TABLE OF CONTENTS · Masters in Manufacturing Management (MMM) Master of Philosophy and Doctor of Philosophy Programmes 1. Master of Philosophy Clinical Psychology (MPCP) 2. Master

i

TABLE OF CONTENTS

Section I : Introduction to the Faculty of Graduate Studies

01

Section II: Postgraduate Education 04

Section III: Administration 13

Section IV: Finance 21

Section V: Research and Development 28

Section VI: Community Development 38

Appendices

Appendix I: Student Feedback of Resource Persons 45

Appendix II: Baseline Survey of Sustainable Development Goals 47

Appendix III: Format for recording Student Mentoring Sessions 48

Appendix IV: Application Form for Ethical Clearance 49

ii

Prepared by:

Senior Professor Nayani Melegoda Dean, Faculty of Graduate Studies, University of

Colombo

Professor S. P. Premaratne Coordinator/Master of Philosophy and Doctor of

Philosophy Programme

Coordinator/AHED/DOR/HEMS/CMB/FGS

Professor K. Dissanayake Coordinator/ Masters in Labour Relations and Human

Resource Management Programme

Team Member/ AHED/DOR/HEMS/CMB/FGS

Professor S. M. W. Ranwala Coordinator/ Masters in Environment Management

& Postgraduate Diploma in Environment

Management Programme

Coordinator/IQAC, Faculty of Graduate Studies

Deputy Coordinator/ AHED/DOR/HEMS/CMB/FGS

Professor A. A. Azeez Coordinator/Postgraduate Diploma in Business

Chairperson/Board of Studies for Professional Studies

Management & Postgraduate Diploma in

Manufacturing Management Programme

Dr. R. Senathiraja Coordinator/Masters in Information Systems

Management Programme

Director/Centre for Contemporary Indian Studies

P. M. K. Subaweera

Senior Assistant Registrar, Faculty of Graduate

Studies, University of Colombo

K. K. A. Kahaduwa Senior Assistant Bursar, Faculty of Graduate Studies,

University of Colombo

1

SECTION I

INTRODUCTION

1.1. Introduction to the Faculty of Graduate Studies (FGS)

The Faculty of Graduate Studies (FGS) of the University of Colombo is a pioneer Graduate

Faculty in Sri Lanka. It was established by the Universities Act 16 of 1978 and the Faculty of

Graduate Studies Ordinance No. 3 of 1987. The vision of the Faculty of Graduate Studies is to

“foster excellence, creativity, and innovation in graduate education of Sri Lanka.” Today, the

Faculty of Graduate Studies conducts Twenty-nine (29) Postgraduate programmes and Two

(02) Non-Postgraduate Diplomas. Among the programmes offered there are Two (02)

Executive Diplomas, Thirteen (13) Postgraduate Diplomas and Fourteen (14) Masters

Programmes. In addition, a Master of Philosophy in Clinical Psychology and an

interdisciplinary MPhil/PhD programme is offered to provide advanced knowledge at

postgraduate level and create human capital for growth and development. All the Postgraduate

Diplomas and Masters courses have been aligned according to Sri Lanka Qualifications

Framework (SLQF) since 2017. The entry qualifications and exit levels match with SLQF level

descriptors and similarly the volume of learning for the award of the degree is thus fulfilled.

The new by-laws are approved by the Council of the University of Colombo.

The Faculty of Graduate Studies has embarked on focusing teaching and learning on achieving

sustainable development goals (SDGs) by revising relevant course modules and introducing

new course modules in the postgraduate degree programmes. The Faculty of Graduate Studies

produces a large number of postgraduates with academic expertise and skills required for

sustainable development of Sri Lanka and the world. The faculty publishes the Colombo

Journal of Multi-disciplinary Research (CJMR) and conduct annual research sessions of the

faculty to disseminate new knowledge.

In order to achieve the agenda 2030 SDG’s, Faculty of Graduate Studies, Colombo offers study

programmes on Human Rights, Development Studies, Labour Relations and Human Resource

Management, Conflict Resolution and Peace Building, Manufacturing Management,

Counseling and Psychosocial Support, Gender and Women’s Studies, Business Studies,

Information System Management, Public Administration and Environment Management. All

this contribute in a major way for human development in the 21st century Sri Lanka.

2

1.2. Vision and Mission of the Faculty of Graduate Studies

Vision: To foster excellence, creativity and innovation in graduate education in Sri

Lanka.

Mission: To develop skills, knowledge and attitudes at postgraduate level and thereby

human capital enhance for sustainable growth.

The Vision and Mission of the Faculty of Graduate Studies align with that of the

University of Colombo.

1.3. Strategic Dimensions of the Faculty of Graduate Studies

a. Postgraduate Education

b. Administration

c. Finance

d. Research and Development

e. Community Development

1.4. Objective of the Faculty of Graduate Studies

To provide quality graduate education for sustainable development.

1.5. Values that are inculcated in our postgraduate students

a. Academic Excellence

b. Diversity

c. Integrity

d. Creativity and Innovation

e. Inclusiveness and Equity

f. Respect and Empathy

g. Accountability

h. Social Justice

3

Figure 1.1: Strategic Plan – Faculty of Graduate Studies (FGS)

Postgraduate

Education

Administration Finance Research &

Development

Community

Development

Strategic Outcomes

• Provide

education

opportunities to

professionally

qualified

seeking

academic

qualifications

• Increase

number of

student intake

for

postgraduate

courses

• Increase quality

of degree

programmes

• Enhance

professional

development of

academic staff

• Improve the

efficiency of

administrative

and support staff

• Provide effective

and quality

services

• Improve

financial

sustainability

• Manage all

programmes

from a “least

cost” as not-

for-profit basis

• Provide

financial

information

and guidance

to decision

makers

• Improve

university-

industry links

• Improve

research for

academic

excellence

• Improve

postgraduate

research

publications

• Improve

community

development

work

• Improve green

practices at

FGS and in the

community

Strategic Dimensions

Vision: To foster excellence, creativity and innovation in graduate education in Sri Lanka.

Mission: To develop skills, knowledge and attitudes at postgraduate level and thereby enhance human capital for

sustainable growth.

Values: Academic Excellence: Diversity: Integrity: Creativity & Innovation: Inclusiveness & Equity: Respect &

Empathy: Accountability: Social Justice

Objective: To provide quality graduate education for sustainable development

Faculty of Graduate Studies

4

SECTION II

POSTGRADUATE EDUCATION

2.1. Introduction (need and capacity assessment)

Faculty of Graduate Studies, University of Colombo, is well established over the years and is

known as a provider of multi-disciplinary postgraduate education. From its inception in 1987,

the Study Programmes have evolved to incorporate the world educational trends and country’s

post graduate education guidelines. Faculty of Graduate Studies, Colombo aims to contribute

in a substantial manner to human capacity development of Sri Lanka through its postgraduate

education activities.

In 2019, the faculty conducts Twenty-nine (29) Postgraduate programmes and Two Non-

Postgraduate programmes. Among the programmes offered there are Two (02) Executive

Diplomas, Thirteen (13) Postgraduate Diplomas, Fourteen (14) Masters, one (1) MPhil

programme and highly structured interdisciplinary MPhil/PhD program. All Faculty of

Graduate Studies study programmes are now aligned with Sri Lanka Qualification Framework

(SLQF) and approved by the Council of the University of Colombo and the University Grants

Commission. All the academic decisions are taken by the Board of Studies for Professional

Studies (BSPS) and the Board of Studies for Development Studies (BSDS) and approved by

the Faculty Board, the Senate and the Council of the University of Colombo.

These study programmes cover wide range of subjects such as Development Studies, Human

Rights, Gender and Women’s Studies, Labour Relations and Human Resource Management,

Manufacturing Management, Conflict Resolution and Peace Building, Japanese Studies,

Business Management, Information System Management, Public Administration and

Management, Regional Development, Environment Management and Marketing.

The programmes are coordinated by postgraduate qualified senior academic staff from across

the Faculties of the University of Colombo. Resource persons are drawn from the academic

staff of the University of Colombo, and other universities of Sri Lanka. Visiting academics

from overseas who are affiliated to Faculty of Graduate Studies for a semester undertake

teaching and research. The students benefit from seminars, conferences and workshops

conducted by experts on thematic/current research agenda. In student centered learning

environment, many outbound training programmes support the team building, team spirit in

5

student activities. Ensuring human development in the 21st century all postgraduate

programmes provide enhanced training on achieving the 17 sustainable development goals of

the Agenda 2030.

In terms of academic qualifications of the programmes, 10% are MPhil/PhD degrees, about

83% postgraduate Diplomas and Masters, and about 7 % are Executive Diplomas.

Total postgraduate student population of the Faculty of Graduate Studies is around 4000. The

female participation is approximately 39% overall. However, it varies quite significantly across

programmes by areas of specialization. For example, female participation in MPhil in the

Clinical Psychology, the Counseling and Psychosocial Work programme approximately 98%

in the gender and 100% in women’s studies programme. In contrast, women’s participation is

less than 15% in programmes such as Manufacturing Management and Masters in Information

Systems Management.

According to the Convocation statistics of 2019, Faculty of Graduate Studies offered 174

Postgraduate Diplomas, 342 Masters and 04 MPhil 07 Doctor of Philosophy.

Faculty of Graduate Studies Study Programmes

Certificate Course

1. Certificate course in Research Methodology (forthcoming)

2. Certificate in Entrepreneurship Development (Blended learning - forthcoming)

Executive Diploma Programmes

1. Executive Diploma in Marketing (EDM)

2. Executive Diploma in Human Rights (EDHR)

3. Higher Diploma in Human Rights (forthcoming)

Postgraduate Diploma Programmes

1. Postgraduate Diploma in Development Studies (PgDDS)

2. Postgraduate Diploma in Gender and Women’s Studies (PgDGWS)

3. Postgraduate Diploma in Labour Relations and Human Resource Management

(PgDLRHRM)

4. Postgraduate Diploma in Japanese Studies (PgDJS)

6

5. Postgraduate Diploma in Conflict and Peace Studies (PgDCPS)

6. Postgraduate Diploma in Human Rights (PgDHR)

7. Postgraduate Diploma in Counselling and Psychosocial Support (PgDCP)

8. Postgraduate Diploma in Business Management (PgDBM) (m-learning)

9. Postgraduate Diploma in Business Management (PgDBM)

10. Postgraduate Diploma in Information Systems Management (PgDISM)

11. Postgraduate Diploma in Manufacturing Management (PgDMM)

12. Postgraduate Diploma in Public Administration and Management (PgDPAM)

13. Postgraduate Diploma in Environment Management (PgDEM)

Masters Degree Programmes

1. Master of Regional Development and Planning (MRDP)

2. Master of Business Studies (MBS)

3. Masters in Information Systems Management (MISM)

4. Master of Public Administration and Management (MPAM) (m-learning)

5. Master of Public Administration and Management (MPAM)

6. Masters in Environment Management (MEM)

7. Masters in Development Studies (MDS)

8. Masters in Labour Relations and Human Resource Management (MLRHRM)

9. Masters in Japanese Studies (MJS)

10. Masters in Conflict and Peace Studies (MCPS)

11. Masters in Human Rights (MHR)

12. Masters in Counselling and Psychosocial Support (MCP)

13. Masters in Gender and Women’s Studies (MGWS)

14. Masters in Manufacturing Management (MMM)

Master of Philosophy and Doctor of Philosophy Programmes

1. Master of Philosophy Clinical Psychology (MPCP)

2. Master of Philosophy and Doctor of Philosophy (MPhil/PhD)

7

2.2. Stakeholder Analysis

The primary stakeholders of the Faculty of Graduate Studies (FGS) study programmes are

mainly employed graduates in the private sector, public sector and Inter governmental and Non-

governmental organizations. In addition, there are non-post graduate students among who

follow executive diplomas. Some foreign students are enrolled in Faculty of Graduate Studies

study programmes.

The secondary stakeholders of the Faculty of Graduate Studies study programmes include

lecturers, thesis supervisors, university supporting staff, resource person from private and

public sector and International Non-Governmental Organizations and Non-governmental

organizations.

2.3. SWOT Analysis

Table 2.1: SWOT Analysis

Strengths

• Strong academic credentials of

Resources Persons

• Planning and Keeping to Academic

Calendars

• Reputation and Quality also regulated

by quality assurance of the University

Grants Commission

• Highly dedicated supporting staff

(permanent and assignment-basis)

• Location within the main campus and its

facilities

• Close proximity to city’s resource

centres /training centres

• Newly built facilities comprise of

lecture halls and learning commons,

library and auditorium

• Generated income is the source of

funding

Weaknesses

• Established norm of not conducting

postgraduate lectures between 8.00a.m.

to 4.00p.m. on weekdays

• Lack of air conditioning in lecture halls

is a frequent complaint by staff and

students

• Limited finances for infrastructure

• Complex administrative and financial

procedures.

• Lengthy Approval Processes to conduct

programmes

8

Opportunities

• Growing demand for postgraduate

education in Sri Lanka

Threats

• Presence of many postgraduate

education providers (local and

foreign)

2.4. Problem, Issues,Causes and Root Causes

Table 2.2: Problem, Issues, Causes and Root Causes

Problem Issues Casues Root casues

Continution of

Postgraduate Diploma

Programmes

Not many

applicants

Same entry criteria as

masters

Grey area in the

SLQF

Standard of

Independent Study

(one year taught

masters programmes)

Issues of work-

study-life

balance of

students

Difficulty/understandin

g of work-Life Balance

Lack of academic

mentoring

Standard of

Dissertation in

(two years)

Masters/Thesis in

(three years+)

Not meeting

supervisors in a

regular manner

Lack of experts in

certain areas

Need of work norms

and ethics

Committing

Plagiarism

Ignorance of accepted

levels of plagiarism

Procurement/ delay in

obtaining plagiarism

software

2.5. Thrust Areas, Impact and Key Results

Table 2.3: Thrust Areas, Impact and Key Results

Thrust areas Impact Key results

Enhancing postgraduate

education

Increased in terms of academic

and professional intake

Increased postgraduate

student intake

Quality Education Relevance to employbility Increased number of

qualified workforce

9

2.6. Results Framework (RFW): Results, Outcomes and Outputs

Table 2.4: Results Framework

Outcome Output Activity

A1. Provide education opportunities

to professionally qualified seeking

academic qualifications

A1.1. Increased lateral

entries to academic

programmes

A1.1.1.Redesign postgraduate diploma programmes

A1.1.2. Introduce new programmes to accommodate lateral entry

A2. Increase number of student

intake for postgraduate courses

A2.1. Increased number

of applicants

A2.1.1 Design novel methods of advertising

A2.1.2. Identify reasons for decreasing demand

A2.1.3. Incorporate rewards systems for merit performance

A2.2. Increased number

of programmes

A2.2.1. Identify new areas of academic interest

A2.2.2. Introduce new educational programmes

A3 Increase quality of degree

programmes

A3.1.Upgraded degree

programmes

A3.1.1. Obtain and respond to student feedback

A3.1.2. Conduct programme development workshops for the academic

staff to ensure quality in compliance with UGC Circulars

A3.1.3. Conduct regular staff development training

A3.1.4. Review curricula at a regular basis based on stakeholder opinions

A3.2. Upgraded

infrastructure facilities

A3.2.1. Identify areas for improvement (infrastructure)

A3.2.2: Modernize lecture rooms (A/C, smart classrooms)

A3.2.3: Improve library facilities (seating capacity, access toe-resources,

improve and maintain data bases)

A3.2.4: Improve ICT facilities in lecture halls

A3.2.5: Assign learning common rooms for MPhil/PhD students

A3.2.6: Improve cafeteria facilities (cleanliness, healthy food, etc.)

A3.3. Increased

contribution to career

development of graduates

A3.3.1: Implement tracer studies in all programmes

A3.3.2: Set up an Alumni network

10

2.7. Activity Plan (activities under each output)

Table 2.5: Activity Plan

Sector: Teaching

Sub Sector: Postgraduate

Thrust Area 1: Quality

AC

TIV

ITIE

S

DU

RA

TIO

NS

(YE

AR

S)

UN

IT O

F M

EA

SU

RE

ST

AT

US

OF

TH

E

BA

SE

YE

AR

20

18

ANNUAL TARGETS

TO

TA

L B

UD

GE

T

DA

TA

SO

UR

CE

RIS

KS

&

AS

SU

MP

TIO

N

RE

SP

ON

SIB

ILIT

Y

Rel

atio

n t

o U

niv

ersi

ty

Tar

get

s

Rel

atio

n N

atio

nal

Tar

get

SD

G t

arg

ets

20

19

(Y

1)

20

20

(Y

2)

20

21

(Y

3)

20

22

20

23

OUTCOMES A1: Provide education opportunity to professionally qualified seeking academic qualifications

OUTPUT A1.1: Increased lateral entries to academic programmes

Activity A1.1.1: Redesign

postgraduate diploma programmes

5 No 0 - 1 1 1 1 FGS PC/

DR

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

, 4

.c

Activity A1.1.2 Introduce new

programmes to accommodate lateral

entry

5 No 0 - 1 1 1 1 FGS PC/

DR

OUTCOMES A2: Increase intake for postgraduate courses

OUTPUT A2.1: Increased a number of applicants

Activity A2.1.1: Design novel

methods of advertising

2 No 0 6 10 - - - FGS PC

Activity A2.1.2: Identify reasons for

decreasing demand

2 No 0 1 - 1 - - FGS PC

Activity A2.1.3. Incorporate rewards

systems for merit performance 4 No 0 - 1 4 4 4 FGS PC

11

OUTPUT A2.2: Increased number of programmes

Activity A2.2.1. Identify new areas for

new programmes

4 No 0 - 1 1 1 1 FGS

G4

: q

ual

ity

edu

cati

on

Activity A2.2.2. Introduce new

educational programmes

4 No 0 - 1 1 1 1 FGS

OUTCOME A3: Increase quality of degree programmes

OUTPUT A3.1: Upgrated degree programmes

Activity A3.1.1. Obtain and respond

to student feedback

5 No 0 100% 100% 100% 100% 100% FGS PC

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

, 4

.c

Activity A3.1.2.Conduct programme

development workshops (among the

academic staff)

5 No 0 1 1 1 1 1 FGS DS

Activity A3.1.3. Conduct regular staff

development training

5 No 0 - 1 - - - FGS Dean

Activity A3.1.4. Review curricula at a

regular basis based on stakeholder

opinions

5 No 0 - 100% - 100% - FGS Dean

12

OUTPUT A3.2: Upgraded infrastructure facilities

Activity A3.2.1. Identify areas for

improvement (infrastructure)

4 % 0 1 - - 1 - FGS SR

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

, 4

.c

Activity A3.2.2: Modernize lecture

rooms ( A/C, Multimedia, sounds)

4 % 0 - 25% 25% 25% 25% FGS SR

Activity A3.2.3: Improving library

facilities

4 % 0 - 25% 25% 25% 25% FGS SR/

DS

Activity A 3.2.4: Improving ICT

facilities for lecture halls

4 % 0 - 25% 25% 25% 25% FGS SR/

DS

Activity A3.2.5: Assign learning

common rooms for MPhil/PhD

students

1 No 0 - 1 - - - FGS PC /

SR

Activity A3.2.6: Improving cafeteria

facilities

4 % 0 - 50% 25% 25% FGS SR/

SB

OUTPUT A3.3: Increased contribution to career development of graduates

Activity A3.2.1: Implement tracer

studies in all programmes

1 No 0 - 1 - - - FGS DS/

PC

G1

7:

Par

tner

ship

Activity A3.2.2: Set up an Alumni

network

5 % 0 100% 100% 100% 100% 100% FGS PC

13

SECTION III

ADMINISTRATION

3.1. Introduction

The Faculty of Graduate Studies (FGS) of the University of Colombo is a pioneer Graduate Faculty

in Sri Lanka established in 1987. It was established by the Universities Act 16 of 1978 and the

Faculty of Graduate Studies Ordinance No. 3 of 1987.

The Council of the University of Colombo, the Senate, Faculty Board of the Faculty of Graduate

Studies, Board of Study for Development Studies (BSDS) and the Board of Study for Professional

Studies (BSPS) comprises the Governing structure. The Faculty Board is comprised of the Dean/

Faculty of Graduate Studies, Council representatives, Senate nominees, a representative from each

of the other Faculties, and Director, Institute of Postgraduate Institute of Medicine (The new

ordinance for Faculty of Graduate Studies is pending). The Dean of the Faculty of Graduate Studies

is appointed for a term of three years by the Vice Chancellor on the recommendation of the Council

of the University of Colombo.

The study programmes are managed by Programme Coordinators appointed by the Dean according

to the Section III of Faculty of Graduate Studies Ordinance. The organization Chart of the Faculty

of Graduate Studies is depicted in the Figure 3.1 below.

14

Figure 3.1: Organization Chart of Faculty of Graduate Studies

Ethics Review

Committee

Programme

Coordinators

AHEAD

(DOR) [Up to 2022]

Internal Quality

Assurance Cell

Research

Committee

BSDS

Council

Faculty Board

Dean

BSPS General Administration

(SAR/ SAB) Director of Studies

Senate

Quality

Assurance

Coordinator

QA

Assistant

15

3.2. SWOT Analysis


Strengths

• Strong and longstanding reputation in

the delivery of quality postgraduate

education

• Proactive Partnerships with

government, inter-governmental and

non-governmental agencies and

organizations

• Past performance on many Accredited

Programmes on timely completion

• University Staff Support for the

faculty mission

• Being an active part of the overall

university administrative network

Weaknesses

• Operational structure procedure is

lengthy

• Fiscal uncertainty (sustainability only

with generalized funds)

• Lack of permanent coordinators

• Shortage of permanent non-academic

staff cadre

• Lack of Job security for programme

support staff

• Limited scope to hire and retain

programme support staff

• Limited training for programme

support and non-academic staff

Opportunities

• Growth potential

• Increased interest in global initiatives

• Technological advances

Threats

• Lack of Treasury funding

• Reporting requirements absorb a large

percentage of resources

16

3.3. Problem, Issues, Causes and Root Causes


Problem Issues Causes Root casues

Increased national

competition

Postgraduate

education is highly

competitive in

both state and non-

state sectors

The universities

offer prestige,

quality and brand

Strict by-laws for full-time

working students in the state

universities

Uncertain

international

environment

Volatile economic

environment

The future for

international

enrolments is

uncertain because

of increased

competition

investing heavily

in higher

education both

for their

domestic

students and to

attract

international

students

Lack in Information system

to upgrade the requirements

and check the trends

Establish own Bench mark

Obtaining Accreditation

Technology Evolving

technology

Expensive

technology

No computerized library

and knowledge sharing

system

Everything in system based

approval

Usage of advance IT

technology

High IT intensity Reduced Labour

intensity

Require highly

trained expensive

workforce

Lack of IT skilled labour

No incentives to promote IT

Paper based culture

17

3.4 Thrust Areas, Impact and Key Results



Depend on Generated

Funds

Search for Resources for

operations

Self sufficent

entity

Autonomy

Compete in the market through branding

Centralized administration

system

General Administration

Delay in decision

making

Changes in policies and procedures with

autonomy and openness

Redesign the system

Limited resources

(employees and

Academics)

Managing Human

Resources

Promoting programmes.

Expansion and

growth is slow

Integrating the

system

More IT based system development for

teaching

Developing policy and procedures.

18

3.5 Results Framework (RFW): Results, Outcomes and Outputs



B1. Enhance professional

development of academic

staff

B1.1Knowledge/skills,

competencies

B1.1.1 Obtain Feedback of students/feedback analysis

B1.1.2 Provide In-house staff development (workshops)

B1.1.3 Give feedback to the respective programme coordinators to

address concerns

B1.1.4. Provide funding and other support to attend local and

foreign workshops/ seminars/ conferences training sessions

B2. Improve the efficiency

of administrative and

support staff

B2.1 Feedback of students on

support staff

B2.1.1 Take necessary action if any deviation with expected

standards

B2.1.2Motivate employees through assessing their services through

increment and allowance

B2.2 Streamline administrative

activities

B2.2.1 Prepare a check list to raise awareness on procedures and

policies for Senior Assistant Registrar, Senior Assistant Bursar and

administrative support staff

B2.2.2. Establish work norms and work ethics for staff

B2.2.3. Organize team building workshop among the supporting staff

B3. Provide effective and

quality services

B3.1. Quality of Learning

Environment

B3.1.1. Enhance Lecture Halls and facilities

B3.1.2. Provide cleaning and maintenance with security

B3.1.3. Monitor facilities for library access and usages for students

and lecturers

B3.1.4. Reward based on their commitment and loyalty

B3.1.5. Maintain access to the computer lab facilities for students

and lecturers

19

3.6 Activity Plan (activities under each output)


Sector: Administration

Sub Sector: Monitoring the Teaching and learning of programmes

Thrust Area 1: Quality of teaching and learning

AC

TIV

ITIE

S

DU

RA

TIO

NS

(YE

AR

S)

UN

IT O

F M

EA

SU

RE

ST

AT

US

OF

TH

E

BA

SE

YE

AR

20

18

ANNUAL TARGETS

TO

TA

L B

UD

GE

T

DA

TA

SO

UR

CE

RIS

KS

&

AS

SU

MP

TIO

N

RE

SP

ON

SIB

ILIT

Y

Rel

atio

n t

o U

niv

ersi

ty

Tar

get

s

Rel

atio

n N

atio

nal

Tar

get

SD

G t

arg

ets

20

19

(Y

1)

20

20

(Y

2)

20

21

(Y

3)

20

22

20

23

OUTCOMES B1 Enhance professional development of academic staff

OUTPUT B1.1Knowledge,skills,competencies

Activity B1.1.1 Obtain feedback

from students/ feedback analysis

5 % 100% 100% 100% 100% 100% FGS DS

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

,

4.c

Activity B1.1.2: Provide In-house

staff development (workshops)

5 % 100% 100% 100% 100% 100% FGS DS/

Dean

Activity B1.1.3: Give feedback to

the respective course coordinators

to upgrade the quality

5 % 100% 100% 100% 100% 100% FGS DS

Activity B1.1.4: Providing funding

and other support to attend local and

foreign workshops/ seminars/

conferences training sessions

5 No 0 1 1 1 1 1 FGS Dean

20

OUTCOME B2 Improve the efficiency of administrative and support staff

OUTPUT B2.1 Feedback of students on support staff

Activity B2.1.1 Take necessary

action if any deviation with

expected standards

5 % 100% 100% 100% 100% 100% FGS Dean

G4

: q

ual

ity

edu

cati

on

Tar

get

4.3

, 4.c

. G

8:

Dec

ent

wo

rk a

nd

eco

no

mic

gro

wth

, T

8.6

Activity B2.1.2Motivate employees

through assessing their services

through increment & allowance

5 % 100% 100% 100% 100% 100% FGS SR

OUTPUT B2.2 Streamline administrative activities: Procedures allow you to streamline activities and create a reference tool that helps you remember everything.

Activity B2.2.1 Prepare the

references and check list to make

aware procedures and policies of

FGS for employees and students

5 No 1 1 - - - FGS Dean

/ SR

G 8

: D

ecen

t w

ork

an

d

eco

no

mic

gro

wth

, T

8.6

Activity B2.2.2: Establish work

norms and work ethics for staff

5 No 1 1 - - - FGS Dean

/ SR

Activity B2.2.3: Organize team

building workshop among the

supporting staff

5 No 1 1 1 1 1 FGS DS/

SR

Outcome B3: Provide effective and quality services

Output 3.1. Improved quality of Learning Environment

Activity B3.1.1: Enhance Lecture

Halls and facilities

5 No 0 1 - - - - FGS Dean/

SR

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

, 4

.c.

Activity B3.1.2: Provide cleaning

and maintenance with security

5 No 0 - 1 1 1 1 FGS Dean

Activity B3.1.3: Monitor facilities

for library access and usages for

students and lecturers

1 No 0 - 1 - - - FGS Dean/

DS

Activity B3.1.4: Reward based on

their commitment and loyalty

5 No 0 1 1 1 1 1 FGS Dean/

SR

Activity B3.1.4: Maintain access to

the computer lab facilities for

students and lecturers

5 No 0 1 1 1 1 1 FGS SR

21

SECTION IV

FINANCE

4.1. Introduction

Faculty of Graduate Studies is financed from generated funds of the Faculty. Only the salaries

of permanent cadre are paid from treasury funds. In the year 2018, it contributed to the

University of Colombo Development Fund 10% from its generated funds amounting to LKR

29,102,976.00 and Research and Management Unit of the University of Colombo 6% from all

generated funds amounting to LKR 17,461,785.00. In addition to the above, it also gave

sponsorships to many undergraduate events across faculties with prior University Finance

Committee approval to little less than LKR half a million. It is planned after the building

construction bills are paid in full at the end of 2020 to introduce gold medals for best

performance in all postgraduate programmes investing money and as an incentive to

postgraduate students.

Finance division headed by Senior Assistant Bursar (SAB) ensures the sound and efficient

financial practices. It provides services to the University community and stakeholders in an

ethical, professional and courteous manner. Faculty of Graduate Studies strives to provide

accurate, valuable, timely and meaningful financial information to University administrators

to allow informed decision making in the pursuit of overall institutional goals.

22

4.2. SWOT Analysis




Thrust areas Issues Causes Root casues

Source of finance Difficulty in

prediction

Changes in economic

growth

Economic

environment

Financial Information

System

Lack of regularly

updated financial

information

Lack of IT facilities

and IT skilled

supportive staff

Expensive IT

infrastructure

Financial

Management

Lack of updated

training

High utility

(Internet, Wi-fi,

Electricity)

Expensive utility cost

Strengths

• Financial sustainability IT based

financial system. IT based collection of

revenue

• Adherence to Treasury, UGC, UOC

financial regulations and procedures

• Cost-effective financial management

• Regular internal and external audits

Weaknesses

• Total dependency or generated

income

• Evolving Treasury, UGC, UOC,

regulations

Opportunities

• Financial growth potential invested

income

Threats

• Fiscal uncertainty

23

4.4. Thrust Areas, Impact and key Results


Thrust areas Impact key results

Regular Income Improve financial

planning and budgeting

Financial sustainability

Financial efficiency Improve economy Efficient use of financial resource

Financial information

Management

Financial information

for accurate decision

making

Updated financial information system

24

4.5. Result Framework (RFW): Results, Outcomes and Outputs

Table 4.4: Result Framework


C1. Improve financial

sustainability

C1.1. Strive for the greater

supply of postgraduate

education

C1.1.1. Raise awareness nationally and internationally of the programmes among

stakeholders

C1.1.2. Develop more study Programmes

C1.1.3. Develop distance education

C1.2. Increased revenue

from existing programmes

and other available

resources

C1.2.1. Modify the online payment gateway to collect course fee

C1.2.2. Conduct promotional campaigns nationally and internationally

C1.2.3. Expand online mode of learning for other programmes

C1.2.4. Utilize to the maximum building

facilities such as examination hall, auditorium, classrooms to generate funds.

C1.2.5. Attract more research projects and consultancies

C2. To manage all programmes

from a “least cost” as not for

profit basis

C2.1.Ensured effective

financial management

practices

C2.1.1. Develop pricing decisions on current/future programmes through the

application of interrelated marketing, competition, and financial pricing

strategies.

C2.1.2. Ensure that all programmes are operated on a self-supporting basis.

C2.1.3. Develop a long term financial plan

C3.Provide financial information

and guidance to decision makers

C3.1Employ best practices

to strengthen compliance

and financial reporting.

C3.1.1. Provide financial information is provided for operational and

strategic decision making.

C3.1.2. Develop financial literacy skills of staff for reporting.

C3.2 Continue to automate

financial information system

and monitoring

C3.2.1Modify the tracking system with IT.

C3.2.2. Improve financial internal auditing

25



Sector: Finance

Sub Sector: Faculty of Graduate Studies income generation

Thrust Area 1: Income

AC

TIV

ITIE

S

DU

RA

TIO

NS

(Y

EA

RS

)

UN

IT O

F M

EA

SU

RE

ST

AT

US

OF

TH

E B

AS

E

YE

AR

20

18

ANNUAL TARGETS

TO

TA

L B

UD

GE

T

DA

TA

SO

UR

CE

RIS

KS

& A

SS

UM

PT

ION

RE

SP

ON

SIB

ILIT

Y

Rel

atio

n t

o U

niv

ersi

ty

Tar

get

s

Rel

atio

n N

atio

nal

Tar

get

SD

G t

arg

ets

20

19

(Y

1)

20

20

(Y

2)

20

21

(Y

3)

20

22

20

23

OUTCOMES C1: Improve financial sustainability

OUTPUT C1.1: Strive for the greater supply of postgraduate education

Activity C1.1.1: Raise awareness

nationally and internationally of the

programmes among stakeholders

5 No 0 1 - 1 - 1 FGS SB

G 1

7;

Par

tner

ship

. T

17

.17

,

Activity C1.1.2: Develop more

study Programmes

5 NO 0 - 1 - 1 - FGS Dean

Activity C1.1.3: Develop distance

education

5 No 0 - 1 - - - FGS CC

Activity C1.1.4: Develop distance

education and other programmes for

foreign students either as part of on-

going programmes or as new

programmes

5 NO 0 1 1 1 1 1 FGS DS/

PC

26

OUTPUT C1.2: Increased revenue from existing programmes and other available resources

Activity C1.2.1: Modify the online

payment gateway to collect course

fee

5 NO 0 - 1 - - - FGS PC /

SAB

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

, 4

.c.

Activity C1.2.2; Conduct

promotional campaigns nationally

and internationally.

5 No 0 - 1 - 1 - FGS Dean

Activity C1.2.3: Expand on-line

mode of learning for other

programmes

5 NO 1 1 1 1 1 FGS DS/

SR

Activity C1.2.4: Utilize maximum

FGS building facilities such as

exam hall, auditorium etc. to

generate funds.

5 % 50% 100% 100% 100% 100% FGS SR

Activity C1.2.5: Attract more

research projects and consultancies

5 No 0 1 1 1 1 1 FGS Dean

/ PC

OUTCOME C2: 1.To manage all programmes from a “least cost” as not for profit basis

OUTPUT C2.1: Ensure effective financial management practices

Activity C2.1.1: Develop pricing

decisions on current/future

programmes through the application

of interrelated marketing,

competition, and financial pricing

strategies.

5 NO 0 1 - 1 - 1 FGS Dean

/

SAB

G4

: q

ual

ity

edu

cati

on

Tra

get

4.3

,

4.c

Activity C2.1.2: Ensure that all

programmes are operated on a self-

sufficiency basis.

5 % 100% 100% 100% 100% 100% FGS Dean

/ PC

Activity C2.1.3: Develop a long

term financial plan

5 No 0 - 1 - - - FGS DS/

PC

27

OUTCOMEC 3: Provide financial information and guidance to decision makers

OUTPUT C3.1: Employ best practices to strengthen compliance and financial reporting.

Activity C3.1.1: Provide financial

information is provided for

operational and strategic decision

making.

5 % 0 50% 100% 100% 100% 100% FGS SAB

G4

: q

ual

ity

edu

cati

on

-T 4

.3,

4.c

.

Activity C3.1.2: Develop financial

literacy skills of staff for reporting.

5 No 50% 50% - - - FGS SAB

OUTPUT C3.2: Continue to automate financial information system and monitoring

Activity C3.2.1: Modify the

tracking system with IT

5 No 0 - 1 - - - FGS SAB

G4

:

qu

alit

y

edu

cati

on

-T 4

.3,

Activity C3.2.2: Improve financial

internal auditing

5 No 0 1 1 1 1 1 FGS SAB

28

SECTION V

RESEARCH AND DEVELOPMENT

5.1. Introduction

The Faculty of Graduate Studies supports an education system enriched with research and

considers research as an integral component in postgraduate studies. The strategic plan for

research and development over the next five years reflects the strong commitment from the

faculty to advance its existing research culture to maintain the academic excellence of the

university while delivering services towards national development. The progress of research

made as per the last strategic plan during the 2015-2018 periods in the past has provided an

important foundation to strengthen the continued success in research at Faculty of Graduate

Studies. The Faculty of Graduate Studies has been positioned at the first place for awarding the

highest number of postgraduate degrees at convocations held in the recent past. In 2019, there

were (174) Post Graduate Diplomas, (342) Masters, 4 MPhils and 7 PhDs. It has also exhibited

its capacity for many interdisciplinary studies and industry collaborations. Faculty of

Graduate Studies publishes its research journal “Colombo Journal of Multidisciplinary

Research” (CJMR) annually. It also holds Annual Research Symposium enabling the students

to disseminate their research findings.

The Centre for Contemporary Indian Studies (CCIS) is a multidisciplinary research centre

which promotes activities connected with developing knowledge in Sri Lanka on contemporary

studies in India and strengthening Indo-Lanka relationship through an institutionalized network

between the two countries. CCIS was established in 2012 under a Memorandum of

Understanding (MOU) between the High Commission of India in Sri Lanka and the University

of Colombo. In 2019, the CCIS completed seven years of its inception and new budget for year

2017-2022 was approved by the Finance committee of the University of Colombo.

Since inception, several academics have assumed the duties as Visiting Short-term Chairs

(ICCR chairs) of the CCIS and they contributed immensely to enhance the relations between

both countries. During their tenures, they have been contributed in delivering lectures, having

workshops, press conferences and importantly, publications and research.

29

Centre has served many guest lectures, seminars and other events and forums. Many resource

persons from India and Sri Lanka came to the University to propagate their knowledge on

Indian Studies

The strategic plan 2019-2024 highlights number of performance targets anticipated to achieve

in the next four years including introduction of trans-disciplinary research and university

business linkages.

5.2. SWOT Analysis


Strengths

• Platform for multi-disciplinary research

• Engagement of internal and external experts

• High demand of students for

carrier/professional development

• Infrastructure facilities

• Brand name of the institution

Weaknesses

• Lack of permanent cadre as Research

Assistants/ Associates

• Research services exist at basic level

• Faculty journal has not been indexed or

listed in an online platform

Opportunities

• Connect with a diverse group of employed

graduates from various institutions

• Research can be conducted at various

levels: masters, doctoral, innovations and

business start-up and growth

• Capacity exists for further improvements

(physical, human resources, services etc.)

Threats

• Competition from similar providers

30




Lack of academic

writing skills of students

Thesis

presentations in

poor English

Poor working

knowledge in

English of students

No academic writing

training

Lack of commitment of

students towards study

programmes

Poor monitoring

process and lack of

research services

No permanent staff

to devote time with

the students to

improve their

English

Lack of sufficient

academic staff high

workloads (of their

own faculty) of the

staff engaged in

Faculty of Graduate

Studies

Weak On-line learning

management system for

communication between

students and staff

Take long time to

solve IT issues

Slow/ interrupted

internet connection

Less attention paid on

efficiency of the

system

Plagiarism Copying from

already published

resources

Limited capacity of

software

Lack of enough

tools/keys for the

software and staff

devoted for this action

Less citations for the

research published in

the faculty journal

Lack of visibility

of the faculty

journal in the

scholarly

community

Journal not indexed

and not listed in an

online platform

Lack of visibility of

reviewers, editors,

Advisory Board

members representing

multiple disciplinary

areas

No visibility in the

world-wide-web

31

5.4.Thrust Areas, Impact and Key Results



Research for Ranking Research infrastructure and

research culture to be strengthened

Increase UOC ranking among

other university

Research Visibility Research capacity of FGS to be

visible

Increase research impact factor

Research Collaborations Partnerships between Faculty and

private and public

institutes/authorities to be

increased

Inter-disciplinary and trans-

disciplinary private-public

partnerships strengthened

Impact of research Development of entrepreneurial

culture among researchers

Achieve sustainable

development goals of Agenda

2030

32

5.5.Results Framework (RFW): Results, Outcomes and Outputs



D1 Improve university-

industry links

D1.1.Enhanced research

colloboration

D1.1.1.Identify institutions/ companies for collaborations

D1.1.2. Establish a research support funds with the

collaboration of industries

D1.1.3. Sign collaborative research agreements

D1.2.Enhanced capacity building

programmes

D1.2.1 Identify potential areas for capacity building

D1.2.2. Identify potential companies for capacity building

D1.2.3. Develop capacity building programmes

D1.2.4. Conduct capacity building progarmme

D1.3.Faculty of Graduate Studies

University-Business link cell

D1.3.1. Work with industries to promote green industries

D1.3.2. Produce more masters and PhDs research with

industry collaboration

D1.3.3. Establish a research grant for university-business

research

D2 Improve research

academic excellence

D2.1.Obtain Indexing of CMJR D2.1.1.Obtain international advisors

D2.1.2. Get listed in Sri Lanka online

D2.2. Working paper series D2.2.1. Publish at least 2 working papers annually

D2.2.2. Allocate a space from Faculty of Graduate Studies

webpage

D2.2.3. Allocate finances from development fund

D2.3. Center for Contemporary

Indian Studies

D2.3.1. Conduct collaborative research studies

D2.3.2. Publish research works

D2.3.3.Research trainings and workshops

33

D3 Improve postgraduate

research publications

D3.1.New research areas to be

investigated

D3.1.1. Incorporate research to Master level by extending

(at least few programmes) from SLQF 9 to10

D3.1.2. Set up a research support fellowship for

Master/PhD students through external funds

D3.1.3. Provide postdoctoral opportunities

D3.2.Quality postgraduate

research publications

D3.2.1. Develop log books for research and insist close

monitoring system by the supervisors

D3.2.2. Establish student and staff feedback system for

research studies

D3.2.3. Provide English editing facility to research students

D3.2.4. Check plagiarism for all Master and above theses

D3.3. Improve research through

Symposia

D3.3.1. Set up a research grant

D3.3.2. Colloborate with the industry

D3.3.3. Initiate research link with foreign universities.

D3.3.4. Encourage internal research scholar in residence

34

5.6.Activity Plan (activities under each output)


Sector: Resaerch & development

Sub Sector: research

Thrust Area 1: Quality resaerch

AC

TIV

ITIE

S

DU

RA

TIO

NS

(Y

EA

RS

)

UN

IT O

F M

EA

SU

RE

ST

AT

US

OF

TH

E B

AS

E

YE

AR

20

18

ANNUAL TARGETS

TO

TA

L B

UD

GE

T

DA

TA

SO

UR

CE

RIS

KS

& A

SS

UM

PT

ION

RE

SP

ON

SIB

ILIT

Y

Rel

atio

n t

o U

niv

ersi

ty

Tar

get

s

Rel

atio

n N

atio

nal

Tar

get

SD

G t

arg

ets

20

19

(Y

1)

20

20

(Y

2)

20

21

(Y

3)

20

22

20

23

OUTCOMES D1: Improve university-industry links

OUTPUT D1.1: Enhanced research colloboration

Activity D1.1.1: Identify institutions/

companies for collaboration

5 No 0 1 1 1 1 1 FGS Dean

/PC

G 1

7:

Par

tner

ship

T 1

7.1

7,

Activity D1.1.2: Establish a research

support funds with the collaboration of

industries

5 No 0 1 - - - - FGS Dean

Activity D1.1.2: Sign collaborative

research agreements

5 NO 0 1 1 1 1 1 FGS Dean

35

OUTPUT D1.2: Enhanced capacity building programmes

Activity D1.2.1: Identify potential

areas for capacity building

5 No 0 1 1 1 1 1 FGS Dean

/ PC

G 1

7:

Par

tner

ship

T

17

.17,

Activity D1.2.2. Identify potential

companies for capacity building

5 No 0 1 1 1 1 1 FGS Dean

/ PC

Activity D1.2.3: Develop capacity

building programmes

5 No 0 1 2 2 2 2 FGS DS

Activity D1.2.4: Conduct capacity

building progarmme

5 No 0 1 1 1 1 1 FGS Dean

/ PC

OUTPUT D1.3. Faculty of Graduate Studies University-Business link Cell

Activity D3.3.1. Work with

industries to promote green

industries.

5 No 0 2 2 2 2 2 FGS Dean

/ Ds

G1

7:

Par

tner

shio

p

Activity D3.3.2. Produce more

masters and PhDs research with

industry collaboration

5 No 0 1 1 - 1 - FGS Dean

/ SR

Activity D3.3.3. Establish a

research grant for university-

business research

5 No 0 1 - - - - FGS Dean

/ PC

OUTCOME D2: Improve research academic excellence

OUTPUT D2.1: Obtain Indexing of CMJR

Activity D2.1.1.Obtain international

advisors

5 No 0 5 - - - - FGS DS

G 1

7:

Par

tner

ship

Activity D2.1.2. Get listed in Sri

Lanka online

5 No 0 1 - - - - FGS DS

OUTPUT D2.2: Working paper series

Activity D2.2.1: Publish at least 2

working papers annually

5 No 0 2 2 2 2 2 FGS Dean

/ Ds

G 1

7:

Par

tner

ship

T 4

7.1

7,

Activity D2.2.2: Allocate a space

from FGS webpage

5 No 0 1 - - - - FGS Dean

/ SR

Activity D2.2.3: Allocate money

from development fund

5 No 0 1 1 1 1 1 FGS Dean

/ PC

36

OUTPUT D2.3: Center for Contemporary Indian Studies

Activity D2.3.1. Conduct

collaborative research studies

5 No 0 1 1 1 1 1 CCI

S

DIR

G 1

7:

Par

tner

ship

T 4

b.

4c

Activity D2.3.2. Publish research

works

5 No 0 2 2 2 2 2 CCI

S

DIR

Activity D2.3.3: Research trainings

and workshops

5 NO 0 2 2 2 2 2 CCI

S

DIR

OUTCOME D3: improve postgraduate research publications

OUTPUTD 3.1: New research areas to be investigated

Activity D3.1.1: Incorporate

research to Master level by

extending (at least few programmes)

from SLQF 9 to10

5 No 1 1 1 1 1 FGS PC

G 4

: Q

ual

ty e

du

cati

on

T:

4.b

, 4.c

Activity D3.1.2: Set up a research

support fellowship for Master/PhD

students through external funds

5 No 0 - 1 1 1 1 FGS Dean

/PC

Activity D3.1.3: Expand

postdoctoral opportunities

5 No 0 - - 1 1 1 FGS Dean

/ PC

OUTPUT D3.2: Quality postgraduate research publications

Activity D3.2.1: Develop log books

for research and insist close

monitoring system by the

supervisors

5 No 0 - 25% 25% 50% - FGS DS/

PC

G 4

: Q

ual

ty e

du

cati

on

T:

4.b

, 4

.c

Activity D3.2.2: Establish student

and staff feedback system for

research studies

5 No 50% 100% 100% 100% 100% FGS DS/

PC

Activity D3.2.3: Provide English

editing facility to research students

5 No 0 1 - - - - FGS Dean

Activity D3.2.4: Check plagiarism

for all Master and above theses

5 % 0 100

%

100% 100% 100% 100% FGS DS/

PC

37

OUTPUT D3.3: Improve research capacity through Symposia

Activity D3.3.1: Set up a research

grant

5 No 0 - 1 - - - FGS Dean

G 1

7:

Par

tnet

ship

,

T1

7.1

8

Activity D3.3.2: Collaborate with

the industry

5 No 0 1 2 3 4 4 FGS PC

Activity D3.3.3: Initiate research

link with foreign universities.

5 No 0 1 1 1 1 1 FGS Dean

/PC

Activity D3.3.4: Encourage internal

research scholar in residence

5 No 0 1 1 1 1 1 FGS Dean

/PC

38

SECTION VI

COMMUNITY DEVELOPMENT

6.1. Introduction (needs assessment and capacity assessment)

Currently there is a growing need and thus a demand in the country for more educational and

training programmes irrespective of the age of the generations. This has been visible in the

backdrop of social transformation occurred in the world and the increasing level of general

education and literacy rates of the country. Despite increasing number of candidates who

become eligible to pursue tertiary education amidst free education system in the country, there

remains a large population of young candidates seeking lateral entry to state universities.

Further, there is a continuous demand for education from people of various demographic

profiles, specialization areas, industrial sectors, and working environments. They seek

education and training for strengthening their employability in the short term while others seek

opportunities for life-long learning. In addition, contemporary work organizations demand

highly skilled/ multi-skilled human resources, and encourage employees an postgraduate

education as a means of developing human resources in their work communities.

The Faculty of Graduate Studies (FGS) which is operated as a multidisciplinary center for

higher education in the University of Colombo has proved its capacity for serving the above

claimed demands. The Faculty of Graduate Studies is operated under an experienced

leadership, enriched with a pool of resource persons drawn from different Faculties and from

various disciplines, who operationalize diverse educational programmes. Further, the Faculty

of Graduate Studies possesses modern facilities, space and instruments for offering its

programmes more competitively. The Faculty is in a advantageous position to serve the

educational and training needs of diverse communities in the country.

Accordingly, the community development through educational programmes at the Faculty of

Graduate Studies will serve the institutions such as academic and research institutions, business

organizations (both public and private sector), non-government and not-for-profit

organizations, thus covering corporate sector as well as small and medium scale enterprises in

the country. Communities of academics, researchers, business managers, operational workers,

entrepreneurs, small and medium scale business owners or any individual emerging with a

thirst of knowledge may become stakeholders of the programmes offered by the Faculty of

Graduate Studies. The Faculty currently offers educational programmes at various levels such

39

as Certificate, Diploma, and Postgraduate Diploma courses, Masters degrees with and without

research training, and Doctoral degrees successfully. It adopts traditional teaching-learning

methods as well as mobile learning modes as the pedagogical methods in catering to diverse

communities.

6.2. SWOT analysis


Strengths

• Well-established graduate faculty in Sri Lanka

• Easy access to business and other communities

• Having a large team of experts with multi-

disciplinary backgrounds

• Possessing a goodwill earned through serving the

external community for a long period

• Having established commendable relations with the

industry, government sector and past student

community

• Having the ability to generate funds by its own

• Possessing a history of good collaborations and

relations with all other faculties

Weaknesses

• Absence of a permanent workforce

• Dependency on human resources drawn

from other Faculties/ industry

• Subject to bureaucratic processes and

procedures, being a part of a state

university

• Subject to financial and other

regulations, thus limiting the operational

capacity and flexibility

Opportunities

• The presence of a knowledge seeking community in

all the sectors in the country

• Learning tendency of people of all generations in the

country

• Financial viability of organizations for supporting

their people for further education and training

• The tendency of developing learning cultures in

organizations

• Demand for education and training by organizations

in part of human resource development

Threats

• Having a number of competitive non-

state higher education providers offering

similar services

• Having the need to strictly comply with

government rules and regulations

• Economic downturns of the country

40

6.3. Problems, Issues, Causes and Root Causes



The need of

educational/ training

programmes for the

employees in the

corporate sector (public

& private) organizations

Less efficiency,

knowledge, skills and

appropriate attitudes

of corporate sector

community

Lack of social

justice in higher

education

Lack of education/

training of

communities in

certain areas of

operations in the

corporate sector

The need of

educational/ learning

opportunities for

educationally deprived

communities/ life-long

learning for the general

community

Poorly trust of general

public for further

learning/ life-long

learning

Limited access to

higher education

Lack of education/

learning opportunities

for the diverse

communities in the

general public

There are deprived

industrial sectors in the

economy (e.g., micro

enterprises)

The deprived

industrial sectors have

poor prefromance

Poor

dissemination

required

knowledge

Lack of awareness of

business standards

Lack of knowledge on

the best practices by

the deprived industrial

sectors

41

6.4. Thrust Areas, Impact and Key Result



Identification of diverse

educational needs of the

corporate sector

Developing educational

programmes for the

corporate sector

Training/ educational

programmes/ short courses

conducted for the corporate

sector

Imparting knowledge on the

research process and the

research methods

Make awareness of human

rights among the general

public/ employees

More research and

publications are done at the

Universities and other

organizations

General public/ employees

are sensitive on the issues of

human rights

Courses offered on research

methods for the industry

Awareness programmes

conducted for educating

human rights

Make awareness of business

standards/ best practices

among the deprived

industrial sectors through

industry manuals

The deprived industrial

sectors are performing

better/ well

Training programmes

conducted/ manuals developed

for deprived industrial sectors

42

6.5. Results Framework (RFW): Results, Outcomes and Outputs



E1.Improve community development

works

E1.1. Enhanced contribution to

community projects

E1.1.1. Establish a community support

study programmes/ Certificate Courses

E1.1.2. Involvements in community

awareness programmes/ Human Rights

E1.1.3. Encourage students to conduct

community development projects for

continuous assessments

E2. Improve green practices at Faculty

of Graduate Studies

E2.1.Research towards achieving

Agenda 2030

E2.1.1. Publish research on

sustainability development goals

E2.1.2. Develop a green manual for

SME’s

E2.1.3. Introduce certificate

progarmmes on green practices

E2.2. Green practices at Faculty of

Graduate Studies

E2.2.1. Identify areas needed green

practices at Faculty of Graduate Studies

E2.2.2. Review relevant study

programmes and introduce green

concepts for sustainable development

E2.2.3. Encourage students to conduct

green projects/theses

E2.2.4. Develop students center green

project

43



Sector: Community development

Sub Sector: CSR

Thrusted Area 1: Comunity links

AC

TIV

ITIE

S

DU

RA

TIO

NS

(YE

AR

FS

)

UN

IT O

F M

EA

SU

RE

ST

AT

US

OF

TH

E

BA

SE

YE

AR

20

18

ANNUAL TARGETS

TO

TA

L B

UD

GE

T

DA

TA

SO

UR

CE

RIS

KS

&

AS

SU

MP

TIO

N

RE

SP

ON

SIB

ILIT

Y

Rel

atio

n t

o U

niv

ersi

ty

Tar

get

s

Rel

atio

n N

atio

nal

Tar

get

SD

G t

arg

ets

20

19

(Y

1)

20

20

(Y

2)

20

21

(Y

3)

20

22

20

23

OUTCOMES E1: Improve community development works

OUTPUT E1.1: Enhanced contribution to community projects

Activity E1.1.1: Establish a

community support study

programmes/ Certificate Courses

5 No 0 1 - - - - FGS Dean

G 8

: D

ecen

t w

ork

an

d

incl

usi

ve

gro

wth

Activity E1.1.2: Involvements in

community awareness programmes

5 No 0 1 1 1 1 1 FGS DS

Activity E1.1.3: Encourage students

to conduct community development

projects for continuous assessments

5 No 0 5 10 10 10 10 FGS CC

44

OUTCOMES E2: Improve green practices at Faculty of Graduate Studies

OUTPUT E2.1: Research towards achieving Agenda 2030

Activity E2.1.1: Publish research on

sustainability development goals

5 No 0 10 30 30 30 30 FGS DOR

G 9

: In

du

stry

Activity E2.1.2: Develop green

manual for SMEs

5 No 0 1 - - - - FGS DOR

Activity E2.1.3: Introduce

certificate progarmmes on green

practices

5 No 0 - 1 - - - FGS DOR

OUTPUT E2.2: Green practices at Faculty of Graduate Studies

Activity E2.2.1: Identify areas for

green practices at Faculty of

Graduate Studies

5 No 0 1 - - - - FGS SR

G 9

: su

stai

nab

le i

nd

ust

ries

Activity E2.2.2: Review relevant

study programmes and introduce

green concepts for sustainable

development

5 No 0 1 2 2 2 2 FGS CC

Activity E2.2.3: Encourage students

to conduct green projects/theses

5 No 0 1 2 2 2 2 FGS CC

Activity E2.2.4: Develop students

center green project

5 No 0 - 25% 25% 25% 25% FGS SR

45

Annexure I


Student Feedback of Resource Person

Name of the Programme :

Course Module No :

Date :

Your responses will be useful for the lecturer to conduct teaching activities more effectively during

forthcoming semesters. Your genuine responses are most valued for this purpose. Your responses will

be considered and strictly confidential. Please respond to all questions.

No Question Strongly

Disagree

Disagree Uncertain Agree Strongly

Agree

A Course Content

A.1 Lectures were well organized 1 2 3 4 5

A.2 Learning objectives and outcomes met 1 2 3 4 5

A.3 Course content covered 1 2 3 4 5

A.4 Theories / concepts were presented

clearly 1 2 3 4 5

A.5 Relevant references/reading materials

were recommended 1 2 3 4 5

B Conduct/Delivery of lecture

B.1 The lecturer came prepared for the lecture 1 2 3 4 5

B.2 The lecturer was punctual 1 2 3 4 5

B.3 Students were encouraged to ask

questions 1 2 3 4 5

B.4 Lecturer dealt effectively with my

questions 1 2 3 4 5

B.5 Used examples and/or case studies to

provide practical insight 1 2 3 4 5

C Student Centred Learning

C.1 Encouraged group activities/discussions 1 2 3 4 5

C.2 Facilitated Individual/group presentations 1 2 3 4 5

C.3 Provided sufficient time during the

lecture to discuss and express views 1 2 3 4 5

C.4 New and useful knowledge was gained by

following this lecture/series 1 2 3 4 5

Lecturer/Resource person :

46

01. How often do you use the main library of the University of Colombo?

………………………………………………………………………………………….

……………………………………..…………………..……………………………….

………………………………………………………………………………………….

………..……………….………………………………………………………………..

………………………………………………………………………………………….

02. How effective is the course administration and any suggestions for improvements?

………………………………………………………………………………………….

………...........………………………………..…………………………………………

………………….………………………………………………………………………

…………………………….……………………………………………………………

……………………………………...……..……………………………………………

……………………………………………….…………………………………………

03. List the things you would like to recommend to improve the physical learning

environment.

…………………………………………………………………………………………………...

........………………………………..…………………………………………………………….

……………………………………………………………………..…………………………….

…………………………………………………………………………………………………...

……..…………………………………………………………………………………………….

…………………………………………………………………………………………………...

……………...……………………………………………………………………………………

.…………………………………………………………………………………………………..

…………………………………………………………………………………………………...

…………………………………………………………………………………………………...

47

Annexure II

Transforming Our World: The 2030 Agenda for Sustainable Development

Baseline Survey of Sustainable Development Goals

Instruction: Mark (√) on the most appropriate number against each of the following.

Key: (SD) Strongly Disagree, (D) Disagree, (N) Neutral, (A) Agree, (SA) Strongly Agree

SD D N A SA

1 The program is supportive in developing:

1.1 For life-long learning

1.2 Promotions and confirmation

1.3 Further Education

2 The program is supportive in developing the following skills:

2.1 Problem-solving

2.2 Critical thinking

2.3 Creativity

2.4 Teamwork

2.5 Communication

2.6 Conflict resolution

3 Through the program that you follow, you acquire the knowledge and skills needed to promote:

3.1 Sustainable lifestyles

3.2 Human rights

3.3 Gender equality

3.4 A culture of peace and non-violence

3.5 Global citizenship

3.6 Appreciation of cultural diversity

4 SDG related keywords addressed in the program, please √ all relevant

Zero Hunger Disaster Relief Poverty

eradication

Responsible

Consumption

Good Health and

Wellbeing

Climate Action Gender

Equality

Blue Economy

Clean Water Biodiversity Sanitation National Policy

Sustainable

Energy

International

Agreements

Productive

Employment

Rule of Law

Economic

Development

Human Rights Research,

Innovation

Access to Justice

Sustainable

Industrilization

Human

Security

Address

Inequalities

Accountability

and Transparency

Promote

inclusion

Legislation Sustainable

cities

Political

Representation

Vulnerable

Communities

Debt Relief United

Nations

International

Organization

5 What SDG Goals have been addressed in your course, please √ all relevant goals

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

48

Annexure III


University of Colombo

FORMAT FOR STUDENT MENTORING SESSIONS

Programme:

……………………………………………………………………………………………………………

……………………

Conducted by: ……………………………………………………………………… Date &

Time: ………………………………

Venue: ………………………………………………

Matters Attended Action to be taken/Forwarded for

further actions (if relevant)

49

Annexure IV

Ethics Review Committee


Application Form for Ethical Clearance

For Office Use Only:

Application Number: FGS/ERC/20___/______ Date Received:

___/___/20___

Review Type: Exempted/Expedited Review/Full Committee Review

Reviewers: 1. 2.

IS/ICF Reviewers: 1. 2.

Decision:

Approve/Conditional Approval/Resubmit/Reject

ERC Meeting Date:

This application should be filled and signed by the principal investigator who requests ethical

approval for a research project. All the co-investigator should provide consent to submit the

application to ERC/FGS by signing the application. Please read the guidelines for application

available at FGS website carefully before filling the application. Please note that ERC/FGS

accepts applications only from students enrolled in FGS and the Academic Staff Members/visiting

Lecturers attached to the FGS.

Part A – Basic Information

1. Title of the Research Project: Enter title of the research project here

2. Details of the Investigators

Title, Name, Designation and Affiliation Role Signature

Principal

Investigator

Supervisor

50

3. Contact Details of the Principal Investigator:

3.1 Postal Address Enter the name of Principal Investigator

3.2 Email Address Enter the name of Principal Investigator

3.3 Telephone Enter the name of Principal Investigator

4. Nature of the study:

Observational/non-interventional Clinical trial (investigator initiated)

Research database/information system Sponsored clinical trail

Other

5. Study Setting:

6. Proposed starting (initial date of enrolment of participants) and ending (completion

of data collection) dates (retrospective approval will not be given to the projects already

started)

Start Date: End Date:

7. Has the relevant Board of Study approved the research project (if applicable)?

Yes : No:

If Yes, Details:

8. Has ethics approval for this study been requested earlier from ERC, FGS/UOC or

another ERC? (if you have received ethics approval already, please attach a copy of the

approval)

Yes : No:

Details:

9. Funding (if any)

Name and Address of the funding source:

Amount:

10. Do you believe the proposed project has conflicts of interest?

Yes : No:

If Yes, Details:

51

Part – B – Reviewer Check List

(Applicant should indicate the number of the protocol section where each issue is addressed in

their research proposal. If a particular issue in not relevant to your study indicate that as ‘NA’)

Social Value Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Benefits of the study to the community /

society

2 Plan for dissemination of study findings

3 Scientific importance of the study

Scientific validity Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Title

2 Research problem

3 Research questions/hypothesis

4 Objectives

5 Study setting

6 Study design

7 Study population (giving inclusion

exclusion criteria)

8 Sample size

9 Sampling method

10 Measurements / variables

11 Study instruments

12 Procedures to ensure quality of data

13 Plan for analysis

14 Ethical considerations

15 Budget (if relevant)

16 Work plan and time frame

17 Justification for a replication study, if

your study is a repl..

Risk Benefit Assessment Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Potential risks to the participants

2 Potential benefits to the participants

3 Justification for risks against benefits

Steps taken to minimize risks

4 Support provided to participants

(medical, educational, other)

52

Participants rights and consent Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Procedure for recruiting the participants

2 Information provided to the participants

3 Procedure for obtaining informed

consent

4 Procedure for obtaining proxy consent

5 Procedure for obtaining assent

6 Procedure for withdrawing consent

7 Incentives provided to participants

8 Procedure for participants to ask

questions / register complaints

9 Participants right to decline consent

without losing entitled benefits

Confidentiality and Privacy Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Steps to ensure confidentiality of data

2 Justification for collecting personal

identification data

3 Steps taken to ensure privacy during data

collection

4 How long data and samples will be kept

5 Who will have access to the data

6 Procedure for storage of data and

samples

7 Procedure for disposal of data

Fair participant selection and

vulnerability

Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Justification for selection of study

population

2 Justification for conducting the study in

a vulnerable population

53

Responsibilities of the researcher Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Ethical, legal, financial issues related to

the study

2 Any conflicts of interest and how the

researcher plans to manage them

3 Permissions from relevant institutions /

authorities

4 Collaborations with the relevant

stakeholder

Provision of medical / psychological care

to the participants

5 Qualifications of the research team to

handle the research study

Foreign funded studies Protocol

Page/s

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Justification for conducting the study in

SL

2 Relevance of the study to SL

3 Post research benefits to SL

4 The sharing of intellectual property

rights

5 How the results will be conveyed to

authorities in SL

Information sheet / Consent form Section

in Info.

sheet

consent

form

Reviewer Evaluation

Acceptable Comments

Yes No N/A

1 Purpose of the study

2 Voluntary participation

3 Duration of the study and

responsibilities of the participants

4 Potential benefits

5 Risks, Hazards, Discomforts

6 Incentives / Reimbursements

7 Confidentiality

8 Contact person for the participants

9 Understanding of information provided

by the researcher

10 Agreement of the participant to provide

information / samples

11 Appropriate translation of the

information sheet

12 Appropriate translation of the consent

form

54

For Office Use Only - To be filled by the Reviewers:

Decision of the Reviewer: Approved

Conditional Approval (please mention the conditions below)

Resubmit

Reject

___________________________ _________________________ __________________

Name of the Reviewer Signature Date

Comments of the Reviewer: (To share with the student)

…………………………………………………………………………………………………...........…

……………………………..…………………………………………………………….………………

……………………………………………………..…………………………….………………………

…………………………………………………………………………...……..………………………..

…………………………………………………………………….……………………………………..

……………………………………………………………...……………...…………………………….

……………………………………………………….…………………………………………………...

………………………………………………..…………………………………………………………..

………………………………………...………………………………………………………………….

……………………………………………………………...……………...…………………………….

……………………………………………………….…………………………………………………...

………………………………………………..…………………………………………………………..

………………………………………...………………………………………………………………….

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