraw his bid, he can do so. However, if the bidder withdraws
his bid, he will be exempted from further participation in the
tender and wont be able to submit his bid again for that particular
tender.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and
conditions contained therein should be addressed to the Tender
Inviting Authority for a tender or the relevant contact person
indicated in the tender.
2) Any queries relating to the process of online bid submission
or queries relating to CPP Portal in general may be directed to the
24 x 7 CPP Portal Helpdesk. The contact number for the helpdesk is
1800-3070-2232 and Mobile Nos +91-7878007972, +91-7878007973.
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Government eProcurement System
D S C f o r F o r e i g n N a t i o n a l s Version 1.0
Procedure for obtaining Digital Signature by Foreign Vendors
This document gives the procedure to be followed by bidders who
are resident of countries other
than India for participating in Online Tendering Activity.
As per the IT ACT 2000, all bidders who participate in the
online bidding process in this site
should possess a valid Digital Signature issued by any of the
Digital Signature Certificate (DSC)
vendors approved by CCA, India (https://cca.gov.in). The
following document gives the procedure
that is generally followed by various vendors.
Generally, the documents that are required to be submitted by
Foreign Nationals are as follows:
1. Identity Proof (ID Proof) of the person in whose name DSC has
to be issued (E.g. Passport copy)
2. Bank account statement in country of residence, duly attested
by Indian Embassy / High Commission / Consulate / Apostille in the
country where the applicant is currently
located. (At least 6 months of Bank transactions) with the proof
indicating the account is
owned by the Individual.
3. Copy of the Trade license attested by any one of the
authorities as specified in Point 2 above.
4. As the Individual is representing the company, an
Authorization on companys letter head as given in the form
5. Copy of the Authorization letter or invitation letter from
department for the participation in the tender by any one of the
tender inviting authority.
As of now, it is learnt that GNFC, TCS, eMudhra issue DSCs with
the above procedure. The
copy of the nCodes, TCS and eMudhra Format is enclosed as
Annexure; the Copies of other
vendors will be made available on receipt of information from
these vendors.
Note: The Information given by the vendors is attached for
facilitating the Foreign Nationals to
procure DSCs from the Indian CA authorized vendors for
information purpose only as shared by
the respective CA's.
Please find below the details of various vendors and procedure
for obtaining DSC:
GNFC
Tata Consultancy Services
eMudhra
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https://cca.gov.in/
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A307_ATC (I) Page 1 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
BHARAT PETROLEUM CORPORATION LTD IREP-Kochi Refinery
(Job No. A307) AGREED TERMS & CONDITIONS (ATC)
(FOR INDIAN BIDDERS) Supplier Name: M/s
______________________________________________________________
RFQ No.:
__________________________________________________________________
Suppliers Offer Ref No. & Date:
______________________________________________________
Tel. No. ___________________Mob. No. ______________________ Fax
No. ________________
Contact Person: ___________________________ e-mail
_________________________________
1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY.
2. DULY SIGNED & STAMPED COPIES OF THIS QUESTIONNAIRE, WITH
ALL THE CLAUSES
DULY CONFIRMED/ PRECISELY REPLIED TO BY THE SUPPLIER, SHALL BE
ENCLOSED.
3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE
ITSELF AND NOT ELSEWHERE IN THE QUOTATION. IN CASE OF
CONTRADICTION, THE SAME GIVEN HEREIN SHALL PREVAIL.
4. FAILURE ON PART OF THE SUPPLIER IN SUBMITTING THIS DULY
FILLED-IN QUESTIONNAIRE WITH UN-PRICED BID AND / OR SUBMITTING
INCOMPLETE REPLIES MAY LEAD TO REJECTION OF SUPPLIERS BID.
5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS
CONTAINING
COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL /
TECHNICAL NOTES AND SCOPE OF SUPPLY/SERVICES/SITE WORK, AS
APPLICABLE INCLUDING DOCUMENTATION AS PER MATERIAL REQUISITION (MR)
AND SUBSEQUENT TECHNICAL/COMMERCIAL AMENDMENT AND TECHNICAL/
COMMERCIAL CORRIGENDUM, IF ANY.
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
1. Price Basis:
i) Quoted supply prices are on FOT - Despatch Point basis
inclusive of Packing & Forwarding.
Confirmed
ii) Specify Despatch Point for Supplies
..
iii) Freight Charges: a) Confirm transportation charges
inclusive of
Service Tax and Ed Cess, upto project site, has been quoted
separately by you in Price Schedule.
Indicated in Price Schedule
b) No Variation on any account (including Statutory Variation)
on Service Tax on Transportation Charges shall be paid by the
owner. Confirm compliance.
Confirmed
iv) Insurance: a) For Supply Only
Transit/Marine Insurance of Equipment/Item has been taken care
by the Owner & charges of the same have not been included in
the quoted prices.
Applicable / Not Applicable
Confirmed
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A307_ATC (I) Page 2 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
b) For Supply + Site WorkComprehensive Insurance
(Transit/Marine-cum-storage-cum-erection till handing over of
equipment) has been taken care by the Seller & charges of the
same have been included in the quoted prices.
Applicable / Not Applicable
Confirmed
2. Excise Duty applicable extra on Finished Goods: a) Specify
Excise Tariff Sub-Heading No.
b) Present Rate of Excise Duty & Edu. Cess payable
extra on finished goods (including Spares)
..% c) Any variations in Excise Duty & Edu. Cess at the
time of supplies for any reasons including variation due to
Turnover shall be borne by the Seller. Only Statutory Variations
within the Contractual Delivery / completion period shall be borne
by Purchaser.
Confirmed
d) If Excise Duty & Edu. Cess is Nil or not applicable at
present due to any reason, the same shall be borne by Seller if it
becomes applicable later.
Confirmed
e) Confirm Excise Duty & Edu. Cess will not be applicable on
transportation charges. Confirmed
f) If Excise Duty & Edu. Cess is Nil or not applicable on
transportation charges presently, and if it becomes applicable at
the time of delivery due to any reasons other than statutory, the
same will be borne by the Supplier. Confirm acceptance.
Confirmed
g) Non Cenvatable Excise Duty, if any is included in quoted
prices & no variation on any account (including statutory
variation) shall be paid by Owner.
Confirmed
h) Only Statutory Variations, if any, in the present rate of
Excise Duty, upto the Contractual Delivery Date / Completion Period
shall be to Owners account subject to documentary evidence to be
furnished by Seller.
Confirmed
3. Sales Tax applicable extra on finished goods: a) Central
Sales Tax against Concessional Form C
payable extra on finished goods (including spares) is applicable
& the present rate (in %age) is indicated
Applicable / Not Applicable
%
b) Kerala VAT payable extra on finished goods (including spares)
without concessional form is applicable & the present rate (in
%age) is indicated
Applicable / Not Applicable
.% c) If CST / Kerala VAT is Nil or not applicable at
present due to any reason, the same shall be borne by Supplier
if it becomes applicable later.
Confirmed
d) Confirm CST/ Kerala VAT will not be applicable on
transportation charges. Confirmed
e) If CST / Kerala VAT is Nil or not applicable on
transportation charges presently, and if it becomes applicable at
the time of delivery due to any reasons other than statutory, the
same will be borne by the Supplier. Confirm acceptance.
Confirmed
f) Only Statutory Variations, if any, in the present rate of CST
/ Kerala VAT, upto the Contractual Delivery Date / Completion
Period shall be to Owners
Confirmed
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A307_ATC (I) Page 3 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
account subject to documentary evidence to be furnished by
Seller.
4. Octroi / Entry Tax:
Octroi / Entry Tax, if applicable on finished goods (including
spares) shall be borne and paid directly by Owner. Confirm that
Octroi / Entry Tax has not been included in the quoted prices.
Confirmed
5. Any new or additional taxes/ duties and any increase in the
existing Cenvatable taxes/duties imposed after contractual
completion period shall be to Suppliers account whereas any
corresponding decrease in the existing Cenvatable taxes/ duties
shall be passed on to the Owner.
Confirmed
6. Spares Parts:
a) Confirm item wise unit price (FOT Despatch Point) of
following spare parts as required in Material Requisition (MR) have
been quoted/included indicating itemised quantity.
Confirmed
i) Mandatory Spares are quoted as per MR. Confirmed (if
Applicable as per MR)
ii) Commissioning spares as specified in MR are included in the
quoted Price.
Confirmed (if Applicable as per MR)
iii) Special Tools & Tackles as specified in the MR are
included in the quoted prices.
Confirmed (if Applicable as per MR)
iv) Confirm spares wherever required have been included in the
quoted price and list of spares is also furnished.
Confirmed (if Applicable as per MR)
b) i) Recommended Spares for Two Years Operation &
Maintenance
Recommended Spares for Two Years Operation & Maintenance, as
specified in MR have been quoted separately with Price validity of
One (1) year from Contractual Delivery Date for Main
Items/Equipment & List of such spares has been furnished in the
Unpriced Bid.
Confirmed (if Applicable as per MR)
ii) Firm Freight charges upto Site for the Recommended O & M
Spares as per Sl. No. (i) above, is indicated (in %age)
Indicated in Price Schedule
7. Site Work:
For Site Work, if in the scope of the Bidder as per MR, please
confirm the following:
a) Confirm that quoted site work prices are exclusive of Service
Tax & Edu. Cess but inclusive of VAT on Works Contract and all
other applicable taxes & duties.
Confirmed
b) Percentage of Service Tax & Edu. Cess as applicable extra
on Site Work.
Indicated in Price Schedule c) Supplier shall submit the
Assessment/ Liability
Certificate from Sales Tax authorities indicating the VAT on
Works Contract payable for enabling Owner to deduct the same from
Supplier Invoices & make payment to the tax authorities. TDS
Certificate
Confirmed
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A307_ATC (I) Page 4 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
towards VAT on Works Contract shall be provided by Owner.
Statutory variation on VAT on Works Contract shall not be payable
by Owner.
d) Statutory Variation on Service Tax & Edu. Cess on Site
work shall be paid by the Owner against documentary evidence within
Contractual completion period.
Confirmed
e) Confirm that Entry Tax / Octroi applicable on Construction
Machinery/Equipment brought by the supplier to site to execute /
complete the site work shall be borne by the Supplier and same is
included in the quoted prices. No variation (including statutory)
on such entry tax shall be paid by the Owner.
Confirmed
8. Supervision / Training Charges: a) Charges for Supervision /
Training, if in the scope of
the Bidder as per MR have been indicated by bidder separately in
the Price Schedule.
Confirmed, Quoted in Price Schedule
b) Percentage of Service Tax & Edu. Cess as applicable extra
on Supervision / Training. Service Tax on supervision / Training
charges quoted shall be considered for comparison/evaluation as
detailed in Special Instructions to Bidders (SIB)
Quoted in Price Schedule
c) Per-diem rate for supervision has been quoted in accordance
with the Terms & Conditions for Supervision enclosed with the
RFQ Documents.
Confirmed
d) Where erection/ testing/ commissioning supervision,
commissioning assistance is required as per RFQ Documents /
Material requisition, penalty for non mobilization/delay in
mobilization as per order shall be applicable. The penalty shall
generally be 1.5 times the per diem rate for each day of delay of
reporting to site and shall be in addition to price reduction for
delayed delivery.
Noted & Confirmed
e) Bidders shall also provide additional BG of an amount equal
to the per diem charges for the number of days considered for
evaluation, over and above 10% PBG to cover compensation for delay
in mobilizing the erection/ commissioning personnel. This BG will
be released to the bidder upon the erection/ commissioning
personnel reporting at site. This BG shall be furnished along with
last 10% supply payment and shall be initially valid up to six
months which shall be extended based on the request by Owner.
Noted & Confirmed
9. Confirm documentation charges as per MR are included in
quoted prices.
Confirmed
10. Price Reduction for delay in completion / delivery:
a) Confirm acceptance of price reduction schedule for delay in
deliveries / completion as specified in GPC & Special
Instructions to Bidders (SIB) enclosed in RFQ Document. Liquidated
damages or penalty are not acceptable.
Confirmed
b) In case of delay, vendor will reduce the invoice amount by
applicable reduction.
Confirmed
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A307_ATC (I) Page 5 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
11. Delivery / Completion Period: Please confirm delivery /
completion period as specified in the RFQ Covering Letter
Confirmed
12. Payment Terms: Confirm acceptance of Terms and Mode of
Payment as per respective clause(s) given in SIB and RFQ covering
letter.
Confirmed
12.1 In case, quantity tolerance is specified in the Material
Requisition(MR) then, payment shall be released for the actual
quantity supplied and accepted as per MR specifications. Confirm
compliance.
Confirmed
13. Part Order:
a) Confirm acceptance of Part Order clause as per GPC
(Indigenous).
Confirmed.
b) The quantities against a particular item will not be split.
Any charges quoted extra as lumpsum shall be applicable prorata on
value basis in the event of part order.
Confirmed
14. Repeat Order: Confirm Acceptance of Repeat Order clause as
per RFQ Covering Letter / SIB / GPC.
Confirmed
15. Performance Bank Guarantee:a) In the event of award of
order, submission of
Performance Bank Guarantee for 10% of total order value valid
till full guarantee period plus 3 (Three) months.
Confirmed
b) The Performance Bank Guarantee shall be strictly as per
enclosed proforma and shall be from any Indian Scheduled Bank or
branch of an International Bank situated in India and registered
with Reserve Bank of India as scheduled foreign Bank.
Confirmed
16. Guarantee / Warranty: Confirm acceptance to Guarantee /
Warranty clause as mentioned in the GPC/SIB.
Confirmed
17. Firmness of prices: Confirm quoted prices shall remain firm
and fixed tillcomplete execution of order. Price Variation shall
not be considered on any account.
Confirmed
18. Testing and Inspection charges:
a) Goods supplied are subject to stage wise and final inspection
as specified in MR by EIL and no extra charges shall be payable by
Owner towards the same. Travel, Living and Personnel expenses of
EILs Representative shall be borne by Owner.
Confirmed
b) Quoted prices are:
i) Inclusive of all testing and inspection charges (if
applicable) as per MR.
Confirmed
ii) Inclusive of all IBR/IGC/NACE charges (if applicable) as
required in the Material Requisition.
Confirmed
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A307_ATC (I) Page 6 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
iii) Inclusive of all statutory certification charges PESO/CCOE,
etc. (if applicable) as required in the Material Requisition
Confirmed
c) Is your shop approved by IBR/CCE authority, if yes, indicate
validity.
i) IBR Validity Upto :__________________
ii) CCE Validity Upto: __________________
iii) It is the responsibility of supplier to get the entire
imported materials and the built in imported contents inspected by
TPIA (i.e. M/s.Certification Engineers International Ltd.
(CEIL)/M/s.Lloyds Register of Industrial Services (LRIS)/ M/s.Det
Norske Veritas(DNV)/ M/s.Bureau Veritas (BV) / M/s.TUV) in the
country of origin and the quoted prices are inclusive of charges
towards the same.
Confirmed
19. Import Content:
If your offer is based on certain imported raw materials
required for equipments/ materials offered, please specify the
following :
(Applicable / Not Applicable) (Please tick whichever is
applicable)
a) Confirm that quoted prices are based on Merit rate of Customs
duty, CVD, Educational Cess and SAD as applicable.
Confirmed
b) Indicate rate of Import Duties considered and included in the
quoted prices.
Refer Annexure to Price Schedule
c) Indicate brief description / specification with itemised CIF
value and country of origin of imported material.
Refer Annexure to Price Schedule
d) Indicate classification with tariff no. under which Vendor
intends to import.
Refer Annexure to Price Schedule
e) Confirm prices shall be firm on account of variation in
foreign exchange rate.
Confirmed
f) Owner shall not provide any import licence. Noted
g) Quoted prices are after considering the benefit of CENVAT on
CVD including Edu. Cess. In case material is shipped directly to
Port/Project Site, quoted prices are excluding CENVAT benefit.
Confirmed
h) In case material is directly dispatched from port, CVD amount
shall be reimbursed subject to submission of bill of entry
documents along with CVD invoice.
Confirmed
i) Any upward variation due to change in Customs Duty
classifications shall be absorbed by the vendor. However, any
reduction in customs duty due to change in classification shall be
passed on to Owner.
Confirmed
j) Statutory variations, if any, in the rate of Import Duties
upto 2/3rd contractual delivery period shall be to Owners
account.
Confirmed
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A307_ATC (I) Page 7 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
k) Any increase in price due to increase in the rate of Import
Duties, due to any reasons, whatsoever, beyond the 2/3 rd
contractual delivery period, shall be to vendor's account. However,
any decrease in Import Duties rate at the time of actual clearance
of imported materials shall be passed on to Owner.
Confirmed
l) The CIF Value(s) indicated by the vendor shall be deemed to
be the maximum value(s) for the purpose of payment of variation in
custom duty and/or other statutory variations, if any, thereon.
Confirmed
m) Variation in price due to Customs duty rate will be dealt
separately after receipt of material at site, against documentary
evidence.
Confirmed
20.
Validity of Bid: Confirm Bid validity as stipulated in RFQ
covering letter from the final due date of bid submission.
Confirmed
21. Compliance to RFQ documents: a) Confirm your offer is in
total compliance with RFQ
Document containing technical specifications including General /
Technical notes, scope of supply/services/site work (as applicable)
including documentation as per Material Requisition (MR) and
subsequent amendment and corrigendum, if any.
Confirmed
b) Confirm your offer is in total compliance with
RFQdocumentation containing commercial terms and conditions as per
the following documents, without any deviation:
Confirmed
i) Request for Quotation (RFQ) Confirmed ii) Special
Instructions to Bidders (SIB) Confirmed iii) General Purchase
Conditions (GPC) Confirmed iv) Terms & Conditions of Site work
/ GCC / HSE Confirmed(if applicable) v) Integrity Pact Confirmed
vi) Terms & Conditions for Supervision services Confirmed vii)
Commercial / Technical Amendments, if any Confirmed
22. Whether any of the Directors of Bidder is a relative of any
Director of Owner/EIL or the Bidder is a firm in which any Director
of Owner/EIL or his relative is a Partner or the Bidder is a
private company in which any director of Owner/EIL is a member or
Director.
Confirmed No relation
23. Please confirm you have not been banned or delisted by any
Government or Quasi Government agencies or PSUs. If you have been
banned, then this fact must be clearly stated. This does not
necessarily mean cause for disqualification. However if this
declaration is not furnished the bid shall be rejected as
non-responsive.
Not Banned
24. Please confirm your offer contains the following:
24.1 UNPRICED OFFER- without any Deviations Confirmed
24.2 PRICED OFFER Duly filled Price Schedule with relevant
annexures
Confirmed
25. Please confirm that you have quoted strictly for items based
on your registration/approval with EIL as on date of issue of
RFQ.
Confirmed
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A307_ATC (I) Page 8 of 8
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
26. Any claim arising out of order shall be sent to Owner in
writing with a copy to EIL within 3 months from the date of last
despatch. In case the claim is received after 3 months, the same
shall not be entertained by Consultant/ Owner.
Confirmed
27. Printed terms and conditions, if any, appearing in
quotation, shall not be applicable in the event of order. In case
of contradiction between the confirmations given above and terms
& conditions mentioned elsewhere in the offer, the confirmation
given/confirmed herein above shall prevail.
Confirmed
28. Confirm that Net worth of the Bidders company is positive as
per the immediate preceding years audited financial results &
Immediate preceding years audited annual financial results has been
submitted along with unpriced bid.
Confirmed & Submitted
29. Confirm acceptance to Technical Specifications/Notes, etc.,
as per Material Requisition (MR) without any deviation, failing
which offer shall be liable for rejection as the Material
Requisition being a category-I.
Confirmed
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A307_ATC (F) Page 1 of 7
SUPPLIERS SIGNATURE WITH STAMP/SEAL
M/s BHARAT PETROLEUM CORPORATION LIMITED IREP-Kochi Refinery
(Job No. A307) AGREED TERMS & CONDITIONS (ATC)
(FOR FOREIGN BIDDERS)
Supplier Name: M/s
______________________________________________________________
RFQ No.:
__________________________________________________________________
Suppliers Offer Ref No. & Date:
______________________________________________________
Tel. No. ___________________Mob. No. ______________________ Fax
No. ________________
Contact Person: ___________________________ E-mail
_________________________________
1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY. 2. DULY
SIGNED & STAMPED COPIES OF THIS QUESTIONNAIRE, WITH ALL THE
CLAUSES
DULY CONFIRMED/ PRECISELY REPLIED TO BY THE SUPPLIER, SHALL BE
ENCLOSED. 3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE
QUESTIONNAIRE ITSELF AND
NOT ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE
SAME GIVEN HEREIN SHALL PREVAIL.
4. FAILURE ON PART OF THE SUPPLIER IN SUBMITTING THIS DULY
FILLED-IN
QUESTIONNAIRE WITH UN-PRICED BID AND / OR SUBMITTING INCOMPLETE
REPLIES MAY LEAD TO REJECTION OF SUPPLIERS BID.
5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS
CONTAINING
COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL /
TECHNICAL NOTES AND SCOPE OF SUPPLY/SERVICES/SITE WORK, AS
APPLICABLE INCLUDING DOCUMENTATION AS PER MATERIAL REQUISITION (MR)
AND SUBSEQUENT TECHNICAL/COMMERCIAL AMENDMENT AND TECHNICAL/
COMMERCIAL CORRIGENDUM, IF ANY.
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
1 a) Confirm that the offer contains firm prices on F.O.B.
International Seaport of Exit Basis
Confirmed
b) Indicate International Seaport of Exit
c) Indicate the HSN Code of the Items
d) Details of any Free Trade Agreement (FTA) / Comprehensive
Economic Partnership Agreement (CEPA) / Treaty between Bidders
country Govt. & Indian Government for availing custom duty
exemption / concession. If bidder will not specifically mention the
same, it is to be considered that there is no specific Agreement /
Treaty between Govt. of Bidders & Purchasers Country.
e) Confirm transportation charges inclusive of Service Tax and
Ed Cess, upto project site, has been quoted separately by you in
Price Schedule. Indicated in Price Schedule
f) In case you have not indicated the ocean freight charges
separately in the price schedule please quote the same in terms of
Percentage of the quoted FOB Price.
.%
g) In case ocean freight charges are repeated anywhere in the
bid/Price Schedule/ATC, then
Confirmed
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A307_ATC (F) Page 2 of 7
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
higher shall be considered for evaluation & lower for
ordering. (In case of CFR)
2. Insurance: a) For Supply Only
Price quoted must exclude Marine insurance charges from FOB
International Port of Exit, as same shall be arranged by the Owner.
However all marine insurance charges for inland transit upto FOB
International Port of Exit must be included by you in your
prices.
Applicable / Not Applicable
Confirmed
b) For Supply + Site Work Comprehensive Insurance
(Transit/Marine-cum-storage-cum-erection till handing over of
equipment) has been taken care by the Seller & charges of the
same have been included in the quoted prices.
Applicable / Not Applicable
Confirmed
3. Owner reserves the option to place order either on FOB or CFR
basis. Confirmed
4. Delivery / Completion Period: a) Delivery / Completion period
shall be as
mentioned in the RFQ covering letter. Confirmed
b) Confirm delivery period shall be reckoned from the date of
Fax of Acceptance. Confirmed
c) Confirm date of clean Bill of Lading shall be considered as
date of delivery. (In case order is placed on FOB port of Exit
basis or on CFR basis).
Confirmed
5. Taxes & Duties: a) All taxes, duties and levies of any
kind payable
upto FOB International Port of Exit shall be borne by
Bidder.
Confirmed
b) Export permit/licence if required shall be vendors
responsibility & any expenditure towards same will be borne by
Bidder.
Confirmed
6. Supervision / Training Charges: a) Charges for Supervision /
Training, if in the scope
of the Bidder as per MR have been indicated by bidder separately
in the Price Schedule.
Confirmed, Quoted in Price Schedule
b) Per-diem rate for supervision has been quoted in accordance
with the Terms & Conditions for Supervision enclosed with the
RFQ Documents.
Confirmed
c) It is mandatory for the foreign supplier / contractor /
consultant to indicate Permanent Account Number (PAN) as per the
Indian Income Tax requirements, failing which the Supplier /
Contractor / Consultant shall be responsible for any additional tax
deduction at source as per the provisions of the Indian Income Tax
Act / Rules and the same shall be deducted from the payment made to
Supplier / Contractor / Consultant .
____________
d) Where erection/testing/commissioning supervision,
commissioning assistance is required as per RFQ Documents /
Material Requisition, penalty for non mobilization/delay in
mobilization as per order shall be applicable. The penalty shall
generally be 1.5 times the per diem rate for each day of delay of
reporting to site and shall be in addition to price reduction for
delayed delivery.
Noted & Confirmed
e) Bidders shall also provide additional BG of an Noted &
Confirmed
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A307_ATC (F) Page 3 of 7
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
amount equal to the per diem charges for the number of days
considered for evaluation, over and above 10% PBG to cover
compensation for delay in mobilizing the erection/ commissioning
personnel. This BG will be released to the bidder upon the
erection/ commissioning personnel reporting at site. This BG shall
be furnished along with dispatch documents which shall be initially
valid up to six months which shall be extended based on the request
by BPCL.
7. Site Work: For Site Work, if in the scope of the Bidder as
per MR, please confirm the following:
a) Confirm that quoted site work prices are exclusive of Service
Tax & Edu. Cess but inclusive of VAT on Works Contract and all
other applicable taxes & duties.
Confirmed
b) Percentage of Service Tax & Edu. Cess as applicable extra
on Site Work.
..%
c) Supplier shall submit the Assessment/ Liability Certificate
from Sales Tax authorities indicating the VAT on Works Contract
payable for enabling Owner to deduct the same from Supplier
Invoices & make payment to the tax authorities. TDS Certificate
towards VAT on Works Contract shall be provided by Owner. Statutory
variation on VAT on Works Contract shall not be payable by
Owner.
Confirmed
d) Statutory Variation on Service Tax & Edu. Cess on Site
work shall be paid by the Owner against documentary evidence within
Contractual completion period.
Confirmed
e) Confirm that Entry Tax / Octroi applicable on Construction
Machinery/Equipment brought by the supplier to site to execute /
complete the site work shall be borne by the Supplier and same is
included in the quoted prices. No variation (including statutory)
on such entry tax shall be paid by the Owner.
Confirmed
8. Validity: Confirm Bid validity as stipulated in RFQ covering
letter from the final due date of bid submission.
Confirmed
9. Manufacturers Name and Address, Phone No., Fax No., email ID,
etc.,
10. Inspection Charges:
a) Goods supplied are subject to stage wise and final inspection
as specified in MR by TPI agency i.e. Certification Engineers
International Ltd. (CEIL)/Lloyds Register of Industrial Services
(LRIS) / Det Norske Veritas(DNV)/ Bureau Veritas (BV)/M/s.TUV in
the country of origin and charges of the same shall be included in
quoted price and it is suppliers responsibility to arrange
Confirmed.
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A307_ATC (F) Page 4 of 7
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
for the same.
b) Quoted prices are:
i) Inclusive of all testing and inspection charges (if
applicable) as per MR.
Confirmed
ii) Inclusive of all IBR/IGC/NACE charges (if applicable) as
required in the Material Requisition.
Confirmed
iii) Inclusive of all statutory certification charges PESO/CCOE,
etc. (if applicable) as required in the Material Requisition.
Confirmed
11. Country of Origin: Country of origin from where the goods
have been offered.
12. Currency of Quote: Furnish the currency of quote. Change in
currency once quoted will not be allowed. Bidder shall quote either
in USD / Euro / INR only. Bids submitted in any other currency
shall be liable for rejection.
13. Spares Parts: a) Confirm item wise unit price (FOB Port of
Exit
basis) of following spare parts as required in Material
Requisition (MR) have been quoted/included indicating itemised
quantity.
Confirmed
i) Mandatory Spares are quoted as per MR. Confirmed (if
Applicable as per MR) ii) Commissioning spares as specified in
MR
are included in the quoted Price. Confirmed (if Applicable as
per MR)
iii) Special Tools & Tackles as specified in the MR are
included in the quoted prices. Confirmed (if Applicable as per
MR)
iv) Confirm spares wherever required have been included in the
quoted price and list of spares is also furnished.
Confirmed (if Applicable as per MR)
b) Recommended Spares for Two Years Operation & Maintenance,
as specified in MR have been quoted separately with Price validity
of One (1) year from Contractual Delivery Date for Main
Items/Equipment & List of such spares has been furnished in the
Un-priced Bid. Also item wise Ocean freight charges up to port of
entry, Kochi (India) for the spares has been quoted.
Confirmed (if Applicable as per MR)
14. Confirm documentation charges as per MR are inclusive in
your quoted prices. Confirmed
15. Confirm customer references list for the item/model quoted
by you, is given in offer.
Confirmed
16. Indicate shipping weight (net and gross) and volume of the
consignment.
---------------------------
17. Performance Bank Guarantee:
a) Confirm goods to be supplied by you shall be guaranteed for
performance as per the General Purchase Conditions (Imports) &
Special Instructions to Bidders (SIB) and the Bank Guarantee
towards Performance of 15% of Order Value shall be valid till full
guarantee period plus 3
Confirmed
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SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
(Three) Months.
b) i) The Performance Bank Guarantee shall be strictly as per
proforma enclosed with the GPC document and shall be from any
Indian Scheduled Bank or any reputed International Bank and shall
be submitted within 15 days from date of FOA.
Confirmed
ii) However, if Performance Bank Guarantee are furnished other
than the Nationalised Indian Bank, the banks where BGs are
furnished, must be Commercial Bank having net worth in excess of
Rs. 100 crore or USD 22 Millions and any declaration to this effect
will be furnished by such Commercial Bank either in the bank
guarantee itself or separately on a letter head.
Confirmed
18. Guarantee / Warranty Confirm acceptance to Guarantee /
Warranty clause as mentioned in the General Purchase Conditions
& Special Instructions to Bidders.
Confirmed
19. Firmness of prices: Confirm quoted prices shall remain firm
and fixed till complete execution of order. Price Variation shall
not be considered on any account.
Confirmed
20. Part Order: a) Confirm acceptance of Part Order clause as
per
GPC (Imports). Confirmed
b) The Quantities against a particular item will not be split.
However, in case of part order confirm all lumpsum charges quoted
extra if any viz. Documentation, testing, packing, crating,
handling, FOB, IBR etc., can be considered prorate on value
basis.
Confirmed
21. Repeat Order: Confirm Acceptance to Repeat Order as per RFQ
Covering Letter/SIB/GPC/Material Requisition.
Confirmed
22. Price Reduction on delay in delivery/completion: a) Confirm
acceptance of price reduction schedule
for delay in deliveries/completion of work/services specified in
General Purchase Conditions (GPC) enclosed with the RFQ Document.
Liquidated damages or penalty are not acceptable.
Confirmed
b) In case of delay, vendor will reduce the invoice amount by
applicable reduction. Confirmed
23. Payment Terms: Confirm acceptance of payment terms as per
Payment Terms and Mode of Payment specified in Special Instructions
to Bidders and RFQ covering letter.
Confirmed
24. a) Letter of Credit shall be opened after receipt of
unconditional order acknowledgement along with 15% performance bank
guarantee valid till expiry of Material/Equipment Guarantee period
as per General Purchase Conditions and Special
Confirmed
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SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
Instructions to Bidders plus 3 (Three) months claim period.
b) Letter of Credit shall be opened through a Govt. of India
Nationalised/ Scheduled Bank and hence need not be confirmed.
OR Confirmed L/C not required
c) However, if you still insist for confirmed L/C, confirmation
charges shall be borne by you. Please confirm.
Noted & Confirmed
25. All Bank charges and stamp duties payable outside India in
connection with payments to be made under Purchase Order for the
item, if placed, shall be borne by you. All bank charges and stamp
duties payable in India shall be borne by the Purchaser.
Confirmed
26. Please indicate name and address of your Bankers for L/C
opening, telephone/E-mail address.
27. a) Confirm your offer is in total compliance with RFQ
Document containing technical specifications including General /
Technical notes, scope of supply/services/site work (as applicable)
including documentation as per Material Requisition (MR) and
subsequent amendment and corrigendum, if any, without any
deviation.
Confirmed
b) Confirm your offer is in total compliance with RFQ documents
containing commercial terms and conditions as per the following
documents, without any deviation:
Confirmed
i) Request for Quotation (RFQ) Confirmed ii) Special
Instructions to Bidders(SIB) Confirmed iii) General Purchase
Conditions (GPC) Confirmed iv) Terms & Conditions for
Supervision Confirmed (if Applicable as per MR) v) Terms &
Conditions for Site work, GCC &
HSE Confirmed (if Site Work is Applicable
as per MR) vi) Integrity Pact Confirmed vii) Commercial /
Technical Amendments, if any Confirmed
28. Direct offer without the intermediary of an Indian Agent
will only be considered. Noted & Confirmed.
29. Please confirm you have not been banned or delisted by any
Government or Quasi Government agencies or PSUs. If you have been
banned, then this fact must be clearly stated. This does not
necessarily be cause for disqualification. However if this
declaration is not furnished the bid shall be rejected as
non-responsive.
Not Banned
30. Please confirm your offer contains the following:
30.1 Unpriced offer- without any deviations Confirmed 30.2
Priced Offer
Price Schedule with relevant annexures Confirmed
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A307_ATC (F) Page 7 of 7
SUPPLIERS SIGNATURE WITH STAMP/SEAL
SL. NO. DESCRIPTION SUPPLIERS CONFIRMATION
31. Any claim arising out of order shall be sent to Owner in
writing with a copy to EIL within 3 months from the date of last
despatch. In case the claim is received after 3 months, the same
shall not be entertained by consultant / Owner.
Confirmed
32. Printed terms and conditions, if any, appearing in
quotation, shall not be applicable in the event of order. In case
of contradiction between the confirmations given above and terms
& conditions mentioned elsewhere in the offer, the confirmation
given/confirmed herein above shall prevail.
Confirmed
33. Confirm that Net worth of the Bidders company is positive as
per the immediate preceding years audited financial results &
Immediate preceding years audited annual financial results has been
submitted along with unpriced bid.
Confirmed & Submitted
34. Bidder to confirm compliance to Annexure-A attached with
Special Instructions to Bidder (SIB) for Indian Source items (if
applicable)
Confirmed.
35. Confirm acceptance to Technical Specifications/Notes, etc.,
as per Material Requisition (MR) without any deviation, failing
which offer shall be liable for rejection as the Material
Requisition being a category-I.
Confirmed
VENDORS NAME: SIGNATURE & SEAL:
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BPCL-KR Job: A307
A307_SIB Rev.6 dt. 14.04.2014 Page 1 of 20
INTEGRATED REFINERY EXPANSION PROJECT
OF M/s BHARAT PETROLEUM CORPORATION LTD,
KOCHI REFINERY, KOCHI, KERALA
SPECIAL INSTRUCTION TO BIDDER (SIB)
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A307_SIB Rev.6 dt. 14.04.2014 Page 2 of 20
INDEX
SECTION A (TERMS OF PAYMENT) 1.0 Payment Terms For Indian
Bidders 2.0 Payment Terms For Foreign Bidders 3.0 Ocean Freight
SECTION B: EVALUATION CRITERIA FOR COMPARISION OF BIDS 4.0 Where
only Indian Bids are under comparison 5.0 Where only Foreign Bids
are under comparison 6.0 Where Indian as well as Foreign Bids are
under comparison 7.0 General Notes 8.0 Special Notes on
Taxes/Duties and CENVAT benefits 9.0 Price Reduction Schedule
Towards Delay In Delivery 10.0 Guarantee / Warranty Period
SECTION-C: (COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS)
11.0 Basis of Loading 12.0 Payment Terms 13.0 Performance Bank
Guarantee (PBG) 14.0 Delayed Deliveries 15.0 Price Variation 16.0
Freight charges 17.0 Indian taxes/ duties 18.0 Utilities 19.0
Delivery/Completion Period 20.0 Foreign Exchange Rate
Variation/Custom Duty Variation For Indian Bidders (On
Built-In Import Content) 21.0 VAT on Works Contracts/ Service
Tax/ Splitting Of Orders 22.0 Entry Tax 23.0 Rejection Criteria
24.0 Suo-Moto Changes In Prices 25.0 Price Implication Not
Permitted 26.0 Integrity Pact SECTION-D: SPECIAL CONDITIONS. 27.0
Delivery Schedule/ Completion Period 28.0 Despatch Instructions for
Indigenous Supplies 29.0 Additional Taxes & Duties (Applicable
For Indian Bidder) 30.0 Recovery Of Custom Duty, Excise Duty And
Sales Tax 31.0 Governing Law 32.0 Purchasers Rights And Remedies
33.0 Deduction At Source 34.0 Statutory Approval 35.0 Lien 36.0
Limitation Of Liability SECTION-E: GENERAL INSTRUCTIONS 37.0
General 38.0 Fraudulent Practices 39.0 One Bid Per Bidder 40.0
Language Of Bid 41.0 Earnest Money Deposit: 42.0 Modification And
Withdrawal Of Bids 43.0 Examination Of Bids And Determination Of
Responsiveness 44.0 Owners Right To Accept Any Bid And To Reject
Any Bid 45.0 Notification Of Award 46.0 Waiver Or Transfer Of The
Agreement 47.0 T&C For Foreign Suppliers (To Whom RFQ Issued)
Operated Through Their Indian
Office / Subsidiaries 48.0 Tax Residency Certificate (TRC)
Format For Foreign Bidder 49.0 Requirement of Employment Visa For
Foreign Nationals
SECTION-F: ADDITIONAL CLAUSES TO GPC 50.0 Settlement of dispute
between CPSEs or CPSEs & Government Departments
Annexure-A ( Terms & Conditions For Indian Sourced
Components / Services By Foreign Bidder)
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A307_SIB Rev.6 dt. 14.04.2014 Page 3 of 20
SPECIAL INSTRUCTIONS TO BIDDERS
BHARAT PETROLEUM CORPORATION LIMITED, KOCHI REFINERY
INTEGRATED REFINERY EXPANSION PROJECT
SECTION-A: TERMS OF PAYMENT
In partial modification of the Payment Terms as mentioned in the
General Purchase Conditions, the following payment terms shall be
applicable.
1.0 PAYMENT TERMS FOR INDIAN BIDDERS:
1.1 Where the Material Requisition is only for supply of
materials and there is no Supplier Data Requirement specified in MR
e.g. Bulk Piping Items, etc.
1.1.1 100% Payment within 30 days after receipt and acceptance
of materials at site and on submission of Performance Bank
Guarantee for 10% of Total Order Value, valid till the full
guarantee period plus Three months claim period.
1.2 Where the Material Requisition calls for Supplier
Drawings/Technical Documentation.
1.2.1 90% Payment within 30 days of receipt and acceptance of
materials at Site and on submission of dispatch documents.
1.2.2 10% Payment after receipt of final technical documentation
as per PR against EILs certification and on submission of
Performance Bank Guarantee for 10% of Total Order Value, valid till
full guarantee period plus Three months claim period.
1.3 Where Supply of materials and Erection or Site Work are in
the scope of Supplier and Package Items.
1.3.1 Supply
1.3.1.1 5% Payment on approval of all drawings atleast in CODE-2
by EIL against submission of Bank Guarantee of equivalent amount
valid till complete execution of Order plus Three months claim
period.
1.3.1.2 15% Payment after receipt of identified raw materials at
Suppliers Works and against certification by EIL and submission of
Bank Guarantee of equivalent amount valid till complete execution
of Order plus Three months claim period.
1.3.1.3 60% Payment after receipt of equipment/materials at
BPCLs Site. Billing Schedule to be furnished by the Supplier in
case pro-rata payments are required.
1.3.1.4 10% payment after completion of Site Work and submission
of final Technical documents as specified in the Purchase
Requisition against EILs Certification and submission of
Performance Bank Guarantee for 10% of Total Order Value (Supply
plus Site Work), valid till full guarantee period plus three months
claim period.
In case of delay in start of the site work beyond 6 months, the
above 10% Payment shall be released against submission of Bank
Guarantee of equivalent amount valid initially for 1 year and
subject to extension upto completion of the site work. However, in
the event of delay in the site work, the Supplier is not relieved
of his responsibility to carry out the same.
1.3.1.5 10% payment within 30 days of handing over the
successfully commissioned equipment. Wherever commissioning is not
in the Suppliers scope, the payment will be released after
completion of Site Work as per PR and handing over of
equipment.
1.3.2 Erection/ Site work
1.3.2.1 90% Payment against monthly running bills (based on
agreed Billing Schedule), duly certified by EIL.
1.3.2.2 10% Payment within 30 days after final handing over of
equipment package to BPCL at site.
1.4 Fabricated Items (Vessels, Columns, Heat Exchangers,
etc.)
1.4.1 5% Payment on approval of all drawings atleast in CODE-2
by EIL against submission of Bank Guarantee of equivalent amount
valid till complete execution of Order plus Three months claim
period.
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1.4.2 15% after receipt of identified raw materials at Suppliers
Works and against certification by EIL and submission of Bank
Guarantee of equivalent amount valid till complete execution of
Order plus Three months claim period.
1.4.3 60% Payment through NEFT against receipt of materials at
BPCLs Site. Billing Schedule to be furnished by the Supplier in
case pro-rata payments are required.
1.4.4 10% Payment after receipt of final documents as required
in Purchase Requisition against EILs certification and on
submission of Performance Bank Guarantee for 10% of Total Order
Value, valid till full guarantee period plus Three months claim
period.
1.4.5 Balance 10% Payment within 30 days of receipt of equipment
at Site.
1.5 Other Items (Pumps, Compressors, Switchgears, etc.)
1.5.1 5% Payment on approval of all drawings atleast in CODE-2
by EIL against submission of Bank Guarantee of equivalent amount
valid till complete execution of Order plus Three months claim
period.
1.5.2 75% Payment against receipt of materials at BPCLs Site.
Billing Schedule to be furnished by the Supplier in case pro-rata
payments are required.
1.5.3 10% Payment after receipt of final documents as required
in Purchase Requisition against EILs certification and on
submission of Performance Bank Guarantee for 10% of Total Order
Value, valid till full guarantee period plus three months claim
period
1.5.4 Balance 10% Payment against Commissioning/Demonstration of
Performance Guarantee (if applicable) or 6 months from receipt of
material at Site (against Bank Guarantee of equivalent amount valid
for 1 year), whichever is earlier. However, in the event of delay
in conducting the Performance Guarantee Run, the Supplier is not
relieved of his responsibility to carry out the same. No additional
payment shall be made for visit of Supplier to Site for
demonstrating the performance, if the same is included in the scope
of Supplier.
For items where supervision during erection, testing and
commissioning is not required, the last 10% Payment shall be
released within 30 days of receipt of material at Site.
1.6 Payment for PGTR / Per Diem Charges for Supervision of
Erection, Testing &
Commissioning
1.6.1 100% Payment of Invoice Amount shall be paid on completion
of supervision services / PGTR against submission of Invoice along
with Time Sheet duly certified by EIL/BPCL Site-In-Charge. Payment
shall be made after deducting Income Tax at applicable rate.
Service Tax, if any, shall be paid on submission of Service Tax
Invoice.
1.6.2 Where erection/commissioning supervision, commissioning
assistance is required from the vendor, penalty for non
mobilization/delay in mobilization as per order shall also be
specified in the specifications. The penalty shall generally be 1.5
times the per diem rate for each day of delay of reporting to site
and shall be in addition to price reduction for delayed
delivery.
1.6.3 Wherever supervision is in the scope of MR, bidders shall
provide additional BG of an amount equal
to the per diem charges for the number of days considered for
evaluation over and above 10% PBG to cover compensation for delay
in mobilising the erection/ commissioning personnel. This BG will
be released to the bidder upon the erection/ commissioning
personnel reporting at site. This BG shall be furnished along with
payment milestone for submission of final documentation as per PR
and shall be valid up to six months which shall be extended based
on the request by BPCL. (In case where commissioning, Performance
Guarantee Test, etc. are required and the 10% is under hold, this
condition shall not be applicable).
1.7 Transportation charges
1.7.1 100% Payment within 4 weeks after receipt of materials at
site.
1.8 General
1.8.1 Excise Duty, Service Tax & VAT on Supplies shall be
released only on receipt of Cenvatable/ Vatable copy of
corresponding Invoice enabling availing of Input Credit by
BPCL.
1.8.2 No initial advance payment along with Order shall be made
by the Owner against Supplies as well as Services (i.e.
Transportation, Erection, Site Work, etc.). If a Supplier insists
on the same, their Offer shall be rejected.
1.8.3 Bank Guarantee(s) shall be issued through Scheduled
Commercial Bank in India/ Indian Branch of Foreign Bank, directly
to BPCL as per the Pro-forma enclosed with RFQ documents and
Supplier shall also enclose copy of the same along with
Invoice.
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1.8.4 All payments shall be released either through Electronic
Clearing System (ECS) / Electronic Fund Transfer (EFT)/ Real Time
Gross Settlement (RTGS) or through internet, within 30 days of
receipt of Invoice and all requisite documents, complete in all
respects.
1.8.5 Billing schedule shall be submitted to EIL & BPCL by
the Supplier for approval within 30 days from the date of Purchase
Order wherever specified therein. No payment against pro-rata
dispatch shall be made without approval of Billing Schedule.
1.8.6 Major Raw Material: Shall be as specified below:
i. Columns and Vessels: Plates and Forgings
ii. Heat Exchangers: Plates, Forgings and Tubes
iii. Pumps/Compressors: Castings and Drivers
iv. Any other item(s) as may be defined in MR/PR.
2.0 PAYMENT TERMS FOR FOREIGN BIDDERS:
2.1 Where the Material Requisition is only for Supply of
materials
2.1.1 100% of FOB Order Value shall be paid through an
Irrevocable Letter of Credit against submission of Shipping
Documents. The Letter of Credit shall be established only on
receipt of acceptance of Fax of Acceptance/Purchase Order along
with submission of Bank Guarantee of 15% of Order Value (10%
towards Performance Bank Guarantee valid till full Guarantee period
plus Three months claim period & separate 5% Bank Guarantee
towards Price Reduction Schedule due to delay in delivery valid
till contractual delivery date (CDD) + Five and half Months).
For PGTR cases only
In case of PGTR 90% supply amount shall be released through
Letter of Credit and last 10% supply amount shall be released
against successful demonstration of Performance Guarantee Test Run
& submission of Invoices duly certified by Site-In-charge or 6
months from receipt of material at site (against BG of equivalent
amount valid for 1 year), whichever is earlier. However in