TABLE OF CONTENTS 2 EAC Form 3 Union Guidelines 4-6 Terms & Conditions 7 Payment Authorization 8 Third Party Payment Authorization 9 Standard Furniture Brochure 10 Standard Furniture Rental - Chairs & Pedestal Tables 11 Standard Furniture Rental - Table & Table Risers 12 Accessories Brochure 13 Accessories 14 Carpet Brochure 15 Standard Carpet Rental 16 Custom Plush Carpet Rental 17 Cleaning Services 18 Display Labor Service 19 Forklift to Rig in Booth 20 Sign Hanging Services 21 Sign Hanging Information & Diagram 22 Material Handling Terms & Conditions 23 Material Handling 24 Material Handling Payment Calculation 25 Special Freight Services 26 Inbound Exhibit Transportation - Fern Transportation 27 Outbound Bill of Lading Request 28 Advance Warehouse Labels 29 Show Site Warehouse Labels 30 Graphics 31 Hi-Tech Electric Form 32-33 Hi-Tech Electrical Contract 34-36 Hi-Tech Electrical Terms & Conditions 37-39 Hi-Tech Rigging Service Contract 40-43 Hi-Tech Plumbing Service Contract 44 Smart City Flyer 45-48 Smart City Internet - Network / Telephone Service Contract 49-50 NMR Computer Rental Order Form
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TABLE OF CONTENTS - International Motorcycle …...31 Hi-Tech Electric Form 32-33 Hi-Tech Electrical Contract 34-36 Hi-Tech Electrical Terms & Conditions 37-39 Hi-Tech Rigging Service
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TABLE OF CONTENTS 2 EAC Form
3 Union Guidelines
4-6 Terms & Conditions
7 Payment Authorization
8 Third Party Payment Authorization
9 Standard Furniture Brochure
10 Standard Furniture Rental - Chairs & Pedestal Tables
11 Standard Furniture Rental - Table & Table Risers
2018 Washington DC Progressive International Motorcycle Show
Walter E. Washington Convention Center, Washington, DC
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YOU ARE ENTERING INTO A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set forth below, together with any
applicable Order, become a part of the agreement (the “Agreement”) between FERN and you, the EXHIBITOR. You are agreeing you have been fully advised, understand completely,
and are willing to accept the following terms and conditions. By exhibiting, ordering or receiving goods or services, requiring transportation of goods to or from, or acting as an agent
for another exhibitor, at a show which FERN is the service contractor, you accept and agree to be bound by these terms and conditions.
DEFINITIONS:
For purpose of this Agreement, “FERN”, “we”, or “us” means Fern Exposition Services, LLC and its employees, directors, officers, agents, assigns, affiliated companies and related
entities including, but not limited to, any subcontractors we may appoint. “EXHIBITOR” or “you” means the EXHIBITOR set forth in an applicable Order, its employees, agents,
representatives, and any EXHIBITOR appointed contractor (“EAC”). “Order” means the purchase order, work order or other similar order form accompanying these terms and
conditions, which together with these terms and conditions comprise the entire Agreement between FERN and EXHIBITOR.
PAYMENT TERMS:
We require 100% payment with Order for rentals, services, tax and anticipated freight. We require a credit card on file prior to acceptance of any Order and accept Visa, MasterCard,
and American Express. By providing your credit card number to us via a Payment Authorization form or placing online Orders you agree that we may place your credit card on file to
be used for any additional show site services as well as any future purchases. It will stay on file for the duration of the event. Full payment of rental charges must accompany your
Order and be received by our office before the applicable deadline date to qualify for any discounted rate. PLEASE NOTE THAT PURCHASE ORDERS'S ARE NOT ACCEPTED AS A
FORM OF PAYMENT. All orders received after any applicable discount deadline (indicated on each Order) will be charged at standard rates. A $20.00 surcharge will be added to your
account if any credit charges for services are denied or if any checks are returned.
To Pay by Check - Please mail check including show, booth, and company name, to:
Fern, 645 Linn Street, Cincinnati, OH 45203
We cannot accept checks drawn on foreign banks.
All invoiced amounts are due upon receipt of invoice. Unpaid accounts after the day of the show will accrue a service charge of .0575% per day (which equates to an annual interest
rate of 21%), or the maximum rate allowed by law, whichever is less. You will be responsible for all fees (including reasonable attorneys fees and court costs) incurred by us in
connection with the collection of your past-due accounts.
Invoiced amounts are exclusive of any sales, use or other similar taxes. You are solely responsible for payment of any sales, use or other similar taxes due in connection with the
performance of this Agreement. If you claim tax exempt status, you must submit a copy of a valid exemption certificate issued by the federal government or the government of the
state in which your event is taking place.
You are primarily responsible for the payment of all third-party charges. [In the event the exhibiting firm has arranged for an exhibit house or other party to handle the EXHIBITOR’s
display and be billed for all services, Fern will agree to the third party billing if the exhibit house supplies the appropriate credit card information on the Third Party Payment
Authorization form. Advance payment in full must accompany the order including estimated labor and drayage charges. By signing the Third Party Payment Authorization form, the
EXHIBITOR agrees that they are primarily responsible for payment of charges. In the event the named third party fails to pay all charges, such charges will be paid by the EXHIBITOR
upon submission of an invoice, including any and all fees connected with the collection of this account.]
Copies of invoices may be picked up from the Service Desk prior to show closing. No credit will be given after close of event on items or services ordered but claimed to not have been
received. All orders cancelled by you or due to the cancellation of an event or their non-participation may be subject to cancellation fees equal to 50% - 100% of the total order. Such
cancellation fees will be set forth on the applicable Order.
FERN'S RESPONSIBILITIES:
We are only responsible for those services which we directly provide to you. We assume no responsibility for any persons, parties or other contracting firms not under our direct
supervision and control. We shall not be responsible for loss, delay or damage due to strike, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances,
disruptions in the financial or capital markets, power failures, explosions, acts of terrorism or war, or for any other cause beyond our reasonable control, nor for ordinary wear and
tear in the handling of materials. We will provide material handling services as your agent, not as bailee or shipper, and shall have no responsibility or obligation thereunder and you
accept responsibility thereof.
PACKAGING AND CRATES:
We shall not be responsible for damage to lose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly or
improperly packed materials. In addition, we shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition or have prior damage. Crates and
packaging should be of a design to adequately protect contents for handling by forklift and similar means.
STORAGE:
We assume no liability for loss or damage to crates or containers or the contents therein while containers are in storage, including but not limited to accessible storage or cold
storage. You acknowledge that storage charges are for the use of the space and are not a form of insurance or a guarantee of security
Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of you or your representatives. All previous labels
should be removed or obliterated. We assume no responsibility for your failure to follow the above procedures; removal of containers with old empty labels or without FERN labels;
shipping of containers with improper information or empty labels; or the removal or disposition of materials stored in containers with empty labels. It is understood that the labels
are used for storage of empty containers only and we shall not be liable for loss or damage to any contents while containers are in storage, or for any mislabeled containers.
2018 Washington DC Progressive International Motorcycle Show
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SHOW SITE:
You are solely responsible for damage or loss to any rental items in your possession or under your control in connection with your performance hereunder, including but not limited
to damage or stains to carpet. Neither you nor your EACs may bring or use any kind of lift on the exhibit floor.
Our working hours are subject to change due to holidays, time of day or night worked, amount of time worked, and specific facility or union guidelines. The normal categories of
hourly changes are: straight time, overtime, double time and holiday pay. Such hourly charges shall be set forth on the applicable Order.
INBOUND SHIPMENTS:
Consistent with trade show industry practices, there may be a lapse of time between delivery of shipments to the booth and your arrival or that of your representatives, and during
such time the material will be left unattended. We will not be responsible or liable for any loss, damage, theft, or disappearance of your materials after same have been delivered to
your booth at the show site.
We shall not be liable for shipments received without individual freight bills, such as UPS, FedEx or other carriers who deliver in bulk and do not wait for shipment count and
condition to be verified for individual shipments. Such shipments will be subject to verification and correction of count and condition and our receiving paperwork indicating any
exceptions as delivered shall take precedence over shipper's signature of receipt.
OUTBOUND SHIPMENTS & ITEMS LEFT AT SHOW SITE:
Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and the actual pick-up of materials from the booth for loading onto a
carrier, and during such time the material will be left unattended. We will not be responsible or liable for any loss, damage, theft or disappearance of your materials before same
have been picked up for reloading or delivered to your carrier at the conclusion of the event.
We are not responsible for shipments left in your booth or elsewhere. We will count and ship pieces as we find the shipment(s) when we remove them from the exhibit hall.
Circumstances may also warrant these items be sent to a remote facility and shipped from there. You will be responsible for any additional charges that result. You should insure
yourself and your equipment and materials against loss or theft. We also recommend that you engage security services from the facility or show management.
All Material Handling Forms submitted to us by you will be checked at the time of pick-up from the booth and corrections will be made where discrepancies exist between the
quantities of items on any form submitted to us and the actual count of such items at the booth at the time of pick-up.
We retain the right to dispose of materials left on the show floor without liability if left unattended, left without labels or not correctly labeled. A disposal fee will be charged to your
account.
We load materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood to be under the exclusive supervision and
control of the carrier or driver of that carrier. We assume no responsibility or liability for loss, damage, theft or disappearance of your materials that is caused by, arises out of or
related to improperly loaded materials.
RE-ROUTED FREIGHT:
In order to expedite removal of materials from show site as required by show management and/or the facility, we shall have the authority to change the your designated carrier if
that carrier does not pick-up the shipment at the appointed time. Where no disposition is made by you, materials may be taken to a remote location to await your shipping
instructions, and/or consigned to carrier of our choice. You agree to be responsible for charges relating to such rerouting and handling.
INSURANCE:
It is understood that FERN is not an insurer. Insurance on exhibit materials, if any, shall be obtained by you, at your sole costs and expense from a third-party insurance provider. You
agree to provide, and to cause your insurance carrier to provide, us with a release of subrogation to the extent of any insurance settlement
CLAIMS FOR LOSS:
You agree that in order to have a valid claim, notice of loss or damage to materials must be given to us or our agent within 24 hours of occurrence of any incident or prior to show
close/removal, whichever is later. All claims reported after such period will be rejected. Such notice must include detail sufficient to identify the materials claimed to be lost or
damaged, asserting our liability for alleged loss or damage and documentation indicating the specified or determinable dollar value of the claim. Damage reports, incident reports,
inspection reports, notations of shortages or damage on freight bills or other documents do not constitute filing of a claim.
(a) PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any dispute between you and us related to any loss, damage or claim, you shall not be entitled to and shall not
withhold payment or any partial payment due to us as an offset against the amount of any alleged loss or damage. Any claims against us shall be considered separate transactions and
shall be resolved on their own merits.
(b) MAXIMUM RECOVERY. If found liable for any loss, our sole and exclusive MAXIMUM liability for loss or damage to your materials and your sole and exclusive remedy is limited to
$0.50(USD) per pound per article with a maximum liability of $100.00(USD) per item, or $1,500.00(USD) per occurrence/shipment, whichever is less.
(c) BREACH OF CONTRACT AND/OR NEGLIGENCE ONLY. Our liability shall be limited to any loss or damage which results solely from our gross negligence in the actual physical
handling of the items compromising your shipment(s) OR which results from a material breach of this Agreement and not for any other type of loss or damage. In no event shall we
be liable to you or to any other party for special, collateral, exemplary, indirect, incidental, consequential or punitive damages, whether such damages occur either prior or
subsequent to, or are alleged as a result of, tortuous conduct, failure of our equipment or services or breach of any of the provisions of this Agreement, regardless of the form of
action, whether in contract or in tort, including strict liability and negligence, even if we have been advised or has notice of the possibility of such damages, or for any damages caused
by your failure to perform your responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use, interruption of business or other consequential or
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DECLARED VALUE:
Declarations of declared value are between you and your selected carrier ONLY and are in no way an extension of our maximum liability stated herein. We will use commercially
reasonable efforts to transmit the declared value instructions to the selected carrier, however, we will not be liable for any claim arising from the transmittal of, or failure to transmit,
declared value instructions to the carriers, nor for the failure of the carrier to uphold the declared value or any other term of carriage.
FACILITIES AND SHOW ORGANIZERS:
You agree and understand that you, your agents and anyone working on your behalf must abide by and adhere to the rules and regulations of the facility being worked at, as well as
any rules and regulations implemented by the show organizers.
TERMINATION:
We may terminate this Agreement immediately upon written notice in the event you breach any term or provision hereof. We may also terminate this Agreement for any reason or
no reason upon ten (10) days prior written notice to you. In either case, you shall be responsible for any fees or charges incurred prior to the effective date of such termination.
INDEMNIFICATION:
You agree to indemnify, defend and forever hold harmless FERN and our employees, directors, officers and agents from and against any and all demands, claims, causes of action,
fines, penalties, damages (including consequential), liabilities, judgments and expenses including but not limited to reasonable attorney's fees and investigation costs on account of
personal injury, death, or damage to or loss of property or profits arising out of or contributed by any of the following:
• Your negligent supervision of your personnel (including, but not limited to, any labor secured through us) or the negligent supervision of such personnel by any of your employees,
agents, representatives, customers, invitees and/or any EAC.
• Your negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of your employees, agents, representatives, customers, invitees
and/or any EAC at the show or exposition to which this Agreement relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of our
equipment.
• Your violation of federal, state, county or local ordinances.
• Your violation of show regulations and/or rules as published and set forth by the facility and/or show management.
WAIVER AND RELEASE:
You agree to waive and release all claims against us with regards to all matters for which we have disclaimed liability pursuant to the provisions of this Agreement.
SEVERABILITY:
If any provision of this contract is deemed to be invalid, illegal, or not enforceable, the remainder of this contract shall remain in effect and not be impacted by such findings.
WAIVER:
No waiver by us of any of the provisions of this Agreement is effective unless explicitly set forth in writing and signed by us. No failure to exercise, or delay in exercising, any right,
remedy, power or privilege arising from this Agreement operates, or may be construed, as a waiver thereof. No single or partial exercise of any right, remedy, power or privilege
hereunder precludes any other or further exercise thereof or the exercise of any other right, remedy, power or privilege.
ASSIGNMENT:
You shall not assign, transfer, delegate or subcontract any of your rights or obligations under this Agreement without our prior written consent. Any purported assignment or
delegation in violation of this Section shall be null and void. No assignment or delegation shall relieve you of any of your obligations hereunder. We may at any time assign or transfer
any or all of its rights or obligations under this Agreement without your prior written consent to any affiliate or to any person acquiring all or substantially all of our assets.
RELATIONSHIP OF THE PARTIES:
The relationship between the parties is that of independent contractors. Nothing contained in this Agreement shall be construed as creating any agency, partnership, joint venture or
other form of joint enterprise, employment or fiduciary relationship between the parties, and neither party shall have authority to contract for or bind the other party in any manner
whatsoever.
NO THIRD-PARTY BENEFICIARIES:
This Agreement is for the sole benefit of the parties hereto and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer
upon any other person or entity any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.
SURVIVAL:
The provisions of this Agreement which by their nature should apply beyond their terms will remain in force after any termination or expiration of this Agreement including, but not
limited to, the following provisions: Insurance, Claims for Loss, Indemnification, Governing Law, Jurisdiction and Survival.
AMENDMENT AND MODIFICATION:
This Agreement may only be amended or modified in a writing stating specifically that it amends this Agreement and is signed by an authorized representative of each party.
GOVERNING LAW, JURISDICTION:
This Agreement shall be construed under the laws of the State of Ohio without reference to the conflicts of laws principles thereof. FERN and EXHIBITOR hereby consent to the
executive jurisdiction and venue of the federal or state courts located in Hamilton County, Ohio for all actions or suits related to the interpretation or enforcement of this Agreement.
2018 Washington DC Progressive International Motorcycle Show
Walter E. Washington Convention Center, Washington, DC
Click here to view the Standard Furniture Rental Brochure
CHAIRS & STOOLS
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
101 Armless Side Chair 81.15$ 105.50$
103 Upholstered Armless Chair 80.25$ 104.30$
105 Upholstered Arm Chair 122.25$ 158.95$
121 Swivel Desk Chair 57.10$ 74.30$
131 Stool - Padded with Back 85.95$ 111.80$
PEDESTAL TABLES (Gray Nebula top)
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
24" Diameter **CANNOT BE SKIRTED**
204 18"h Pedestal Table 182.75$ 237.50$
206 30"h Pedestal Table 182.75$ 237.50$
208 40"h Pedestal Table 182.75$ 237.50$
30" Diameter **CANNOT BE SKIRTED**
207 18"h Pedestal Table 182.75$ 237.50$
215 30"h Pedestal Table 182.75$ 237.50$
216 40"h Pedestal Table 182.75$ 237.50$
36" Diameter **CANNOT BE SKIRTED**
209 18"h Pedestal Table 182.75$ 237.50$
224 30"h Pedestal Table 182.75$ 237.50$
225 40"h Pedestal Table 182.75$ 237.50$
Sub Total
Tax 5.750%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
February 23 - 25, 2018
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Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
Discount Deadline:February 08, 2018
$
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
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AMOUNT
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AMOUNT
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All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
2018 Washington DC Progressive International Motorcycle Show
Walter E. Washington Convention Center, Washington, DC
Click here to view the Standard Furniture Rental Brochure
Choices not indicated will be selected by Fern to coordinate with show colors and size of exhibit.
DISPLAY TABLES - 30" high X 2' wide
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
223 4'X30" h table skirted 3 sides (select skirt color below) 120.20$ 167.90$
233 6'x30" h table skirted 3 sides (select skirt color below) 155.80$ 202.60$
253 8'x30" h table skirted 3 sides (select skirt color below) 192.75$ 250.50$
522 Drape 4th side of 30"h table 37.95$ 49.35$
222 4'x30" h table not skirted 55.40$ 72.00$
232 6'x30" h table not skirted 64.70$ 84.25$
252 8'x30" h table not skirted 73.50$ 95.60$
Table Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
DISPLAY TABLE COUNTERS - 40" high x 2' wide
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
229 4'X40" h table skirted 3 sides (select skirt color below) 155.85$ 202.65$
239 6'x40" h table skirted 3 sides (select skirt color below) 189.80$ 246.70$
259 8'x40" h table skirted 3 sides (select skirt color below) 220.45$ 286.70$
530 Drape 4th side of 40"h table 48.60$ 63.15$
228 4'x40" h table not skirted 77.15$ 100.35$
238 6'x40" h table not skirted 93.05$ 121.00$
258 8'x40" h table not skirted 101.00$ 131.35$
Table Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
TABLETOP RISERS - 12" wide, Covered White
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
270 4' Undraped Riser w/Cover 58.70$ 76.35$
272 6' Undraped Riser w/Cover 77.95$ 101.30$
274 8' Undraped Riser w/Cover 101.45$ 131.85$
Sub Total
Tax 5.750%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
February 23 - 25, 2018
February 08, 2018
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual
Choices not indicated will be selected by Fern to coordinate with show colors and size of exhibit.
QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE
505 Vinyl Table Cover 13.55$ $ 18.50
507 30" skirting (per linear foot) 13.05$ 18.00$
Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
509 40" skirting (per linear foot) 18.50$ 24.50$
Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
541 Custom Color Side rail Drape, 36" high (per linear foot) 15.65$ 20.40$
Drape Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
543 Custom Color Background Drape, 8' high (per linear foot) 19.70$ 25.65$
Drape Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)
o maroon (11) o plum (19) o red (14) o teal (18) o white (16)
Sub Total
Tax 5.750%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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05-11918-18
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Note: Rental includes material handling, installation, front edge taping, and pick-up at the close of the show. Colors may vary due to facility lighting, manufacturing limitations and dye lot differences. Item availability and styles may vary per location.
2018 Washington DC Progressive International Motorcycle Show
Walter E. Washington Convention Center, Washington, DC
Click here to view carpet color samples
STANDARD CARPET
o Black (04) o Ocean (OC) o Blue-Jay (81) o Ruby (RU) o Gray (09)
o Madison (80) o Denim (DE) o Indigo (IN) o Red (14) o Evergreen (41)
STANDARD CARPET PACKAGE - INLINE BOOTHS ONLY
Standard Carpet Package includes carpet & paddingSELECT
ONEITEM # DESCRIPTION STANDARD RATE
309 10 ft. x 10 ft. Standard Carpet & Padding 277.95$ 364.30$
310 10 ft. x 20 ft. Standard Carpet & Padding 554.85$ 727.05$
311 10 ft. x 30 ft. Standard Carpet & Padding 832.85$ 1,091.20$
312 10 ft. x 40 ft. Standard Carpet & Padding 1,109.80$ 1,454.20$
STANDARD CARPET ONLY - INLINE BOOTHS ONLYSELECT
ONEITEM # DESCRIPTION STANDARD RATE
301 10 ft. x 10 ft. Standard Carpet 202.25$ 262.95$
302 10 ft. x 20 ft. Standard Carpet 403.35$ 524.45$
303 10 ft. x 30 ft. Standard Carpet 605.60$ 787.00$
304 10 ft. x 40 ft. Standard Carpet 806.95$ 1,049.05$
COMPLETE AREA (requires a minimum order of 100 sq. ft.) - ISLAND AND PENNINSULA BOOTHS
Please select option(s) below and calculate square footage.
QTY ITEM # DESCRIPTION SQUARE FOOTAGE STANDARD RATE
314 Standard Carpet ______ft. x _____ft. = ______sq. ft. 2.35$ 3.10$
350 Padded Area Size ______ft. x _____ft. = ______sq. ft. 0.83$ 1.12$
360 Plastic Covering ______ft. x _____ft. = ______sq. ft. 0.49$ 0.68$
Sub Total
Tax 5.750%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
February 08, 2018Discount Deadline:
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DISCOUNT RATE
Standard carpet is a 13 oz. carpet available in 10 colors in 10 ft. width. Standard carpet price includes rental, installation, removal and front edge taping only.
If additional color options are desired, refer to the Custom Plush Carpet Rental form.
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DISCOUNT RATE
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
$
$
$
$
February 23 - 25, 2018
Prices below are per sq. ft.
DISCOUNT RATE
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of
the show/event on items and/or services ordered and not received.
328 Custom Plush Carpet ______ft. x _____ft. = ______sq. ft. 3.60$ 4.55$ $
350 Padded Area Size ______ft. x _____ft. = ______sq. ft. 0.83$ 1.12$ $
360 Plastic Covering ______ft. x _____ft. = ______sq. ft. 0.49$ 0.68$ $
Sub Total $
Tax 5.750% $
Grand Total $
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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February 23 - 25, 2018
Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.
Custom Plush carpet is an upgraded 34 oz. carpet in 12 decorator colors. Custom Plush carpet price includes laying, trimming, seaming, wastage, edge taping,
rental and removal of carpet specifically cut to your exact measurements. Order must be received by Discount Deadline in order to ensure availability of color
selection.
February 08, 2018Discount Deadline:
Prices below are per sq. ft.0
90
11
7-1
21
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2Requests made after the deadline will be filled, as available, at the standard rate.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
05-11918-18
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
Exhibit Space: ______ ft. X ______ ft. = ______ sq. ft. (100 sq. ft. minimum) X $___________ per sq. ft. X ______ days = $___________
131.60$
Display Wipe Down: ______ hrs. (4 hr. minimum per day) X ______ days X $___________ = $___________
Sub Total
Tax 5.750% $
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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All rates are based on the total square footage of your exhibit space
(100 sq. ft. minimum)
Porter Service includes emptying wastebaskets and policing exhibit space at two hour intervals during show
hours. These services are offered on a daily basis.
ESTIMATED CLEANING SERVICE COST
DAILY Vacuum of carpet, empty wastebaskets for space more than
1,000 sq. ft.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
Cancellation of any portion of cleaning order after deadline date will be charged at 25% of order.Requests made after the deadline will be filled as work force is available.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Shampoo - ONCE before initial opening of exhibit.
PORTER SERVICE
DISPLAY WIPE DOWN
Display wipe down before initial opening (4 hr minimum)
Display wipe down daily (4 hr minimum)
February 23 - 25, 2018
February 08, 201805-11918-18
VACUUM/SHAMPOO/MOP
Vacuum - ONCE of carpet, empty wastebaskets ONCE before initial
opening of exhibit.
Vacuum - DAILY of carpet, empty wastebaskets before initial opening of exhibit
and daily thereafter.
Discount Deadline:
All rental carpets ordered from Fern Exposition and Event Services are installed in clean condition. Any cleaning service required within your booth space for debris accumulated
during set-up and exhibit hours should be ordered below. Cleaning will be done each evening. Any cleaning service required within your booth the following morning will result in a
re-vacuum charge of $0.21 per sq. ft. There will be an additional charge for cleaning carpets that are subjected to excessive wear and tear such as wood or metal shavings generated
c 1001 Labor for Installation # of Laborers Req: _________ Est. Hours: _________
Start time*: ____________ End Time: _____________ Start Date: ________________
c 1003 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________
Start time*: ____________ End Time: _____________ Start Date: ________________
Supervisor will be: ____________________________ Phone: _________________________
Estimated Display Labor Cost for Advanced Payment
Installation:
Straight time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Exposition Supervision $ ________________
Dismantle:
Straight time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Supervision $ ________________
* Start time is approximate and is based on availability of labor.
Sub Total
Tax 5.750%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
February 23 - 25, 2018
05-11918-18
Deadline to Return this Form:February 08, 2018
Straight Time
Charges for labor service are based on
prevailing rates of labor and materials. All
labor before 8:00 AM and after 5:00 PM
weekdays and all hours Saturday and Sunday
will be charged at over time rate. Holidays
will be charged at double time rate. Minimum
charge one (1) hour per man & 1/2 hour
increments after the first hour.
For information and cost relative to
unloading and reloading, please see the
Material Handling & Freight Service Order
form enclosed.
Your company is encouraged to carry
insurance covering potential injury, damages
or loss associated with your display. Fern
Exposition & Event Services will NOT be
responsible for injury to personnel or display
damage or loss of display materials. Liability
of Fern Exposition & Event Services will be
limited to a maximum of 50% of the total
labor bill, not to exceed $1000. It is
important that exhibit representative check in
at the Fern Exhibitor Service Center to pick up
labor ordered. Exhibit representative must
also check the labor back in at the Fern
Exhibitor Service Center upon completion of
work. All work is to be done under supervision
of the exhibitor or its representative.
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Professionally trained personnel are used on installation/dismantle, and when possible, all work is
performed on straight time.
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$
$
$Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate.
Requests received after deadline date will be filled as work force is available.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center
at your show/event prior to leaving. No credits or refunds will be issued after close of the show/event
on items and/or services ordered and not received.
2018 Washington DC Progressive International Motorcycle Show
Walter E. Washington Convention Center, Washington, DC
FORKLIFT TO RIG IN BOOTH
This form is not for loading and/or unloading of exhibit materials. Please refer to the Material Handling form for rates and instructions.
4000 lb forklift 4000 lb forklift
c 1005 Labor for Installation # of Laborers Req: _________ Est. Hours: _________ 295.45$
Start time*: ____________ End Time: _____________ Start Date: ________________ Over Time 345.05$
c 1007 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________ Double Time 393.55$
Start time*: ____________ End Time: _____________ Start Date: ________________
Estimated Rigging Labor Cost for Advanced Payment
Installation:
Straight time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Straight Time hours Estimated Cost
Over time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Over Time hours Estimated Cost
Double time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Double Time hours Estimated Cost
Dismantle:
Straight time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Straight Time hours Estimated Cost
Over time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Over Time hours Estimated Cost
Double time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Double Time hours Estimated Cost
* Start time is approximate and is based on availibility of labor.
Sub Total $
Tax 5.750% $
Grand Total $
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at
your show/event prior to leaving. No credits or refunds will be issued after close of the show/event on
items and/or services ordered and not received. fork
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February 23 - 25, 2018
Deadline to Return this Form:05-11918-18 February 8, 2018
Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate.Requests received after deadline will be filled as work force is available.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
c 1051 High Lift and Crew for Installation # of Crews Req: ________ Est. Hours: ________
Start time*: ____________ End Time: _____________ Start Date: ________________
c 1053 High Lift and Crew for Dismantle # of Crews Req: ________ Est. Hours: ________
Start time*: ____________ End Time: _____________ Start Date: ________________
Superisor will be: _______________________________________ Phone: ___________________________
Estimated High Lift Labor Cost for Advanced Payment
Installation:
Straight time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Exposition Supervision $ ________________
Dismantle:
Straight time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Straight Time hours Estimated Cost
Over time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Over Time hours Estimated Cost
Double time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Double Time hours Estimated Cost
Plan A - Add 30% for Fern Exposition Supervision $ ________________
* Start time is approximate and is based on availibility of labor.
Sub Total
Tax 5.750%
Grand Total
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
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February 23 - 25, 2018
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at
your show/event prior to leaving. No credits or refunds will be issued after close of the show/event on
items and/or services ordered and not received.
Deadline to Return this Form:February 08, 2018
Your company is encouraged to carry
insurance covering potential injury,
damages or loss associated with your
display. Fern Exposition & Event
Services will NOT be responsible for
injury to personnel or display damage
or loss of display materials. Liability of
Fern Exposition & Event Services will
be limited to a maximum of 50% of
the total labor bill, not to exceed
$1000.
Straight time will be charged 8:00AM-
5:0PM, Monday thru Friday. Over
time will be charged 6:00AM-8:00AM
and 5:00PM to Midnight, Monday
thru Friday; 6:00AM to Midnight on
Saturday and Sunday.Double time
will be charged holidays and
Midnight-6:00AM, Monday thru
Sunday. Minimum charge one (1)
hour per crew.
Cancellation of any portion within 48 hours of labor start time, exhibitor will be charged one hour minimum per man of applicable hourly rate.Requests made after the deadline will be filled as work force is available.
All orders are subject to the terms and conditions as outlined on the in the Exhibitor Service Manual.
Does your sign require electricity? Yes No Does your sign require assembly? Yes No
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
____ feet in from left Aisle #_____
February 23 - 25, 2018
05-11918-18
All overhead hanging must be installed and removed by Fern. Fern can assemble your hanging sign. Please complete Display Labor form enclosed in this
Exhibitor Service Manual.
Overhead hanging signs are to be sent in separate containers directly to the advance warehouse (labels included in this ESM). This container MUST arrive
no later than one week prior to the first exhibitor move-in day. If these procedures are not follwed, Fern cannot guarantee the hanging of your sign.
Electrical Signs must be in working order and in accordance with the National Electric Code. ELECTRICAL SERVICE requirements must be ordered in
advance on the enclosed Facility Electrical Service Order Form.
Use the diagram below to represent your booth space. Indicate how far in from each boundary you would like your sign placed. The ceiling structure and
relation to support beams may require your sign to be moved from your specified location.
Deadline to Return this Form:February 08, 2018
sign
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_____feet from floor ____ feet in from right Aisle #_____
____ feet in from front of Aisle #______
____ feet in from back of Aisle #______
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Cancellation of any portion within 48 hours of labor start time, exhibitor will be charged one hour minimum per lift of applicable hourly rate.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.
2018 Washington DC Progressive International Motorcycle Show
MOBILE EQUIPMENT & DISPLAY VEHICLES
Rates are for round trip
QTY ITEM# DESCRIPTION RATE TOTAL
4810 Mobile Equipment $ 151.30 $
4811 Truck/Car/Van/SUV $ 151.30 $
4812 Motorcycle $ 56.05 $
4813 RV's/Oversized Specialty Vehicles $ 151.30 $
Mobile Equipment & Display Vehicle Guidelines
CARTLOAD SERVICE
QTY ITEM# DESCRIPTION RATE TOTAL
4701 Cart Service $ 117.85 $
Cartload Service Guidelines
Sub Total $
Grand Total $
Exhibiting Company Name: ____________________________________________________________ Booth # ____________
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All order cancellations made after deadline will be charged at 50% of the prevailing rate.Requests received after deadline date will be filled as work force is available.
February 23 - 25, 2018Walter E. Washington Convention Center, Washington, DC05-11918-18
Deadline to Return this Form: February 8, 2018
All Exhibitors will be charged a spotting fee for any vehicles, carts, trailers, specialized vehicles and mobile equipment being
displayed in their booth space. If you have questions or have specific needs, please contact Fern Exposition & Event Services.
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All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Cart Service includes cart and labor for exhibitors planning to carry their small exhibit material during move-in and move-out
and consists of a one-way trip from dock to your booth and/or from your booth to the dock. The charge for this service if for
each trip. This service will be available during move-in and move-out only.
This service is for those who have small hand carry items that will fit on a cart approximately 3' wide x 5' long and 3' high.
Individual cart load can be no more than 400 lbs in freight weight. Total freight weight for all carts will be no more than 1600
lbs per exhibitor. POV's are defined as cars, small vans, SUV's, 1/2 ton pick-up trucks or company owned truck with a trailer
length no greater than 12' in length.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor
Service Center at your show/event prior to leaving. No credits or refunds will be issued
after close of the show/event on items and/or services ordered and not received.
All mobile equipment and display vehicles being delivered for placement in booths will be received and escorted to the booth.
If your mobile equipment is delivered outside of your targeted move-in time, there may be an additional labor charge if items
need to be moved to allow access to your booth. Please contact Fern Exposition & Event Services for targeted move-in time
Emergency/Mobile Phone # Pkg #3 Description: Est. Wt.:
Pkg #4 Description: Est. Wt.:
Pkg #5 Description: Est. Wt.:
Total Estimated Weight:
SPECIAL INSTRUCTIONS
Exhibiting Company Name: ____________________________________________________________ Booth # ___________
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
FERN TRANSPORTATIONFern offers personalized service with a representative who is an expert in exhibit transportation and is familiar with all details pertaining to each tradeshow. We also
provide pre-printed labels and shipping documents for inbound and outbound shipments. For your convenience, our representative will be on show site and available to
assist with all your transportation needs.
Note: If Fern Transportation is not your freight carrier, please do not return this form.
February 23 - 25, 2018
05-11918-18
Note: Air Freight will
be billed on Actual or
Dimensional Weight,
whichever is greater.
Signature X
By signing Exhibitor Shipment Authorization below, you and/or company agree to payment terms
& conditions (listed in the show Exhibitor Services Manual), limits of liability (listed above) and
authorizes Fern to use any payment method on file (including credit cards). All shipping charges and
weights are estimates until the shipment is delivered.
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.
Emergency/Mobile Phone # Pkg #3 Dimensions: Est. Wt.:
Pkg #4 Dimensions: Est. Wt.:
Pkg #5 Dimensions: Est. Wt.:
Total Estimated Weight:
SPECIAL INSTRUCTIONS
Exhibiting Company Name: ____________________________________________________________ Booth # ___________
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Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No
credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
Note: Air Freight will be
billed on Actual or
Dimensional Weight,
whichever is greater.
All Carriers must be checked-in by time and location published in the Exhibitor Service Manual
Signature X
By signing Exhibitor Shipment Authorization below, you and/or company agree to payment terms &
conditions (listed in the show Exhibitor Services Manual), limits of liability (listed above) and
authorizes Fern to use any payment method on file (including credit cards). All shipping charges and
weights are estimates until the shipment is delivered.
February 23 - 25, 2018Deadline to Return this Form:
05-11918-18 <Enter Date>IMPORTANT INSTRUCTIONSEvery shipment must be labeled and requires a Fern Bill of Lading (BOL) for each destination.
1. Exhibitor must complete request form and return before show close
2. Fern will create a BOL and shipping labels that will be printed
3. BOL and shipping labels will be delivered to your booth or held at the Service Center
4. Exhibitor must properly pack each shipment and apply labels
5. Exhibitor must return the signed BOL to the Service Center with piece count and est. weight
To: ___________________________________ To: ___________________________________
Exhibiting Company Name: ___________________________________________________________ Booth # ____________
$
$
Custom
Yes, I have completed and included the Payment Authorization Form.
If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service
Center at your show/event prior to leaving. No credits or refunds will be issued after close of the
show/event on items and/or services ordered and not received.
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No refund on orders cancelled after the deadline date.Requests made after the deadline will be filled, as available, at the standard rate.
All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.
AMOUNT
$
$
$
$
February 23 - 25, 2018
Prices indicated are based upon process color printing, mounting and laminating on showcard or foam core. Signs other than sizes listed will be prepared on a
sq. ft. basis, rounded to the nearest 1/2 ft. x 1/2 ft. Minimum order is $30.00.
Emblems, trademarks, logos, special style lettering, etc., are inclusive of the above prices. Please go to our graphics submission guidelines for additional
information. If you have any questions on formats supported please contact Fern Exposition and Event Services.
Thank you for your cooperation and we are looking forward to working with you!
801 Mount Vernon Place, NW Washington, DC 20001
202-249-3600202-249-3601 FAX
1
***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO
***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES *****
ELECTRICAL OUTLETS / LIGHTING SERVICES Power strips and extension cords available to rent onsite
Please read page 3 regarding additional labor and material charges “Description of Outlet Location & Distribution Charges”
24 Hr Power and dedicated 20amp / 120v outlets are double the listed price
Signature on page 2 is required. Full payment for services ordered and retainer credit card must be remitted to process this contract.
Fed ID # 88-0437088 2018-2019****
Event Name: Event Dates:
Company Name Booth No.
Credit Card Billing Address (exact address for credit card)
City / State / Zip Phone Country
Credit Card No Exp Date Check Number
VISA MC AMEX Cardholder Name as it appears on card (Please Print)
Authorized Contact Name (Please Print) Phone Authorized Contact Email
Description Of Service Total Outlets
Incentive Base 24 Hr or Dedicated 20 amp
Overhead Service
Floor Service Total Price
120 V Outlet - Maximum of One (1) connection per outlet
5 Amp / 500 watts 107.00 130.00
10 Amp /1000 watts 132.00 159.00
20 Amp / 2000 watts 200.00 248.00
208 V 1Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet
20 Amp-Minimum for European Power 355.00 435.00
30 Amp 482.00 593.00
40 Amp 607.00 750.00
50 Amp 671.00 834.00
60 Amp 875.00 1074.00
100 Amp 1086.00 1326.00
208 V 3Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet
20 Amp 478.00 589.00
30 Amp 716.00 837.00
60 Amp 1057.00 1,308.00
100 Amp 1,918.00 2,311.00
200 Amp 3,766.00 4,709.00
400 Amp 6,198.00 7,748.00
801 Mount Vernon Place, NW Washington, DC 20001 202-249-3600202-249-3601 FAX [email protected] www.hi-techelectric.comDeadline Date for Incentive Rates:January 31, 2018
Transformer(s): Check off European Power column in this section. If you have European Power. European Power is all 60HZ 208v transformers to 240 1ph European. 60HZ 480v-3ph transformer to 380v/3ph European: Hi-Tech Electric or the United States power does not offer 50 HZ. Please check your equipment to see if it can operate at 60 HZ. Pricing for transformer includes the transformer and power. Labor, Materials, and Lift are additional to installation.
Description Of Service Qty Incentive Base European Power
See Terms and Conditions Section for Labor Rates Subtotal of Charges $
THIRD PARTY PAYMENT
Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing.
Labor Request Section:
Send PDF or DWG for all Island booths 30x30 or larger to: [email protected]
[ ] Floor Plan included with outlet locations/orientation
[ ] Floor Plan to follow
[ ] OK to proceed without exhibitor present
[ ] Do Not proceed until exhibitor is onsite
Scaled floor plan showing all outlet locations and booth orientation required
Installation Labor date:
Installation Time:
Size of Booth:
Type of Booth: Inline [ ] Island [ ] Peninsula [ ] Other [ ]
*****Indicate all 24 hr and dedicated outlets on floor plan
Authorized Signature:
I agree that I am the Authorized Card Holder on behalf of the Exhibitor, and I accept Hi-Tech Electric’s payment policies and terms of contract described below on pages 3-5.
Print Name: Signature: Booth No:
3
TERMS AND CONDITIONS
Page (2) must be signed in order for electrical installation to be scheduled Additional Labor and Material Fees May Apply (See Terms and Conditions below for Details)
ELECTRICAL LABOR RATES FOR OUTLET DISTRIBUTION AND CONNECTION
$103.00 per hour during Straight Time: 8am-4:30pm M-F $196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $187.00 per hour (one hour minimum) plus operator’s time. The minimum charge per booth is one hour installation and ½ the total time for dismantle.
Please Use Exhibitor Rigging Order Form $103.00 per hour during Straight Time: 8am-4:30pm M-F $196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $187.00 per hour (one hour minimum) plus operator’s time. A four (4) hour minimum per man labor call applies.
DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES
All electrical outlets will be installed on the floor at the baseline back wall of in-line pipe and drapedbooths unless otherwise ordered by the exhibitor.
All electrical outlets for Island booths will be dropped from one main drop location per the exhibitor’sfloor plan. Delays in installation can occur if no main drop location is provided.
All Island booths will be charged labor and materials which are determined by the diagramsubmitted.
All booths or displays requiring multiple outlet distribution and connection are chargeable on a timeand material basis.
Re-distribution of such installation, additional power drops, and/or additional locations will becharged on a time and material basis.
All 208 volt outlets will require labor and materials. All overhead services will require lift, labor, and materials. 24-hour power and dedicated 20amp/120v circuits are double the listed price. Indicate total outlets
on order form. Electricity will be turned on within 30 minutes of show daily. Payment: Payments must be received in full 21 days before show move-in to secure the incentive
rate. No credit or refund will be issued for connections installed and not used. Full payment isrequired to process order. A retainer credit card is required. All balances must be settled prior toevent closing. An outstanding balance may preclude the Exhibitor from retaining HTE services atany future event domestically or internationally. Any amount not paid at event closing is subject tointerest up to the maximum amount allowed by law. Any outstanding balance is subject to in-housecollections or to a credit reporting debt collection agency.
Unauthorized Power Usage: Exhibitors using outlets without an order will be charged the baserate. A memo will be delivered onsite to all booths accessing outlets without an order.
Labor Rates: All Labor Rates are subject to the current labor contract effective at time of performedlabor.
4
HI-TECH ELECTRIC JURISDICTION
Only Hi-Tech equipment is allowed for electrical distribution. Exhibitors are not permitted to bring their own distribution system. Hi-Tech installs all motor and equipment hook-ups requiring hard wiring connections. Hi-Tech performs all installations and/or repair of electrical fixtures. Hi-Tech performs installations of all electrical motors and electrical apparatus to be energized. Hi-Tech electrical labor is required to inspect pre-wired equipment that connects to Hi-Tech
distribution systems. Exhibitor must give HTE notice of intended use of pre-wired equipment andschedule an inspection by Hi-Tech. Hi-Tech is not responsible for any loss or damage resultingfrom the use or installation of pre-wired equipment. The Exhibitor is responsible for any loss ordamage caused by the use or installation of pre-wired equipment to Hi-Tech distribution systems.
Hi-Tech provides labor for all overhead truss rigging and overhead booth lighting. Hi-Tech performs all installations of electrical cords under any booth space flooring. The exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric for any
and all work related accidents.
RIGGING JURISDICTION (All Rigging is installed by the in house Rigging Contractor GLP.)
Rigging includes all motorized rigging-to-building structures. All exhibit hall rigging must provide a floor plan for approval by Hi-Tech Electric/GLP. All motors for rigging must be ordered through Hi-Tech Electric/GLP. All labor for rigging-to-building structures will be provided through Hi-Tech Electric/GLP. No other Contractor or Persons may attach motorized equipment for rigging to building.Hi-
Tech/GLP is not responsible for any loss or damage resulting from any other Contractor or Personattaching motorized equipment to the building.
Failure to start labor as scheduled due to any delays with client-owned equipment will result in thehourly charges per man per hour of delay.
A four (4) hour minimum applies per rigging labor call.
SPECIAL EQUIPMENT
Special Equipment orders require 30 days notice prior to move-in.
HI-TECH ELECTRIC MATERIALS
All materials and equipment furnished by Hi-Tech Electric shall remain the property of Hi-Tech and shall be removed only by Hi-Tech at the close of the show.
FLOOR COVERINGS Unless otherwise directed, Hi-Tech Electric personnel are authorized to cut floor coverings to permit installation of service. H-Tech Electric is not liable for any costs incurred by the Exhibitor for such cuts.
RAMPING UTILITY LINES
All ramping of utility lines in booth are done on Straight Time plus materials. Laying of lines under carpet or floor or spotting from ceiling will incur additional labor charges. Minimum per removal of lines is 1 hour each. Floor plan is required with order to show location of lines.
5
ESTIMATES / REVISIONS
Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days inadvance before move in begins in order to prevent delays in processing. Reductions made to anexisting order are subject to a 10% surcharge.
SUPERVISION FEES/INVOICES
All booths and displays with labor incur a 20% supervision fee of the total labor charge. Invoices are available upon request onsite at the service desk or via email. Please email
Cancellation up to 21 days prior to event start date is subject to 20% charge of services ordered. Cancellation within 21 days of event start date is subject to 50% charge of services ordered. Once services are installed, there is no refund.
DISCONNECTION / INTERRUPTION OF SERVICES
All services will be disconnected and/or shut-off at the conclusion of the show unless advancenotice given by the Exhibitor and acknowledged by Hi-Tech Electric.
Exhibitor may have services disconnected if payment has not been rendered in full at the beginningof the event.
DELAYS
In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, Hi-Tech Electric or GLP is due payment for all executed work, labor, and materials.
ON-SITE PAYMENTS / TIPPING
All payments must be submitted only to a Customer Service Representative or Hi-TechManagement.
Tipping or any gratuity or gift, is not permitted to be accepted by any Hi-Tech personnel.
INDEMNITY
The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC or GLP for any and all work related claims, accidents, losses, and damage.
***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES *****
TRUSS / MOTORIZED HOIST / RIGGING LABOR
Description Of Service Qty Incentive Base Total Price
Overhead Quartz Lights: Booth Package for All Booths in Halls ABC Only Includes Power, Rigging, Labor & One Time Focus (One Time Focus labor must be scheduled on straight time)
25% of total price added if installed between 4:30 pm – 8:00 am Monday – Friday, Holidays & Weekends
Package Price Per Each Overhead Quartz Light: For Hall ABC
796.00 1,022.00
Overhead Quartz Lights: For Hall DE 388.00 474.00
Overhead Quartz Lights: For booths that are supplying their own truss: Power, Rigging, Labor, Focus not included.
Call for Quote
Dimmer Boards / Custom Truss / Satellite Cable Run (Please call for Quote) Subtotal of Charges
$
Signature on page 2 is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2018-2019**
Event Name: Event Dates:
Company Name Booth No.
Credit Card Billing Address (exact address for credit card)
City / State / Zip Phone Country
Credit Card No Exp Date Check Number
VISA MC AMEX Cardholder Name as it appears on card (Please Print)
Authorized Contact Name (Please Print) Authorized Contact Email
TRUSS
10X12X12 Truss 208.00 239.00
Corner Blocks 135.00 154.00
CHAIN MOTOR up to 1 Ton 577.00 612.00
GLP provides all motors for all overhead rigging
Price includes power and points
ROTATING MOTOR 577.00 612.00
RIGGING POINTS Per Point 124.00 139.00
801 Mount Vernon Place NW Washington, DC 20001
202- 249-3600 202-249-3601 FAX [email protected] www .hi-techel ectric.com Deadline Date for Incentive Rates:January 31, 2018
Page 2 must be signed in order for Rigging Services to be scheduled
Authorized Signature: I agree that I am the Authorized Card Holder on behalf of the Exhibitor, and I accept Hi-Tech Electric’s payment policies and terms of contract described below on pages 3-5.
Print Name: Signature
Labor Request Section: 4 Hour Minimum per Man
See Terms and Conditions Section for Labor/Lift Rates
TERMS AND CONDITIONS
RIGGING LABOR
$103.00 per hour during Straight Time: 8am-4:30pm M-F
$196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays
A four (4) hour minimum per man labor call applies.
Lift Rates: $187.00 per hour (one hour minimum) plus operator’s time.
RIGGING JURISDICTION
Rigging includes all motorized rigging-to-building structures.
All exhibit hall rigging must provide a floor plan for approval by HTE/GLP
All chain motors for rigging must be ordered through HTE/GLP. HTE/GLP only hangs structuresover 200lbs unless the hanging item is a speaker, light or a piece of special equipment. Please emailto [email protected] for a quote.
Rotating motors are available by request; however, exhibitor may also bring own rotation motor.Rotating motors not supplied by HTE/GLP will require a separate order for overhead power.
All labor for rigging-to-building structures will be provided by HTE/GLP.
No other Contractor or Persons may attach motorized equipment for rigging to building. HTE/GLP isnot responsible for any loss or damage resulting from any other Contractor or Person attachingmotorized equipment to the building.
Failure to start labor as scheduled due to any delays with client-owned equipment will result in thehourly charges per man per hour of delay.
A four (4) hour minimum applies per rigging labor call.
SPECIAL EQUIPMENT / ONSITE ORDERS
Special Equipment orders require 30 days notice prior to move-in.
All materials and equipment furnished by HTE/GLP shall remain the property of HTE/GLP and shall be removed only by HTE/GLP at the close of the show.
ESTIMATES / REVISIONS
Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days inadvance before move in begins in order to prevent delays in processing. Estimate requests aresubject to a minimum of one hour labor per revision.
Reductions made to an existing order are subject to a 10% surcharge.
SUPERVISION FEES
All booths and displays with labor incur a 20% supervision fee of the total labor charge.
CANCELLATIONS
Cancellation up to 21 days prior to event start date is subject to 20% of services ordered. Cancellation within 21 days of event start date up until decorator move-in date is subject to 50% of
services ordered. Once services are installed, there is no refund for cancellation.
THIRD PARTY PAYMENT
Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled prior to the event closing.
DISCONNECTION / INTERRUPTION OF SERVICES
All services will be disconnected and/or shut-off at the conclusion of the show unless advance noticegiven by the Exhibitor and acknowledged by GLP/HTE.
Exhibitor may have services disconnected if payment has not been rendered in full at the beginningof the event.
DELAYS
In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, Hi-Tech Electric,LLC/GLP is due payment for all executed work, labor, and materials.
TIPPING
Tipping is not permitted to HTE/GLP employees. All payments must be made to a Customer Service Representative or HTE/GLP Management.
INDEMNITY
The Exhibitor, Display House, and Show General Contractor will indemnify GLP/ Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage.
1
***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES *****
AIR / WATER / DRAIN Please read page 3 regarding additional labor and material charges “Description of Outlet Location & Distribution Charges”
Drain Outlets ½” & ¾”
1. First outlet at rear of booth 191.00 235.00
2. Additional outlets 142.00 173.00
3. Number of connections 86.00 104.00
* Size of connections
Signature on page 2 is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2018 – 2019 **
Event Name: Event Dates:
Company Name Booth No.
Credit Card Billing Address (exact address for credit card)
City / State / Zip Phone Country
Credit Card No Exp Date Check Number
VISA MC AMEX Cardholder Name as it appears on card (Please Print)
Authorized Contact Name (Please Print) Phone Authorized Contact Email
Description Of Service Total Outlets
or Connections
Incentive Base 24 Hour Service Add 50%
Total Price
Compressed Air: 90-100 lbs. PSI
1. First outlet at rear of booth (24 hr Service: Add 50%) 253.00 304.00
See Terms and Conditions Section for Labor Rates THIRD PARTY PAYMENT
Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing.
Labor Request Section:
Send PDF or DWG for all Island booths 30x30 or larger to: [email protected]
[ ] Floor Plan included indicating all plumbing services
[ ] Floor Plan to follow
[ ] OK to proceed without exhibitor present
[ ] Do Not proceed until exhibitor is onsite
Scaled floor plan showing all outlet locations and booth orientation required. Labor will not begin without floor plan, service locations, and booth orientation.
Installation Labor date:
Installation Time:
Size of Booth:
Type of Booth: Inline [ ] Island [ ] Peninsula [ ] Other [ ]
Indicate all 24 hr services on floor plan
Authorized Signature:
I agree that I am the Authorized Card Holder on behalf of the Exhibitor, and I accept Hi-Tech Electric’s payment policies and terms of contract described below on pages 3-5.
Print Name: Signature: Booth No:
Description Of Service Quantity Incentive Base Total Price
Sinks & Water Heaters Booth Package
1. Single Sink : Includes cold water,drain,labor/materials 900.00 1,225.00
2. Double Sink : Includes cold water,drain,labor/materials 1,124.00 1,350.00
3. Hot Water Heater/ 40 gallons (includes electric) 586.00 697.00
* Based on straight time labor.25% of total will be added if installed between 4:30pm-8:00am M-F Plus Weekends & Holidays
Fill and Drain
1. Fill and Drain 0 -199 Gallons 142.00 173.00
2. Fill and Drain 200 - 399 Gallons 211.00 259.00
3. Fill and Drain 400 – Gallons and over 315.00 375.00
Natural Gas
1. First outlet at rear of boothCall for estimate of total invoice
390.00 576.00
Subtotal of Charges $
3
TERMS AND CONDITIONS
Page (2 ) must be signed in order for Air / Water / Drain installation to be scheduled Additional Labor and Material Fees May Apply (See Terms and Conditions below for Details)
PLUMBING LABOR RATES FOR SERVICES ORDERED
1. $103.00 per hour during Straight Time: 8am-4:30pm M-F2. $196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays3. The minimum charge for plumbing service is one hour installation and ½ the total time for dismantle.4. All drain dismantle labor hours will be equal to the Fill installation labor hours
DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES
Outlet Locations: All first outlets will be installed on the floor at the back wall of booth. Added outlets must be indicated on floor plan and will be charged on a time and material basis.
Special Equipment: Hi-Tech Electric (HTE) requires 30 days-notice prior to move-in to supply special regulators, strainers, traps, etc.
Hi-Tech Electric Materials: All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show.
Service/ Repairs: HTE has exclusive jurisdiction to make Plumbing service connections or repairs.
Floor Coverings: Unless otherwise directed, HTE personnel are authorized to cut floor coverings to permit installations of service.
Equipment Requiring Water: All equipment using water must have an inlet and outlet properly tagged by exhibitor representative for installation by HTE.
Moisture/ Sediment/ Loss of Pressure: HTE is not responsible for the accumulation of moisture, oil, or water in air lines. Exhibitors should supply their own filter or equipment to handle moisture or water. HTE is not responsible for sediment, color, or taste of water in line. HTE is not responsible for loss of pressure. Pressure may vary. No guarantee can be made of minimum or maximum pressure. If pressure is critical, the exhibitor should arrange to have a pressure regulator valve or pump installed. HTE is not responsible for any costs associated with such accumulation in air lines or loss of pressure. Water filters are recommended and are available on request.
Cylinders: All cylinders must be firmly attached to exhibit. If cylinder must be made secure by HTE it is subject to a labor charge. A connection of a regulator to cylinder or equipment will be subject to a 1 hour minimum labor charge plus material at the prevailing labor rate.
Ramping of Utility Lines: All ramping of utility lines in booth are done on a time and material basis. Laying of lines under carpet or floor or spotting from ceiling will incur an additional labor charge.
4
ESTIMATES / REVISIONS
Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days inadvance before move in begins in order to prevent delays in processing. Estimate requests aresubject to a minimum of one hour labor per revision.
Reductions made to an existing order are subject to a 10% surcharge.
SUPERVISION FEES All booths and displays with labor will incur a 20% supervision fee of the total labor hours.
CANCELLATIONS
Cancellation up to 21 days prior to event start date is subject to 20% charge of services ordered.
Cancellation within 21 days of event start date is subject to 50% charge of services ordered.
Once services are installed, there is no refund for cancellation.
DISCONNECTION All services will be disconnected and/or shut-off at the conclusion of the show unless advance notice given by the Exhibitor to (and acknowledged by) HTE.
CLAIMS AND/OR INVOICE DISPUTES Any claims or disputes to charges with regards to the services provided by HTE will not be placed under review by HTE management unless filed by the Exhibitor prior to the close of the exposition. Such dispute must be in writing by the Exhibitor and provided to HTE management. HTE management will conduct a billing audit and handle such disputes on a case by case basis.
DELAYS In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, HTE is due payment for all executed work, labor, and materials.
PAYMENT Payments must be received in full 21 days before show move-in to secure the incentive rate. No credit or refund will be issued for connections installed and not used. Full payment is required to process order. A retainer credit card is required. All balances must be settled prior to event closing.
ON-SITE PAYMENTS / TIPPING All on-site payments must be submitted only to a Customer Service Representative or HTE Management. Tipping or gratuity of any kind is not permitted.
LABOR RATES All Labor Rates are subject to the current labor contract effective at time of performed labor.
INDEMNITY The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage.
To review and order our services visit https://orders.smartcitynetworks.com
Television Service
HD Service
Telephone Service
Single-Line
Multi-Line
ConferenceTelephone Services
Hardwired Internet Service
Shared or DedicatedBandwidth Services
Wireless Internet Service
Custom Hot Spot
On-Site / On-DemandServices
Smart City is the exclusive telecommunications and television service provider for the Walter E. Washington Convention Center.
<Sample Event Name> February 23th – 25th, 2018
Order 21 days prior to the 1st day of the event move-in for incentive rate. Incentive deadline for the above event is January 31, 2018
When your order is processed, you will receive an email with a link to Smart City Networks payment portal. Payment in full is required prior to the event.
With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments.
Print Authorized Name Accepting Terms and Conditions: Authorized Signature Accepting Terms and Conditions:
Dedicated Wired Internet Routers Allowed
Connection speeds of 3Mbps and up
Required for:
• Web Casting
• HD Streaming
• Routers(wired or wireless)
Includes 5 Static Public IP Addresses
Broadband Wired Internet No Wired or Wireless Routers
Connection speeds 1.5mbps Burstable to 3mbps, DHCP Recommended for:
• Internet Applications
• Social Media
• Multi Media Downloads
Includes 1 Private IP Address
Wireless services are NOT included on this form – contact the event venue for specific rates.
ORDER ONLINE: orders.smartcitynetworks.com/ordering.aspx
***Incentive rate applies to orders received with payment 21 days prior to 1st day of show move-in***
Effective January 1, 2018 – December 31, 2018 Customer No: 2018 - 015 -
Exhibitor Company Name: Show Name:
Billing Company Name: Show Dates: / / To / /
Billing Company Address: Incentive Order Deadline: January 31, 2018
City, State / Country, Zip: Booth / Room #:
Contact Name: Phone Number: ( ) -
Contact Email: Cell Number: ( ) -
On-Site Contact: On-Site Number: ( ) -
1. Internet Services – Routers Prohibited QTY Incentive Base On-Site Total a. Broadband Internet Service $895 $1,140 $1,368
b. Additional Device for Broadband Service, Per Device Up to 4 $185 $220 $255
If you require 6 or more devices – Please call (888) 446-6911. 2. Dedicated Internet Services – Routers Supporteda. Dedicated 3Mbps w/ 5 Public IP address $3,495 $4,370 $5,244
b. Dedicated 6Mbps w/ 5 Public IP address $5,900 $7,375 $8,850
c. Dedicated 10Mbps w/ 5 Public IP address $7,850 $9,810 $11,772
Higher Bandwidth Services Available – Please call (888) 446-6911 for quote. 3. Internet Equipment & Labora. Switch Rental – 8-port 24-port $185 $225 $270
b. Patch Cable (up to 50’) – Cat5e $50 $62 $74
c. Labor / Floor Work – Fee Per Hour $125 $125 $125
4. Voice Services: PBX Service – Domestic LD Includeda. Single Line – Instrument, Non Dial 9, Int’l LD $275 $345 $414
b. Multi-line Phone w/ 1 main number & 1 rollover line $415 $520 $624
c. Conference Phone Line w/ Instrument (Conference service notincluded)
$465 $575 $690
5. Cable TV Servicea. Digital Cable TV Service w/ set top box converter $625 $780 $936
6. Special Quote – Attachment A or Statement of Work (if applicable)
7. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines)
For extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote.
SUBTOTAL Make Checks Payable to SMART CITY NETWORKS
Send Completed Orders with Payment To: ESTIMATED 10% TAX / FEES
5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 (888) 446-6911 FAX (702) 943-6001 [email protected] GRAND TOTAL
Network Security Declaration
Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name:
Show: Booth / Room #:
Customer / Ref #: 2018 - 015 -
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security compliance issues ***
*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements ***
Device(s) Operating System: Total # of Devices Connecting to Smart City’s Network:
Type of Anti-Virus Software Installed: Norton McAfee Other:
Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / /
Are You Renting Computers? Yes No Rental Company Name:
Rental Company Contact: Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice.
Signature Date
Printed Name Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
Floor Plan – Communications Cable
Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name:
Show: Booth / Room #:
Customer / Ref #: 2018 - 015 -
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling.
Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6) and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001
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Floor Plan – Communications Cable
Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name: A B C E x a m p l e C o m p a n y
Show: A B C E x a m p l e S h o w Booth / Room #: 1 2 3 4
Customer / Ref #: 2018 - 015 - XXX - XXXX
Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6) and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your ownfloor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).
X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft.
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001