TABLE OF CONTENTS - Elon University - Organization …org.elon.edu/fachandbook/handbook.doc · Web viewA letter of consideration for tenure or professional status or of application

ELON UNIVERSITY

Elon, North Carolina

2002-2003

FACULTY HANDBOOK

Published September 1, 1978

To be revised annually

Revised July 2002

This information has been compiled to aid the new faculty member duringhis/her orientation period. The Faculty Handbook is not a contract butserves as a guide and reference and is updated and changed annually.

Please read it carefully and keep it for future reference.

TABLE OF CONTENTS

Sect. Page

Foreword vii

I. INTRODUCTION AND FACULTY BYLAWS

Historical Information I-1 1Elon University Mission Statement I-2 3Board of Trustees I-3 4Administrative Policy I-4 5Handbook Definitions I-5 6Faculty Bylaws I-6 9

II. ACADEMIC AFFAIRS

Selection and Retention of Teaching Faculty II-1 28Contracts and Salary II-2 31Faculty Rank and Responsibilities II-3 38Academic Freedom II-4 41Statement of Professional Standards II-5 42Responsibilities of Teaching Faculty II-6 45

Functions of the Teaching Faculty 45Assignments 46Attendance 46Teaching Faculty Offices/Furniture 47Teaching Faculty Office Hours 47Academic Processions 47Load for Teaching Faculty 47Institutional Policy for Internship Compensation 48Research Compliance 50

Professional Development for Teaching Faculty II-7 51Introduction 51Faculty Travel 51Grants Awarded by the Faculty Research and Development Committee 51

Sabbatical Leaves 52Summer Fellowships 53Released Time Fellowships 54Research, Development, and Advanced Study 55

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Evaluation of Teaching Faculty II-8 58Faculty and Administrative Evaluation System II-9 72

Annual Report for Teaching Faculty Member (Unit I) 73Personal Recommendations for Faculty (Unit II)Evaluation by Department Chair (Unit III) 74Student Evaluation of the Learning Process (Unit IV) 75Student Evaluation of the Learning Process (Graduate level) (Unit IV) 76Evaluation by Dean (Unit V) 77Evaluation of Department Chair 78Evaluation of Dean and Provost/VP for Academic Affairs 80

Hearing Procedures for Employees with Faculty Rank II-10 81Review of Tenure/Professional Status II-11 83Committees of the Faculty – Policies & Procedures II-12 85The Instructional Program: Policies & Procedures II-13 113

Introduction to the Course113

Class Rolls113

Announcements114

Use of Class Periods114

Classroom Responsibilities114

Class Absences114

Missed Tests and Examinations115

Testing Procedures116

Reading Lists116

Term Papers116

Honor System116

Final Examinations117

Collection Policy118

Grading System and Quality Points118

Posting of Grades119

Mid-Semester Progress Reports120

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Final Grades120

Academic Warning, Probation & Suspension120

Independent Study Guidelines120

Special Courses121

Incomplete Grade Policy121

Notes122

Academic Advising II-14 123Role of Advising

123Assignment of Advisers

123Declaration of a Major

124Procedure for Change of Advisers

124Advising for Registration and Pre-registration

124Course Changes and Withdrawals

125Departmental Summary Sheets (Major Checklists)

125Elon 101

126

Curriculum and Curriculum Changes II-15 127Faculty-Administrative Communication Flow II-16 130Library II-17

132Instructional & Campus Technologies II-18 142Special Academic Programs II-19 156

Experiential Education (Internship or Co-ops)156

Leaders for the Twenty-First Century Programs157

Academic Honors Program157Isabella Cannon Leadership Fellows Program157

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Jefferson-Pilot Business Fellows Program157Journalism and Communications Fellows Program158Science Fellows Program158The North Carolina Teaching Fellows Program158

Scholars Program158

Scholars in the Arts and Humanities158

Social Science Scholars159Transitional Program

159Undergraduate Research Program

160Study Abroad Program II-20 161Summer School II-21 162Grade Appeal Procedure II-22 163Graduate Program II-23 165

III. PERSONNEL POLICIES

Academic Year III-1 169Letters of Agreement III-2 170Employee Benefits III-3 171Liability Coverage III-4 175Incident Report III-5 176Tuition Remission III-6 177Leave of Absence III-7 180Medical Services III-8 181Personal Counseling III-9 182Maternity Leave III-10 183Family Medical Leave Act III-11 184Holidays III-12 185Withholding Tax III-13 187Equal Employment III-14 188Statement of Inclusion III-14 188Access to University Programs and Facilities by III-15 189 Individuals with DisabilitiesProfessional Boundaries III-16 190Sexual Harassment III-17 191Faculty Grievance Procedure III-18 193

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Drug-Free Workplace III-19 200NC Parental School Leave III-20 203Smoking III-21 205Jury Duty III-22 206Voting Time III-23 207

IV. ITEMS OF GENERAL FACULTY INTEREST

Campus Shop IV-1 208Communications Media IV-2 209Buildings and Grounds IV-3 211Campus Dining Services IV-4 212Lost and Found IV-5 213Instructional/Departmental Materials & Budgets IV-6 214Mail Services IV-7 215Parking Regulations IV-8 219Print Shop IV-9 220Scheduling Meetings IV-10 221Telephone Service IV-11 223Textbooks IV-12 225Departmental and Committee Annual Reports IV-13 227

Unit I – Departmental Annual Report (completed by department chair)228

Unit II – Departmental Annual Report (completed by department members)231

Unit I – Committee Annual Report (completed by committee chair)232

Unit II – Committee Annual Report (completed by committee members)234

Honor Societies IV-14 236Honorary Degrees IV-15 239Inclement Weather IV-16 240Intellectual & Cultural Opportunities IV-17 242Posting of Signs IV-18 243Office of University Relations IV-19 246Student Handbook and Honor System IV-20 253Student Life Program IV-21 254The Planning System IV-22 259Purchasing Procedures IV-23 261Safety IV-24 264

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V. ORGANIZATIONS AND ADMINISTRATION OF THE INSTITUTION

Organizational Charts V-1 272Admissions and Financial Planning

273Athletics

274Business, Finance and Technology

275Institutional Advancement

276Provost and Vice President for Academic Affairs

277Senior Staff

278Student Life

279

Administrative Officers & Staff V-2 280Responsibilities: Provost/VP for Academic Affairs, Deans, V-3

283 Department Chairs

VI. FACULTY-STAFF LISTS

Faculty Lists VI-1 294Professors

295Associate Professors

296Assistant Professors

297Instructors

298

University Lists VI-1 299Academic Affairs Office Personnel

300Deans Council

301Department Chairs and Program Directors

302Senior Staff

303

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Faculty Committees VI-2 304Academic Council

305

Standing CommitteesAcademic Standing Committee 306Academic Technology and Computing Committee 307Admissions Committee 308Athletics Committee 309Cultural and Intellectual Programs Committee 310Curriculum Committee 311Faculty Research and Development Committee 312General Studies Council 313Graduate Council 314

Human Participants in Research Committee 315Library Committee 316Promotions, Tenure & Professional Status Committee 317Religious Life Committee 318Student Life Committee 319

Advisory CommitteesAcademic Appeals Committee 320Disabilities Advisory Committee 321Fellows Program and Scholarship Committee 322Hearing Board 323Honorary Degree Advisory Committee 324Honors Program Advisory Committee 325Interdisciplinary Writing Committee 326Isabella Cannon Centre for International Studies 327 Advisory CommitteeLong Range Planning Advisory Committee 328Lyceum Committee 329M.Ed. Advisory Committee 330NC Teaching Fellows Advisory Committee 331Student Communications Media Board 332Teacher Education Committee 333Women’s Studies/Gender Studies Advisory Committee 334

Final Examination SchedulesFall Semester 2002 Exam Schedule VI-3

335

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Foreword

The Elon University Faculty Handbook contains policies and procedures for teaching faculty, administrative staff with faculty rank and support staff with faculty rank.

Many members of the university community have assisted in editing this volume, and it is our hope that readers will find the Faculty Handbook helpful. Corrections, questions, or suggestions for improvement are welcome and should be addressed to the office of the provost/vice president for academic affairs, 2200 Campus Box. You may also e-mail the provost at ([email protected]) or call at extension (278) 6647.

Leo Lambert President

(7/02)

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I-1Historical Information

Providing a quality undergraduate education has been the mission of Elon University since its founding by the Christian Church in 1889. Two schools were forerunners of Elon University: The Graham College, established in 1851 at Graham, North Carolina; and the Suffolk Collegiate Institute, established in 1872 in Suffolk, Virginia. The Southern Christian Convention, now a part of the United Church of Christ, voted in 1888 to establish Elon College. In June 2001, the institution changed its name from Elon College to Elon University. Since its founding, eight presidents have provided the leadership essential for progress.

The site of the new college, known as Mill Point, was located four miles west of Burlington, North Carolina. In its early years, Elon endured many tribulations. The student body was severely reduced during World War I, and a major fire in 1923 destroyed most of the campus buildings. Within three years a new campus arose from the ashes. The five central buildings, including Alamance, were built at this time. The great depression and World War II created many problems for the college.

The decades following the Second World War brought physical growth and academic development. As enrollment increased, new buildings went up and the college expanded beyond its brick walls. Students from half the states in the country, as well as from foreign countries, gave the college a regional complexion.

Elon experienced a decade of unprecedented growth during the 1980s. During this time, applications doubled and enrollment increased 35 percent, making Elon one of the fastest growing colleges in the region. Dozens of academic and student life programs were added to enrich the quality of an Elon education. Special classes and volunteer programs were developed to provide students with leadership and service opportunities. In fall 1984, the college began offering a master of business administration degree, and in the fall 1986, a master of education degree. The college's physical plant grew during the 1980s as well. Total campus acreage doubled, and square footage of buildings increased 73 percent. The college also made major investments in computer and library technology and equipment for the sciences and communications.

Elon's forward momentum continued in the 1990s. In an effort to further enhance teaching and academic excellence, the college revised the general studies curriculum and converted to a four semester-hour structure. It also initiated a third graduate program, a masters degree in physical therapy. A $21 million fund-raising campaign was completed -- $3 million over the original goal. Elon engaged in long-range planning with The Elon Vision, which set an ambitious course for the institution's growth and development. In the mid-90s, the academic administration of the school decentralized, with deans for five academic divisions being appointed to coordinate departmental activities.

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Elon underwent major physical changes during the decade. Significant renovations were made in Koury Center’s Alumni Gymnasium, Mooney, Whitley, Duke, McEwen Dining Hall, McEwen (Journalism and Communications), Carlton, Koury Field House, and many new buildings graced the landscape: Moseley Center (1994), the McMichael Science Building (1998), Danieley Center Commons (1998), the Carol Grotnes Belk Library (1999), and Danieley Center Housing units G through P (1999-2002). Changes continue with the completion of Rhodes Stadium (2001) and the Belk Track (2002).

During the fall of 1999, Elon College was named one of the 15 best colleges and universities in the South by US News and World Report, a rating that reflects the balanced growth and high standards of the academy. In 1999-2000, Elon students, responding to the National Survey of Student Engagement, rated their satisfaction with Elon’s education and pedagogy among the highest in the nation.

As we enter the Twenty First Century, many changes are under way: a new long-range plan, NewCentury@Elon, is being initiated; an alliance with Associated New American Colleges has begun; Rhodes Stadium is providing a new home for Division I athletics; the SAT scores for first year students are at an all-time high; and the full-time faculty have exceeded the 200 mark. Despite the many physical, structural and intellectual changes in its more than 100 years, one characteristic of Elon University has not changed: its commitment to general Christian principles and values as an appropriate foundation for the development of human personality and social order.   (7/02) 

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I-2

Elon University Mission Statement

Rooted in the historic tradition of the United Church of Christ, Elon University embraces its founders’ vision of an academic community that transforms mind, body, and spirit and encourages freedom of thought and liberty of conscience.

To fulfill this vision, Elon University acts upon these commitments:

We nurture a rich intellectual community characterized by active student engagement with a faculty dedicated to excellent teaching and scholarly accomplishment.

We provide a dynamic and challenging undergraduate curriculum grounded in the traditional liberal arts and sciences and complemented by distinctive professional and graduate programs.

We integrate learning across the disciplines and put knowledge into practice, thus preparing students to be global citizens and informed leaders motivated by concern for the common good.

We foster respect for human differences, passion for a life of learning, personal integrity, and an ethic of work and service.

—Approved by the Board of Trustees March 14, 2000

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I-3

Board of Trustees

Elon University is governed by a self-perpetuating Board of Trustees consisting of 41 persons: 36 regular trustees, 2 youth trustees, and 3 ex-officio trustees. At least one-sixth of the Board, excluding youth and ex-officio trustees, must be members of the United Church of Christ. The Board is responsible for the overall policies of the institution.

(8/00)

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I-4

Administrative Policy

The administration of Elon University makes every effort to practice democracy in administrative matters. Authority for the administration of the university is vested in the Board of Trustees and in its selected administrative officer, the president. The faculty, however, is given the responsibility of making the decisions that involve the teaching program of the university. Faculty committees are asked to make studies and to report to the faculty, which renders decisions within the scope of its authority. On matters beyond the authority of the faculty, the faculty may make recommendations to the Board of Trustees. The administration recognizes that the most important function of the university is that of teaching. It is the aim of the administration to maintain an atmosphere that is conducive to good teaching and where faculty members can pursue the search for the truth in an atmosphere of academic freedom. In a democracy, such a freedom is obtained only as the faculty exercises that freedom and assumes its responsibility to guard that freedom against abuses.

(7/96)

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I-5

Handbook Definitions

A. As a handbook created to explain policy and procedures for faculty members, this document requires a clear definition of the term “faculty.” The term faculty is customarily used in academic and public culture to refer to educational personnel whose primary task is teaching. At Elon, this is also the typical use of the term. However, as with many other institutions, Elon, in addition to its teaching faculty, grants faculty rank to other academic affairs personnel. To this extent, there are three categories of individuals who may be granted faculty rank, plus a fourth category that includes the other three. The four categories below explain which people are included in the various policies and procedures described in this handbook.

1. Faculty

a. The most generic use of the term “faculty” refers to those Elon University employees with faculty rank. “Faculty Rank” refers to an appointment that is given by the Board of Trustees. All persons with faculty rank attend the monthly faculty meetings. Those holding the rank of assistant professor or above (as well as those teaching more than eighteen semester hours in an academic year) may vote on matters that come before that body. Elon University grants faculty rank to all its full time teachers and its adjunct instructors teaching 18 or more semester hours in an academic year. But because Elon University also grants faculty rank to personnel who may be employed primarily in administrative or support staff positions (and may or may not actually teach courses), the use of the generic “faculty” is not specific enough to delineate accurate inclusion or exclusion for a number of policies.

b. Each Elon employee with faculty rank will belong to one of the three categories listed below as their primary status in addition to their inclusion in the more general “faculty” category, even though people belonging to one category may sometimes perform duties associated with the other two categories.

c. The categories of personnel below are distinguished by the nature of their contracts with the university, by the descriptions of professional expectation pertinent to their roles, and by the evaluation procedure used to measure their individual growth and competency.

2. Teaching Faculty

a. Teaching faculty are those members of the university holding faculty rank whose fundamental responsibilities are the instruction of students and the

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development of the scholarly or artistic forms of expression that are the basis of a university community. Teaching faculty are subject to professional and institutional expectations outlined in the Elon University Faculty Handbook.

b. Teaching faculty status is limited to those whose performance assessment is linked to the completion of an annual Unit I (Annual Report for Teaching Faculty) (p. 72), which describes teaching, scholarship, and professional/university service activities during the preceding year. Teaching faculty also participate in an annual review process which includes the department chair, and dean of the school or college. Furthermore, such faculty are normally subject to formal review by the promotions, tenure, and professional status committee at various points during their career at the university. Teaching faculty typically are employed through annual contracts specifying nine months of service during an August-May period.

3. Administrators with Faculty Rank

a. Administrators with faculty rank are members of the university holding faculty rank whose positions include oversight for the university as a whole as well as management of its broader educational goals and programs. The category of administrators with faculty rank includes those members who are at the position of vice president or above, members of the academic affairs council and the athletic director.

b. Administrators with faculty rank are typically employed through annual contracts, which specify a June-May period of service. Their duties are specified formally in official position descriptions maintained by the university but may also include other responsibilities as assigned by the president or the Board of Trustees. They are subject to annual performance evaluations, which include formal input from faculty they supervise as well as judgments, rendered by their pertinent supervisor, the provost/vice president for academic affairs, and the president.

c. The provost/vice president for academic affairs is evaluated annually by the president of the university. The president is evaluated annually by the Elon University Board of Trustees.

4. Support Staff with Faculty Rank

a. Support staff with faculty rank are members of the university holding faculty rank of assistant professor or above who have supervisory responsibility for specific programs that provide educational opportunities for students, implement academic procedures, or otherwise support the educational mission of the university.

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b. Support staff with faculty rank typically are employed through annual contracts specifying a June-May period of service. Their duties are specified in formal position descriptions maintained by the university. They are subject to annual performance evaluations which include formal input from those they supervise as well as judgments rendered by their pertinent supervisor, vice president, and the provost/vice president for academic affairs.

B. In this handbook, the terms “faculty,” “all faculty,” and “the faculty in general” will be used to refer to all employees with faculty rank. When a more specific sub-group is being referred to, either the title of the section or the first reference to the group within the section will indicate the appropriate sub-group. Occasionally the descriptor “faculty who teach classes” may be used to refer only to those employees with faculty rank who have actual classroom responsibilities.

(8/01)

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I-6Faculty Bylaws

ARTICLE IName of the Organization

Section 1. The name of this organization shall be the faculty of Elon University. 

(7/01)

ARTICLE IIPurpose

Section 1. Objective of the Organization. The objective of the organization is to enable the faculty, administrative officers, students, and Board of Trustees to engage in conscious, deliberate, and purposeful cooperation so that each may most effectively contribute to the growth, development, and functioning of Elon University.

(8/01)

ARTICLE IIIMembership

Section 1. The faculty shall consist of the teaching faculty, administrators with faculty rank and academic support staff with faculty rank.

Section 2. Voting members shall be those persons elected by the Board of Trustees to the rank of assistant professor or above and/or all teaching personnel with a load of eighteen or more semester hours in the current academic year.

(4/00)

ARTICLE IVOfficers

Section 1. The officers of the faculty shall be a chair and a secretary. 

Section 2. Method of Selection. The president of the university shall serve as chair of the faculty. The secretary shall be elected by the academic council for a one-year term. Section 3. Duties. The chair or his/her appointee shall serve as the presiding officer at meetings of the faculty, exercise supervision over the activities of the organization, and

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represent and speak for the organization to other organizations and to the public. The secretary shall keep an accurate record of the proceedings of the meetings, prepare the minutes, and cause to be preserved all reports and documents of the organization.

ARTICLE VPowers

Section 1. General Powers. The general powers granted to the faculty by the charter of Elon University are "to confer by and with the consent of the Board of Trustees all degrees and marks of literary distinction as are usually conferred by colleges and universities and to make regulations regarding courses of instruction, student discipline, and such other matters as may be assigned to it by the Board of Trustees."  

Section 2. Specific Powers. The following specific powers are granted to the faculty to be exercised subject to review by and approval of the president and the Board of Trustees:  

a. To recommend the academic standards for admission of students to Elon University and for continuation therein;

b. To determine the courses of study, requirements for admission thereto, and standards of performance;

c. To determine and to maintain current requirements for granting of academic degrees;

d. To evaluate student performance and to recommend approval of student applications for graduation;

e. To determine and recommend to the Board of Trustees standards for selection, promotion, and tenure of faculty members;

f. To make rules for the implementation of the instructional program;g. To evaluate (1) effectiveness of the instructional program, (2) performance of

individual faculty members in execution of the program, and (3) proposals for improvement of academic instruction;

h. To make rules for conduct of faculty business and to organize such councils and committees as may be required;

i. To discipline members for infractions of faculty rules;j. To make rules of conduct for aspects of students' life relating to the educational

process and to discipline students for infractions thereof;k. To make recommendations to the Board of Trustees through its educational

affairs committee on any matter pertaining to the educational program of the university;

l. To define ethical and professional standards for members of the faculty.

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ARTICLE VIAcademic Council

Section 1. Membership. The academic council shall consist of eleven members elected for terms of three years, the president, without vote, and/or the provost/vice president for academic affairs, without a vote. On occasions when the council so requests, the president and the provost/vice president for academic affairs shall not meet with the council. Such requests may be made as a matter of course, and need not signify any exigency. In addition, the president, and the provost/vice president for academic affairs will not meet with the council when it is serving as a nominating committee or as a hearing committee. Elections to the academic council occur on a three-year cycle. In the first year of the cycle one member shall be elected from each of the following divisions: (1) fine arts and humanities; (2) mathematics and natural sciences; and (3) social sciences. In the second year of the three-year cycle, one member shall be elected from each of the following: (1) School of Education; (2) Martha and Spencer Love School of Business; (3) School of Communications; and (4) a member of the academic support staff with faculty rank. In the final year of the three-year cycle, four at-large members shall be elected by the faculty.

a. Eligibility to Serve. To serve as a voting member of the academic council, a faculty member must be a voting member under the terms of these bylaws, must have two years of service on the faculty, and must hold the rank of assistant professor or above. No more than two members of the faculty whose principal duties are administrative may serve on the council at any one time.

b. Eligibility to Vote for Members. All faculty members who have voting privileges under the terms of these bylaws shall be eligible to vote for members of the academic council.

c. Election. At the March meeting of the faculty, election of members will follow a prescribed cycle:

Year One: fine arts and humanities; mathematics and natural sciences; and social sciencesYear Two: School of Education; Martha and Spencer Love School of Business; School of Communications; member of academic support staff with faculty rankYear Three: four (4) at-large members

In years one and two, divisions and schools shall meet individually and elect a representative. Present council members from each division will coordinate these sessions. In year three, at-large members will be elected by full voting faculty after nominations are made from the floor. All voting will be by secret ballot. Members of the academic council shall take office during the last council meeting of the academic year and shall serve until their successors are duly installed.

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d. Vacancies. In the event of an elective vacancy on the council, an election shall be held at the next regular meeting of the faculty to fill the unexpired term. The manner of election shall be the same as that by which the vacating member was elected.

e. Right of Recall. The faculty reserves the right of recall of any member of the council. A two-thirds vote of the faculty shall be required.

f. Re-election or Reappointment. No member of the council shall serve for more than two consecutive terms.

Section 2. Officers of the Council. The members shall elect annually a chair and a secretary, who, in the absence of the chair, shall serve in his/her place. 

Section 3. Powers and Responsibilities of the Council

a. The academic council shall act as coordinating committee of the faculty and shall deliberate on any matter within the province of the faculty for the purpose of formulating general policy for approval or disapproval of the faculty. Those matters which are the responsibility of standing committees shall be referred to the appropriate committee.

b. The council shall work with the president in planning the agenda for meetings of the faculty in order to provide for timely and appropriate discussion of faculty business and to provide adequate information about matters of concern to the faculty.

c. In its role as coordinating committee of the faculty, the academic council shall communicate regularly with members of standing committees. Faculty representatives of standing committees who have concerns about issues of shared governance in areas relevant to their committee should report those concerns to the academic council. The council shall consider these concerns and, where it deems appropriate, formally address them in regular council meetings. On matters deemed to be of general concern, the council may report directly to the faculty, or request that standing committees do so. In addition, the academic council shall collect formal reports on a yearly basis from the chairs of all standing committees.

d. The council shall act in an advisory capacity to the president. It shall advise the president on the setting of priorities and the planning of long-range goals for the university. The council shall avail itself of pertinent information that is required to carry out these advisory duties effectively.

e. The council shall supply the faculty yearly with information relevant to its participation in the formulation of the goals and priorities of the university and

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shall supply the faculty yearly with information relevant to these priorities and goals.

f. The council shall serve as a nominating committee for elective members of standing committees of the faculty, submitting to the faculty at least one week in advance of the faculty meeting one name for each place to be filled. The council shall secure consent of persons being nominated.

g. The council shall develop and maintain a Statement of Professional Standards and publish it upon adoption by the faculty. Council shall submit proposed amendments to this statement to the faculty. Approval shall require an affirmative vote of the majority of the voting members present at a regular meeting of the faculty subsequent to the one in which the proposal was presented.

(7/02)

h. Elected members of the council shall serve as a hearing committee, when a hearing is to be held, in cases involving the dismissal or suspension of a faculty member or charges of unprofessional conduct against a faculty member.

Section 4. Meetings and Procedures of Council. The council shall determine its place of meeting and its procedures. Meetings of the council shall be held no less than once a month during the academic year and at such other times as it shall deem necessary. 

Section 5. Reports. The chair of the council shall make reports on the deliberations and recommendations of the council at all regular meetings of the faculty and shall make such other reports as may be required by the faculty.

(8/01)

ARTICLE VIIFaculty Meetings

Section 1. Regular Meetings. The regular faculty meeting shall be held on the first Friday of each month during the academic year. The presiding officer shall cause to be prepared and distributed to each member, at least three days in advance of regular meetings, a written notice and an agenda accompanied by minutes of the previous meeting. The agenda shall be prepared jointly by the presiding officer and the chair of the academic council. The usual order of business for a regular meeting shall be as follows:

a. Call to Order and Invocationb. Minutes of the Previous Meetingc. Administrative Business Items

Reports of Administrative Officers Reports of Special Committees

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d. Academic Council Business Items (Led by the chair of the Academic Council) Report and Resolutions of the Academic Council Reports and Resolutions of Standing Committees

e. Unfinished Businessf. New Business, Questions, or Concernsg. Announcementsh. Adjournment

Section 2. Special Meetings. The presiding officer shall call a special meeting whenever (1) the presiding officer considers necessary, or (2) the academic council or any ten faculty members request such. 

Section 3. Procedures

a. Formal announcement of faculty action shall be made only by the presiding officer or by persons designated by the presiding officer or by vote of the faculty.

b. Non-voting members may participate in discussion.c. A major policy item, including a curriculum change, will not be allowed to come

to a vote at a regular meeting unless the proposal in writing has been distributed with the agenda three days in advance or unless the item has been discussed at a previous meeting.

(4/00)

ARTICLE VIIIStanding Committees

Section 1. Election of Members to Standing Committees. Election of members for the promotions, tenure, and professional status committee shall be held at the regular April meeting of the faculty. Election of members for other standing committees shall be held at the regular May meeting of the faculty. Nominations shall be made by the academic council; additional nominations from the floor shall be in order. Election may be by voice vote when there is no contest. 

(7/02)

Section 2. Staggering of Terms on Standing Committees. Notwithstanding other provisions of the article, upon initial election total membership shall be provided, and where staggered terms of membership are required, elected committee members shall assign themselves to short terms by lot. 

Section 3. Student Membership on Standing Committees. Student members shall be full-time students; have at least a 2.0 cumulative average; and, unless otherwise provided for in this article, shall be elected annually in May by the newly installed student senate from nominations submitted by the president of the student government association. Members appointed by the president of the student government association shall be approved by

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the student senate. No student shall serve on more than one committee at the same time. Those standing committees with student members may submit a list to the student government association president and student senate of suggested names for future membership on their committees. 

Section 4. Meetings of Standing Committees

a. Standing committees shall meet at least once each academic semester and at other times as called by the chair.

b. When they are considering matters of general concern to the faculty, standing committees shall announce the time, place, and agenda of their meetings and shall seek out information from faculty, and other knowledgeable sources.

c. Any committee may convene in executive session at its own discretion.

Section 5. Operating Procedures for Standing Committees

a. Standing committees shall agree on procedures for carrying out their duties,including their method of reporting to the faculty and the academic council, andshall publish these procedures as information in the Faculty Handbook.

b. Administrative officers are responsible for insuring that necessary information and clerical assistance are provided to the committees.

c. Standing committees shall furnish the academic council with regular, written, and substantive reports of their activities.

d. Standing committee members who have concerns about the degree of participation in decision-making on issues falling within their purview should report those concerns to the academic council.

e. Standing committee chairs shall communicate with the chairs of other standing committees as appropriate on issues of shared concern.

Section 6. Academic Standing Committee (For Procedures and Policies, see II, 12, A, 1, p. 84; for membership, see Academic Standing Committee; p. 299.)

a. Membership1.) Provost/Vice President for Academic Affairs or designee, administrative

officer2.) Vice President for Student Life and Dean of Students3.) Registrar

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4.) Four faculty members, serving two-year terms, with two elected each year. The committee shall elect annually in May a chair from among these four faculty members.

5.) Representative appointed by and from the Academic Advising Office, ex officio, without vote

(7/02)

b. Duties1.) To recommend to the president standards for satisfactory academic

performance by students of the university2.) To give academic warning to, place on probation, or recommend suspension

of students whose work fails to meet these standards3.) To establish an appeals procedure for students contesting committee decisions4.) To establish procedures for the readmission of suspended students5.) To review the operation of the grading system and to propose changes that

will provide for academic quality6.) To meet at least annually with the admissions committee for the purpose of

considering academic standards7.) To publish periodic reports of its work to the faculty

Section 7. Academic Technology and Computing Committee (For Procedures and Policies, see II, 12, A, 2, p. 85; for membership see Academic Technology and Computing Committee; p. 300.)

a. Membership1.) Director of Campus Technologies2.) Director of Belk Library or designee, without vote3.) Six faculty members, three elected annually for a two-year term. The

committee shall elect annually in May a chair from among these six faculty members

4.) Four student members elected annually

b. Duties1.) To make recommendations regarding improvement, extension and

development of the services and facilities provided to make computational and multimedia technologies available for academic use

2.) To report to the faculty regarding the level of provision of educational technology to the academic community both in absolute terms and in comparative terms relative to other institutions

3.) To serve as a liaison committee between the faculty, the students, academic computing and the media services center and to discuss administrative matters pertaining to the provision of suitable technological support of the academic function

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Section 8. Admissions Committee (For Procedures and Policies, see II, 12, A, 3, p. 86; for membership see Admissions Committee; p. 301.)

a. Membership1.) Provost/Vice President for Academic Affairs2.) Dean of Admissions, administrative officer3.) Registrar4.) Coordinator of Transitional Students5.) Four faculty members, serving two-year terms, with two elected each year.

The committee shall elect annually in May a chair from among these four faculty members.

(7/02)

b. Duties1.) To recommend to the president standards for the admission of students to the

university2.) To establish procedures for reviewing individual applications that are on the

borderline of acceptability and collectively making decisions on acceptance3.) To publish periodic reports of its work to the faculty

Section 9. Athletics Committee (For Procedures and Policies, see II, 12, A, 4, p. 87; for membership see Athletics Committee; p. 302.)

a. Membership1.) Director of Athletics, ex officio, without vote2.) Athletics Department’s Compliance Coordinator, ex officio, without vote3.) Senior Woman Administrator, ex officio, without vote4.) Faculty Athletics representative (FAR), appointed by the president5.) Six faculty members elected for three-year terms; two elected each year in

May. The committee shall elect a chairperson from among these members.6.) Two students who are not members of an intercollegiate athletic squad

b. Duties1.) To oversee the intercollegiate athletics program and make recommendations

about its academic and fiscal integrity; gender equity, diversity and student athlete welfare; and athletics governance

2.) To monitor adherence to approved Athletics Department gender equity and minority plans

3.) To serve as a liaison and provide faculty oversight of intercollegiate athletics and to report twice annually to the faculty and academic council

4.) To review and recommend guidelines regarding participation in and scheduling of intercollegiate athletics contests

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5.) To review and recommend general institutional guidelines for awarding, reducing and terminating grants-in-aid

6.) To review and make recommendations regarding the university’s athletics conference and to advise the Faculty Athletics Representative concerning institutional positions on NCAA and conference legislative matters

7.) To review annually the Athletics Department’s progress toward meeting its established priorities and to advise the athletics director regarding priorities

(7/02)

Section 10. Cultural and Intellectual Programs Committee (For Procedures and Policies, see II, 12, A, 5, p. 88; for membership see Cultural and Intellectual Programs Committee; p. 303.)

a. Membership1.) Six faculty members, serving two-year terms with three elected each year. The

committee shall elect annually a chair from among these six faculty members.2.) Two student members, serving two-year terms, elected in accordance with

Article VIII, Section 3, (p. 14) of the faculty bylaws3.) Dean of Cultural and Special Programs, Director of Student Activities, chair

of the Lyceum Committee, Faculty Advisor to the Liberal Arts Forum and University Chaplain

4.) One member chosen by the General Studies Council

b. Duties1.) To help coordinate special campus wide projects for the university and

provide guidance for cultural and intellectual programs in support of these projects

2.) To explore avenues for external funding sources for the intellectual and cultural programs of these projects

3.) To promote cultural and intellectual programs on campus and to help coordinate the university calendar of activities

Section 11. Curriculum Committee (For Procedures and Policies, see II, 12, A, 6, p. 89; for membership see Curriculum Committee; p. 304.)

a. Membership1.) Provost/Vice President for Academic Affairs, or designee2.) Director of Belk Library, without vote3.) Registrar, without vote4.) Director of General Studies, without vote5.) Representatives to the curriculum committee shall be elected within each

department and interdisciplinary major of the university. Each department and interdisciplinary major shall elect one representative to the committee to serve for three years. Elections to the curriculum committee occur on a three-year

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cycle. In the first year of the cycle representatives from departments and programs housed in the following divisions shall be elected: (1) mathematics and natural sciences and (2) fine arts and humanities. In the second year of the cycle, representatives from departments and programs housed in the following divisions shall be elected: (1) social sciences and (2) Martha and Spencer Love School of Business. In the final year of the cycle, representatives shall be elected from departments and programs in: (1) School of Education, (2) School of Communications and (3) graduate programs not based in an undergraduate major. One of these elected representatives shall be elected each May as chair.

6.) Two student members

b. Duties1.) To study and make recommendations to the faculty in regard to all areas of the

instructional program of Elon University, including the content, methods, and objectives of all courses and major fields of study

2.) To evaluate proposed additions to or deletions from the curriculum and to report to the faculty recommendations for curricular changes

3.) To be responsible for periodic studies of the curriculum in order to provide an instructional program which is consistent with the aims and objectives of Elon University and which will meet the needs of the students who are currently enrolled

4.) To review and make recommendations on major changes in curriculum in early planning stages

5.) To review and make recommendations on all major grant proposals with curriculum implications

6.) To review and approve independent major proposals submitted to the director of general studies

  Section 12. Faculty Research and Development Committee (For Procedures and Policies, see II, 12, A, 7, p. 90; for membership see Faculty Research and Development Committee; p. 305.)

a. Membership1.) Teaching faculty members elected for two-year terms. In odd numbered years

one member shall be elected from each of the divisions and schools. Four at-large members shall be elected in even numbered years. The committee shall elect annually in May a chair from among these teaching faculty members.

2.) Provost/Vice President for Academic Affairs, or his/her designee3.) Director of Sponsored Programs, without vote

b. Duties1.) To develop and recommend to the president policy regarding faculty

development

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2.) To help monitor the effectiveness of such policies3.) To plan and help coordinate workshops, seminars, or other individual

proposals related to faculty development4.) To devise criteria for the administration and evaluation of individual proposals

related to faculty development5.) To receive, evaluate and approve such proposals6.) To receive, study and evaluate proposals for research and advanced study

submitted by members of the faculty, and approve those proposals which, in the judgment of the committee, should receive financial assistance

7.) To receive, study and evaluate requests for sabbatical leaves, and approve those requests which, in the judgment of the committee, should be granted

Section 13. General Studies Council (For Procedures and Policies, see II, 12, A, 8, p. 91; for membership see General Studies Council; p. 306.)

a. Membership1.) Director of General Studies2.) Members of the teaching faculty elected for three-year terms, one from each

of the divisions and schools into which the departments are organized, and two at-large from among the teaching faculty. At-large members must represent different divisions. Elections to the general studies council occur in a three-year cycle. In the first year of the cycle, one member shall be elected from each of the following divisions: (1) fine arts and humanities; (2) mathematics and natural sciences; and (3) social sciences. In the second year of the cycle, one member shall be elected from each of the following: (1) Martha and Spencer Love School of Business; (2) School of Communications; and (3) an at-large member. In the final year of the cycle, one member shall be elected from each of the following: (1) School of Education; and (2) an at-large member. The council shall elect annually in May a chair from among the eight teaching faculty members.

(7/02)

3.) Two student members elected for two-year terms, one elected each year4.) Director of the Writing Program, ex officio

b. Duties1.) To advise the director of general studies in implementation of the general

studies program2.) To work in consultation with the departments to insure that department

courses satisfactorily meet general studies requirements3.) To provide leadership in creating, modeling, and promoting effective teaching

methods for general studies courses

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4.) To develop and implement assessment criteria and procedures to evaluate courses, student development, and the progress of the general studies program itself

5.) To promote the goals of general studies across campus6.) To review periodically and make recommendations to the curriculum

committee for curricular changes in the general studies program7.) To approve petitions from departments not included in liberal studies for

acceptance for one semester of an appropriate class for general studies credit at the advanced (300-400) level

8.) To approve petitions from departments for acceptance of courses carrying a general studies prefix

9.) To plan, implement, and review general studies seminars (first-year and advanced)

Section 14. Graduate Council  (For Procedures and Policies, see II, 12, A, 9, p. 92; for membership see Graduate Council; p. 307.)

a. Membership1.) Provost/Vice President for Academic Affairs2.) Director of each graduate program3.) Members of the faculty, one from each of the divisions and schools into which

the departments are organized and two members-at-large. Each is elected for a two-year term with four elected in even years and the remaining elected in odd years. At-large members must represent different divisions or schools and be elected in alternate years. Those eligible for election must meet the criteria to teach graduate level courses.

4.) Director of Graduate Admissions, ex-officio5.) Registrar, ex officio6.) Two graduate students appointed annually by directors of graduate programs7.) Chair to be elected from among the elected teaching faculty members

b. Duties1.) To recommend to the president standards for the admission and retention of

students in graduate programs2.) To develop and recommend policy with regard to graduate programs3.) To recommend academic support and student services pertinent to graduate

students4.) To establish criteria for approving faculty to teach graduate level courses5.) To review the quality of graduate programs6.) To make recommendations to the president regarding new graduate program

approval7.) To approve curriculum for new graduate programs and recommend such to

the Curriculum Committee8.) To approve curriculum changes to graduate programs and recommend such to

the Curriculum Committee

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9.) To publish periodic reports of its work to the faculty

  Section 15. Human Participants in Research Committee (For Procedures and Policies, see II, 12, A, 10, p. 93; for membership see Human Participants in Research Committee; p. 308.)

a. Membership1.) Teaching faculty from each of the divisions and schools of the university

elected by the faculty to serve a period of two years, with half of the membership elected each year. In even-numbered years, members from arts and humanities; social sciences; and the School of Communications shall be elected. In odd-numbered years, members from mathematics and natural sciences; the School of Business; and the School of Education shall be elected. At least one scientist and one non-scientist must be elected each year. (Any faculty who has had substantive training or experience in a scientific discipline or in a scientific method should be considered a scientist.)

(7/02)

2.) An additional member of the committee shall be named by the provost/vice president for academic affairs from the non-institutional population

3.) Invited non-members, without vote. If the committee reviews projects involving a category of vulnerable participants or involving issues requiring competence in special areas, it may invite one or more non-members if at least two members of the committee request such representation.

4.) Committee members who have a conflict of interest regarding a specific project may not participate in the review of such project

b. Duties1.) To carry out charges made by the full faculty which pertain to the activities of

the committee or issues of human participants in research2.) To review and amend the policies established in these guidelines when

modification is deemed necessary by the committee or broader university community

3.) To review all research proposals and act according to these guidelines to either approve, exempt, or disapprove new research and ensure the compliance of continuing research

4.) To review all grant applications sponsored by the university involving proposed research with human participants and advise administration concerning compliance issues

5.) To act as a clearinghouse for the ethical guidelines and regulations of various professional associations and appropriate governmental agencies

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6.) To disseminate approved guidelines in order to promote understanding of the policies and increase general sensitivity to ethical issues related to human participants in research

7.) To hold hearings to respond to complaints from the university community regarding issues related to research with human participants

8.) To maintain records of committee activity as required by 45 CFR 46.115, which include copies of all research proposals reviewed, minutes of meetings, and copies of correspondence between the committee and investigators

9.) To refer cases to the provost/vice president for academic affairs regarding violations of these guidelines which have not been resolvable between the committee and researcher

Section 16. Library Committee (For Procedures and Policies, see II, 12, A, 11, p. 93; for membership see Library Committee; p. 309.)

a. Membership1.) Director of Belk Library2.) Six teaching faculty members, three elected each year for a two-year term.

The committee shall elect annually in May a chair from among these six teaching faculty members.

3.) Four student members elected for two-year terms, two elected each year

b. Duties1.) To serve as a liaison committee between the faculty, the students, and the

librarian and to discuss administrative matters pertaining to the library and make recommendations for the best possible library services

2.) To develop and recommend policy with regard to the library and library services

3.) To allocate funds for each department from the budget provided for the purchase of books; to evaluate requests for expenditures not provided for in the budget; to make recommendations regarding such requests

4.) To make recommendations regarding improvement, extension, and development of the services and facilities of the library

Section 17. Promotions, Tenure and Professional Status Committee  (For Procedures and Policies, see II, 12, A, 13, p. 94; for membership see Promotions, Tenure & Professional Status Committee; p. 310.)

a. MembershipEight tenured or professional status teaching faculty members, at least four of whom shall be full professors. Of the eight, at least four shall be tenured, and at least two shall hold professional status. Members will serve two-year terms with no person serving more than two consecutive terms. Four persons shall be elected

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annually. A chair will be elected from and by the membership. Faculty members shall be ineligible for promotion while serving on this committee.

b. Duties1.) To receive from the provost/vice president for academic affairs a list of

faculty members who are eligible for professional status, promotion in rank and tenure

2.) To consider each eligible faculty member with the assistance of relevant information which may be available from administration, department chair, faculty, or students

3.) To submit to the provost/vice president for academic affairs of the university recommendations for the next academic year not later than January 10 of each year

4.) To make available to any eligible faculty member upon request, through the provost/vice president for academic affairs, its recommendations concerning him/her and a brief explanation of the basis for that recommendation

5.) To review the distribution of faculty ranks each year and to make recommendations for any needed changes for the next academic year prior to October 15

Section 18. Religious Life Committee (For Procedures and Policies, see II, 12, A, 14, p. 96; for membership see Religious Life Committee; p. 311.)

a. Membership1.) University Chaplain2.) Four faculty members, serving two-year terms, with two elected each year.

The committee shall elect annually in May a chair from among these four faculty members.

3.) Four student members elected for two-year terms, two elected each year4.) This committee may supplement faculty and/or student membership by

electing non-voting members.

b. Duties1.) To exercise an overall concern for the religious life of the university and to

advise the university chaplain on needs in this area of campus life2.) To advise the university chaplain in planning chapel and vesper services and

special religious programs3.) To serve as a coordinating committee for religious groups on campus

Section 19. Student Life Committee (For Procedures and Policies, see II, 12, A, 15, p. 97; for membership see Student Life Committee; p. 312.)

a. Membership

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1.) Four faculty members, serving two-year terms with two elected each year. The committee shall elect annually a chair from among these four faculty members

2.) Four student members appointed to two-year terms by the president of the student government association. Student membership should reflect the variety of experiences and perspectives found in the student body. The committee shall elect annually a vice chair from the student members

3.) Vice President for Student Life/Dean of Students, ex officio. The dean shall serve as secretary to the committee

4.) President of the student government association, ex officio 5.) Director of Leadership and Organizational Development

b. Duties1.) To advise and assist the vice president for student life/dean of students and

student organizations2.) To review extracurricular student activities and organizations periodically3.) To recommend changes in policy and procedures affecting student life to the

faculty and/or administration of the university4.) To recommend to the vice president for student life/dean of students the

bylaws of all new student organizations5.) To promote more effective communication among the several campus

constituencies in connection with student development and/or student life (8/01)

ARTICLE IXQuorum

Section 1. Meetings of the Faculty. At regular or special meetings of the faculty, two-thirds of the voting members shall constitute a quorum. 

Section 2. Meetings of the Academic Council. At meetings of the academic council, two-thirds of the voting members shall constitute a quorum. 

Section 3. Meetings of the Standing Committees. At meetings of the standing committees, a majority of the voting members shall constitute a quorum. 

ARTICLE XAcademic Freedom Statement

In the spirit of its historic association with the United Church of Christ, Elon University affirms the openness of that tradition to free inquiry and respect for the right of each person to her or his convictions. Academic freedom is the right of every faculty member to be responsibly engaged in scholastic efforts to seek, discover, speak, teach and publish the truth. Elon University will uphold its faculty's academic freedom and will protect all

25

its faculty members against influences from inside or outside the university which would restrict them in the exercise of that freedom.  

At the same time, Elon University enjoins its faculty members to exercise these freedoms in a professional and responsible fashion. As scholars and teachers, they should remember that others may judge their profession and their institution by their utterances. Hence they should at all times be accurate, exercise appropriate restraint, show respect for the opinions of others, and make every effort to indicate that they are not speaking for the institution unless so authorized.  

Any faculty member, regardless of rank or contract status, who believes his or her academic freedom has been violated, may petition the academic council for a hearing. Following the hearing, the academic council will report its findings to the president and to the faculty member who initiated the petition.  

(12/98)

ARTICLE XIDepartment Chair

Section 1. Appointment. The appropriate dean will make a recommendation for a department’s chair to the provost/vice president for academic affairs after consulting with all full-time department teaching faculty. The chair shall be appointed by the provost/vice president for academic affairs after conferring with the dean. A department chair shall normally be appointed for a period of four years. The chair may be reappointed for successive 2-, 3-, or 4-year terms.

Section 2. Duties. A department chair, in addition to performing all regular duties of teaching faculty members, shall serve as the chief administrative officer of the department and shall represent the department in general university matters. The chair shall involve department members in decision making especially with regard to curriculum proposals and appointment, promotion, and retention of faculty members. He/she may also delegate administrative duties. Specific responsibilities include the following: 

a. Planning courses, submitting class schedules, making teaching assignments, and supervising the advising of majors

b. Keeping under continuous study the departmental curriculum and standards, and making efforts to strengthen teaching procedures and to improve the quality of instruction

c. Holding each semester a joint evaluation conference with each member of the department to determine instructional goals and to determine how both have contributed and may more effectively contribute to attainment of those goals

d. Participating in the selection and orientation of new staff members and making recommendations relative to the retention and promotion of staff members

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e. Preparing budget requests for the department and for library needs and requisitioning materials and equipment

f. Preparing catalog material related to the department, conducting correspondence, and maintaining files necessary for the department

(8/01)ARTICLE XII

Parliamentary Authority

Section 1. All meetings and other business of the faculty shall be conducted according to Sturgis Standard Code of Parliamentary Procedure. 

ARTICLE XIIIAmendments to Bylaws

Section 1. Proposals for Amendment. A proposal for amendment to these bylaws may be originated by motion at any regular meeting of the faculty or at any special meeting called for such purpose. A written copy shall be distributed. 

Section 2. Adoption. Approval of an amendment to these bylaws shall require an affirmative vote of two-thirds of the voting members present at a regular meeting of the faculty subsequent to the one in which the proposal was presented. All amendments are subject to approval by the Board of Trustees. 

(6/94)

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II -1Selection and Retention of Teaching Faculty

A. The teaching faculty determine and recommend to the Board of Trustees standards for selection and retention of faculty members. The faculty searches are cooperative endeavors of the faculty and the administration based on a shared sense of responsibility. This cooperation begins before the search is authorized, with a thorough understanding of the nature of the position to be searched and the desired qualifications of the successful candidate. The faculty are recruited and selected through the cooperative efforts of department chairs, deans and the provost/vice president for academic affairs. The department chair shall involve department members in making, where appropriate, selection recommendations.

The chair, dean, and the provost/vice president for academic affairs must establish the case for the recruitment of a new teaching faculty member, stating the nature of the need, area of competence, and recommended rank. The search may commence when the provost/vice president for academic affairs approves the position.

The chair, department colleagues, the dean, and the provost/vice president for academic affairs cooperate in the search for candidates. Where possible a national search should be undertaken through professional "networks," graduate schools and advertisements.

Responsibilities at the chair, dean, and provost/vice president for academic affairs levels are outlined below for both full-time and adjunct teaching faculty.

1. Recruitment of Full-Time Teaching Faculty

a. Chair

1.) Initiates position request to dean following departmental consultation2.) Works with dean and department to define position3.) Organizes and coordinates search committee4.) Makes preliminary reference calls5.) Consults with department about final candidates6.) Recommends to dean, candidates for campus visit7.) Organizes candidate visits (with search committee chair)8.) Conducts formal interview with candidates9.) Supervises collection of supporting documents10.) Confers with department and dean regarding candidates11.) Recommends final candidate to dean12.) Coordinates letters to inform candidates of status of the search13.) Provides support to successful candidate (information about area,

housing, book orders, etc.)

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b. Dean

1.) Requests authorization to advertise and salary from provost2.) Authorizes timetable for search and EEO strategies3.) Places ads within budgetary guidelines4.) Approves candidate visits5.) Conducts formal interview with candidates6.) Makes reference calls for final candidates7.) Approves final selection8.) Completes negotiations and prepares contract9.) Supervises collection of documents for employee file10.) Supervises collection of EEO-related information on applicants

c. Provost/vice president for academic affairs

1.) Authorizes recruitment and expenditures for search2.) Verifies information submitted by deans for contract preparation and

forwards information to human resources

2. Recruitment of Adjunct Faculty

a. Chair

1.) Projects needs for adjunct faculty and discusses with department and dean

2.) Recruits and hires adjunct faculty for approved needs, with appropriate inclusion of departmental faculty input on candidate(s)

3.) Provides dean necessary contract information4.) Supports participation of adjunct faculty in selected activities (e.g.,

family weekend and adjunct orientation session)5.) Oversees preparation and performance of adjunct faculty and discusses

with dean6.) Provides appropriate support to adjunct faculty in performance of

responsibilities in line with institutional and departmental mission

b. Dean

1.) Discusses adjunct faculty needs with chair and approves additional courses

2.) Prepares information for contract and schedule

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c. Provost/vice president for academic affairs

1.) Establishes guidelines for employment and responsibilities of adjunct faculty

2.) Disseminates guidelines via adjunct faculty orientation sessions and adjunct faculty handbook

3.) Prepares contracts4.) Maintains employee files

B. Candidates for teaching positions should be evaluated on the basis of the following criteria:

1. There should be no question as to the academic and professional preparation and experience in the discipline concerned of the prospective employee

2. The prospective employee must be in fundamental sympathy with the established aims and objectives of Elon University as stated in the catalog.

3. There must be a capacity for, skill in, and devotion to teaching.

4. There must be an interest in intellectual life and scholarship.

5. The applicant should be willing and able to teach in Elon’s interdisciplinary general studies program.

C. Elon’s president makes the official offer of employment to the candidate. The department chair is responsible to see that expenses of candidates are paid. After an official acceptance is received from the candidate, the department chair, in coordination with the search committee chair, should write all other candidates, indicating that the position has been filled.

(8/00)

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II-2Contracts and Salary

A. Contracts for Teaching Faculty

1. Categories of Appointments

As set forth in policies established by the Board of Trustees, Elon University seeks to appoint and maintain a faculty that is between 50% and 75% tenured. Departments are authorized to have up to 75% of the full-time departmental teaching faculty on tenure or tenure track. Therefore, the university offers five types of appointments: tenure track appointments, tenure appointments, professional track appointments, professional status appointments, and limited term appointments.

a. Tenure Track and Tenure Appointments

1.) Tenure track appointments are for full-time teaching faculty in tenurable positions. Only full-time faculty with tenure track appointments are eligible for tenure.

2.) Tenure track appointments include a probationary period of 4, 5, or 6 years. During the probationary period these appointments are of a fixed term length, normally one academic year with no guarantee of reemployment. Following the probationary period and the tenure review process, the president may recommend tenure appointments to the Board of Trustees. The authority to grant tenure rests solely with the Board of Trustees. Those individuals not awarded tenure may be given one additional year of employment.

3.) The doctorate, or highest degree in the discipline or field, will be a basic criterion for tenure. Exception to this standard may be made in unusual cases where work experiences and accomplishments in the discipline or field outweigh the terminal degree.

4.) Tenure appointments are for full-time teaching faculty who have been tenured.

b. Professional Track and Professional Status Appointments

1.) Professional track appointments are for full-time teaching faculty and provide for fixed term periods of employment with no expectation of tenure. Professional track appointments include a probationary period of 4, 5 or 6 years. During the probationary period these appointments are of a

31

fixed term length, normally one academic year with no guarantee of reemployment.

2.) Following the probationary period, and upon favorable decision by the president, a teaching faculty member with a professional track appointment will receive a professional status appointment, a two-year annually renewable contract and, during the next 5 years, a sabbatical. In lieu of the sabbatical during these 5 years, faculty may choose an annual salary supplement. Following these 5 years, whether the faculty member received the sabbatical or the annual supplement, he or she will thereafter receive an annual salary supplement. Those individuals not awarded professional status may be given an additional year of employment.

3.) The doctorate, or highest degree in the discipline or field, will be a basic criterion for professional status. Exception to this standard may be made in unusual cases where work experiences and accomplishments in the discipline or field outweigh the terminal degree.

4.) Professional status appointments are for full-time teaching faculty and provide for fixed term periods of employment with no expectation of tenure.

c. Limited Term Appointments

1.) Limited term appointments are for full-time teaching faculty and are of fixed term length, normally one academic year. Usually, a limited term appointment will not be extended beyond the fourth year.

2.) Limited term appointments provide for fixed periods of employment with the understanding that faculty holding them have no expectation of reemployment or tenure.

3.) Faculty on limited term appointments may apply for professional track or tenure track appointments when they become available through the regular faculty recruitment process.

In addition to the five contractual categories outlined in this section, full-time teaching faculty hired before 1998-1999 were given the option to remain with the non-tenure system existing prior to the adoption of the current system. Faculty who chose to remain with that system hold non-tenure track appointments. Most of these faculty have 2-year renewable contracts. No new faculty will be hired as non-tenure track faculty.

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2. Granting of Tenure

a. The university seeks to appoint and maintain a faculty that is between 50% and 75% tenured. Departments are authorized to have up to 75% of the full-time departmental teaching faculty on tenure or tenure track. These guidelines will enable the university to benefit from the stability of a core of tenured faculty and from the influx of new faculty. These guidelines will also provide flexibility to respond to enrollment and program changes that occur in the course of time. The administration is principally responsible for allocation of positions in accordance with the long-term direction of the institution and its obligation to manage resources so as to maintain the mission of the university. The faculty is principally responsible to provide information and evaluation regarding the individual's competence and relevance of training and skills to the present and short-term programmatic needs of the university.

b. Tenure track positions are allocated to departments or programs by the provost/vice president for academic affairs in consultation with the deans and department chairs. If a tenure track position is available, the provost/vice president for academic affairs, and the appropriate dean, following consultation with the department chair and considering the overall needs of the university, determine that the position either be offered to a current member of the faculty or be advertised externally. When a tenure track position is offered to and accepted by a current member of the faculty, standard tenure review procedures will be followed. If the current faculty member is on a professional appointment, he or she can receive two years’ credit toward the probationary period of the tenure track process.

c. Subject to the financial resources of the university, academic tenure implies continuation of employment until retirement, provided that the faculty member continues to adhere to the standards of teaching and scholarship that are essential to the mission and goals of the university.

d. It is of importance to the university to have the quality of faculty performance high and clearly demonstrated before tenure is awarded. The process and criteria associated with tenure are as described in Section II, 8, B, 5 (p. 58). For tenure, the burden of proof rests with the faculty member. It is the responsibility of the candidate to know the process and the requirements and to ensure that his/her personnel file is complete. Faculty members who are granted tenure will be notified in writing of the decision; those who are not granted tenure will be given notice of that decision.

3. Granting of Professional Status

a. Teaching faculty receive professional track appointments by choice or by the unavailability of a tenure track position within the department. Faculty in professional track appointments are remunerated, evaluated and attain rank on

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a similar timeline and through a similar evaluation process as faculty on tenure track appointments. After a probationary period and a review by the promotion, tenure and professional status committee and the provost/vice president for academic affairs, the president may award the faculty member a professional appointment. Teaching faculty having professional status appointments have demonstrated those characteristics valued by the institution and that are necessary to its continued success. Faculty having these appointments receive an annually renewable 2-year contract. Also, within the first five years of obtaining professional status, the faculty member may choose a one-time sabbatical or an annual salary supplement. After that five-year period, whichever choice is made, the faculty member shall receive an annual salary supplement.

b. Beginning in academic year 2000-01, professional faculty not selecting the sabbatical in the first five years, and all other professional status faculty, will have the alternative to select either an annual salary supplement or to have this supplement placed in a professional development account for use during the year. Professional development accounts can be carried over for one year only. The professional development account can be used for travel, books, software, hardware, etc.

c. For professional status, the burden of proof rests with the faculty member. The process and criteria associated with professional status are as described in Section II, 8, B, 4 (p. 58). The candidate is responsible for knowing the process and the requirements and ensuring that his/her personnel file is complete. Faculty members who are granted professional status will be notified in writing of the decision; those who are not granted professional status will be given notice of that decision.

4. Review Process

a. Probationary Period

1.) The length of the probationary period for a tenure track or professional track appointment is determined by the provost/vice president for academic affairs at the time of the initial appointment, following consultation with the dean. The faculty member should be consulted in making this decision. The probationary period is normally 4, 5, or 6 years, depending on the faculty member's prior full-time college teaching experience.

2.) A faculty member with no full-time college teaching experience normally will have a 6-year probationary period. A faculty member with one year of full-time college teaching experience will have a 5- or 6-year probationary period. A faculty member with 2 or more years of full-time college teaching experience will have a 4, 5, or 6 year probationary period.

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b. Stop the Clock

In exceptional circumstances a faculty member on a tenure track or professional track appointment may request a one-year extension of the probationary period. The faculty member, following consultation with the department chair and dean, must submit this request to the provost/vice president for academic affairs, who makes the final determination.

c. Non-Renewal of Probationary Faculty

1.) Faculty on tenure track or professional track appointments and in their first year of full-time teaching at Elon will be notified by January of the current academic year if their contract will not be renewed for a second year.

2.) After completing the first year, faculty on tenure track or professional track appointments will be notified by April of the current academic year if their contract will not be renewed beyond the next academic year.

d. Release of Faculty on Professional Appointment

In the event that a member of the faculty on professional appointment will not be renewed, he or she will be notified by April that his/her contract will not be extended beyond the upcoming academic year. If a professional faculty member is so notified, she/he should meet with the department chair to clarify the reasons for the decision. If this meeting is not sufficient, she/he should meet with the appropriate dean and ultimately with the provost/vice president for academic affairs for further clarification.

e. Post-Probationary Reviews

Tenured and professional status faculty will be reviewed comprehensively every five years.

f. Moving from a Tenured Appointment to a Professional Status Appointment

A faculty member with a tenured appointment may seek to change to a professional status appointment. The process involves application by the current faculty member to the dean and the provost/vice president for academic affairs. The provost/vice president for academic affairs, after consultation with the appropriate dean and department chair, determines the contract provided to the faculty member.

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g. Moving from a Tenure Track Appointment to a Professional Track Appointment

A faculty member with a tenure track appointment may seek to change status to a professional track appointment. The process involves application by the current faculty member to the dean and the provost/vice president for academic affairs. The provost/vice president for academic affairs, after consultation with the appropriate dean and department chair, determines the contract that will be provided to the faculty member. If a faculty member changes from a tenure track contract to a professional track contract, the length of the probationary period does not change.

h. Moving from a Professional Status Appointment to a Tenure Track Appointment

On occasion, faculty members who have achieved the rank of professional status may have the opportunity to change to a tenure track position. The following policy outlines the decision’s impact on professional status benefits.

1.) SalaryIf a professional status faculty member has selected the annual salary supplement of $2,000 per year (rather than selecting the option of a sabbatical during the first five years), the professional status cash supplement will terminate at the beginning of the tenure track contract period.

2.) Sabbatical(a.) Completed

If a professional status faculty member has completed the sabbatical prior to beginning the tenure track contract, no further action will be taken.

(b.) Not CompletedIf a professional status faculty member has not completed the sabbatical in the five-year period allotted, the faculty member will receive remuneration under the tenure track contract in the amount of $2,000 per year for each year he/she spent in the professional status rank.

B. Salary for Full Time Teaching Faculty

Annual faculty salary increases are distributed according to an overall base increase, a merit increase, and adjustments. A merit increase is based on the criteria for evaluation as listed in Section II, 8, D (p. 59) of the Faculty Handbook. A letter describing their increase is included with each faculty member’s annual appointment letter.

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C. Contracts for Appointment to Faculty Rank: Academic Support Staff and Administrative Staff

1. At Elon University, persons holding administrative or academic support positions are appointed to faculty rank on the basis of three criteria: a) pertinent professional qualification, b) relationship to the educational mission of the university, and c) level of supervisory responsibility. Generally, those appointed to faculty rank should meet all three criteria.

a. Pertinent professional qualification. Individuals considered for faculty rank must hold professional degrees from accredited colleges or universities. These degrees are to be appropriate to a field of academic specialization or to a position of program leadership. Normally, these degrees should be at the master’s degree level or above.

b. Relationship to the educational mission of the university. Candidates for faculty rank must occupy positions that are central to the broader educational goals of the university as reflected in the institutional mission statement. This connection should be made clear as grounds for the appointment.

c. Level of responsibility. Normally, those appointed to faculty rank should have clear supervisory status, understood as educational leadership of other faculty or academic support staff. In general, faculty status is appropriate only for those who hold key positions of academic program leadership or coordination.

2. Letters of agreement for administrative staff and academic support staff with faculty rank are mailed on or before April 15 to be returned no later than April 30. Letters not accepted within this period and other letters not signed and returned by April 30 are void and the position is considered vacant.

(8/01)

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II-3

Faculty Rank & Responsibilities

A. Appointment with Faculty Rank

Section C (below) describes the minimum standards for appointment and promotion to faculty ranks for all faculty categories (teaching faculty, administrative staff with faculty rank, and academic support staff with faculty rank) and the responsibilities of each faculty rank. There may be occasions when the university must operate on the minimum level, but it is of great importance to all of the members of the university community to have standards as high above the minimum as possible.

B. Promotion Through Faculty Ranks by Teaching Faculty

1. The eligibility for promotion of each teaching faculty member is reviewed annually by the provost/vice president for academic affairs. Newly eligible teaching faculty are notified that they may make application for promotion. It shall be the responsibility of the faculty member to apply formally for promotion review. If the faculty member elects not to apply for promotion or is not awarded promotion, no further notification of eligibility will be sent in subsequent years.

2. For teaching faculty on tenure track appointments, promotion will not occur prior to a tenure decision, but can occur concurrently.

3. For teaching faculty on professional track appointments, promotion will not occur prior to the professional status appointment decision, but can occur concurrently.

4. Although the fundamental responsibilities of the faculty are qualitatively the same, regardless of rank, faculty who have been rewarded by the university with promotion or appointment to a higher rank and a higher level of compensation are expected to serve the university and to perform at a higher level of responsibility.

C. Faculty Ranks

1. Instructor

a. The initial appointment for persons who have the master's degree and limited teaching experience.

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b. Instructors are expected to be effective teachers and to be actively engaged in graduate study beyond the master's degree or present evidence of other study, research, or creative activity.

c. Instructors who have completed the doctorate will automatically be appointed to the rank of assistant professor.

2. Assistant Professor

a. The appointment for experienced teachers with the master's degree or for persons with the doctorate and limited teaching experience. 

b. Assistant professors are expected to be effective teachers, advisors and departmental members and to be engaged in serious disciplined and continuing study which will permit them to increase their competence in their fields and/or other fields which will qualify them for promotion to a higher rank. 

c. Assistant professors should expect to serve six years in rank, of which at least four are at Elon University, before becoming eligible for promotion.

3. Associate Professor

a. The appointment for persons who have a master's degree plus 24 additional hours of graduate work and at least six years' experience as an assistant professor, or for persons with the doctorate and at least six years’ experience as an assistant professor. 

b. Associate professors should be actively engaged in teaching, advising, service, and scholarly activities of a high quality. Associate professors should be capable of undertaking institution-wide responsibilities which demonstrate their understanding of and interest in the attainment by the university of its overall mission and goals. 

c. Only in very exceptional cases will persons be appointed to this rank who have not met the preceding standards. 

d. Associate professors should expect to serve six years in rank, of which at least four are at Elon University, before becoming eligible for promotion.

4. Professor

a. The appointment for persons with the doctorate and at least six years of experience as an associate professor. 

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b. Professors should, beyond what is expected of faculty at other ranks, be recognized as master teachers and advisors and as professional and institutional leaders. They should have already carried out and should still be engaged in work of high technical, scientific, scholarly, or artistic quality. Their teaching, advising, and other contacts with students should reflect high professional competence and should serve as a model for the less experienced. Their service to the university should reflect understanding of its purposes and leadership in fulfilling these purposes. Their services to the university and community should be of special value. 

c. Only in very exceptional cases will persons be appointed to this rank who have not met the preceding standards.

C. Subject to review and change by the executive committee of the Board of Trustees, the following percentages may serve as teaching faculty guidelines: of all instructors, assistant, associate, and full professors:

1. Instructors and assistant professors comprise approximately 40% of the total.

2. Associate professors comprise approximately 35% of the total.

3. Full professors comprise approximately 25% of the total.

(3/98)

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II-4Academic Freedom

In the spirit of its historic association with the United Church of Christ, Elon University affirms the openness of that tradition to free inquiry and respect for the right of each person to her or his convictions. Academic freedom is the right of every faculty member to be responsibly engaged in scholastic efforts to seek, discover, speak, teach and publish the truth. Elon University will uphold its faculty's academic freedom and will protect all its faculty members against influences from inside or outside the university which would restrict them in the exercise of that freedom.

At the same time, Elon University enjoins its faculty members to exercise these freedoms in a professional and responsible fashion. As scholars and teachers, they should remember that others may judge their profession and their institution by their utterances. Hence they should at all times be accurate, exercise appropriate restraint, show respect for the opinions of others, and make every effort to indicate that they are not speaking for the institution unless so authorized.

Any faculty member, regardless of rank or contract status, who believes his or her academic freedom has been violated, may petition the academic council for a hearing. Following the hearing, the academic council will report its findings to the president and to the faculty member who initiated the petition.

(12/98)

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II-5Statement of Professional Standards

A. The first and highest professional obligation of every member of the teaching faculty, as well as the campus community as a whole, is to the student. Included are the following responsibilities:

1. To deal seriously and conscientiously with the teaching assignment, including careful planning and preparation of courses, regularity in meeting scheduled classes, a clear explanation to students about course requirements, and fair and impartial grading

2. To seek ways to improve teaching effectiveness, through means such as exploring new ways of presenting academic subject matter, motivating students, improving methods of evaluating student achievements, and constantly re-evaluating his/her teaching methods

3. To recognize that students deserve respect as individuals and have rights that must be protected; to have a concern for academic and personal problems of individual students, to give mature advice, to treat students courteously, and to use with professional discretion personal information about students which may come to the faculty member's attention

4. To recognize that the faculty member serves as a model and exercises a great influence on students and therefore must strive to set high standards in academic excellence and in personal integrity

5. To recognize that in his/her influential classroom role the faculty member is morally bound not to take advantage of his/her position by repeatedly introducing into class discussions of subject matter outside the scope of the course and not within his/her field of professional competence

6. To avoid any exploitation of students for his/her private advantage, including the acceptance of compensation for tutoring students under his/her professional jurisdiction

B. Teaching faculty members, guided by a deep conviction of the worth and dignity of the advancement of knowledge, have many responsibilities to their profession, including the following:

1. To see and to state the truth in his/her subject as they see it

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2. To keep up-to-date with developing knowledge in their academic discipline through familiarity with recent publications and journals and participating in local or national professional societies and meetings where feasible

3. To advance knowledge in their academic discipline, when possible, through individual research, creative writing and analysis, and presenting papers at colloquiums or professional meetings. All research involving human participants in research should conform to current guidelines set forth in the document "Ethical principles and review procedures for human participants in research" available from the office of the provost/vice president for academic affairs

4. To seek ways to strengthen the educational program of the university and to assist colleagues toward this goal by participating in curriculum or other studies

5. To participate in departmental and faculty meetings

6. To assume a fair share of faculty committee assignments, recognizing the importance of such participation in improving the operation of the university

7. To demonstrate respect for the right of students, administrators, and other faculty members to hold divergent opinions

8. To avoid discussion with students of suspected incompetence, misconduct, lack of personal or professional integrity, or other possible shortcomings of another faculty or staff member, unless acting in an official capacity

C. All employees with teaching responsibility or any position of authority with students must avoid inappropriate relationships with students. An inappropriate relationship is any romantic or physically intimate liaison. Positions of authority include, but may not be limited to, teaching, evaluating, supervising, coaching, or advising a student or student group. Pre-existing relationships are exempt from this policy.

(7/02)

D. All employees with teaching responsibility or any position of authority with students must avoid any kind of overt sexual harassment or implicit sexual discrimination.

1. Overt sexual harassment may be described as unwelcome sexual advances, requests for sexual favors, and other physically expressive behavior of a sexual nature where submission to or rejection of such conduct by a student may be used as the basis for academic decisions

2. Implicit sexual discrimination or unconscious harassment may be described as conduct which has the purpose or effect of substantially interfering with an individual's academic performance or creating an intimidating, hostile, or demeaning educational environment

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E. As employees of Elon University, all faculty members accept and promote the aims and objectives of the university, show an overall concern for its welfare, and assume the following responsibilities

1. To uphold the ethical standards inherent in the ideals, principles, and purposes of a church-related, Christian university

2. To support the religious, cultural, academic, and athletic programs

3. To cooperate in strengthening and implementing the honor system on the campus

4. To fulfill conscientiously all the contractual obligations for the period of time agreed and to give the university reasonable notice when resigning to accept another position

5. To use conscientiously the funds and equipment of the university, and to avoid use of university resources for his/her own personal gain

6. To avoid personal and professional actions that may cause economic loss to or legal action against the university

7. To indicate clearly in making public statements that they are not speaking as a representative of the university, but as an independent scholar and citizen

(8/01)

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II-6Responsibilities of Teaching Faculty

A. Functions of the Teaching Faculty

Elon University is primarily a teaching institution. Accordingly, in the employment, retention, and advancement of faculty members, primary emphasis is placed upon the capacity for effective teaching. This implies the following functions:

1. Well-organized preparation for and conducting of classrooms, laboratory, field and seminar work

2. Acceptable and scrupulously fair procedures in administering tests and examinations

3. Conformity to university policy and established professional norms in regard to grading

4. Willingness to give students individual attention when needed and to participate effectively in the advising program of the university

5. Punctuality and regularity in personally conducting all assigned classes

6. Writing and research essential for creating the atmosphere for learning which effective university teaching presupposes

7. Active participation in the affairs of learned and professional societies, and keeping abreast of research and development in his/her area of teaching

8. Contribution to curriculum review and innovation

9. Maintenance of a complete and accurate record of the grades students earned (including tests, papers, field work, and final grade) in each course, and submission of these records to the chair, dean or provost/vice president for academic affairs if requested

10. Assistance in maintaining the physical order of the classroom, including the prohibition of smoking, eating, or drinking

11. Ability to cooperate with faculty colleagues and administrative officers

12. Willingness to accept and fulfill committee assignments and a reasonable amount of other extracurricular activities as circumstances require

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B. Assignments

1. Workload. The dean is responsible for distribution of faculty assignments. In addition to regular instructional work, assignments for a full-time faculty member will include: assisting in department/university committee work; moderating student activities; preparing course syllabi; and observing office hours.

2. Availability to Students. Full time faculty are responsible to serve as an academic advisor for specified students; and to be available for registration duties as needed. In addition to the regular instructional work, part-time faculty members are expected to prepare course syllabi, provide conferences for students, and participate in university/department meetings as appropriate.

3. Re-assignment of Duties. The university reserves the right to cancel any course for which there is insufficient enrollment and to reassign appointee to other courses or duties related to the appointee's training.

C. Attendance

1. Start of School. Full-time members of the faculty are required to report to campus one week before the opening of each term, and remain until one week after commencement. They are expected to use the time in professional improvement and preparation, or assisting with registration and student orientation and counseling.

2. Faculty Meetings. General faculty meetings are held on the first Friday afternoon of each month, unless otherwise announced. All faculty members with faculty rank are required to attend these meetings unless, because of an emergency, they are excused by the provost/vice president for academic affairs before the hour of the meeting. (For clarification of voting and non-voting members of the faculty, refer to the faculty bylaws, I, 6, III, 2; (p. 9.)

3. University Functions. All full-time teaching faculty members are required to be present at departmental meetings and special meetings which may be called by the administration. Full-time teaching faculty members are required to be present at traditional and special university functions. Traditional functions are the opening assembly of fall semester, convocation and graduation exercises.

4. Committee Meetings. All faculty members are expected to attend all meetings of committees of which they are members.

5. Classes. If for some reason a faculty member must be absent from a class, he/she should inform the department chair and the dean and of provisions made for the class. Whenever a change in the time or place or the emergency cancellation of the class (on a particular day) is necessary, the office of the provost/vice president for academic affairs should also be notified.

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D. Teaching Faculty Offices/Furniture

Office assignments are made at the beginning of the year by the teaching faculty member’s dean in consultation with the provost/vice president for academic affairs. Faculty members may obtain keys to their offices from their dean. Requests for minor repairs should be made to the building coordinator. Requests for additional office furniture or major renovations should be directed to the department chair who will work in consultation with the dean.

E. Teaching Faculty Office Hours

Each full-time teaching faculty member is expected to maintain a schedule of office hours on at least three days per week distributed so that students may be able to make convenient appointments. As soon as the semester schedule is arranged, faculty members are expected to file a copy of their daily schedule with the secretary assigned to their department. Office hours should be indicated, as well as regularly scheduled extra-curricular activities. Faculty members should also post a copy of their schedule on their office door.

F. Academic Processions

Academic processions are held at spring semester commencement exercises, fall semester new student convocation, and other occasions during the school year. The order of the procession, or “line of march” is as follows:

Faculty Marshal Retired Faculty and Staff Full Professors and Senior Administrative Staff Associate Professors Assistant ProfessorsInstructors and Administrative Staff Part-time Faculty Platform Party

All administrators and full-time teaching faculty are required to participate in academic processions in appropriate academic regalia. Part-time faculty are invited to participate. The Campus Shop handles the arrangements for rental of academic regalia.

G. Load for Teaching Faculty

1. Teaching Load. On the 4-1-4 calendar the average teaching load will be 24 semester hours per year. Occasionally, an instructor may be asked to teach an overload. Extra remuneration for teaching an overload will be paid in cases of total teaching loads in excess of 24 semester hours for the academic year.

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2. Reduced Load. At times it is possible for the administration to arrange a reduced teaching load for a faculty member for one or more terms. Faculty members who wish a reduction in order to permit them to engage in research projects should make the request as early as possible and submit an outline of the proposed work to their chair and dean. In the event that less than a 24-semester hour load develops for the year for a regular full-time teacher, it is agreed that the university may ask the faculty member to assist with assignments outside his/her field.

3. Chair Overloads. Except under unusual circumstances, department chairs will not be allowed to carry an overload. Approval to do so must be obtained from the dean prior to the start of the semester in which the overload is to occur.

H. Institutional Policy for Internship Compensation

Elon University values experiential learning and desires that schools, departments and programs provide students with internship opportunities that are of high quality. Maintaining an internship program which is exemplary requires that faculty have adequate time and resources to plan, implement and assess internship experiences and that faculty are fairly compensated and recognized for their work. The university acknowledges that variation in size, structure and intent among schools, departments and programs necessitates some flexibility in a faculty internship compensation policy.

1. Internships supervised during fall, winter and spring semesters

a. Course-based Internships

Some departments, schools and programs offer internships on a course-basis with the faculty sponsor compensated as part of his/her annual 24-semester hour teaching load. For internship supervision, the university uses the formula of 12 student hours of internship equals 1 faculty load hour. Actual faculty load for course-based internships is further determined using the following ranges of internship hours supervised.

12 = 23 hours of student internship = 1 faculty load hour

24 = 35 hours of student internship = 2 faculty load hours 36 = 47 hours of student internship = 3 faculty load hours 48 = 59 hours of student internship = 4 faculty load hours

Schools, departments and programs using the course-based approach should pay close attention to the quality of the experience for the individual student. As a general rule, 32 – 40 student internship hours (8 – 10 students in a 4 hour internship course) is the recommended upper limit for a single faculty supervisor to ensure a high quality experience for all students. Faculty supervising more than 10 students in a 4-hour internship course should consult

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with their department chair to discuss their course and supervision methodology.

b. Individual Intern-Basis: Compensation by Overload Pay

For those schools, departments and programs in which a course-based approach is judged to be inappropriate or unmanageable, internships may be offered on an individual basis with a faculty member receiving compensation above his or her annual contracted salary. The amount of compensation will be computed as overload pay when internship supervision causes a faculty member’s annual load to exceed the standard 24 semester hours. Overload pay is calculated using current overload pay rates and the formula of 12 hours of student internship equals 1 faculty load hour (recommended maximum of 60 student internship hours in any 3 year period). Faculty will receive overload pay in the spring semester for all internship hours supervised as overload during the academic year.

c. Individual Intern-Basis / Multiple Semester Carryover of Load Credit Compensation by Course Release

For those schools, departments and programs in which a course-based approach is judged to be either inappropriate or unmanageable and internships are offered on an individual basis, faculty may accrue internship supervision hours for a future course release. Course release is determined using the formula of 12 student internship hours equals 1 faculty load hour (recommended maximum of 60 student internship hours in any 3 year period). Faculty should work with their department chair in determining the appropriate time for the course release.

2. Internships Supervised During Summer Semesters

Faculty who supervise internships in the summer semesters are compensated by pay for all internship hours according to the ratio of 12 student internship hours equals 1 faculty load hour applied to the standard formula for determining summer school compensation.

3. Procedures for Record Keeping

a. Faculty supervising individual internships must inform the department chair of their intentions to seek annual overload pay or to accrue hours for course release.

b. Faculty supervising individual internships should document their hours.

c. Faculty seeking annual overload pay for internship supervision must submit a report of annual internship hours to the department chair by the first day of

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classes in the spring semester so that overload may be applied to the spring salary.

d. Faculty seeking a course release for internship supervision must submit a report of their supervision hours to the department chair and work with the chair to arrange the future course release.

e. Department chairs must verify faculty internship hours and make faculty aware of the compensation policy and procedures.

f. Department chairs must submit projected overload and course release information to the dean in a timely fashion to permit salary, schedule and hiring adjustments.

I. Research Compliance

All members of the university community, including students, who conduct research involving human participants must be aware of and conform to the current guidelines set forth in the document "Ethical principles and review procedures for human participants in research" available from the office of the provost/vice president for academic affairs.

(8/01)

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II-7

Professional Development for Teaching Faculty

A. Introduction

Resources for teaching faculty research and development, attendance at professional meetings, workshops, seminars, advanced study, released time fellowships and sabbatical leaves are provided by the university. In addition, the university employs a director of sponsored programs who seeks funds to provide these benefits for individuals and the university. These resources for faculty development are reviewed annually in the budgeting process.

B.Faculty Travel

1. Teaching faculty members are urged to associate themselves with at least one professional organization or learned society and to become active in its programs. The university will help defray expenses incurred by faculty members in attending such meetings. 

2. Well in advance of the meeting, the faculty member should notify the department chair of plans, clearly indicating arrangements for the conducting of classes during the absence. If these arrangements are approved, they will be sent in writing to the dean for final clearance. Forms for reporting expenses should be obtained from the dean’s office or the chair’s office before the meeting, and expense forms should be returned as soon as possible after the meeting to that office. A brief written report of the meeting should also be submitted to the dean through the department chair. 

3. Each full-time teaching faculty member is budgeted for travel to professional meetings as a part of the university’s interest in faculty development and professionalism. The budgeted amount is to cover actual traveling and living expenses. The faculty member will be expected to cover costs above the budgeted amount. The budget allocation can be applied to total cost without distinction regarding attendance, reading a paper or serving in an official capacity. Unused funds may be carried over one year to enable a faculty member to attend more meetings or more distant meetings. There is no carryover beyond the second year. A faculty member may not transfer unused travel funds to another faculty member.

C. Grants Awarded By The Faculty Research And Development Committee

Any full-time teaching faculty member who meets the following requirements is eligible to apply for a sabbatical leave:

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1. Sabbatical Leaves

a. Faculty are encouraged to apply for sabbatical leaves if they are conducting extensive research or engaged in a significant amount of additional study that will result in the recipient’s professional development. Faculty may apply for a leave of one-half of a full year’s teaching load at full salary or for a leave of a full academic year at half-salary.

b. A sabbatical leave may be granted for one-half of a full year’s teaching load, 12 hours, at full salary, or for a full academic year, 24 hours, at half salary. The sum total of teaching hours plus release time for departmental duties, such as chair responsibilities, plus 12 hours of sabbatical leave, will not exceed 24 hours for the recipient of a sabbatical leave in the academic year of that leave.

c. Any full-time teaching faculty member who meets the following requirements is eligible to apply for a sabbatical leave:1.) Holds the rank of assistant professor, associate professor, or professor2.) Has completed at least five years of service to the university in full-time status

(7/02)

d. The sabbatical leave is to be used for original research, additional study, or for such similar activity that will result in the recipient’s professional development.

e. For the period of the sabbatical, the recipient is released from obligations to attend department, faculty, and committee meetings. The recipient’s advising load can be temporarily redistributed.

f. All fringe benefits will continue through the period of the sabbatical leave.

g. A minimum of six years of service to the university must elapse after a sabbatical leave has been granted before a teaching faculty member becomes eligible for another sabbatical leave. The faculty research and development committee will use two years as a general guideline for a recipient of a sabbatical to become eligible for released time fellowships (see below).

h. A member of the faculty who is within two years of retirement will normally not be considered to be eligible for a sabbatical leave.

If a faculty member is applying for tenure or professional status in the same year as the sabbatical application, the awarding of the sabbatical will be contingent upon the granting of tenure or professional status.

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(7/02)

i. A recipient of a sabbatical leave is expected to return to Elon University for at least one year. Recipients who fail to complete one year of full-time service at Elon University immediately following their sabbatical leave will be required to repay the monies advanced them by the university during their sabbatical unless the university terminates their employment.

j. Application for a sabbatical leave should include completion of the application form provided for grant and released time requests, plus a supporting letter that states in detail the nature and significance of the project to be undertaken, the necessity of the sabbatical, and the benefits to be accrued to both the individual making the request and to the university.

k. The decision of the faculty research and development committee will be based on the merits of each individual case. The faculty research and development committee will report its decisions to the associate dean for academic affairs.

l. Upon completion of the sabbatical, the faculty member is expected to submit a report to the associate dean for academic affairs. The report should include a summary of academic accomplishments during the sabbatical and an evaluation of professional activities and pursuits during the sabbatical period.

m. All applications for sabbaticals for the next academic year must be received by the faculty research and development committee no later than the published November deadline. Application forms for sabbatical leaves may be obtained from the office of the provost/vice president for academic affairs.

2. Summer Fellowships

a. Faculty are encouraged to apply for summer fellowships if they are conducting research or engaged in a significant amount of additional study that will result in the recipient’s professional development. These fellowships are intended for those faculty members who will be doing a significant amount of work but not as much as a sabbatical leave would entail. The work for these fellowships should be completed during the university’s summer months. Fellowships are funded in the amount of one-tenth of the university’s median full-time faculty salary.

b. Summer fellowships are intended to provide a period of uninterrupted time, similar in nature to a sabbatical (see section above), to be used exclusively in the pursuit of a project intended to result in publication or some other tangible expression of scholarship and/or professional development. A limited number of fellowships in the amount of one-tenth of the university’s median full-time faculty salary are available.

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c. Any full-time teaching faculty member who meets the following requirements is eligible to apply for a summer fellowship:1.) Holds the rank of assistant professor, associate professor, or professor2.) Has served the university for a period of two years or more

d. Since summer fellowships are intended to provide for uninterrupted time, summer fellows cannot teach summer school during the year of the grant.

e. Teaching faculty members may not be awarded summer fellowships in consecutive years. Recipients of summer fellowships are expected to return to Elon University for at least one year. Recipients who fail to complete one year of full-time service at Elon University immediately following their fellowship grant will be required to repay the monies of the grant unless the university terminates their employment.

f. Application for a summer fellowship should include completion of the application form provided for grant and released time requests, plus a supporting letter which states in detail the nature and significance of the project to be undertaken.

g. The faculty research and development committee will devise criteria for the administration and evaluation of proposals and approve those proposals which, in the committee’s judgment, should receive financial assistance. The faculty research and development committee will report its decisions to the associate dean for academic affairs.

h. Summer fellows are required to submit a report describing the work which was accomplished during the period of the fellowships. Copies of the report should be sent to the associate dean for academic affairs by September 15 of the year of the grant.

3. Released Time Fellowships

a. Faculty are encouraged to apply for released time fellowships if they are conducting research or engaged in additional study which can be completed during the academic semester for which they are requesting a reduced teaching load. Applicants may apply for a release of one or two courses; however, there is no guarantee that the release time fellowship applied for, if accepted, will be funded at the level requested. There is no monetary award associated with this type of fellowship, except for the continuance of full pay at current levels with reduced teaching responsibilities.

b. Released time fellowships are granted for release from one or more courses during a regular semester, but not from all courses taught. Released time fellowships are also granted for winter term. Those persons wishing to apply

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for released time from all teaching responsibilities during a regular semester should consult section on sabbaticals above.

c. Any full-time teaching faculty member who meets the following requirements is eligible to apply for released time:1.) Holds the rank of assistant professor, associate professor, or professor2.) Has served the university for a period of at least two years or more

d. Released time is to be used by the faculty member for additional research or scholarship that will result in the recipient’s pedagogical and/or professional development. Released time fellowships are not intended to be used for degree completion.

e. The following scale shall apply as a guideline for applicants and for the faculty research and development committee with regard to frequency of application and eligibility:

Released Time Fellowship Eligible AgainCourse = 4 Hours 1 Year

A general guideline of two released courses distributed over a period of three years as a maximum will be followed by the committee and is suggested to prospective applicants.

f. Recipients of released time fellowships are expected to return to the university for at least one semester. If recipients fail to complete these requirements in the semester(s) immediately following their released time, they will be required to repay monies advanced them by the university for their leave unless the university terminates their employment.

g. Applications for released time fellowships are provided to the faculty each fall by the faculty research and development committee. Forms are available from the office of the provost/vice president for academic affairs. Applications should be submitted to the faculty research and development committee by the published deadline.

h. Upon completion of the released time fellowship, the faculty member is expected to submit a report to the associate dean for academic affairs. The report should include an evaluation of the individual’s advancement as it relates to professional activities and pursuits during the released time period.

i. All applications for released time fellowships for the next academic year must be received by the faculty research and development committee no later than the published deadline.

4. Research, Development, and Advanced Study

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a. Faculty are encouraged to apply for money in this category if they are conducting research, working on a publication, pursuing professional development, working towards the completion of a dissertation, or engaged in additional study or course work at another graduate institution. Applicants should be aware that there is no guarantee that the amount of money requested, if accepted, will be funded at the level requested.

b. All full-time teaching faculty members are eligible to apply for assistance in their pursuit of scholarly research, publications, professional development, dissertation completion, advanced study or course work at graduate institutions. All research activities involving human participants, whether funded or not, must conform to the current guidelines set forth in the document "Ethical principles and review procedures for human participants in research" available from the office of the provost/vice president for academic affairs.

c. Applications for assistance are made to the faculty research and development committee which will review and award funding based upon the circumstances of each individual’s case as it relates to the overall needs of the university. All applications for assistance for the following summer or the next academic year must be received by the faculty research and development committee by the deadline set by the committee and announced each fall. The date will usually be during the latter part of January. Forms are available from the office of the provost/vice president for academic affairs.

d. For special requests that develop during the academic year, additional assistance is available from the faculty research and development committee. Requests should be forwarded to the chair of the faculty research and development committee.

e. The normal grant period is June 1 of each year to May 31 of the following year. Funds unused by a recipient by the end of the grant period will be returned to the general university fund. A request for a change in any part of the grant originally approved by the committee must receive prior approval from the chair of the faculty research and development committee and notification in writing to the associate dean for academic affairs.

f. A recipient of a research, development, and advanced study grant is expected to return to Elon University for at least one year. Recipients who fail to complete one year of full-time service at Elon University immediately following their grant will be required to repay the monies advanced them by the university unless the university terminates their employment.

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g. At the conclusion of the grant period, the recipient of a grant must submit to the committee an account of the results of the research or study and a brief financial statement on a form supplied by the committee.

h. Expenses may be reimbursed for:1.) Special equipment and materials, books, microfilm, photocopies, and

manuscripts for research2.) Statistical analysis3.) Stenographic services4.) Communication costs5.) Travel and living expenses incurred away from home and pertinent to the

project (with low priority given to travel expenses for coursework)6.) Publication up to 50% of the requisite subsidy, but not to exceed $1,0007.) Tuition8.) Other purposes deemed by the committee to be necessary for the

successful completion of the proposed project and compatible with the general policies of the university, but not to include payment to the faculty member for time spent in research.

i. When possible, supplies, equipment, and clerical services are to be acquired through regular university channels. The committee will not approve the expenditure of its funds for materials or equipment which in its judgment should be supplied by the university through the departmental or library budgets.

j. Teaching faculty members desiring release from teaching responsibilities to conduct research or to develop projects are encouraged to refer to sections on sabbaticals and released time above.

k. All books, manuscripts, photocopies, microfilms, and similar research materials purchased with funds from a grant approved by the committee become the property of Elon University and, upon completion of the project, are to be deposited in the library or other appropriate university repository. Textbooks required in course work will become the personal property of the grantee.

l. The publication of the results of research projects supported by a grant from the university should include a printed acknowledgment of financial assistance from the university.

(3/98)

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II-8

Evaluation of Teaching Faculty

A. Introduction

So that personnel decisions may be systematic and equitable, a process for evaluating teaching faculty has been developed. This system provides for the periodic collection of information regarding faculty performance and for the subsequent review and evaluation of this information. On the basis of these materials, decisions concerning employment, retention, salary, tenure, and promotion are made. The process provides for multiple evaluations to give a broad and fair base of information for evaluation. It is not necessary that all evaluations be completed, but that the evaluation be comprehensive and substantive. 

B. Reviews

1. Annual Review

Each teaching faculty member is reviewed annually by the department chair (Unit III; p. 73), whose evaluation reflects material included in the faculty member's annual report (Unit I; p. 72) and the student evaluation of instruction (Unit IV; p. 72). The dean will indicate that he or she has reviewed all Unit III’s by signing the Unit III, (p. 73) report that is placed in the faculty member’s personnel file.

2. Second Year Review

Occurs during the second year for teaching faculty appointed to tenure track or professional track when the probationary review is scheduled for the fourth year of appointment. The faculty member’s performance is thoroughly evaluated by the dean in consultation with the faculty member’s department chair. This review could include classroom observations, annual evaluation material, and a conference between the faculty member and the dean. Results are forwarded from the dean to the faculty member and also are placed in the faculty member’s personnel file.

3. Third Year Review

Occurs during the third year for teaching faculty appointed to tenure track or professional track when the probationary review is scheduled beyond the fourth year of appointment. The faculty member's performance is thoroughly evaluated by the dean in consultation with the faculty member's department chair. This review could include classroom observations, annual evaluation material, and a conference between the faculty member and the dean. Results are forwarded from

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the dean to the faculty member and also are placed in the faculty member's personnel file.

4. Professional Status Review

Occurs during the final year of the agreed upon probationary period (four, five, or six years) for all teaching faculty on professional track appointments. The review is similar in content to the second or third year review. Upon successful completion of this review and approval by the president, a two-year annually renewable contract will be awarded. (Refer to II, 2, p. 30 for further details regarding Contracts for Teaching Faculty.) The review is as outlined below in the Schedule of Activities for Evaluation of Teaching Faculty (Part G) (p. 66). The applicant is responsible to meet the guidelines in place at the year of application.

5. Tenure Review

Occurs during the final year of the agreed upon probationary period (four, five, or six years) for all teaching faculty on tenure track appointments. The review is similar in content to the second or third year review. Upon successful completion of this review, with the recommendation of the president and approval of the Board of Trustees, tenure will be awarded. (Refer to II, 2, p. 30 for further details regarding Contracts for Teaching Faculty.) The review is as outlined below in the Schedule of Activities for Evaluation of Teaching Faculty (Part G) (p. 66). The applicant is responsible to meet the guidelines in place at the year of application.

6. Promotion Review

a. Faculty members eligible to stand for promotion (refer to II, 3, p.37; Faculty Rank and Responsibilities) shall be notified early in the fall of the academic year in which they are first eligible. The faculty member must submit a formal letter of application to the provost/vice president for academic affairs indicating his or her desire to be reviewed for promotion. Faculty members who choose not to stand for review or who are denied promotion in a given year continue to be eligible in subsequent years. No further notification shall be sent to the faculty member. The faculty member must submit formal application in any subsequent year he or she wishes to be reviewed. The review is as outlined below in the Schedule of Activities for Evaluation of Teaching Faculty (Part G) (p. 66). The applicant is responsible to meet the guidelines in place during the year of application.

b. Those teaching faculty not recommended for promotion should confer with their department chair and dean to understand the rationale for the recommendation and should outline methods to address existing concerns. It is recommended that these faculty members wait at least one additional year before re-applying for promotion.

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7. Long Range Professional Development Review

This evaluation occurs in a five-year cycle after successful completion of probationary review for tenured and professional status faculty (and for those faculty who continue on non-tenure track appointments). The review should produce a professional development plan for each faculty member. The professional development plan will be placed in the personnel file and updated annually in the faculty member's annual report (Unit I).(p. 72).

C. The Evaluation System for Teaching Faculty

The evaluation system for teaching faculty involves four stages and follows the Schedule of Activities for Evaluation of Teaching Faculty (Part G) (p. 66).

1. Stage One

Involves the creation of the tenure/professional status/promotion file, consisting of material drawn from the faculty personnel file as well as additional information included by the faculty member (see E, 2; p. 63). It is the responsibility of the individual faculty member to see that the tenure/professional status/promotion file is in finished form by October 15 of each year so that stage two may proceed.

2. Stage Two

Involves the separate evaluation of this file by the deans and by the promotions, tenure, and professional status committee. Stemming from this evaluation, the deans prepare recommendations regarding employment, salary, tenure, professional status, and promotion while the promotions, tenure, and professional status committee independently prepares recommendations regarding tenure, professional status, and promotions.

3. Stage Three

Entails personnel decisions made by the president of the university on the basis of these recommendations.

4. Stage Four 

Entails, as appropriate, personnel decisions made by the Board of Trustees.

D. Criteria for Evaluation

1. Full-time teaching faculty at Elon University are evaluated annually according to the criteria listed below. Part-time faculty members without other responsibilities are evaluated only in the area of teaching.

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2. The criteria for evaluation are divided into three levels of priority. All criteria are considered in evaluating faculty. Teaching is given top priority. The second level of priority is contributions within the life of the university and professional activity, each of which is considered necessary and of equal value. Community service is considered to have third level priority for purposes of evaluation.

3. Furthermore, a teaching faculty member is not expected to be accomplished in all indicators to fully meet the criterion. The list of indicators under each criterion is not intended to be a set of requirements, nor is the list exhaustive.   a. First Level Criterion – Teaching

Effective teaching is activity which promotes the intellectual vitality of the university community. While the primary focus of this activity is transmission of knowledge and the development of new skills, insights, and sensitivities within the classroom, teaching is not limited to that setting. It also includes the advising, supervising and mentoring of students, the sharing of personal and professional growth with others, and the presentation of intellectual and moral concerns within the university community. Some indications of effective teaching are:

1.) Command of the subject matter 2.) Use of current and relevant materials 3.) Attention to academic advising 4.) Availability to students 5.) Concern for the wholeness and well-being of students 6.) Ability to communicate effectively with students 7.) Use of technology 8.) Use of appropriate and varied methods and strategies of teaching,

assessing, and grading 9.) Participation in general studies 10.) Participation in workshops which develop teaching skills 11.) Mentoring undergraduate research

 b. Second Level Criteria - Contributions Within the Life of the University and

Professional Activity

1.) Contributions Within the Life of the University

Contributions within the university community reflect a commitment to the university and its mission and a willingness to be responsible for the life of the university. Indications of involvement can include activities such as: a.) Leadership or service to the academic programs b.) Service on university committees

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c.) Service on appointed task forces and advisory groups d.) Participation in fund-raising, community relations, admissions, trustee

and alumni events e.) Participation in formal university events f.) Leadership and service given to student organizations

2.) Professional Activity

Professional activity can involve many areas in which growing competence is demonstrated. These activities should promote the exchange of ideas and acquisition of knowledge that enrich one’s teaching and contribute to the advancement of learning in the profession at large. Indications of scholarly or artistic activity may be:

a.) Published books, manuals, articles, reviews, columns, computer programs, broadcasts, films, audio or video productions, and creative works

b.) Research and experimentation c.) Academic presentations, exhibitions and creative performances of a

professional nature d.) Faculty internships e.) Leadership roles in a professional organization related to one’s field f.) Service as a consultant g.) Attendance at professional meetings and conferences h.) Participation in workshops and seminars i.) Continued study in one’s field j.) Pedagogical achievements k.) Interdisciplinary study l.) Professional involvement within the community m.) Service as judge of artistic or scholarly works n.) Grant proposal writing

c. Third Level Criterion - Community Service

Community service reflects a willingness to work for the welfare of others and is another way to extend the values of the university beyond the bounds of the campus. It may include activities involving the university and the community, or community activities entered as a result of one’s own interests. These activities may be individual initiatives or specific involvement within various community public or private organizations.

E. Files for Teaching Faculty1. Faculty Personnel File

a. The personnel file of each teaching faculty member is maintained in the office of the provost/vice president for academic affairs. The faculty

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personnel file is available to the following persons: the individual faculty member, the department chair, dean, the provost/vice president for academic affairs, the promotions, tenure, and professional status committee, and the president.

b. It is the responsibility of the provost/vice president for academic affairs to collect and store the material that comprises the faculty personnel file. It is the responsibility of the faculty member to keep his or her file updated. In order for the file to be used for promotion, tenure, professional status, and salary decisions, it should be placed in proper form by October 15 of each year.

c. The faculty personnel file generally includes the following material:

1.) Current resume

2.) The faculty member’s annual report (Unit I) (p. 72) contains the faculty member's account of activities and accomplishments during the past calendar year.

a.) Normally, the annual report will be guided by the Criteria for Evaluation listed above in Section D (p. 59). It will be helpful if the criteria are discussed in the order presented there. Faculty are encouraged to be clear and concise in their self-evaluation statements.

b.) Appropriate materials such as letters of commendation, reprints of articles, descriptions of new courses, comments from student evaluation forms, etc., may be submitted with the annual report.

c.) The annual report should also present an annual plan for professional development. The plan should focus on the upcoming calendar year and relate to a long-range professional development plan.

3) Personal recommendations (Unit II) may be requested by a faculty member who feels that such documents would add to the file a more complete account of his/her professional activities. Such recommendations must be candid to be of value and should speak directly to one or more of the Criteria for Evaluation listed above in Section D.   (p. 59).

a.) The provost/vice president for academic affairs may request additional recommendations for the faculty member's file. These recommendations will be identified as requested by the provost/vice president for academic affairs or the dean.

b.) The Department Chair's Evaluation (Unit III) (p. 73) is kept in each department member's file. The chair is expected to keep the evaluation updated. A conference with candidates who are eligible for promotion,

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tenure, or professional status is required. The chair will normally observe at least one class session of first year faculty.

c.) Summaries of “Student Evaluation of The Learning Process at Elon University” (Unit IV; p. 74).

d.) Other relevant materials added by the provost/vice president for academic affairs or faculty member.

e.) The dean’s evaluation of the faculty member (Unit V) (p. 76).

d. A significant aspect of the dean's evaluation of the faculty member is the personal interview. This should occur during a faculty member's second or third year, as part of the promotion, tenure, and professional status process, and as part of a continuing professional development review.

2. Tenure/Professional Status/Promotion File

a. Teaching faculty members standing for tenure, professional status, or promotion will create a tenure/professional status/promotion file, which will serve as the basic resource in the tenure, professional status, or promotion decision. The file is drawn from material in the faculty personnel file, but may be supplemented by material of the faculty member’s choosing (e.g. personal recommendations). Generally the file will include the following material organized according to these guidelines:

1.) Part I.

A letter of consideration for tenure or professional status or of application for promotion which reflects on the faculty member’s time at Elon and recent reviews. The letter should summarize the faculty member’s case for tenure, professional status, or promotion.

2.) Part II.

A current curriculum vitae.

3.) Part III.

The faculty member’s Annual Report (Unit I) (p. 72) for the faculty member’s term of employment at Elon University or the previous six years.

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4.) Part IV.

Description, self-evaluation, documentation, and representative samples of the faculty member’s achievement relative to the Criteria for Evaluation as outlined above in Section D (p. 59).

5.) Part V.

The department chair’s annual evaluations (Unit III) (p. 73) for each year of the faculty member’s term of employment at Elon University or for the previous six years.

6.) Part VI.

A letter from the faculty member’s department chair assessing the member’s performance relative to the Criteria for Evaluation as outlined above in Section D (p. 59) and concluding with an overall recommendation. If the faculty member standing for tenure, professional status, or promotion is the department chair, he or she, in consultation with the dean, determines which senior colleague in the department should write the letter.

7.) Part VII.

Annual summaries of “Student Evaluation of The Learning Process at Elon University” (Unit IV; p. 74) for the faculty member’s term of employment at Elon University or for the previous six years.

8.) Part VIII.

The dean’s evaluations of the faculty member (Unit V) (p. 76) during the faculty member’s term of employment at Elon University or the previous six years.

b. The tenure/professional status/promotion file becomes the basic resource in the tenure, professional status, or promotion review. However, if further clarification becomes necessary, those involved in the decision may consult and use the faculty member’s personnel file (described above).

c. The tenure/professional status/promotion file exists only for the duration of the evaluation process. Once this process has been completed, the file is returned to the faculty member.

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F. Student Evaluation of Teaching/Learning (Unit IV; p. 74)

In the faculty evaluation system at Elon University, teaching is of paramount importance and the “Student Evaluation of The Learning Process at Elon University” (Unit IV; p. 74) is the principal tool in assessing learning in the classes of teaching faculty and others in the university community who serve a teaching role. This component of the evaluation system is discussed below. However, reflecting the broadening scope of teaching and learning activities at the university, evaluation of faculty members’ overall teaching effectiveness may also include teaching portfolios, peer evaluations, and other devices used in conjunction with the student evaluation of teaching/learning instrument.   1. Purpose and Procedure.

The purpose of the “Student Evaluation of The Learning Process at Elon University” is to determine the effectiveness of courses and instructors. The instrument for this evaluation is a questionnaire which records the perceptions of students regarding their learning experience. Specific items in the questionnaire are designed to measure each of the following issues:

a. Course organization and goalsb. Communicationc. Faculty/student informationd. Assignments, exams, and grading

The responses to the questionnaire are compiled and presented in summary form to the individual faculty member and to the provost/vice president for academic affairs for inclusion in the faculty personnel file. Copies are also sent to the department chair and dean.

2. Scheduling.

Unless exception is granted by the provost/vice president for academic affairs, each faculty member will conduct student evaluations of teaching/learning for all class sections during the fall semester of each academic year. Additionally, in cases where departments, colleges or schools require it, faculty members will conduct these evaluations in spring semester and/or winter and summer terms. The faculty member will choose an appropriate time during the last month of the term. Additional evaluations in winter term, spring semester or summer term are optional except as noted above.

3. Administration.

Faculty members will administer the evaluation for each class in accordance with instructions from the provost/vice president for academic affairs. The instructions include a description of coding and a prepared statement explaining the nature and

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purpose of the questionnaire. The faculty member designates a student from the class to distribute the questionnaires, collect them upon completion, and return them to the office of the provost/vice president for academic affairs. The faculty member is to leave the classroom during the evaluation.

4. Presentation of Data.

The statistical data generated by these responses generally includes the following:

a. A separate summary sheet for each class for each faculty memberb. A summative sheet for all classes for each faculty memberc. Summative data for each department and the university

5. Uses of the Data.

These data are to be available to the individual faculty member, the department chair, the dean, the provost/vice president for academic affairs, the president, and the promotions, tenure, and professional status committee.

G. Schedule of Activities for Evaluation of Teaching Faculty

Target completion date*: October 1Person responsible: Faculty memberActivity to be completed: If eligible, submit application for promotion

Target completion date*: October 15Person responsible: Department chair, deanActivity to be completed: Conferences conducted with candidates in line for

tenure, professional status, and promotion

Target completion date*: October 15Person responsible: Faculty memberActivity to be completed: Unit II (personal recommendations) filed as

appropriate with provost/vice president for academic affairs

Target completion date*: November 1Person responsible: Department chairActivity to be completed: Promotion, tenure, and professional status

recommendations sent to dean and provost/vice president for academic affairs

Target completion date*: December 1Person responsible: DeanActivity to be completed: Promotion, tenure, and professional status

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recommendations sent to provost/vice president for academic affairs

Target completion date*: December 1Person responsible: Faculty memberActivity to be completed: Unit IV (p. 74), “Student Evaluation of Learning” conducted

Target completion date*: January 10Person responsible: PT&PS CommitteeActivity to be completed: Promotion, tenure, and professional status

recommendations sent to provost/vice president for academic affairs

Target completion date*: January 15Person responsible: Provost/vice president for academic affairsActivity to be completed: Summary of “Student Evaluation of Learning”

forwarded to faculty and included in personnel file

Target completion date*: January 20Person responsible: Faculty memberActivity to be completed: Unit 1 (p. 72) completed - sent to dean, department

chair and provost/vice president for academic affairs (to be included in personnel file)

Target completion date*: January 30Person responsible: Department chairActivity to be completed: Conference conducted and Unit III (p. 73)

completed for each faculty member and sent to faculty member, dean, and provost/vice president for academic affairs (to be included in personnel file). (Dean conducts Unit III, (p.73) evaluation for chairs within his or her college/school.)

Target completion date*: January 30Person responsible: DeanActivity to be completed: Second and third year review conferences

conducted. Unit V (p. 76) - Completed and sent to faculty member and provost/vice president for academic affairs (to be included in personnel file)

Target completion date*: February 15Person responsible: DeanActivity to be completed: Conference conducted with each department chair

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Target completion date*: Spring Board Meeting (March)Person responsible: President and provost/vice president for academic

affairsActivity to be completed: Notify faculty regarding tenure, professional status,

and promotions actions

Target completion date*: May 15Person responsible: DeanActivity to be completed: Long range professional development conferences

conducted. Unit V (p. 76) - completed and sent to faculty member and provost/vice president for academic affairs (to be included in personnel file)

Target completion date*: June 1Person responsible: DeanActivity to be completed: Conferences conducted with each department chair

to review department and faculty development

Target completion date*: July 1Person responsible: Provost/vice president for academic affairsActivity to be completed: Notification of faculty in line for tenure or

professional status review, promotion, 2nd or 3rd year conferences, or long-range professional development review

*While the university aims to complete the activity by the target date, depending on circumstances, the completion date may be later.

H. Responsibilities in the Evaluation of Full-Time Teaching Faculty

1. Role of the Department Chair in Evaluation of Full-Time Teaching Faculty

a. Receives copy of faculty self-evaluation (Unit I; p. 72)b. Receives teaching evaluations for each coursec. Makes appropriate classroom visitsd. Reviews appropriate course related material (e.g., syllabi)e. Conducts annual evaluation of faculty (Unit III; p. 73)f. Makes recommendations to dean concerning salary increasesg. Makes recommendations concerning promotion, professionalization, and

tenure decisions to dean and PT&P committeeh. Provides input to dean on 3rd and 5th year reviewsi. Receives copy of 3rd and 5th year review from dean.

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2. Role of the Dean in Evaluation of Full-Time Teaching Faculty

a. Oversees faculty evaluation process within school/collegeb. Reviews faculty self-evaluation (Unit I; p. 72)c. Reviews content and quality of Unit III (p. 73) (chair evaluations)d. Receives syllabi for each course taughte. Receives teaching evaluations for each coursef. Meets formally with faculty member during 1st, 3rd, and 5th yearg. Visits classroom as appropriateh. Recommends continuation or non-continuation of probationary facultyi. Writes 3rd and 5th year reviews and submits to provost/vice president for

academic affairs (copy to faculty member and department chair)j. Discusses status of each faculty member annually with department chairk. Recommends salary increases (with justification) to the provost/vice president

for academic affairsl. Recommends promotion, professionalization, and tenure decisions to the

provost/vice president for academic affairs.

3. Role of the Provost/Vice President for Academic Affairs in Evaluation of Full-Time Teaching Faculty

a. Before deliberations concerning promotions and tenure or professional status begin, the provost/vice president for academic affairs meets with the dean and the committee to discuss policies and procedures regarding promotions and/or tenure or professional status.

b. The provost/vice president for academic affairs receives a copy of Unit I (p. 72) for employee files

c. The provost/vice president for academic affairs receives a copy of Unit III (p. 73) for employee files

d. The provost/vice president for academic affairs approves annual salary increases

e. The provost/vice president for academic affairs approves continuation/termination of probationary faculty

f. After the provost/vice president for academic affairs has received the tenure, professional status, and promotions recommendations from both the dean and the committee, the provost/vice president for academic affairs will meet with the dean and committee to discuss the substance of the deliberations that led to their specific recommendations.

g. The provost/vice president for academic affairs recommends promotion, professionalization, and tenure decisions to the president.

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4. Role of the President in Evaluation of Full-Time Teaching Faculty  a. The president of the university, as the chief executive officer, is delegated the

authority to " . . . appoint or remove university administrative officials, faculty and staff. . ." (Trustee Bylaws, Article IX). All faculty personnel decisions, except those involving the granting of tenure or the promotion in faculty rank, are made by the president. The president recommends promotion and tenure action to the Board of Trustees.  

b. The president prepares promotion and tenure recommendations for the spring meeting of the Board of Trustees. The president also reports professional status decisions at the spring meeting of the Board of Trustees. Presidential and/or Board of Trustees faculty personnel decisions are communicated to:

1.) The individual faculty member2.) The provost/vice president for academic affairs3.) The chair of the promotions, tenure, and professional status committee

I. Faculty Appeal

Faculty members who believe that a decision has been made in their case which violates university procedures should discuss their case with the provost/vice president for academic affairs and then make written request as described in III, 17 (p. 186) or II, 11 (p. 82).

  J. Removal for Cause

The president of the university, in consultation with the dean and provost/vice president for academic affairs, may remove a faculty member for cause without regard to the faculty evaluation schedule. “For cause” may include any or all of the following:

1. Illegal activity 2. Bona fide financial exigency 3. Abolition of the faculty member's discipline or department 4. Action inconsistent with the university goal of maintaining fairness with regard to

sex, race, religion, national origin and individual disabilities 5. Professional incompetence 6. Gross personal or professional misconduct, and/or 7. Other actions by a faculty member that are detrimental to the goals and missions

of the university and which require prompt removal.

Faculty members who believe that a decision has been wrongfully made in their case may request a hearing as described in II, 10 (p. 80).

(8/01)

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II-9Faculty and Administrative Evaluation System

UNIT I -- ANNUAL REPORT FOR TEACHING FACULTY MEMBER

UNIT II -- PERSONAL RECOMMENDATIONS FOR FACULTY(There is no form for Unit II. See section II, 8, E, 1, c, 3; p. 62)

UNIT III -- EVALUATION OF THE TEACHING FACULTY MEMBERBY THE DEPARTMENT CHAIR 

UNIT IV -- STUDENT EVALUATION OF THE LEARNING PROCESS AT                     ELON UNIVERSITY (Forms available in 120 Alamance)

UNIT IV -- STUDENT EVALUTION OF THE LEARNING PROCESS FOR FACULTY TEACHING GRADUATE COURSES (Forms available in 120 Alamance)

UNIT V -- EVALUATION OF TEACHING FACULTY MEMBERBY THE DEAN 

EVALUATION OF DEPARTMENT CHAIR

EVALUATION OF DEAN AND PROVOST/VICE PRESIDENT FOR ACADEMIC AFFAIRS 

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II-9

Evaluation of Teaching Faculty

UNIT I - ANNUAL REPORT FOR TEACHING FACULTY MEMBER

Faculty Member ______________________________

Rank _______________________________________ Date ____________   The teaching faculty member is expected to maintain an updated resume in the office of academic affairs, including an annual self-evaluation, commenting on the criteria listed below as appropriate. Refer to II, 8 (p. 57) for illustrative examples of activities within each of the following categories.  

I. The faculty member summarizes the activities and accomplishments of the prior calendar year, including the previous summer months. Each criterion for evaluation should be addressed and lettered as presented below.

First Level Criterion - Teaching Second Level Criteria - Contributions Within the Life of the University and

Professional Activity Third Level Criterion - Community Service

II. The faculty member presents a professional activity/development plan. Plans should focus on the upcoming calendar year, and relate to a long-range professional development plan.

III. Miscellaneous  c: Department Chair, Dean   (3/98)

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II-9

Evaluation of Teaching Faculty

UNIT III - EVALUATION OF TEACHING FACULTY MEMBER BY THE DEPARTMENT CHAIR

Name of Faculty Member Being Evaluated ____________________________________ 

Rank _________________________________ Date _____________________________

Name of Department Chair _____________________________

The department chair is expected to prepare an annual evaluation of each departmental teaching faculty member, commenting on the criteria listed below as appropriate. Refer to II, 8 (p. 57) for illustrative examples of activities within each of the following categories.   I. Criteria for Evaluation

A. First Level Criterion - TeachingB. Second Level Criteria - Contributions Within the Life of the University and

Professional ActivityC. Third Level Criterion - Community Service

II. Progress on Professional Development Plan

III. Miscellaneous Comments

________________________________ Department Chair’s Signature

______________________________ Faculty Member’s Signature

_________________________________ Reviewed by Dean   c: Faculty Member, Dean

(3/98) 

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II-9

Evaluation of Teaching Faculty

UNIT V - EVALUATION OF TEACHING FACULTY MEMBERBY THE DEAN

Name of Faculty Member Being Evaluated ____________________________________ 

Rank _________________________________ Date _____________________________

Department ____________________________

The narrative evaluation statements are based on all information available to the dean, including when possible the major performance interview with the teaching faculty member. Refer to II, 8 (p. 57) for illustrative examples of activities within each of the following categories.   I. Criteria for Evaluation

A. First Level Criterion – TeachingB. Second Level Criterion - Contributions Within the Life of the University and

Professional ActivityC. Third Level Criterion - Community Service

II. Progress on Professional Development Plan

III. Miscellaneous Comments

____________________________________ _____________________________Faculty Member’s Signature Date

____________________________________ _____________________________Dean’s Signature Date

(3/98)

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II-9

Faculty and Administrative Evaluation

EVALUATION OF DEPARTMENT CHAIR

TO BE COMPLETED BY EACH MEMBER OF THE DEPARTMENT AND SUBMITTED DIRECTLY TO THE DEAN.

Name of Department Chair Being Evaluated ___________________________________

Department____________________________________ Date _____________________

To what degree is each item below descriptive of this administrator? Highest Average Lowest Do Not Know Not Applicable 5 4 3 2 1 X X

_____ Provides initiative for the improvement of department curriculum.

_____ Provides or encourages departmental extracurricular activities for student majors.

_____ Encourages faculty development through workshops, research, professional meetings, or completion of advanced degree.

_____ Gives personal support through constructive individual evaluation conferences or through other means.

_____ Includes department members in decisions about use of department budget.

_____ Includes department members in decisions about curriculum changes and/or waivers.

_____ Effectively represents the department interests to the administration.

_____ Effectively represents the faculty member to the administration.

_____ Assigns duties equitably and appropriately.

_____ Communicates effectively with department members.

_____ Performs position-related duties with integrity, credibility, and fairness.

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Department Meetings: Check those choices that apply.

1. Number of meetings: ___Adequate ___Too frequent ___Too infrequent

2. Effectiveness of Meetings: ___Highly effective ___Adequate ___Ineffective Please make any comment that you feel would be helpful. (7/02)

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II-9

Faculty and Administrative Evaluation

EVALUATION OF DEAN AND PROVOST/VICE PRESIDENT FOR ACADEMIC AFFAIRS

(TO BE COMPLETED BY EACH MEMBER OF THE FACULTY)

Check Applicable Administrator

_____ Provost/Vice President for Academic Affairs (submit directly to President)

_____ Dean ___________________________ (name) (submit to Provost/VPAA)

Faculty Status of Person Completing this Form:

___ Full Time Teaching Faculty ___ Part Time Teaching Faculty ___ Admin. Staff with Faculty Rank ___ Academic Support Staff with Faculty Rank ___ Other

To what degree is each item below descriptive of this administrator? Highest Average Lowest Do Not Know Not Applicable 5 4 3 2 1 X X

_____ Provides positive leadership in conceiving and executing academic programs.

_____ Follows the letter and intent of Faculty Handbook guidelines.

_____ Handles routine duties effectively. 

_____ Delegates responsibility when appropriate. 

_____ Encourages faculty development through scholarly activities and research.

_____ Communicates with and keeps the faculty informed.

_____ Is approachable, accessible, considerate, and courteous. 

_____ Effectively mediates and arbitrates conflict. 

_____ Performs position-related duties with integrity, credibility and fairness.

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Please comment on particular strengths or weakness related to the areas listed above. Feel free to make any additional comments that are appropriate.

(3/98)

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II-10Hearing Procedures for Employees

with Faculty Rank

A. The Elon University Faculty Bylaws provide (Article VI, Section 3, h; p. 13) that:

"Elected members of the council shall serve as a hearing committee, when a hearing is to be held, in cases involving the dismissal or suspension of a faculty member or charges of unprofessional conduct against a faculty member."

B. The academic council has adopted the following procedures for use when it sits as a hearing body for any employee with faculty rank:

1. The person requesting the hearing (hereinafter referred to as the aggrieved person) may present the grievance and/or he/she may be represented by any other faculty member he/she selects.

2. Any other person who considers himself/herself to be directly affected by the hearing may apply to the academic council to be made a party. Persons granted such status by the academic council will have the same rights to representation and presentation of evidence as the aggrieved person. The administration, or persons complained against, shall be parties to the hearing.

3. Parties to the hearing will be afforded opportunity to present written or oral evidence and may call witnesses to present evidence.

4. During the course of presentation of evidence, members of the hearing body may interject questions as considered necessary.

5. All sessions shall be open only to parties to the hearing, their representatives, and to witnesses while they are testifying.

6. After all testimony has been heard, the academic council shall meet in executive session to formulate its recommendations.

7. In reaching its decision, the academic council will consider only documents, materials and testimony presented in the hearing.

8. Recommendations of the academic council as to disposition of the case shall be made to the president of the university with a copy of same to each party.

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9. During and after the hearing members of the academic council shall make no comment regarding the case beyond those made in meetings of the council.

C. Procedures for Dismissal of Tenured Teaching Faculty

1. Administrative Consultation

When reason arises to question the retention of a teaching faculty member who has tenure, the chair of the department, the dean, and the provost/vice president for academic affairs will discuss the matter with the faculty member. The procedure may be terminated at this point by mutual consent.

2. Academic Council

If the issue is not resolved by mutual consent, the faculty member has the right to request a hearing by the academic council. The hearing procedures adopted by the academic council are printed in the above section. The faculty member requesting the hearing may present the grievance and/or may be represented by any other faculty member he/she selects. The faculty member has the right to secure counsel and the right to question witnesses.

Recommendations of the academic council concerning disposition of the case shall be made to the president of the university.

3. Board of Trustees

If requested by the faculty member, the president shall take the full report of the academic council to the Board of Trustees stating the council's recommendation, together with the president's own recommendation. The Board may accept the president's recommendation or the recommendation of the council, or the recommendation may be returned to the council for reconsideration.

(8/01)

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II-11Review of Tenure/Professional Status

A. Tenure

1. The tenure decision itself is not grievable (Faculty Grievance Procedure - III, 17; p. 186). However, any teaching faculty member who believes that a decision has been made in his/her case which violates university tenure procedures may submit a written request for review to the chair of the Board of Trustees within 60 days of notification of the decision.

2. Upon receipt of the request, the chair of the Board of Trustees shall appoint a committee of five board members, one of whom shall serve as chair, to conduct the review. This committee may select an independent review officer to assist the committee in its review of the appeal.

3. The independent review officer may perform research and conduct hearings on behalf of the committee. The review officer shall separate grievable issues concerning the appeal from other issues and report his or her findings to the review committee.

4. No later than 21 calendar days after requesting the review, the teaching faculty member shall submit a written statement to the chair of the review committee describing the concern.

5. The teaching faculty member may appear at a hearing and may be accompanied and/or represented by one individual. This individual must be a full-time employee of the university, not a member of the promotions, tenure, and professional status committee and not an attorney.

6. The review committee shall examine the matter in closed session and render a decision, which shall be final, within 90 days of receipt of the initial request.

B. Professional Status

1. The professional status decision itself is not grievable (Faculty Grievance Procedure III, 17; p. 186). However, any teaching faculty member who believes that a decision has been made in his/her case which violates university professional status procedures may submit a written request for review to the president of the university within 60 days of notification of the decision.

2. Upon receipt of the request, the president shall appoint a committee of a dean, a department chair and a member of the academic council, one of whom shall serve

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as chair, to conduct the review. The committee members must be outside the faculty member’s immediate organizational structure (e.g., the division of the university, or the school) and not members of the promotion, tenure and professional status committee. The president may select an independent review officer to assist the committee in its review of the appeal.

3. The independent review officer may perform research and conduct hearings on behalf of the committee. The review officer shall separate grievable issues concerning the appeal from other issues and report his or her findings to the review committee.

4. No later than 21 calendar days after requesting the review, the teaching faculty member shall submit a written statement to the chair of the review committee describing the concern.

5. The teaching faculty member may appear at a hearing and may be accompanied and/or represented by one individual. This individual must be a full-time employee of the university, not a member of the promotions, tenure and professional status committee and not an attorney.

6. The review committee shall examine the matter in closed session and forward a recommendation to the president within 90 days of receipt of the initial request.

7. The president of the university will render a decision which shall be final.

(3/98)

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II-12Committees of the Faculty:

Policies & Procedures

A. Standing Committees

1. Academic Standing Committee (For membership and duties see I, 6, VIII, 6, p. 15; for a list of current members see Academic Standing Committee; p. 299.)

a. Areas of Committee Concern

1.) The university grading system2.) Student academic performance (individual and university-wide)3.) Academic standing decisions 4.) Academic standards

b. Procedures and Policies

1.) The committee meets annually with the admissions committee to consider academic standards

2.) The committee recommends any changes in operation or policy to the president each fall.

3.) The committee elects annually in May its chair from among the full-time teaching faculty members on the committee.

4.) As administrative officer of the committee, the provost/vice president for academic affairs, handles all correspondence and conferences pertaining to committee recommendations and decisions, and convenes the entire committee when necessary as decided in conference with the chair.

5.) The requirements for suspension and probationary status are published in the university catalog and the student handbook. Exceptions to these requirements are based on special circumstances. The committee reviews the list of probation and suspended students at the end of fall, winter, spring and summer terms.

a. Academic standing requirements are applied to any student who has completed at least 12 semester hours. In order to continue at the university a student must earn a minimum grade point average each semester of 1.0 and at the end of the spring semester have a cumulative

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GPA of 1.70 for 1-29 semester hours, 1.80 for 30-61 semester hours, 1.90 for 62-95 semester hours, 2.0 for 96 semester hours or more.

b.) Students whose cumulative GPA falls below 2.0 are placed on probation. The third consecutive semester on probation will result in suspension. A first suspension is for a minimum of one full semester. A second suspension is normally permanent.

6.) Students may appeal committee recommendations and decisions to the provost/vice president for academic affairs who, in sensitive cases, will involve other committee members prior to making a decision.

7.) Readmission of students after an academic suspension is handled by the provost/vice president for academic affairs.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

2. Academic Technology and Computing Committee. (For membership and duties see I, 6, VIII, 7, p. 16; for a list of current members see Academic Technology and Computing Committee; p. 300).

a. Areas of Committee Concern

The committee is responsible for serving as a liaison between the faculty, the students, academic computing and media services center and to discuss administrative matters pertaining to the provision of suitable technological support of the academic function.

b. Procedures and Policies

1.) Committee meetings will be convened by the chair, at theconvenience of the members, to meet the responsibility ofthe committee.

2.) All decisions of the committee are made through normalparliamentary procedure and a majority vote of the memberspresent. A quorum will consist of a majority of thecommittee membership.

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c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

3. Admissions Committee (For membership and duties see I, 6, VIII, 8, p. 16; for a list of current members see Admissions Committee; p. 301.)

a. Areas of Committee Concern

The committee is responsible for recommending university admission standards to the president; screening marginal applications; and analyzing admission trends.

b. Procedures and Policies

1.) Committee meetings will be convened by the chair, at the convenience of the members, to meet the responsibilities of the committee.

2.) Work of the committee includes the evaluation of marginal applications.

3.) The chair of the committee, a member of the teaching faculty, will be elected in May by committee members for the following academic year. The chair will normally assume duties on June 1 and will serve for one year.

4.) The registrar will provide the committee with the data necessary for admissions trends analysis.

5.) All decisions on committee business will be made through normal parliamentary procedure and a majority vote of the members present. A quorum will consist of a majority of the committee membership.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

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4. Athletics Committee (For membership and duties see I, 6, VIII, 9, p. 17; for a list of current members see Athletics Committee; p. 302.)

a. Areas of Committee Concern

The athletics committee is concerned with all phases of the inter-collegiate athletic program and reports directly to the president. Recommendations concerning policies for the operation of the athletic program of Elon University are subject to the approval of the provost/vice president for academic affairs and the Board of Trustees.

b. Procedures and Policies

1.) The committee acts for the faculty in the supervision of the program of intercollegiate athletics and reports periodically to the faculty

2.) The committee considers matters relating to the university’s conference affiliation and National Collegiate Athletic Association (NCAA) and advises the committee chair with regard to the institutional position on such matters

3.) The committee approves policies regarding participation in and scheduling of all intercollegiate athletic contests, in both regular-season and post-season play

4.) The committee approves all grants-in-aid and termination thereof for students participating in intercollegiate athletics and recommends general institutional policies under which grants-in-aid are given

5.) The committee certifies the eligibility of all students participating in intercollegiate athletics

6.) The committee studies and recommends administrative action regarding special promotions involving athletic contests and policies governing complimentary tickets to athletic contests

7.) The committee chair serves as one of three official representatives of the university to its conference affiliation

8.) The committee chair periodically serves as an officer of the conference affiliation

9.) The committee chair frequently serves on various conference committees

10.) The committee chair works with assistant athletic director

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c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

5. Cultural and Intellectual Programs Committee (For membership and duties see I, 6, VIII, 10, p. 17; for a list of current members see Cultural and Intellectual Programs Committee; p. 303.)

a. Areas of Committee Concern

1.) Planning and conducting a series of intellectual and cultural events2.) Providing publicity to the university community regarding the events

b. Procedures and Policies

1.) The chair calls periodic meetings of the committee and presides over the meetings

2.) All decisions on committee business are made through normal parliamentary procedures and a majority vote of members present. A quorum consists of a majority of the committee membership

3.) Each semester the committee selects a series of intellectual and cultural events for the following term

4.) The chair selects another committee member to record the minutes of the meetings

5.) The committee is responsible for coordinating the logistics of the programs

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

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6. Curriculum Committee (For membership and duties see I, 6, VIII, 11, p. 18; for a list of current members see Curriculum Committee; p. 304.)

a. Areas of Committee Concern

1.) All areas of the instructional program of the university2.) Additions to or deletions from the curriculum3.) Periodic studies of the curriculum 4.) Reviewing and recommending major curriculum changes5.) Reviewing and evaluating independent major proposals6.) Reviewing major grant proposals with curriculum implications

b. Procedures and Policies

1.) Committee meetings are usually scheduled by the chair at least once a month at a time convenient to committee members, unless committee business necessitates more frequent meetings.

2.) The chair informs members of meetings at least one week in advance with a written agenda, materials to be discussed, and a copy of the minutes of the previous meeting.

3.) The chair is elected by majority vote of the committee each May. The chair presides over the meetings and reviews the agenda with the provost/vice president for academic affairs prior to distribution.

4.) All decisions on committee business are made through normal parliamentary procedure and a majority vote of members present.

5.) A quorum consists of a majority of the committee’s voting membership

6.) The chair of any department or program coordinator making a proposal is expected to attend even if that chair or coordinator is not a member of the committee.

7.) The chair of the committee may solicit the attendance of other faculty who are not committee members. Any other faculty members with significant relationships to the proposal(s) under consideration may request the permission of the chair to attend.

8.) The chair appoints another committee member to record the minutes of each meeting.

9.) The committee oversees curriculum and curriculum changes (see Faculty Handbook section II, 15, p. 126; for committee expectations)

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10.) On curriculum proposals involving more than one department, the committee may conduct inter-departmental or faculty-wide forums.

11.) For independent major proposals, the chair shall appoint an ad-hoc subcommittee of three department chairs from areas other than those included in the proposal. Approval by this subcommittee will constitute approval of the proposal.

c. Methods of Reporting to the Campus Community

1.) The committee can decide by majority vote on any proposal before it to:

a.) Approve the item and forward it to the faculty as a wholeb.) Not approve the item and send it back to the department(s)c.) Delay the item for further consideration.

2.) The minutes of each committee meeting will be disseminated to the faculty and staff in a timely fashion, either on the Web, through e-mail, and/or in printed-copy.

7. Faculty Research and Development Committee (For membership and duties see I, 6, VIII, 12, p. 19; for a list of current members see Faculty Research and Development Committee; p. 305.)

a. Areas of Committee Concern

The committee is concerned with evaluating and recommending action on teaching faculty development activities, including proposals for research and advanced study, sabbatical leaves, and doctoral programs.

b. Procedures and Policies

1.) The chair is elected each May by the committee. The chair assumes duties about June 1 and serves for one year.

2.) Faculty members shall be ineligible for funding from this committee during the term of their service on the committee.

3.) Committee meetings are scheduled by the chair once a month at a time convenient to committee members, unless committee business necessitates more frequent meetings.

4.) The chair informs members of meetings at least one week in advance and provides a written agenda and a copy of the minutes of the previous meeting.

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5.) The chair presides at all meetings unless he/she appoints a proxy in his/her absence.

6.) The chair appoints another committee member to record the minutes of each meeting.

7.) All decisions on committee business will be made through normal parliamentary procedure and a majority vote of the members present. A quorum consists of a majority of the committee membership.

8.) The chair reports the committee’s decisions for sabbatical and other funding promptly to the provost/vice president for academic affairs, who then notifies the faculty members, department chairs and the academic council as necessary.

9.) The chair is responsible for completing all reports of committee business and submitting them to the provost/vice president for academic affairs at the end of each academic year as necessary.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

8. General Studies Council (For membership and duties see I, 6, VIII, 13, p. 20; for a list of current members see General Studies Council; p. 306.)

a. Areas of Committee Concern

The committee is concerned with evaluating, revising, and implementing a viable general studies component of the curriculum.

b. Procedures and Policies

1.) Committee meetings will be convened by the chair, at the convenience of the members, to meet the responsibility of the committee.

2.) All decisions of the committee are made through normal parliamentary procedure and a majority vote of the members present. A quorum will consist of a majority of the committee membership.

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3.) The committee meets regularly to discuss proposals for general studies seminars, other general studies course proposals, and proposed alteration to current requirements.

4.) The committee recommends to the curriculum committee changes requiring faculty action.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

9. Graduate Council (For membership and duties see I, 6, VIII, 14, p. 20; for a list of current members see Graduate Council; p. 307.)

a. Areas of Committee Concern

The committee is concerned with general policies as related to graduate programs (e.g., admission, retention, faculty credentialing).

b. Procedures and Policies

1.) Committee meetings will be convened by the chair, at the convenience of the members to meet the responsibilities of the committee.

2.) All decisions of the committee are made through normal parliamentary procedures and a majority vote of the members present. A quorum will consist of a majority of the committee membership.

3.) The committee annually reviews and appoints faculty to teach graduate level courses.

4.) The committee annually reviews and makes recommendation with regard to admission and retention standards.

5.) The committee discusses proposed changes as related to graduate programs.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

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10. Human Participants in Research Committee (For membership and duties see I, 6, VIII, 15, p. 21; for a list of current members see Human Participants in Research Committee; p. 308.)

a. Areas of Committee Concern

The committee is concerned with the ethical treatment of humans when they are involved as participants in research. The committee seeks to ensure that the principles of confidentiality, informed consent, benefit, and minimal risk are adhered to in the conduct of such research if the activities are conducted in the name of Elon University and/or using students or personnel of Elon University as participants.

b. Procedures and Policies

1.) The committee elects annually its chair from among the full-time teaching faculty members on the committee.

2.) If the committee reviews projects involving a category of vulnerable participants, or involving issues requiring competence in special areas, it may invite one or more non-members if at least two members of the committee request such representation. Non-members will not have a vote.

3.) Committee members who have a conflict of interest regarding a specific project may not participate in the review of such project.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

11. Library Committee (For membership and duties see I, 6, VIII, 16, p. 22; for a list of current members see Library Committee; p. 309.)

a. Areas of Committee Concern

The committee is concerned with the university library and media services center, student use of the facilities and materials, and the development of the collection of materials contained in the facilities.

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b. Procedures and Policies

1.) The committee meets annually to consider and approve the allocation to the academic departments of funds appropriated for the acquisition of library materials.

2.) All decisions of the committee are made through normal parliamentary procedure and a majority vote of the members present. A quorum will consist of a majority of the committee membership.

3.) The committee elects annually in May its chair from among the full-time teaching faculty members on the committee.

4.) The committee meets regularly to discuss existing and proposed public service policies and make recommendations regarding those policies to the director of the library and the director of media services.

5.) The committee evaluates special needs for materials to support new or existing courses or programs and make recommendations regarding the appropriation of acquisition funds to meet those needs.

6.) The committee evaluates specific needs of the library/media services center and makes recommendations regarding those needs to the provost/vice president for academic affairs.

c. Methods of Reporting to the Campus Community

1.) The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

2.) Copies of committee actions on the appropriation of funds will be mailed to department chairs shortly after they have been approved.

12. Promotions, Tenure and Professional Status Committee (For membership and duties see I, 6, VIII, 17, p. 23; for a list of current members see Promotions, Tenure and Professional Status Committee; p. 310.)

a. Areas of Committee Concern

1.) Recommending faculty members for promotion in academic rank2.) Recommending the granting of tenure3.) Recommending the granting of professional status

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b. Procedures and Policies

1.) The present chair calls a meeting after the faculty elections.

2.) The members of the new committee elect a chair and a secretary who will keep minutes of each meeting.

3.) The committee reviews procedures and policies at the first meeting, and any areas of committee concern will be discussed.

4.) The committee meets during orientation week to review procedures, complete any unfinished business, and consider any recommendations relating to the committee's work for the coming academic year.

5.) The provost/vice president for academic affairs provides information for the committee.

6.) The provost/vice president for academic affairs and committee chair meet with eligible faculty members to discuss procedures and policies regarding tenure, professional status, and promotion.

7.) The provost/vice president for academic affairs notifies department members the first time they are eligible for promotion and when they are scheduled for decisions on tenure or professional status, with copies of the letter sent to the department chair and dean. The provost/vice president for academic affairs requests that recommendations be forwarded to his/her office.

8.) The provost/vice president for academic affairs forwards to the committee chair the list of faculty members to be considered for promotion and/or tenure or professional status.

9.) The provost/vice president for academic affairs meets with the committee to discuss procedures and policies related to promotion and tenure or professional status.

10.) The provost/vice president for academic affairs makes the tenure/professional status/promotion files available to the committee.

11.) The committee determines the order in which candidates will be considered and the method of voting it will use in determining its recommendations to the provost/vice president for academic affairs. Voting is done by secret ballot.

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12.) Committee members evaluate each faculty member using the criteria for evaluation as outlined in II, 8 (p. 57). Each committee member formulates judgments and discusses evaluations with the committee.

13.) The chair submits the recommendations of the committee directly to the provost/vice president for academic affairs by January 14. The provost/vice president for academic affairs and the committee meet to discuss the substance of the deliberations that led to the specific recommendations.

14.) Upon request from the provost/vice president for academic affairs, the chair provides information regarding the reasons for the committee’s recommendations.

c. Methods of Reporting to the Campus Community

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

13. Religious Life Committee (For membership and duties see I, 6, VIII, 18, p. 23; for a list of current members see Religious Life Committee; p. 311.)

a. Areas of Committee Concern

The committee is concerned in general with the total campus ministry program of the university and in particular with

1.) Organized religious life on campus2.) Worship services and special religious programs3.) Service projects such as CROP FAST4.) The counseling, care and support of all individuals in the campus

community

b. Procedures and Policies

1.) The committee meets on a regular basis with the campus chaplain who serves as an ex-officio member.

2.) The committee functions as much as possible through the following subcommittees: worship, care, service, and publicity.

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3.) Although the official membership of the committee consists of four teaching faculty members and four students, every effort is made to involve additional interested faculty members and students through a broadened subcommittee structure.

4.) Every effort is made by the committee to promote ecumenism, communication, and community.

5.) The committee elects its chair each May from among the teaching faculty membership.

c. Method of Reporting to the Campus Community

1.) The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

2.) Activities and functions of the committee are reported regularly in campus publications.

14. Student Life Committee (For membership and duties see I, 6, VIII, 19, p. 24; for a list of current members see Student Life Committee; p. 312.)

a. Areas of Committee Concern

1.) Student extracurricular activities and organizations2.) Policies and procedures affecting student life3.) Communication among the student body, faculty and administration

b. Procedures and Policies

1.) The committee meets regularly to advise the vice president for student life/dean of students and student government president.

2.) The committee reviews the by-laws of new student organizations and makes a recommendation to the vice president for student life concerning recognition of such groups.

3.) The committee reviews all major changes in rules and regulations affecting the extracurricular life of students and proposes new or revised rules and regulations to the faculty and/or administration for approval.

4.) The committee may elect to review the activities of existing student organizations toward the end of making recommendations for revision or improvement.

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5.) Periodically the committee expands its membership and serves as an open forum so as to expedite communication among the members of the student body, the faculty, staff, and administration. When it does do this, it promotes the discussion of ideas, opportunities, programs, and complaints and recommends studies to appropriate agencies, offices, or persons.

6.) The vice president for student life/dean of students serves as secretary of the committee and makes all arrangements concerning the calling of meetings, preparing of agenda, and keeping of records. One of the student members of the committee serves as vice-chair and a faculty member as chair.

7.) The newly elected faculty members and newly elected SGA president will meet with the returning members of the committee in the spring to discuss appointment of new student members and to elect a faculty chair.

c. Methods of Reporting to the Faculty

The committee chair will submit a written annual report to academic council. On matters deemed to be of general concern, the council may request that the committee report directly to the faculty.

B. Advisory and Other Committees

1. Academic Appeals (For a list of current members see Academic Appeals; p. 313.)

a. Areas of Committee Concern

The committee is concerned with hearing appeals of academic cases heard by the Elon Hearing Board.

b. Membership

1.) Provost/Vice President for Academic Affairs, administrative officer2.) Vice President for Student Life and Dean of Students3.) One member of the faculty, appointed by the Provost/Vice President for

Academic Affairs4.) President of Student Government Association or another member of the

executive officers, only one serving at a time

c. Procedures and Policies

1.) The committee meets at the beginning of the year for the purpose of orientation.

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2.) The committee considers all appeals of academic cases heard by the Elon Hearing Board or administrative hearing officer upon the request of the student in question. When it does so it may review the case.

3.) Following review, the committee may:a.) Uphold the original decision;b.) Uphold the original decision but reduce the penalty; orc.) Exonerate the student in question.

4.) The action of the committee may be reviewed by the president of the university.

d. Responsibilities

1.) To recommend to the president standards for satisfactory academic performance by students of the university

2.) To give academic warning to, place on probation, or recommend suspension of students whose work fails to meet these standards

3.) To establish an appeals procedure for students contesting decisions at lower levels in the hearing process

4.) To establish procedures for the readmission of suspended students

5.) To review the operation of the grading system and to propose changes that will provide for academic quality

6.) To meet at least annually with the admissions committee for the purpose of considering academic standards

7.) To publish periodic reports of its work to the campus community.

2. Disabilities Advisory Committee (For a list of current members see Disabilities Advisory Committee; p. 314.)

a. Areas of Committee Concern

The committee works with the coordinator of services for students with special needs to develop, implement, and monitor procedures addressing the educational needs of students with identified needs.

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b. Membership

1.) Disabilities Service Coordinator

2.) Two teaching faculty members from the education department specializing in special education

3.) Two other teaching faculty members, preferably from math and English with special education experience

4.) Three students, two with disabilities and one with an identified interest in disabilities issues

c. Procedures and Policies

The committee meets once a semester during the academic year or as necessary.

d. Responsibilities

1.) To review university procedures and policies regarding services for students with special educational needs

2.) To hear related concerns from both students and faculty

3.) To interpret and apply disability law to specific requests or situations

4.) To coordinate the dissemination of pertinent information to the university community

(7/02)

3. Fellows Program and Scholarship Committee (For a list of current members see Fellows Program and Scholarship Committee; p. 315.)

a. Areas of Committee Concern

The fellows program and scholarship committee is concerned with planning and implementing the fellows program and scholarship award process, including policy setting, event planning, and program and scholarship recipient selection.

b. Membership

1.) Dean of Admissions, chair

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2.) Directors of Fellows Programs3.) Director of Financial Planning4.) Associate Provost or designee5.) Ex officio: Director of NC Teaching Fellows, Director of Engineering

Program, Associate Directors of Admissions (the event coordinator and the manager of Fellows applications)

c. Procedures and Policies

The committee meets as needed in the fall and spring semesters.

d. Responsibilities

1.) To recommend policies related to the selection of fellows program participants and scholarship recipients

2.) To recommend recipients and alternates for fellows scholarships

3.) To plan and coordinate the fellows competition weekend

(7/02)

4. Hearing Board (For a list of current members see Hearing Board; p. 316.)

a. Areas of Committee Concern

Violations of the university's academic and social honor codes are adjudicated by the Elon University hearing board, as prescribed in the current Elon University Student Handbook.

b. Membership

1.) Assistant Vice President for Academic Affairs and Assistant Dean ofStudents, without vote (conveners for academic and social honor code cases, respectively).

2.) Six students (3 elected by the student body and 3 appointed by the SGA President.)

3.) Four teaching faculty members (2 appointed by the Academic Council and 2 appointed by the Provost/Vice President for Academic Affairs).

4.) Two Student Life administrators (appointed by the Vice President of Student Life/Dean of Students).

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5.) A quorum is three students, one teaching faculty member and one student life administrator.

(7/02)

5. Honorary Degree Advisory Committee (For a list of current members see Honorary Degree Advisory Committee; p. 317.)

a. Areas of Committee Concern

The honorary degree advisory committee serves in an advisory capacity to the president regarding individuals to be awarded honorary degrees.

b. Membership

1.) Provost/Vice President for Academic Affairs, chair2.) Vice President for Institutional Advancement3.) Four faculty members appointed by the Provost/Vice President for

Academic Affairs for two-year terms

6. Honors Program Advisory Committee (For a list of current members see Honors Program Advisory Committee; p. 318.)

a. Areas of Committee Concern

The honors program advisory council is concerned with matters associated with the Elon University honors program.

b. Membership

1.) Director of the Honors Program, chair2.) Associate Provost3.) Director of Teaching Fellows Program4.) Four full-time teaching faculty, appointed for two-year terms by the

Provost/Vice President for Academic Affairs5.) Four students in the Honors Program, one from each class, appointed by

the Honors Director6.) One North Carolina Teaching Fellow, selected by the Director of the

Honors Program

c. Responsibilities

The honors advisory council duties include advising the director of the honors program on matters of curricular program changes, program goals, the

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program's graduation requirements, and the co-curricular activities associated with the program.

(7/02)

7. Interdisciplinary Writing Committee (For a list of current members see Interdisciplinary Writing Committee; p. 319.)

a. Areas of Committee Concern

The interdisciplinary writing committee is concerned with the development of writing and thinking in every discipline and at every academic level.

b. Membership

1.) Director of the Writing Across the Curriculum Program, chair2.) Writing Center Director3.) One teaching faculty representative from each of the schools and College

of Arts and Sciences divisions: School of Education, Social Sciences, Science/Math, Arts/Humanities, Love School of Business, School of Communications

c. Procedures and Policies

1.) With the exception of the chair and associate director, each committee member normally serves a two-year term

2.) Committee membership rotates among departments, when possible

3.) Committee members recommend successors at the end of their terms and the provost/vice president for academic affairs appoints new members

4.) The committee meets on a monthly basis, or more frequently as necessary

d. Responsibilities

1.) To foster the development of writing and thinking in every discipline and at every academic level

2.) To serve as an advisory body for the director of the writing program

3.) To report to the committee the interests and concerns of the departments they represent, and report to their departments the committee's business and concerns

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8. Isabella Cannon Centre for International Studies Advisory Committee (For a list of current members see Isabella Cannon Centre for International Studies Advisory Committee; p. 320.)

a. Areas of Committee Concern

The international programs advisory committee is concerned with matters pertaining to the study abroad and international programs at the university.

b. Membership

1.) Dean of International Programs2.) Assistant to the Dean of International Programs3.) Coordinator of Winter Term Study Abroad in London4.) Eight employees with faculty rank, appointed annually5.) Two students

c. Responsibilities

1.) To encourage, support and promote "international perspectives” at the university

2.) To advise, support and recommend curricula initiatives

3.) To recruit, screen and recommend international faculty

4.) To serve as hosts and liaisons for visiting international faculty

5.) To recruit from all Elon faculty with faculty rank for international study/work opportunities abroad

6.) To advise dean of international programs regarding study abroad programs

9. Long Range Planning Advisory Committee (For a list of current members see Long Range Planning Advisory Committee; p. 321.)

a. Areas of Committee Concern

The long-range planning advisory committee shall advise the president about direction and priorities for the university.

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b. Membership

1.) Chair, appointed by the president2.) Chair of the Academic Council (or his/her designee), ex officio3.) Five members of the teaching faculty, appointed by the president to serve

staggered terms of three years4.) Four members of the administrative staff, appointed by the president to

serve staggered terms of three years

c. Procedures and Policies

1.) Initially, the committee shall meet bi-monthly during the academic year or as necessary

2.) The agenda shall be established by the committee in consultation with the president.

3.) The committee may rely on sub-committees, standing committee, task forces, special committees and/or others to perform its work.

d. Responsibilities

1.) To act in an advisory capacity to the president concerning direction and priorities for the university

2.) To make recommendations to the president concerning decisions affecting university actions several years into the future

3.) To make recommendations within the context of the university's larger mission

4.) To make recommendations which may include measurable objectives, strategies for achieving them, determinants of progress toward their achievement, and methods of funding them

10. Lyceum Committee (For a list of current members see Lyceum Committee;

p. 322.)

a. Areas of Committee Concern

1.) Planning and conducting a series of concerts and other cultural events2.) Providing publicity to the university community regarding the events

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b. Membership

1.) Dean of Cultural and Special Programs2.) Chair and four other faculty members appointed by the president or his/her

designees in consultation with the Dean of Cultural and Special Programs3.) Two faculty members elected by the faculty for two-year staggered terms4.) Two students

c. Procedures and Policies

1.) The chair is appointed each May by the president.

2.) The chair calls periodic meetings of the committee and presides over the meetings.

3.) All decisions on committee business are made through normal parliamentary procedures and a majority vote of members present. A quorum consists of a majority of the committee membership.

4.) Each spring the committee selects a series of concerts and other cultural events for the following academic year.

5.) The chair selects another committee member to record the minutes of the meetings.

6.) The committee is responsible for coordinating the logistics of the lyceum programs.

11.M.Ed. Advisory Committee (For a list of current members see M.Ed. Advisory Committee; p. 323.)

a. Areas of Committee Concern

The M.Ed. advisory committee is concerned with all areas affecting the M.Ed. program.

b. Membership

1.) Director of M.Ed. Program2.) Dean, School of Education

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3.) One representative (with teaching responsibilities in the graduate program) from each of the areas offering courses in the M.Ed. program: social sciences, science and mathematics, and education

4.) Two representatives from the Alamance Burlington Schools, one of whom shall be a graduate of Elon’s M.Ed. program

5.) Coordinator of Special Education track6.) One student who is presently enrolled in Elon’s M.Ed. program7.) One public school administrator8.) One representative from the public schools in area of special education

12. North Carolina Teaching Fellows Advisory Committee (For a list of current members see the NC Teaching Fellows Advisory Committee; p. 324.)

a. Areas of Committee Concern

The NC teaching fellows advisory committee serves in an advisory capacity to the director, the dean of education, and the provost/vice president for academic affairs.

b. Membership

1.) Provost/Vice President for Academic Affairs 2.) Dean of Education 3.) Director of the Honors Program4.) Director of Teaching Fellows Program5.) Two teaching faculty members6.) Two representatives from the Alamance Burlington Schools7.) Four students from each class of Teaching Fellows

c. Procedures and Policies

The teaching fellows advisory committee meets formally once a semester and may meet more often when necessary

d. Responsibilities

1.) To make programmatic suggestions and give counsel regarding the implementation and revision of the four-year plan of the Elon teaching fellows program adopted in 1987

2.) To act as a forum for student and teaching faculty concerns regarding the teaching fellows program

3.) To coordinate the teaching fellows program's interaction with other campus programs and activities, such as the honors program

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4.) To participate when appropriate in teaching fellows activities

13. Student Communications Media Board (For a list of current members see Student Communications Media Board; p. 325.)

a. Areas of Committee Concern

The media board is concerned with overseeing all aspects of the operation of university-approved student communications media.

b. Membership

1.) Three faculty members appointed for two-year terms by the provost/vice president for academic affairs, two being appointed in even-numbered years and one in odd-numbered years. At least one faculty/staff member shall be appointed from the communications/journalism department. No more than two faculty/staff members shall be appointed from any single department. Faculty advisors to the media are ineligible.

2.) Three student members are appointed each year by the president of the student government association. Editors or managers of campus media are ineligible.

3.) The Assistant Dean of Students serves as chair, voting only in case of a tie.

4.) The Director of University Relations, without vote

c. Procedures and Policies

1.) The media board holds monthly meetings at a time convenient to members. The chair may call additional meetings if necessary.

2.) All media board makes decisions through normal parliamentary procedures by a majority vote of members present. A quorum consists of a majority of the board membership.

3.) The media board invites advisors and editor/managers of campus media to attend open media board meetings.

d. Responsibilities

1.) To assist, guide, and encourage in the operation of all university-approved campus media

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2.) To set policies, approve budgetary requests received from the media, and submit annual requests for funds to the university and the student government association

3.) To initiate the process for the creation of any new student communications medium and to authorize the revision or termination of existing media

4.) To appoint the editor/manager and the advisor of any student media, and, if it should become necessary, to censure, suspend, or dismiss the editor/manager or the advisor of any student medium

(7/02)

14. Teacher Education Committee (For a list of current members see Teacher Education Committee; p. 326.)

a. Areas of Committee Concern

1.) Planning, developing, and administering a program for the education of teachers.

2.) Engaging in continuous study of the teacher education program and making recommending to the curriculum committee and/or the administration for any needed or desirable institutional policy changes with regard to teacher education.

b. Membership

1.) Dean of the School of Education, Chair

2.) Eleven faculty members appointed annually in May by the president, one to represent each of the following areas: elementary education, English, foreign languages, health education, mathematics, middle grades education, music, natural sciences, physical education, social studies, and special education

3.) Two representatives from public school personnel

4.) Two non-voting student members

c. Procedures and Policies

1.) The committee meets as often as necessary (usually three or four times per semester) to carry out its duties

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2.) The committee develops and supervises a system of selection, interviewing, and enrollment of students for admission to the teacher education program

3.) The committee determines standards to be met by students for the satisfactory completion of teacher education curricula

4.) The committee provides guidance for students who have been admitted to the teacher education program and for their advisors

5.) The committee makes decisions on committee business through normal parliamentary procedure and a majority vote of members present

6.) The chair selects another committee member to record the minutes of the meetings

7.) The committee notifies the department of education and the subject area department (for secondary education majors) of a teacher education applicant's admission or rejection to the program

8.) The committee notifies the general faculty of any curricular or policy changes concerning teacher education through communication with the curriculum committee and/or the university administration

15. Women’s Studies/Gender Studies Advisory Committee (For a list of current members see Women’s Studies/Gender Studies Advisory Committee; p. 327.)

a. Areas of Committee Concern

The women’s studies/gender studies advisory committee is concerned with all aspects of women’s studies/gender studies.

b. Membership

1.) Coordinator of the Women’s Studies/Gender Studies Program, chair2.) Faculty who teach the women’s studies/gender studies courses3.) Other faculty/staff4.) Three students who are women’s studies/gender studies minors

c. Responsibilities

1.) To advise the coordinator in planning course offerings in women’s studies/gender studies for the year

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2.) To evaluate course proposals for women’s studies/gender studies courses and designate those that will carry ws/gs credit

3.) To plan activities for faculty development among those who teach women’s studies/gender studies courses and those who want to plan and propose courses

4.) To advise the coordinator in planning extracurricular events for students and others

(8/01)

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II-13The Instructional Program:

Policies and Procedures

A. Introduction to the Course

At the first class meeting of the term, every faculty member teaching a course should, among other things, introduce the students to the major aspects of the course. The entire period will be required; no classes should be given assignments and dismissed. Topics of discussion regarding introduction to the course should include the following:

1. Announcement of the time of all meetings, including such requirements as laboratory periods, scheduled in connection with the class.

2. Statement of the prerequisites of the course; students not eligible for the course should be sent immediately to the registrar's office.

3. Discussion of the objectives and the value to be derived from the course.

4. Discussion of the contents of the course.

5. Statement of the complete requirements of the course: textbook(s) and required library readings; number and nature of required reports, themes and term papers; supplementary readings; types of quizzes/examinations to be used.

6. Explanation of method to be used in computing the final course grade.

7. Distribution of a course syllabus containing course goals and relevant data from the items above to each student.

8. Explanation of the Elon University academic honor code and how it will be applied in the course.

B. Class Rolls

1. Faculty members will be provided with tentative class rolls before the first meeting of classes. If a student is present whose name is not on the roll, the faculty member should request that the student report immediately to the registrar's office. If the name of a student not present appears on the roll, the faculty member should follow normal procedures for reporting absences.

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2. At the end of the registration period, permanent class rolls will be supplied. The faculty members should inform the registrar immediately of any discrepancies between class membership and rolls. Students not officially enrolled in the class may not receive credit and should not be permitted to attend. 

C. Announcements

Any announcements that are deemed important enough to be made during class time must have the approval of the provost/vice president for academic affairs. Faculty members should not permit unnecessary interruptions, but should make approved announcements as requested.

  D. Use of Class Periods

All class periods in both day and evening classes, and including those immediately preceding holidays and vacations, should be used in their entirety for instruction purposes. Early dismissal of classes disturbs others.

  E. Classroom Responsibilities

1. Classroom assignments are made by the registrar's office. Classroom changes are not to be made without approval from that office.

2. Faculty members should report any physical classroom needs to the building coordinator without delay.

3. Faculty should enforce the university policy on smoking: smoking is not permitted in the classroom at any time by either faculty members or students.

F. Class Absences

It is the institutional policy to urge students to attend class meetings on a regular basis, recognizing that such attendance is an integral part of learning. With this policy in mind, the following procedures and guidelines have been adopted by the Elon faculty:

1. Each department should establish a policy on class attendance. Policies should address excused absences due to official institutional functions. Each faculty or staff member who is in charge of an official institutional program which will require a student to be absent from class is required to file with the registrar's office a notice of students in the program.

2. Faculty members should inform each class of the absentee policy in effect. This policy should be incorporated into the class syllabus.

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3. Excused absences may also include: absence when the faculty member is satisfied that each absence is due to illness, or emergency, or absence for a job, graduate school admittance interview, or similar reason with prior approval of the faculty member concerned.

4.Before a student exceeds the absence criterion established for that class, the faculty member should make an attempt to contact the student, either through e-mail, through the student's advisor or through counseling services, and determine the reason for the excessive absence.

5. If the student persists in being absent, the faculty member should notify the school/college dean and recommend that the student be dropped from the class.

6.Students should be apprised that they are responsible for material and assignments whether or not the absence was excused. 

G. Missed Tests and Examinations

No student should be denied an opportunity to make up a test or examination that was missed because of legitimate reasons. With this rationale in mind, the following procedures have been adopted by the Elon faculty:

1. Test

When a student misses an announced test, he/she must secure permission from the professor to make up the test. Each professor should make clear the departmental policy and outline the procedure to be followed in validating the reasons for missing a test. This information should be carefully explained at the beginning of each semester and included in the course syllabus.

2.Single Final Exam

When a student misses an individual final examination, permission for a make-up examination must be secured from the appropriate department chairperson.

3. All Exams

If a student misses final examinations in all courses during a semester, the student must secure permission.

a.Medical Withdrawal. If a student has a documented medical condition that

will keep him/her from taking exams, the student should consult the associate dean of students for a medical withdrawal. Students must withdraw from all courses, they may not obtain a medical withdrawal from only selected courses/final examinations.

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b. Non-Medical Reasons. Occasionally, a student will find him/herself in a situation that may be best resolved by not taking final examinations as scheduled. In this event, the student should consult the dean of international and special programs to discuss his/her case. Students are not guaranteed permission to make up examinations and have no guarantees about the impact of the absence on their final grades for the courses.

H. Testing Procedures

1. Periodic testing (testing over work covered in a significant period of time such as a month) should always be planned and announced in advance. Fair notice should always be given for a periodic test. At least a week is considered fair. These periodic tests should not be given during the final week prior to semester examinations.

2. Individual instructors are authorized by faculty vote to use retest programs (for tests other than the final examinations) tailored to their individual courses. Details of such programs should be announced in writing at the beginning of the course.

3. Students must be allowed to see their graded test papers for each test given during the term. Either by class discussion or in written comments, students should be apprised of the quality of their work.

I. Reading Lists

Careful consideration should be given to the use of reading lists and the implementation of a reading program for students. This will help students become acquainted with those great books which the liberal arts university graduate should be aware. The institution takes seriously the importance of the library to the educational experience. Each instructor is strongly encouraged to incorporate library usage into his/her courses.

J. Term Papers

For term papers (those papers of the research type which are normally assigned some time ahead of the deadline for turning them in) the instructor should announce the general nature of the requirements the first day of class or as soon thereafter as possible. Further announcements as to other details should be given to the class in an appropriately timely manner before the paper is due.

K. Honor System

1. As a member of the university community, each faculty member has a positive responsibility with respect to the honor system. This responsibility involves appropriate interpretation of the honor system and the promotion of conditions

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favorable to effective work. If the instructor has reason to believe that a student has violated the academic honor code (cheating, plagiarism, lying, stealing or vandalism, facilitating academic dishonesty), he/she is to file an incident report with the associate dean for academic affairs as soon as possible after the incident has occurred. At this time the faculty member is asked to present all facts and documents necessary to support his/her belief that the student has violated the honor code. (http://www.elon.edu/students/handbook/honor.asp)

2. The responsibility of the instructor is interpreted to include:

a. Clear exposition of the values and obligations of the honor systemb. The maintenance of orderc. Quiet demonstration of the importance of personal interest, fairness and

mutual considerationd. Uniform procedure in handling of violations

3. In the event of a violation, the incident should be reported and in no case shall the decision be left to the discretion of the individual instructor or his/her department.

4. It is the practice for students to sign a pledge for all tests, examinations and all outside written work which is to be completed independently, indicating that they have neither given nor received unauthorized aid.

5. A member of the faculty who has cause to report a student should do so through the office of the provost/vice president for academic affairs.

6. Each faculty member has the responsibility to indicate to his/her classes the policy in regard to the pledging of assigned work done outside of class. There should be complete and explicit instructions as to whether such work is to be pledged under the honor system.

L. Final Examinations

1. The university calendar provides a week at the end of each semester for final exams. If a final exam is not required in a course, the instructor should use exam week to schedule an extra class or complete fieldwork. In no case, however, may a faculty member complete other regular assignments such as term papers, oral reports, and other projects that are not part of the culminating assessment of student performance.

2. A 3-hour period is set aside for each final examination. Faculty members should prepare an examination considered to require a minimum of ninety minutes’ work on the part of the majority of the class. The exam may be cumulative or sectional at the discretion of the instructor. At the request of a student, the

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faculty member should allow the student to see the graded final exam paper. It is not customary to permit the student to keep it.

3. The day and time of final exams are set by the provost/vice president for academic affairs and are published in the last section of this Handbook. The time of an exam may not be changed, and no student may be excused from a scheduled examination, without authorization as appropriate (see II, 13, G, 2, Missed Tests and Examinations, p. 114).

M. Collection Policy

No student is permitted to take a final examination unless his/her account is cleared in the business office. This is a policy statement by the Board of Trustees. Students who do not pay their accounts or make satisfactory arrangements may be disenrolled from class by a memo from the provost/vice president for academic affairs at the request of the business office. Faculty cooperation in this matter is necessary.

N. Grading System and Quality Points

1. Graduation is dependent upon quality as well as upon quantity of work done. A student earns quality points as well as semester hours if his/her level of performance does not fall below that of a "D-." Letter grades are used. They are interpreted in the table below, with the quality points for each hour of credit shown at right.

Grade Quality Points

A 4.0A- 3.7B+ 3.3B 3.0B- 2.7C+ 2.3C 2.0C- 1.7D+ 1.3D 1.0D- 0.7F 0.0I Incomplete 0.0P Passing (not counted in cumulative avg.) 0.0S Satisfactory (not counted in cumulative avg.) 0.0U Unsatisfactory (counted in cumulative avg.) 0.0WD Medical Withdrawal 0.0W Withdrawal 0.0

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NR No Report 0.0

A grade in the "A" range indicates distinguished performance in a course. A grade in the "B" range indicates an above-average performance in class. A grade in the "C" range indicates an average performance in which a basic understanding of the subject has been demonstrated. A grade in the "D" range indicates a passing performance despite some deficiencies. A grade of "F" indicates failure.

Grades of "A" through "F" are permanent grades and may not be changed except in case of error. After an instructor has certified a grade to the registrar, he/she may change it before the end of the next regular grading period. The change must be made in writing and have the written approval of the department chair.  

2. Final grade report forms for all classes will be put in faculty mailboxes during examination week. The forms must be correctly filled in with all information requested. Final grade sheets which contain "I" grades will not be accepted by the registrar's office unless the reasons for each "I" grade are explained in writing on the grade sheet.

3. Grades of each student will be sent to the student, and to the faculty advisor. One copy will be kept in the registrar's office.

4. Repeat Courses: Courses repeated within four semesters of attendance (excluding winter and summer sessions) following the first enrollment in the course count only once in computing the cumulative grade point average. In such cases the most recent grade is counted rather than any previous grade(s) received. However, a course repeated more than once will count in the cumulative grade point average each time it is repeated.

5. Pass/Fail Courses: Students may take two courses outside the major, minor or general studies requirements on a pass/fail basis. However, this option must be chosen at registration and may not be chosen after classes have begun.

O. Posting of Grades

Grades are considered a part of a student’s educational record and will not be released or posted in any personally identifiable form, including listing by student identification/social security number, unless the student gives written consent. Acceptable alternatives for distributing test results and grade information to students include:

1. Posting of grades by student identification/social security number of all students who sign a consent statement for each occasion on which grades are to be

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posted or for the entire semester. The written consent may be obtained by a petition to be signed by all members of the class who wish their grades posted or by having a consent statement on the answer sheet of each test or exam.

Posting of grades without a consent statement by using a system of random numbers or letters or other symbols, not personally identifiable, known only by the faculty member and the individual student.

2. The mailing of grades in self-addressed and self-stamped envelopes.

3. A faculty member may also leave examinations and other graded material with the secretary assigned to his/her department who may distribute the material to students who offer sufficient identification.  

P. Mid-Semester Progress Reports

Mid-semester grades constitute formalized feedback for students prior to the drop/add date and are a vital means of communication between faculty and students. Faculty are encouraged to communicate clearly to their classes the meaning of the mid-semester grade, including how it was calculated and the portion of the final grade that it represents. The intent of the mid-semester grade is to provide early, accurate, and significant feedback regarding a student’s progress in the course, making it helpful to both students and their advisors. Therefore, mid-semester grades of S, U, NR, and I must be cleared through the appropriate dean.  (7/02)

Q. Final Grades

Final grades for each course are to be turned in to the registrar's office by the deadlines specified in the university calendar. In the spring term, grades for graduating seniors are due on an accelerated scheduled published by the registrar’s office.

R. Academic Warning, Probation & Suspension

At least a "C" average (grade point average of 2.00) is necessary to satisfy the institution’s academic requirements. Records of each student whose grades fall below this average in any semester are reviewed by the committee on academic standing, which may (1) place the student on academic probation or (2) suspend the student. One academic semester must elapse before students suspended for failure to maintain normal academic progress are eligible for reinstatement. A student who is suspended a second time for academic reasons is normally not readmitted to the university for further study. 

S. Independent Study Guidelines

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Independent study application forms are available at the registrar's office. Instruction by independent study can be a stimulating experience for instructor and student alike. In order for this to occur the faculty adopted the following guidelines in 1975:

1. There are two uses of independent study:a.For students who, in the opinion of the course director and the department chair,

are academically talentedb. For students who need a specific catalog course to graduate

2. The requirements for an independent study course should be roughly equivalent to those of a course taught in a regular classroom environment.

3. Normally, independent study:

a. Will not be used to repeat a courseb. Will be limited to juniors and seniors

4. Independent study will not be used to avoid a specific professor.

5. Normally:

a. A student will be enrolled in only one independent study course at a timeb. A professor will direct no more than eight hours of independent studies at a

timec. A four-hour course will require one fall or spring semester's time

6. A student will not be allowed to enroll in a course by independent study, if that course is scheduled for that semester

 T. Special Courses

Courses are not to be given privately or to small groups of students without the approval of the provost/vice president for academic affairs. Under NO circumstances is a faculty member permitted to receive money from a student for private instruction. The student pays money only to the business office and the teacher is paid only by the institution.

U. Incomplete Grade Policy

1. An "I" grade signifies incomplete work because of illness, emergency, extreme hardship, or self-paced courses. It is not given for a student missing the final examination unless excused by the department chair upon communication from the student. In any case, an instructor giving the grade of "I" will note the reason for the grade in the "comments" column of the final grade report sheet.

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2. The student receiving a grade of "I" completes all work no later than nine class days after mid semester grades are due in the following regular semester. A final grade is submitted to the registrar by the instructor the following Monday. After this date, the "I" grade automatically changes to "F" unless an extension is granted by the dean of the school/college.

V. Notes

1. The precise dates in fall and spring semesters by which all work toward removing an "I" grade is due to the instructor are printed in the official university calendar, registration schedules, on the grade report of the semester on which the "I" is given.

2. When a student has an "I" grade, the faculty advisor is encouraged to recommend a lighter load the next semester.

(8/01)

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II-14Academic Advising

A. The Role of Advising

1. Elon University considers the academic advising of students to be of major importance. Academic advisors are responsible for keeping abreast of (1) graduation requirements, (2) major and minor requirements, (3) curriculum changes, and (4) policies related to registration, grading, etc. It is important that advisors attempt to see each advisee at least twice each semester; it is also important that faculty advisors establish open and trusting relationships with advisees. Retention studies indicate that students who feel that their faculty advisors "care" about them are more likely to be successful in college.

2.The advising center maintains an on-line advising manual covering such issues as frequently asked questions, major checklists, an Elon 101 homepage, disabilities reference materials, etc. (See www.elon.edu/advising).

B. Assignment of Advisors

1.Members of the teaching faculty and some administrative and support staff, working in cooperation with the academic advising center, serve as academic advisors to assist students in curriculum planning and in using the various campus resources effectively. Teaching faculty members are asked to advise both freshmen who have declared majors and upperclassmen who have declared majors. The expected advising load for Elon faculty members is 15-25 students. Teaching faculty and some administrative staff and support staff members are asked to assist the academic advising center in advising students who have not declared their majors.

2.All students are assigned to an advisor when they arrive at Elon. If a first year student chooses the freshman seminar advising course, Elon 101, the instructor in this course will be the advisor until the student declares a major. If a student does not elect an Elon 101, the student is advised through the advising center until he or she decides on a major. After declaring a major in the advising center, the student will be assigned a teaching faculty member as an advisor in the department of the major.

3.Transfer students are assigned advisors in the academic advising center until they have declared a major, at which time they will be reassigned to a teaching faculty member who is usually housed in the department where the student has declared his/her major.

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4.The academic advising center maintains files to indicate (a) the name of each student's advisor and (b) the names of all advisees of each person serving as an academic advisor.

C. Declaration of a Major

1. Most Elon students do not need to declare a major during their first year. However, some majors, such as elementary education, the sciences, engineering, and the performing arts, need early decisions so that students will graduate on time. Students’ advising folders are designed for the advisor and student to develop graduation plans that fall within the traditional four-year period.

2. Regardless of what a student has indicated on admission papers, the procedure for officially declaring a major begins in the academic advising center. A student fills out a declaration of major form in the center. Next, the chair of the department is notified of a new advisee and assigns the student an advisor from that discipline. Once the advising center is informed of the new advisor’s name, the student is notified by campus mail. The center is responsible for obtaining the student’s advising folder and forwarding it to the new advisor.

3. Elon students are expected to declare a major no later than the spring of their sophomore year.

D. Procedure for Change of Advisor

1. If a change of advisor and/or major is necessary, the student completes a change of advisor form in the academic advising center.

2. The chair of the department is notified of a new advisee or the need for a different advisor and assigns the student an advisor from that discipline. Once the advising center is informed of the new advisor’s name, the student is notified by campus mail. The center is responsible for obtaining the student’s advising folder and forwarding it to the new advisor.

E. Advising for Registration and Pre-registration

1. Prior to and during each pre-registration and registration period, the academic advisor should be available to discuss with advisees their selection of courses. The advisor, in consultation with the student, should review and approve the course schedule section of the student's official enrollment form to see that all information required has been provided.

2. After the student's forms have been completed, the advisor should note in the student’s folder all courses for which the student has registered. The advisor should keep and maintain the advisee's folder as long as he/she is advising the student, adding copies of grade reports, notes courses approved for registration,

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drop/add changes, the degree audit, and other pertinent materials. When the student is assigned to another advisor, the folder is transmitted to the new advisor. (See Change of Advisors Procedure, p. 123.)

3. Each academic advisor will receive a list of his/her advisees from the academic advising center. By the time of registration or pre-registration, the advisor should have received copies of advisees' transcripts from the registrar's office. The faculty advisor is responsible for keeping the advisee's folder and major checklist up-to-date so that he/she can inform the student at any time of the graduation requirements still remaining.

4. Each semester academic advisors receive a copy of the student’s unofficial degree audit (an advising tool, not to be confused with a senior’s official graduation audit completed by the registrar’s office) for advisors to use with each of their advisees as they review the student’s academic progress. The degree audit indicates courses completed toward general degree requirements and major requirements as well as elective credits. It also indicates the number of hours the student has earned, the number of hours remaining to finish, complete or incomplete ELR requirement, overall GPA, and the GPA in the major. Advisors should use the degree audit in consultation with the student to help him/her make appropriate plans for completion of degree requirements. Because of the complex nature of Elon’s general studies requirements, the computerized degree audit is not infallible in placing some courses in correct categories. Some courses may fit into multiple categories. The advisor and the advisee are responsible for placement of the course in a category that is most beneficial for the student.

F. Course Changes and Withdrawals

1. The student picks up a change of registration form in the registrar's office.

2. The student takes the change of registration form to his/her academic advisor to discuss the change or withdrawal. If the advisor approves of the transaction, he/she signs the change of registration form. The student takes the form to the class instructor, for the instructor’s signature. The student then returns the completed form to the registrar's office. No course change or withdrawal is official until this procedure is completed.

3. While advisors in the academic advising center may also authorize course changes and withdrawals, the student is encouraged to consult his/her assigned advisor first.

G. Departmental Summary Sheets (Major Checklists)

1. Each department should have a program summary sheet (developed by the department or the academic advising center) listing courses required for its majors. This summary should include all general education requirements as well

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as major requirements, with the remaining spaces left to be filled in as the student completes electives. Each year the incoming class’ checklists and advisee folders are color coded to facilitate the advisor’s easy recognition of the student’s year of admission.

2. Each department is responsible for having copies of this checklist available for the use of its advisory staff. Copies of these major checklists are available in the academic advising center and can be accessed on the Advising Center homepage.

3. In some instances the student will not be able to follow the recommended sequence of courses in every detail. When it appears that a student will not be able to follow the recommended major requirements, the advisor, in consultation with the department chair and dean, can alter requirements. A letter, signed by the advisor and chair and indicating the approved alteration, should be sent to the registrar’s office where it will be filed in the student’s permanent folder for future reference.

4. Either on the major checklist or on a separate sheet in the advisee's folder, the advisor can make note of courses for which the advisee registers. If the student drops a course, the advisor should change the notation.

5. At the end of the semester the advisor will receive a copy of the student's grade report, and the grades for courses may then be entered on the checklist, showing completion of the courses.

6. The academic advisor is responsible for keeping the checklist accurate and up-to-date, using it to help the advisee to understand such requirements as general education courses, major courses, grade average, and junior-senior hours.

H. Elon 101

Elon 101 is a freshman seminar that introduces first semester students to university life. Coordinated by the academic advising center, this seminar is taught by selected academic advisors, and each section of the seminar is usually limited to sixteen students. The seminar meets weekly during the fall semester and grants one semester hour of general degree credit.

(7/02)

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II-15Curriculum and Curriculum Changes

A. Summary of Procedures for Curriculum Development and Curriculum Proposals

1. The chair of the department shall involve all department members in discussions regarding new courses or program proposals.

2. The chair, the department, and the respective dean of the school or college should work in concert in the development of curriculum changes and proposals.

3. The department chair, with support and documentation provided by the department and the dean of the school or college, attends the meeting of curriculum committee when the proposal is discussed.

4. Curricular changes initiated by the academic departments and in consultation with the dean should be copied to the department dean, associate provost, and chair of the curriculum committee fourteen (14) days before the scheduled committee meetings.

5. The department chair, associate provost and the chair of the curriculum committee will confer and decide whether the proposal should be sent to an advisory subcommittee or be sent directly to the curriculum committee. A subcommittee might be warranted, for example, if the proposal substantively impacts another department or program. The department chair, the associate provost and the chair of the curriculum committee may also decide if minor changes (e.g., course number or title) need full committee review for approval.

6. If an advisory subcommittee is deemed necessary, the chair of the curriculum committee in cooperation with the chair of the initiating department will assemble a subcommittee consisting of the associate provost, the initiating department chair, the department’s dean, and a minimum of three (3) faculty members of the curriculum committee. After initial review, and within thirty (30) days of the initial submission, the subcommittee will meet to discuss the proposal, formulate recommendations and either refer the proposal back to the initiating department for modification or forward it to the curriculum committee.

7. On approval by the curriculum committee, the proposal can be revised only to reflect catalog copy and submitted to the office of the provost for inclusion on the agenda of the following monthly faculty meeting for discussion and faculty vote.

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8. For inclusion in the subsequent year’s catalog, proposals should be approved by the March faculty meeting.

(7/02)

B. The Curriculum Proposal Form follows:

Curriculum CommitteePROPOSAL FORM

This format should be used for proposals submitted to the Curriculum Committee. Attachments need to include specified supporting documents.

1. New or Revised Course(s) New____ Revised____

Name and Catalog Number ________________________________

Semester Hours ___# Sections/Year____

Department _____________________________________________

Semesters Offered __________________

Course Description (include all prerequisites)

Rationale (including objectives and projected timeline)

Course Syllabus (please attach)

Implication for Staffing, Budget and Library Resources

Implication for Current Program, or Other Programs/Departments.

Acknowledgement of Notification by Other Department(s), if impacted.

Department _________________ Signature ________________________

Department _________________ Signature ________________________

2. New or Revised Major or Minor New____ Revised____

Department or Program _______________________________

Rationale (including objectives and projected timeline)

Program Requirements and Electives (course names, credit structure,

and catalog numbers)

Course Syllabi (please attach)

Schedule of Projected Course Offerings

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Implications for Staffing, Budget and Library Resources

Acknowledgement of Notification by Other Department(s), if impacted.

Department _________________ Signature ________________________

Department _________________ Signature ________________________

3. Appropriate Signatures of Support

Department Chair ______________________________ Date__________

Divisional Dean _______________________________ Date__________

Curriculum Committee Representative ______________Date __________

Proposals should be sent as print copy with appropriate signatures and electronically by attachment to the curriculum committee chair and provost/vice-president for academic affairs.

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II-16Faculty-Administrative Communication Flow

A. The Provost/Vice President for Academic Affairs

Receives from the faculty member a report of an alleged honor code violation. 

B. The Vice President for Student Life/Dean of Students

Reports actions of all judicial agencies to faculty and staff.  C. Dean of School or College

1. Grants permission for attendance at professional meetings, requested in advance, and receives a written report on such meetings

2. Receives a statement of office hours from faculty members

3. In consort with the provost/vice president for academic affairs and the departments in his/her unit, the dean shall communicate with faculty and administration on matters for which he/she is responsible (See Section V, 3, A, 2; p. 277)

 D. The Department Chair

1. Relays to the dean a faculty member's written report of professional meetings attended

2. Is contacted by the faculty member who, because of illness or other reasons, is unable to meet classes

3. Grants permission to take make-up final examinations to students absent from the examination for legitimate reasons

4. Receives all proposals for curriculum revision to be relayed to the curriculum committee

5. Is responsible to ensure all textbook orders from the department members have been relayed to the Campus Shop manager

6. Receives and relays to the registrar from the faculty member any necessary change of grade to be made on the permanent record of a student

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7. Receives and relays to the librarian requests for library book purchases (or may authorize librarian to accept a request from a member of his/her department)

8. Receives from the department member a statement of professional activities to be included in the chair's annual departmental report in May.

E. The Registrar

1. Furnishes class rolls to instructors2. Receives mid-semester and semester grade reports from instructors3. Works with deans and chairs to coordinate schedules of classes4. Works with deans and department chairs to collect information for the university

catalog 

F. Faculty Forums

Faculty forums provide an opportunity for faculty and staff to discuss issues of mutual interest. A forum is defined as a public meeting for free and open discussion. These meetings are scheduled as often as requested throughout the academic year. Requests for forums should be sent to the provost/vice president for academic affairs.

(7/96)

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II-17Library

A. Introduction

The Carol Grotnes Belk Library, including the media services center, is organized to provide a continuum of learning resources and services to assist faculty who teach courses in the enrichment of curricular instruction and the strengthening of the teaching process. 

Belk Library, completed in 2000, is located in the center of campus, convenient to the student center, classrooms and housing. Its collections include books, periodicals, audiovisual materials, government documents, scores, and many electronic resources. Media services, located on the first floor, functions as an instructional laboratory with resources and equipment which support self-paced and programmed instruction, as well as audiovisual support and production services. 

The Elon University library offers a wide variety of services tailored to meet the needs of all of Elon University’s faculty members. The purpose of these handbook pages is to describe the services and resources available and to give some guidelines to follow for more efficient and effective service. 

IRIS, an acronym for Information Retrieval In Seconds, is the automated library network for the Elon University campus community. The backbone of the IRIS system is an online catalog that provides access to the library holdings of  Elon University as well as those of Bennett College, Greensboro College, Guilford College, and Salem College. IRIS is available onsite in the library and remotely throughout the campus on all networked computers. Handouts and guides to IRIS are available in the library.   1. Library Mission Statement

The mission of the Carol Grotnes Belk Library is to provide for the students, faculty, and staff of the university, and Friends of the Library, the personnel, services, information resources, and facilities to support, sustain, and enrich the educational purpose and curriculum of Elon University. The library provides limited services and resources to area residents and visitors, extends borrowing privileges to the students, faculty, and staff of institutions with which the university has reciprocal borrowing agreements, and participates in cooperative efforts. 

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2. Fiscal Responsibility

The Board of Trustees approves the overall budget for the university based on the recommendations of the university administration. The director of the library is responsible for submitting the library budget request based on the recommendations of and in consultation with the library administrative council composed of the director of the library and four library coordinators. The director of the library, as fiscal agent for the library, is responsible for the expenditure of all library funds, including funds used for the acquisition of library materials, equipment, computerized services, and supplies. 

Up to 65% of the library materials budget is reserved for the academic disciplines of the university. That portion reserved for use by these academic disciplines will be allocated by the director of the library in consultation with the faculty library committee, considering, but not limited to, the following criteria as determined for each academic discipline:

a. Number of full-time equivalent faculty membersb. Number of majorsc. Number of students taughtd. New courses or programs offerede. Deficiencies in the existing collection. 

Actual funds reserved for use by the academic disciplines are not transferred from the library budget to the budgets of the academic disciplines. They are, instead, reserved by the library for the purchase of materials requested by the faculty in the individual disciplines and remain at all times a part of the library budget. 

Not less than 35% of the library materials budget is reserved for the general and interdisciplinary funds. These funds shall be allocated by the library administrative council, in consultation with librarians and faculty, for the purchase of materials to balance the library collection. 

All materials purchased with funds allocated by the library become library property available for use by the entire campus community and the community at large. It is inappropriate for any Elon employee to use library funds to acquire materials for the exclusive use of any individual or group. Rather, departmental or personal collections must be purchased with the funds of the department or individuals using such collections. 

3. Selection Responsibility

The selection process for library materials is a cooperative effort of all faculty and the professional library staff. Faculty members are encouraged to participate in the selection of materials in areas of their particular expertise. Each year the

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chairperson of each academic department designates an individual teaching faculty member to serve as library representative. The primary responsibility of each library representative is to monitor and approve all requests from faculty members in his/her discipline for materials to be purchased with that discipline's portion of the library materials budget. In addition, each department is assigned a library staff liaison who serves as a resource person to assist faculty in selecting and using library resources and services. 

Likewise, all faculty and library staff members are encouraged to participate in the selection process for materials to be purchased with the general and interdisciplinary funds. Within the budgetary guidelines established by the library administrative council, the director of the library will monitor and approve these requests. Requests from students, staff without faculty rank, and the community-at-large are welcomed and these requests will be considered contingent upon their appropriateness for the collection and the availability of funds. 

4. Friends of the Library of Elon University

The Friends of the Library of Elon University, established in 1983, is an association of faculty, staff, alumni, and citizens from the community who have banded together to promote the general interests of the library and to provide for the enrichment of its total resources and facilities. By making an annual contribution in one of several categories of membership, the friends receive the following privileges of membership:

a. An opportunity to participate in the enhancement of the academic life of the university

b. A card entitling them to check out circulating materials from the library collection

c. Limited interlibrary loan privilegesd. A semi-annual newsletter

5. Library Hours

The library hours for fall semester, winter term, spring semester, and the summer sessions as well as the hours for exams, breaks, and holidays are reviewed and set annually by the library administrative council.

Library hours can be viewed by visiting the library homepage at www.elon.edu/library/.

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6. Smoking and Tobacco Products Policy

Smoking and the use of tobacco products are not allowed in the library. Library staff members and student assistants on duty are authorized to enforce this policy.

7. Food and Drink Policy

Because of the risk of damage to materials, furnishings, and equipment, food and drink are permitted in the library only under limited conditions. Beverages in covered containers and small items of packaged food may be taken to study areas. No food or drink is permitted in computer labs or in the information commons.

B. Library Services

1. Public Services Division

a. Circulation of Materials

1.) The circulation department provides access to circulating library materials held by the Elon University Library. Current and retired faculty and staff of the university may borrow circulating materials from the library for an extended loan period of up to 120 days at which point materials must be returned or renewed. Periodicals and other reference materials do not circulate outside the library except with the approval of the public services librarian.

2.) Faculty and staff spouses and children are entitled to borrow material for 30 days upon the presentation of a bar-coded faculty/staff Phoenix ID Card or dependent's card.

3.) Students and faculty have on-site borrowing privileges at Bennett College, Greensboro College, Guilford College, and Salem College upon presentation of a bar-coded Phoenix ID Card.

b. Reserves -- Photocopies, Copyright

1.) Library materials placed on reserve by a faculty member for a particular course are located behind the circulation desk in the reserves area. Due to space limitations, only those items which are required reading by the majority of students in a class should be placed on course reserve.

2.) Circulating library materials, audiovisual materials, personal copies of books, and photocopies of articles may be placed on course reserve. When placing materials on reserve, faculty should contact the library one-week

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in advance of the time that the materials will be needed. At this time, faculty should fill out a course reserve request form indicating the course title and number, providing the actual materials to be placed on reserve for each course, and designating the length of loan period for each reserve item.

3.) Course reserve materials have varying loan periods determined by the faculty member: two-hour, one-day, and three-day. Two-hour reserve materials must be used in the library without exception; one-day materials may be checked out overnight, but are due two hours after opening. Three-day materials are due three days after they were first checked out.

4.) When placing photocopies of articles on reserve, faculty members should be aware of copyright law. Information regarding this law is available in the library. Course reserve materials will be removed from reserve at the end of each semester unless a request is submitted for a longer reserve period. Under the current copyright law, photocopies cannot be kept on reserve semester after semester without prior written permission of the copyright holder. Letters or notifications of permission must be filed for reference. If no permission has been granted, photocopies will not be kept on reserve for more than one semester.

c. Reference Service

Professional reference assistance is available seven days a week. Please check the library home page for current hours.

d. Library Instruction

1.) To Faculty. Formal and informal instruction is available to teaching faculty wishing to improve their teaching or research skills.

2.) To Students. The library offers mini-courses for individual classes at the request of faculty members. The reference/instruction librarian should be contacted at least one week in advance of the desired instruction date. He or she will schedule one or more class periods, to assist the students in accessing resources that will aid them in completing assignments. Faculty should contact the reference/instruction librarian for additional information.

e. Interlibrary Loans

1.) Interlibrary loan services provide access to resources that do not fall within the scope of an undergraduate library. This service is available for faculty, staff, students, and Friends of the Library of Elon University. Requests for materials or photocopies of materials not available in the

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Elon University library should be submitted to the interlibrary loan coordinator.

2.) The library offers access to the University of North Carolina at Greensboro’s library collection through a twice-weekly courier service. Three books per person may be borrowed for a 10-day period. UNCG’s catalog is online, and request forms are available at the information desk.

3.) Elon students, faculty, and staff may receive books from Guilford College, Salem College, Greensboro College, and Bennett College by using the request feature in the online IRIS catalog and by entering the barcode number on the back of the user’s Elon Phoenix ID card. The books are mailed to our library, and the person making the request will be notified when books arrive.

4.) With the exception of on-site borrowing privileges at Guilford College, Salem College, Greensboro College, and Bennett College, student, faculty, and staff reciprocal borrowing privileges are not available at area university and college libraries. Materials borrowed from these libraries must be obtained through interlibrary loan. This enables the Elon University library staff to monitor requests that cannot be filled by the library collection and to consider purchasing materials in these research areas.

f. Government Documents

1.) The Carol Grotnes Belk Library has been a selective depository for U. S. Government publications since 1971. A selective depository library chooses categories of publications that it would like to receive from among those published by the Federal Government.

2.) Since 1988 the library has been designated a full depository for North Carolina State Government documents and thus receives in microfiche format all North Carolina documents as distributed by the North Carolina Department of Cultural Resources/Division of the State Library.

3.) The documents located in the Government Documents collection generally do not circulate. If a U.S. Government document is not available at Elon, then it should be available through Davis Library at the University of North Carolina at Chapel Hill, the regional depository library serving the local area. As a regional depository, Davis Library must receive and retain all U.S. Government documents distributed by the United States Government through the depository library system.

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g. Electronic Resources

1.) The Library is equipped to provide faculty, staff, and students with a wide variety of online and CD-ROM resources. Providing a comprehensive list is difficult in this fast-changing environment. Online resources can be accessed via the library’s homepage and include Medline, Lexis-Nexis, NEWSBANK, Sport Discus, Encyclopedia Brittanica Online, and FirstSearch, an online system which provides access to a wide variety of databases and indexes, and NC-LIVE, an online system provided to NorthCarolina Libraries through the North Carolina Department of Cultural Resources, Division of the State Library. Specialized databases including those offering biographical, geographical, phone number and business information are linked to the homepage.

2.) Library staff are constantly evaluating new electronic products and new ways to access resources already owned. Faculty, staff, and students should contact any librarian with questions or concerns.

h. The Special Collections Room on the second floor of Belk Library houses the

following materials. In general these items do not circulate.

1.) The Church History Collection contains books, periodicals, artifacts, and other archival materials pertaining to the United Church of Christ in general and to the Southern Conference of the United Church of Christ specifically.

2.) The Elon University Archives contains books, periodicals, pamphlets, artifacts, and other archival materials pertaining to the university.

3.) The Johnson Collection contains first editions of North Carolina authors and copies of publications of Elon University faculty and staff. Faculty members are encouraged to donate copies of their publications to the library for this special collection.

4.) The Sloan Bible Collection contains versions of the Bible in various languages.

5.) The McLendon Civil War Collection contains materials on the Civil War with an emphasis on the Confederacy.

i. Meeting Rooms

1.) Belk Library has 21 study/meeting rooms of various sizes. Eighteen of the

group study rooms will accommodate 6 to 8 people, one will accommodate 8 to 10 people, and two will seat up to 20 people. All group

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study rooms have computer outlets. The larger rooms may be reserved through the library secretary.

2.) Two instruction/computer labs, located on the first and second floors of

the library, each house 20 computers and will accommodate approximately forty people. These may be scheduled for library instruction sessions by calling the reference/instruction librarian or the electronic access/reference librarian at (278)-6600. When the rooms are not being used for library instruction, they will be open for use as computer labs.

j. Photocopying Facilities

Photocopying facilities for print, transparency, and microform materials are available for the faculty and students. Faculty members making photocopies for course-related research may charge these copies to their department.

2. Technical Services Center

The technical services division of the library is responsible for acquiring, organizing, and maintaining information in all formats (e.g. books, videocassettes, journals, computer software, state and federal documents, etc.) Bibliographic tools to aid in the selection of library materials are available for use by faculty in the library. Online access to Books in Print is available on all campus networked computers through NC-LIVE on the library's homepage.

a. Budget Allocation

1.) Following approval of the annual library materials budget, an allocation formula is applied by the library committee. Department chairs are then notified of the library materials allocation for each discipline within their department.

2.) Books, audiovisual materials, and electronic resources are requested through the department's library representative. Subscription orders, also known as serials, including newspapers, journals, annuals, etc., involve a long-term commitment of library resources. The serials portion of a discipline's allocation is paid out as soon as the library is invoiced by its serials vendor. Current subscription orders are funded within the general fund and are regularly reviewed by both librarians and faculty.

3.) New subscriptions will be charged to the requesting discipline's library materials allocation for two years. Upon renewal, the subscription cost will be included in the general fund.

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b. Library Departmental Representatives

The department chair is asked to designate a library representative each year. The representatives are responsible for initialing all requests for library materials to be charged against their discipline's library materials allocation. Each month, a library materials status report is mailed to each library representative and department chair. This form shows the original allocation, the amount for materials on order, the amount for materials already received, and the amount and percent of funds available for spending.

c. Acquisitions Timeline

1.) The library acquisition process is based on a fiscal year beginning June 1

and ending May 31. The cost of library materials purchased for each discipline is charged to the fiscal year in which they are received. For this reason, requests should be made as early in the year as possible. While requests are accepted throughout the year, those made after March 1 run the risk of being deferred to the next fiscal cycle.

2.) Additional purchases may be possible with end-of-year funds and/or endowed accounts. Faculty are encouraged to submit all requests even if departmental allocations have been depleted.

d. Ordering Process

1.) Requests for library materials may be submitted by memo, note or e-mail, by circling items in a publishers brochure, or by initialing library material request cards or Choice cards. Cards are available in the library or may be requested from any librarian. Departmental representatives will be notified if the requested material is already on order, out of print, already in the library, or when more information is needed.

2.) Library Materials Request Card. When completing a library materials request card, or requesting in any format, the person making the request should supply as much of the information as possible. Especially important is the International Standard Book Number (ISBN). This is an 8-10 digit number used to uniquely identify an item. Faculty and staff should specify equipment needs when requesting computer software or audiovisual materials. The director of media services and the non-print librarian are available to offer guidance in selecting non-print materials. When possible, requests should include brochures or indicate the source of the item information.

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3.) Choice Card. Periodically, a packet of choice cards is sent to each discipline's library representative. Cards contain bibliographic information for a prospective source, and a professional review of a title. To select one of these titles, faculty representatives should initial the choice card and return it to the library.

(7/02)

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II-18Instructional & Campus Technologies

The department of Instructional & Campus Technologies supports the mission of the university by providing the technology and staff that:

facilitates a knowledge-building community of learners and scholars prepares students for an information-based world improves the efficiency and effectiveness of the university.

At the beginning of 2000, the academic and administrative technology groups were combined administratively to provide coordinated services that maximize resources and support for the institution. Instructional technologies consist of Academic Computing, Academic Web & Multimedia Services, Media Services, and Television Services. Campus technologies include Administrative Computing, Networking and Telecommunications, Systems Administration, and PC Support.

Computers are generally replaced on a 3-year cycle and are coordinated by the Director of Instructional & Campus Technologies in consultation with the Vice-Presidents of each area. PC Support implements computer equipment replacement.

A. Instructional Technologies

1. Academic Computing

a. Vision

1.) At the beginning of the new century, academic computing services believes that the use of technology by the students, faculty, and staff at Elon University will increase at dramatic rates. Our community will expect our classrooms, our computer labs, and our offices to provide the resources needed to further the academic and professional goals of the academic departments, the administrative offices, and the students.

2.) We envision a training program, based on the use of individualization and one-on-one problem resolution that will promote the use of technology by all segments of the Elon community. A student technology group will provide help to faculty, staff and students as they strive to keep up with technology that will help them do their job of teaching, learning, and providing services.

3.) Academic computing envisions more students bringing portable computers to campus, enabling access in their dorms, their classrooms, the dining areas, and the library. These portable computers may be networked without direct wire connections, enabling data acquisition from any

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location on campus including inside the buildings and outside under the oaks.

b. Mission

Academic computing strives to create an interactive and collaborative learning environment by supporting faculty excellence in teaching and through the integration of computing and other instructional technology. The unit’s mission is to empower students and faculty to use technology to promote life-long learning. To accomplish this mission and support the Elon University mission statement, academic computing services provides end-user training and support via workshops, seminars, consulting and publications.

c. Services Provided to the Academic Community

1.) User Assistance Individual consultation is provided to faculty wishing to include technology in their teaching. User assistance is given for both PC and Macintosh machines.

2.) Technology Workshops Workshops are offered throughout the academic year on topics related to instructional technology. Topics include: instruction in the use of major campus software packages, using the computer as a presentation tool, and interactive learning over the Web.

3.) Classroom Visits Introductory lectures about the use of a particular technology or software package are provided to classes by teams from the academic computing staff, the library staff, or the media services staff. The goal is to assist faculty with incorporating technology into their curricula.

4.) Computer Lab Management Academic computing currently manages most lab spaces on campus. Lab management entails hiring, training, scheduling, and managing student consultants, and ensuring that adequate printing supplies are available.

5.) Test Scoring Academic computing provides scoring of objective-type tests completed on OMR response forms (bubble sheets). Blank response forms may be obtained from academic computing, along with a test scoring request form. When answer sheets are completed, they may be returned to academic computing for scoring. Tests are usually scored within 24 hours. Faculty who wish to score their own exams may do so; academic computing staff will train faculty to use the test scanner and software.

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6.) Web Page and Desktop Publishing Applications

Academic computing provides technical assistance for web page and desktop publishing, recommendations for appropriate equipment and software, and scanning services for text and graphics. To facilitate web page development and desktop publishing, academic computing offers the facilities in the academic technology lab, which is reserved for faculty use.

7.) ACS Newsletter and Web Page

Periodically, academic computing distributes a newsletter to academic users on campus. The electronic newsletter provides information on happenings with academic computing on campus and technical information on hardware and software. Help documents are also distributed on the Web through the academic computing home page (http://www.elon.edu/acs).

d. Facilities

1.) Microcomputer labs and computing areas are available to students, faculty, and staff. Workstations in all labs provide access to the Internet, to university-supported software stored locally or on an NT server, and to the campus e-mail server. These facilities are available to all of the campus community at no charge. Students are encouraged to use the computers for preparation of class work and general communication.

2.) Public computer labs are staffed most of the time by student lab consultants. Lab consultants are a part of the ELITE program (Emerging Leaders in Technology @Elon) and are trained on campus-wide software. A student lab consultant is available to answer questions during most of the time each lab is open. The Academic Computing staff presents workshops and prepares handouts on software packages and related topics throughout the semester. Lab schedules and workshop information are also available on the academic computing services web page at http://www.elon.edu/acs/.

3.) Lab schedules are available outside of each lab and on the web site. (http://www.elon.edu/acs) Some computer labs are closed during the times of the year when the students are not on campus, but the labs in the library remain available. Lab hours are reduced during winter and summer terms. Lab hours are increased toward the end of each semester when term papers and projects are due.

4.) Academic Technology Lab Located within the academic computing offices in Belk Library, Suite 115, the academic technology lab is reserved for use by faculty. This lab offers

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a number of high-end computers, each of which is equipped with a flatbed scanner and image-editing software (Adobe Photoshop and Microsoft Image Composer). Other software available in this lab include the following:

a.) Web design software (Macromedia Dreamweaver and Microsoft FrontPage);

b.) OCR programs, which is used for converting the text in printed documents to an electronic form, and

c.) Adobe Acrobat, used for creating Acrobat Reader (pdf) files.

Academic computing staff are available to assist faculty using the lab.

e. Software

The campus standard application software is Microsoft Office 2000, which includes Word, PowerPoint, Access, Excel, FrontPage and Publisher. The campus' selected statistics packages are SAS and SPSS, available on Windows machines. Programming languages and course-specific software including Microcase, BML, GIS and others are also available from various NT servers. Faculty members may place textbook courseware and data files on the network for student use, provided an adequate lead-time is allotted. Request forms are distributed before each semester begins.

f. Guidelines for Class Use of the Computer Labs

Students, faculty and staff have use of computer labs on an as-needed basis. This requires that some labs be closed for class use during class hours. Students needing to use a lab will find the Belk Library commons area free of classes.

The following reservation policy makes the labs available to as many different students and faculty as possible and avoids situations where a particular class dominates a time slot, thereby excluding other classes or drop-ins.

1.) Instructors who use computer-based activities nearly every class period should make a request of their dean to have a classroom/lab scheduled as their only classroom.

2.) Instructors making occasional use (1-6 times per semester) of computer-based activities should call the computer lab coordinator at ext. 5000 to schedule a lab for the dates and times needed. These time slots are scheduled on a first-come, first-served basis.

3.) Priority in a particular computer classroom/lab will be given to those making use of the software available only in that lab.

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4.) Priority will be given to match the size of the section and the classroom/lab.

5.) Instructors are requested to schedule the lab at least 24 hours in advance. Instructors should schedule computer labs in advance rather than bringing a class on a drop-in basis since students may have planned their work around the posted lab schedule.

6.) Instructors who are scheduled to use a lab should notify the computer lab coordinator (ext.5000) if they do not need the lab that particular day.

g. Using Features of the Computer Network

1.) All of the microcomputers in the labs are linked together in a network allowing them to share printers and storage space on a hard disk.

2.) In addition to storing programs, the network's hard disks can also be used to store files such as class exercises or assignments created for student use.

3.) To have files placed on the hard disk, instructors should take a floppy disk containing the files to a staff person in academic computing at least a week before they are needed. This policy is for data files only, not for program files.

4.) Hewlett Packard LaserJet printers are available in each computer lab. Users should limit copies to one or two at most. If a class is brought to a lab, the professor needs to have copies of the appropriate handouts made to distribute to the students. Lab printers should not be used to make multiple copies. Multiple copies, such as class sets of documents and course syllabi, should be taken to the Print Shop in advance.

h. Copyright Laws

Most software purchased today is copyrighted. A licensing agreement will accompany the software permitting the use of one copy. Reproduction of software for purposes other than backup is a violation of copyright laws. It is also illegal for more than one workstation to use a single copy of software on the network unless a site license or multiple copies are purchased. Any faculty member wishing to add software to the network must present a licensing agreement. No shareware will be placed on Elon's network. Freeware will not be placed on machines in graphic intensive environments.

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i. ELITE Program

The elite program gives students real world skills in an on-campus job. Students in the elite program gain technology and leadership skills while providing technology outreach and support to our faculty, staff, and students. The elite program consists of the elite Leadership Team and students working in Media Services, Academic Computing Services, PC Support and Television Services.

2. Academic Web & Multimedia Services

Academic Web & Multimedia Services provides design and production support for faculty projects that use multimedia and/or the Web for instruction. Multimedia Services can produce interactive web pages and CD-ROM’s to enhance classroom instruction or web based learning.

Multimedia Services also serves faculty and staff by providing advanced web and multimedia training. Training is available in small groups or in a one-on-one setting. Multimedia Services is located on the first floor of Belk Library and may be reached at extension 5000.

3. Media Services

a. Introduction

The purpose of Media Services is to facilitate and enhance the teaching/learning process, which begins in the classroom. Therefore, the center's primary services are designed to support classroom teaching and individual learning. These services include audiovisual support, instructional development, and media production. Media Services primary responsibility is the provision of audiovisual support, media production, and consultation on the selection and use of audiovisuals.

b. Audiovisual equipment loans

1.) Audiovisual equipment is available for instructional support. Faculty and staff may check out audiovisual equipment from the media services center in the library for a period of either three hours or forty-eight hours. Laptops, data projectors, digital cameras and video cameras are loaned for three hours per request and reservations are accepted. All other equipment is loaned for forty-eight hours per request and cannot be reserved ahead of time; it is available only on a first-come, first-serve basis.

2.) All classrooms are equipped with overhead transparency projectors and with televisions and VCRs. Some have data projectors; and all have Cable TV/data ports for network connection.

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c. Audiovisual materials production

1.) Media Services provides instructional development support by consulting with faculty members in designing and producing original audiovisual materials. The center has the capabilities to produce audiovisual materials in a wide range of formats including PowerPoint, audiotapes, videotapes, posters, transparencies, and slides. Multi-media packages may be produced by combining two or more formats. These materials may be placed on reserve in the library for class-related use or may become the property of the requesting department.

2.) The Media Services staff, often working in conjunction with Academic Computing staff, will confer with the faculty member to formulate concepts, decide on formats, discuss feasibility of various options, and make production decisions. Charges for production costs are based on format, intended use, and cost of materials. Production costs are charged back to the department or administrative office requesting the service. A current list of charges for materials is available in Media Services or at www.elon.edu/media.

d. Sound reinforcement

1.) Sound reinforcement for on-campus and Moseley Student Center is provided by media services. Groups using facilities in the Model Center for the Arts should contact the technical director of the theatre through the main office at (278)-5717. All other requests for microphones, speakers, portable lecterns, tape decks, and lighting equipment should be submitted to media services.

2.) Faculty are encouraged to plan early. Usually, at least one week's notice is required for lighting and sound services. Highly technical productions may require several weeks for planning and making arrangements for equipment.

3.) Media Services is not responsible for podiums, chairs, staging or other such accouterment. Requests for such items should be submitted to the physical plant at (278)-5500.

4. Television Services

a. Satellite Programming

A C/Ku band satellite dish enables Elon to receive a wide range of programming off-satellite. Requests for off-satellite programming may be made through the director of television services. These requests should be

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made as far in advance as possible so that television services can coordinate with the point of origination.

b. Classroom Use of Cable TV

1.) All classrooms on campus have been wired for cable TV.

2.) These classrooms can also receive live off-satellite programs (arranged through television services). In addition, there are three classroom channels for programs broadcast or played back to a designated classroom.

3.) Faculty should contact television services to use any of its services and to reserve a television and schedule the program.

c. Guidelines for the Elon Information Channel.

1.) The information channel runs 24 hours a day, printing information about campus events - programs, class cancellations, registration information, etc. The information channel will run at no charge:

a.) The calendar of events supplied from the cultural programs office and the athletics office

b.) Registration and graduation information as supplied by the registrar’s office

c.) Academic information supplied from the academic advising center and the provost/vice president for academic affairs’ office

d.) Class cancellations and adjustments to class schedules supplied by the provost/vice president for academic affairs

e.) Other official university announcements

2.) The cable production staff reserves the right to refuse to run any message they consider inappropriate.

3.) To place an announcement on the information channel, sources should contact television services 48 hours in advance. Emergency notices can be programmed in as the need arises.

d. Videotaping

1.) Off-air recording of television broadcasts is done in strictest accordance with current copyright guidelines. A non-profit educational institution such as Elon University may record most programs and in most cases may retain the recording for only 45 consecutive calendar days unless permission is obtained from the copyright holder in writing. The recorded program must be shown only once to the entire class during the first 10

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class days. It may be shown a second time for review. Sample permission request letters are available from the director of television services.

2.) Requests for off-air videotaping of programs should be made to the television services staff 48 hours in advance of airing time. Special arrangements can usually be made for recording programs that air on weekends or during holidays. Requests for off-air videotaping are done on a first-come basis.

e. Video production

1.) Television services will assist faculty teaching courses with educational media needs for classroom use. One of the services offered is video production. Staff can produce programs as simple as one-camera lectures or as complex as two-camera studio productions.

2.) Television services will supply technical personnel, advice, and equipment at no charge, but the requesting department will be charged for any tapes used in the production. Requests for simple one camera or off-air recordings must be made at least 48 hours in advance. More complex programs will be scheduled as time permits as they can take from one week to one semester to produce. Since production time is limited, faculty should make arrangements for production as early as possible.

3.) All video productions will be scheduled following these priorities:

a.) Educational programs to be used by more than one department b.) Educational programs for more than one instructor in one department c.) Educational programs used by one instructor d.) Other

B. Campus Technologies

1. Administrative Computing

The purpose of administrative computing is to provide interactive on-line and communication services for the administrative and other appropriate offices of Elon University. The policies below have been developed to provide maximum efficiency and effectiveness, and to build mutual cooperation between computer users and information systems.

a. Each office using administrative computing services shall designate an individual with the responsibility and authority to work with Information Systems and Technologies to provide those services needed for effective performance within the respective offices. The offices recognized as direct participants in the use of computing services are:

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1.) Academic advising and career services 2.) Academic affairs 3.) Academic Technology And Computing committee representative on an

annual rotating basis 4.) Accounting5.) Admissions and financial planning 6.) Athletics 7.) Bursar8.) Business and finance9.) Department Secretaries 10.) Human Resources11.) Institutional Advancement and Alumni Relations 12.) Institutional Research 13.) Payroll14.) Phoenix Card15.) Purchasing16.) Registrar17.) Residence Life18.) Student life 19.) Other offices recommended by Information Systems and Technologies

and approved by the administration.

b. The offices above constitute the users' group, and the individuals representing those offices are; with the Vice President for Business, Finance and Technology and the director, responsible for the effective use of the technology resources. The following are guidelines for the users' group:

1.) Individual members in the users' group meet with Administrative Computing to conduct routine operations at the discretion of either party

2.) Official meetings of the individuals, as the users' group, are called and chaired by one of the users on a rotating basis

3.) Each office in the users' group is, with Information Systems and Technologies, responsible for the computer software, hardware and communications for that office. This responsibility includes the day-to-day operation of the computer resources. The responsibility further includes the operation of the information resources within the rules and procedures established by the director and approved by the users' group as a body.

c. Administrative Computing and the users' group determine:

1.) Program priorities 2.) Priority calendar 3.) Limits of data to be placed in the computer

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4.) Rules and procedures of operation

d. Differences of opinion regarding computer operations and policy are reconciled between the user and the director. The Administration serves for appeal.

e. Information Systems and Technologies may take such action as is necessary to protect the information resources regarding degradation, electric power failures, flooding, and other events or situations that may impair the proper functioning of those resources.

2. Networking and TelecommunicationsNetworking and Telecommunications designs, builds and maintains the infrastructure for telephone and computing networks on campus as well as our connections to the internet and telephone network off-campus.

a. Telephone Equipment and Services

1.) All faculty and staff offices are equipped with a telephone. Telephones have the following features programmed in: malicious call trace, 3-way calling, call transfer, on-campus ring-again, last number redial, hold, and on-campus call forwarding. Other features that are available upon request are: speed call, call waiting, call pick-up, call forward busy and call forward – no answer. Single-line speakerphones and cordless and telephones for on-campus use may be purchased through the Telcom office.

2.) Additional features are available on multi-line phones, including: dial intercom, no-hold conference, hot line, group call, make set busy, buzz and voice-call. Accessories available for multi-line phones through Telcom are: add-on modules (additional keys), digital displays and speakerphones (available in 8 and 16-key size). Telcom will provide explanation and/or a demonstration of features and accessories upon request (278-5230).

3.) IP telephones are available in selected buildings. IP telephones plug into data jacks instead of standard telephone jacks. This allows telephones to be placed where data network connections are available. Many new features are available on IP telephones. A software based IP telephone called a softphone is also available. This allows a user to use their computer as a telephone. Please contact the Telcom office for additional information and pricing.

4.) Accessories available for single, multi-line and IP telephones include: headsets, long handset and line cords, phone cleaning pads, shoulder rests

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and tangle-free adapters.

5.) A high-quality speakerphone is available for us in conference rooms and classrooms. Telcom makes this service available to faculty and staff without any installation cost.

6.) A telephone conference bridge is available. This bridge allows multiple parties to call a certain phone number and connect to a teleconference. Contact the telecom department to schedule use of the conference bridge (278-5230).

7.) Cellular phones and monthly service packages for departmental use must be obtained through the Telcom office.

8.) Voice mail is now available on a limited basis to faculty and staff. Tel-com can provide information on this service (278-5230).

b. Installation and Service Requests

Service requests must be filled out for a department to have additional single and/or multi-line phones installed. A $40.00 fee will be charged for single-line installations, and an $80.00 fee will be charged for multi-line installations. IP phones do not have an installation free. Service requests should be sent via memo to the Telcom office at 2400 campus box. Full departmental account numbers should be included in the request.

c. Long Distance Calls

1.) Long distance telephone calls should be made only when absolutely necessary. Faculty members are encouraged to transact business through e-mail and written correspondence rather than through long distance telephone calls.

2.) All calls that are made must be of an official nature. No personal long distance calls are to be made over the university telephone system and charged to the university. If personal calls are necessary faculty and staff should call collect, or use a calling card.

3.) All department chairs will receive a copy/copies of monthly departmental toll bill(s). The total is automatically charged to the department’s account number. Department chairs noting any unauthorized toll charges should contact tel-com so that investigation procedures can begin.

d. Problem Calls

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In the event of an unwanted or obscene telephone call, the person receiving the call should follow the practices listed below:

1.) Hang up 2.) Do not give any information until the caller has been identified 3.) If the calls continue, contact Elon University safety & police at 278-5555

(ext. 5555), and begin keeping a record of the time and date the calls take place.

3. Systems Administration

Systems Administration is responsible for the operation and support of the operating system on all mission-critical servers on campus. Applications running on mission-critical servers include E-mail, Web, Datatel, Phoenix Card, PALS and OnTrack. The department ensures 24 hours 7 days a week reliability of all hardware and software on these servers. In addition, the staff in this department handles stability, security, backup, upgrades, patches and user’s needs.

4. PC Support

a. Help Desk acts as a clearinghouse for all technology problems. People should call the help desk (ext 5200) when they have any problem with technology. The help desk will provide an answer over the phone or place a work order for the appropriate department to respond. Priorities for responding to problems are in the following order:

1.) Classrooms2.) Labs3.) Academic Secretaries4.) Faculty5.) Administrative Staff

(Some system problems that affect the campus at large may take priority, for example when the entire network is down or there is a problem with payroll, an academic server or a Web server.)

Help Desk also provides CD’s of the Microsoft Office suite for check out to faculty/staff and students to install on their personal computers.

b. Software Support installs and maintains software on all Elon-owned computers. Elon University purchases Microsoft Office Professional for all faculty, staff, lab and student computers. A list of officially supported software is available from the Help Desk.

c. Hardware Support installs and maintains all computers, printers, monitors and other Elon owned peripherals. Both Macintosh and Windows based machines

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are supported.

d. Student Computer Repair Shop (ext 5100) provides software and hardware support for students for a nominal fee. The computer repair shop also sells copies of Microsoft Office CD’s at a reduced rate according to our Microsoft Campus Agreement.

E. Web Technologies

Web Technology is responsible for the operation and support of an integrated, stable, fast, and secure campus Web architecture. This includes the design, creation, and support of campus Web sites; the creation, operation, and support of numerous in-house and third party Web applications; and the design, population, and maintenance of various campus wide Web databases. The department provides services for a variety of campus departments.

(7/02)

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II-19Special Academic Programs

A. Experiential Education (Internships or Co-ops)

The experiential education program, designed to augment classroom theory, offers students opportunities to participate in carefully monitored, field-based learning experiences in agency, business, education and governmental settings. The internship experience allows students to apply their liberal education, and prepare for fulfilling careers.

1. Eligibility requirements

a. Minimum 2.0 GPAb. Junior or senior standingc. Approval of departmental faculty/experiential director

2. Criteria

a. The internship responsibilities should be related to academic and/or career interests of the student.

b. The student should be assigned meaningful tasks, with ample opportunity to perform in differing capacities and with a variety of employers. In any work setting the student may be assigned some mundane tasks, but the majority of internship tasks should demand a professional responsibility. Each activity should involve the integration of the accomplishment of a task with conscious educational growth.

c. The internship should be supervised by a qualified professional who understands the objectives of an academic internship program.

3. Academic credit

a. Academic credit is awarded by participating departments. The total amount of credit varies based upon the nature of the work, the academic projects, and the amount of time spent on the job. A minimum of forty hours of work per credit is required. A student will generally work about 10-15 hours per week during the semester for 4 credits. For 4 credits to be awarded during winter term, full time work is expected.

b. A maximum of 15 credit hours obtained through internships/co-ops may be applied toward degree requirements.

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c. Letter grades are given. The grade awarded is the prerogative of the faculty sponsor, who should include input from the work-site supervisor, conferences with the student, and evaluation of the academic assignments.

d. Departments designate whether credit is given toward major, minor, or electives.

e. Credit is not given for working per se, but for attaining certain educational goals in an alternative learning environment.

B. Leaders for the Twenty-First Century Programs

1. Academic Honors Programs

Under the leadership of the academic honors program director, outstanding students are chosen to participate in the honors program which emphasizes writing, critical analysis, problem solving, and independent research. Activities for honors fellows include the following: honors courses and seminars, independent studies, special assistance with graduate school preparation and application, and assistance with fellowships and scholarships. The director will promote an awareness of the needs of honors students in the university community.

2. Isabella Cannon Leadership Fellows Program

The Isabella Cannon Leadership Fellows program is a four-phasedevelopmental program that takes students from learning leadership skillsto sharing those skills with others. The program is coordinated by a selectgroup of students. Freshmen fellows participate in the emerging leaders program as well as attend a fall retreat, become active in at least one student organization, and collaborate with a team on a community project. Sophomore fellows take a leadership role in one or more organizations. Junior fellows enhance leadership styles and senior fellows help to coordinate the sophomore student retreat. Graduates of the four-year program will receive the Isabella Cannon leadership medallion.

3. Jefferson-Pilot Business Fellows Program

The Martha and Spencer Love School of Business offers the Jefferson-Pilot fellows program to outstanding freshmen who have a strong interest in a career in business, non-profit organizations or government. Fellows enroll in a freshman seminar, receive a study abroad grant for a business-related course, participate in an internship between junior and senior years, and enroll in a senior capstone experience that involves them in a real business situation.

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4. Journalism and Communications Fellows Program

This program is designed for academically talented students with a strong interest in journalism, broadcast or corporate communication, or film. Twenty fellows are selected each year based on high school performance, interviews and essays. Fellows participate in internships at local or national media sites, winter term travel and a capstone course.  

5. Science Fellows Program

A research-based program for exceptional students majoring in sciences, mathematics or computer science, the science fellows program provides preparation for graduate study or a career in the sciences, mathematics or medicine. Fellows enroll in a special introductory seminar as freshmen, participate in a year-long interdisciplinary seminar to prepare them for scientific research and enroll in a science policy course as sophomores. All these experiences, and others, are designed to help students immerse themselves in the world of science. Additionally, science fellows are invited to participate in the Elon University honors program.

6. The North Carolina Teaching Fellows Program

Elon University is one of only two private universities selected by the North Carolina Teaching Fellows Commission to offer a teaching fellows program, and one of only fourteen institutions throughout the state. The teaching fellows experience is housed in Elon's teacher education program. Students interested in the teaching profession apply to the North Carolina Teaching Fellows commission and are awarded grants through a selective interview process. The teaching fellows experience at Elon is a four-year program requiring participation in the following:   a. Specially designed leadership coursesb. Internshipsc. Study/travel to major U.S. metropolitan areasd. A semester of study in Londone. Special field trips, lecture seriesf. Capstone seminar examining local, state and national issues and their effect

on educationg. Elon Experiences Transcript

C. Scholars Programs

1. Scholars in the Arts and Humanities

Working with a faculty mentor, an arts and humanities scholar will engage in a special project or activity that will issue in a public performance before the end

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of the final year at Elon University. Twenty junior and senior students are honored as scholars, with ten chosen each spring. Ordinarily these are rising juniors with majors in departments in arts and humanities (art, English, foreign languages, music, performing arts, philosophy, and religious studies), though worthy non-majors and minors and juniors will be considered when there are openings. Grants up to $750 are available for travel and other types of support for the scholar’s project.

2. Social Science Scholars

As juniors, social science scholars participate in a special seminar and register for an independent research project that will carry into their senior year. Each year, twelve sophomores are chosen from among students majoring or minoring in social science programs to become social science scholars. Scholars may receive grants up to $750 to support their research and travel. Students must have at least a 3.25 cumulative GPA to be nominated.

D. Transitional Program

The transitional program is the university's way of meeting the needs of any student who has deficiencies or weaknesses in the areas of writing, mathematics, reading, spelling, vocabulary, or study skills. This is accomplished in two basic ways.   1. Courses. Students may be required or recommended to take developmental

courses by the dean of admissions, provost/vice president for academic affairs, professors or academic advisors. Academic development courses include “Analytical Reading,” “Introduction to College Writing” and “Intermediate Algebra.”

a. The analytical reading course emphasizes reading rate, comprehension, and vocabulary. This course is recommended for all students, regardless of level.

b. The introduction to college writing course emphasizes grammar, usage, sentence structure and paragraph development and use. This course is designed primarily to prepare students for college writing, but may be elected by or required of students who need help with basic writing skills.

c. The intermediate algebra course emphasizes a review of algebra. It is designed to strengthen the student's background for higher-level college mathematics courses.

d. Placement of students. Freshmen are placed in English and reading courses on the basis of SAT scores and other measures. Math course recommendations are made by the math department chair based on high school grades and SAT scores. Sometimes additional testing may be recommended for certain students.

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2. Tutoring. Students may be referred to the tutoring center housed in the Belk Library to participate in the tutorial assistance program or may drop in to take advantage of the wide variety of materials and personnel available. Tutorial assistance is available six days each week and is provided by the coordinator of tutorial services and student tutorial assistants. Diagnostic tests help determine a student's needs; mastery tests indicate proficiency attained.

E. Undergraduate Research Program

Undergraduate research provides students with an opportunity to join faculty in scholarly activity. Any undergraduate enrolled full-time at Elon University is eligible. The following programs help students gain valuable research activities.1. Grants-in-aid program2. Professional travel for students3. Student undergraduate research forum (SURF)4. Summer undergraduate research experience (SURE)

(8/00)

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II-20Study Abroad Program

A. Elon University provides an extensive program of study abroad opportunities for its students and faculty through the Isabella Cannon Centre for International Studies. The mission of the centre is to create, cultivate, and sustain an atmosphere for international learning throughout the university in order to prepare students, faculty, and staff to live responsibly and humanely in a global community.

B. Faculty-led study abroad programs take place in the winter and summer terms. In addition, one faculty member teaches and directs the semester program in London each fall and spring term.

C. Faculty members who wish to lead a study abroad program may obtain a proposal form from the Isabella Cannon Centre in Carlton 113. Prior to submitting the proposal, the faculty member should consult with both the department chair and the dean of international programs.

(7/02)

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II-21Summer School

A. The university operates a summer school. Instructors for summer classes are selected primarily from the teaching faculty in the established disciplines of the university. The university attempts to make summer school teaching opportunities available to as many full-time teaching faculty as possible.

B. Summer school contracts are conditionally based on student enrollment. The university reserves the right to cancel any class for which there is insufficient demand. Instructors wishing to continue with an under-subscribed course may agree to do so with a salary pro-rated based on tuition income. This arrangement should be discussed with the registrar who supervises summer school.

C. Pay Policy. Full time teaching faculty members are paid one-sixth of their annual salary for teaching two four-semester-hour courses or one-twelfth for teaching one four-semester-hour course. Faculty members who supervise internships during the summer should consult with the registrar for current policies regarding compensation for internship supervision.

(7/02)

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II-22Grade Appeal Procedure

Any student enrolled in Elon University may appeal a grade on the basis of a question concerning: (1) clerical error, or (2) personal bias or arbitrary grading. The formal appeal must be made within the first six weeks of the semester immediately following the grading period for which the grade is received. (See last sentence of Step B, below) The procedure for grade appeal is as follows:

A. The student should immediately discuss the situation with the professor involved. At that meeting, the professor who taught the course will:

1. Show the student any of the student's work that remains in the professor’s possession (e.g., papers, final examinations and projects)

2. Review any work which the student brings to discuss

3. Explain how the student's grade was determined based on the standards set forth at the beginning of the class

4. Re-figure the numerical computation of the grade, if any, to determine there has been no clerical error

If the grievance can be equitably settled, the matter will be closed.

B. If the grievance cannot be equitably settled, the student shall immediately discuss the matter with the professor's department chairperson. If the student, the professor and the chairperson can settle the grievance equitably, the matter is closed. If the grievance cannot be equitably settled, the student shall immediately file a formal written appeal to the appropriate dean.

C. The student shall then discuss the matter with the dean, who shall discuss the grievance with the student, the professor, and the department chairperson. The dean shall conduct these discussions as expeditiously as possible. If the grievance can be equitably settled, the matter will be closed. If the grievance cannot be equitably settled the provost/vice president for academic affairs will review the case. The provost/vice president for academic affairs will either refer the case to academic council or back to the dean with recommendations.

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D. If an agreement acceptable to the professor and the student cannot be reached through mediation with the provost/vice president for academic affairs, the professor, student, and dean shall submit to the academic council written statements explaining the grievance. The council, with the assistance of the student government association president and a student government representative appointed by the student government association president, shall review the statements and any additional information it considers relevant. The involved professor, student and dean may request to discuss the appeal with this committee. A majority of the vote of the council shall make the final decision on the grievance.

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II-23Graduate Program

A. Graduate Program Vision

1. Graduate Program Mission Statement

Through its graduate programs, Elon University gives students the opportunity to acquire a high level of competence in their fields of interest and to gain significant experience in the application of advanced knowledge and skills. Graduate programs offered at Elon foster a stimulating intellectual community based upon close interaction with faculty, academic engagement with peers, in and out of the classroom, and a university environment fully committed to supporting inquiry and research. Graduates from Elon’s advanced degree programs are prepared to assume positions as active professionals committed to continued learning and to the advancement of their professions.

2. Elon University offers graduate programs that are:

a. Connected to the university’s undergraduate programs, building on existing strengths and contributing to the enhancement of the quality of the undergraduate experience

b. Committed to the broad perspective of arts and sciences

c. Distinctive, excellent in overall quality, and responsive to the needs of society

d. Committed to the intellectual growth and development of each student

e. Supportive of both faculty and student scholarly activity and its dissemination to the appropriate community of scholars and practitioners

B. Graduate Program General Policies

Graduate programs at Elon University are designed to complement the overall academic and intellectual life of the university community. Insofar as possible, both graduate and undergraduate programs use the same policies and procedures.  

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1. Faculty - Faculty approved to teach graduate level courses are subject to the same policies and standards as contained in the Faculty Handbook, Section II.

2. Curriculum - Approval of graduate courses and degree requirements is based upon the established process for undergraduate courses and programs. Following approval by the department and the graduate council, proposals are presented to the curriculum committee and then to the university faculty.

3. Instructional Program - Policies and Procedures. The policies and procedures regarding the instructional program contained in the faculty handbook, II, 13, (p. 112) apply to graduate programs.

4. Support Services - All university support services, academic and otherwise, are

provided to graduate and undergraduate students alike. Included in these services are the library, technical services division, academic advising, personal counseling, and student activities.

5. Faculty Load - For purposes of calculating instructional workload, a three semester hour graduate-level course will count as four and one-half semester hours.

6. Salary and Benefits - The same salary scales and benefits will apply to faculty teaching graduate courses as to all full-time teaching faculty at the undergraduate level.

C. Criteria for Approving Faculty to Teach Graduate Courses

1. The director of the graduate program will recommend faculty for approval to the provost.

2. Criteria for approval of graduate faculty include a terminal degree in the field in which the faculty member will teach, two years of effective full-time university teaching, and evidence of productive scholarship. When approval has been granted, it will be effective continuously unless revoked by the institution.

3. In exceptional situations, a faculty member who does not meet the above criteria may be approved to teach. The faculty member must have a master's degree and should have substantial teaching experience and/or related professional qualifications. Such approval will be on semester-by-semester and course-by-course basis.

(7/02)

4. Adjunct faculty will meet the same criteria as full-time faculty.

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D. Procedures for New Graduate Program Proposals

1. Graduate program proposals must be consistent with the graduate mission of the university and the graduate program vision.

2. Graduate program proposals should originate from department-wide action, or from administration in consultation with school/college and departmental leadership.

3. New graduate program proposals should include:

a. A feasibility study demonstrating the viability of the proposed program addressing enrollment demands and market area, staffing, facilities, library and other resources, budget projections, and impact on undergraduate programs

b. A statement justifying the program as related to the graduate mission statement

c. A listing of the degree(s) offered and an outline of degree requirements

4. Graduate program proposals should be submitted to the graduate council for consideration and a recommendation for program approval or non-approval. The proposal should then be submitted to the curriculum committee for consideration and a recommendation for program approval or non-approval. The proposal should then be submitted to the faculty for consideration and a recommendation for program approval or non-approval. The proposal, along with the recommendations of the graduate council, the curriculum committee and the faculty should then be submitted to the president for consideration by the Board of Trustees.

5. If the board approved the new graduate program, then a complete curriculum prospectus should be developed. This includes:

a. A listing of the degree(s) offered and the associated degree requirements

b. A syllabus for each course that includes catalog number, title, description and semester hours credit

c. A statement regarding anticipated sequencing of course offerings for the program and staffing implications

6. The curriculum prospectus should then be submitted to the graduate council for consideration. If approved, the prospectus should then be submitted to the curriculum committee for consideration. If approved, the prospectus should then

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be submitted to the faculty as a whole for consideration. If approved, the prospectus should then be submitted to the president for consideration by the Board of Trustees.

  (3/00)

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III-1Academic Year

A. For Full Time Teaching Faculty

The academic year begins late in August and ends the following May, near the end of the month, with exact dates specified each year on the annual letter of agreement. Salaries are paid in twelve equal monthly installments on the last working day of each month, unless otherwise specified. Any change of salary becomes effective on September 1, and the first payment on the new schedule will be made on the last working day of each month.

B. For Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

The majority of staff positions are 12 month appointments, with employment from June 1 to May 31, or as specified in the employee’s annual letter of agreement. Vacation for exempt employees is specified in the Elon University Staff Manual, section IV-22. Any change of salary becomes effective on June 1, and the first payment on the new schedule will be made on the last working day of each month in twelve installments.

(8/00)

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III-2Letters of Agreement

For Full Time Teaching Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Letters of agreement are mailed on or before April 15 to be returned not later than April 30; regular letters of agreement not accepted within this period and other letters of agreement not returned within fifteen days are void and the position is considered vacant. A member of the faculty resigning his/her appointment shall give notice by April 30 if he/she does not plan to return the following fall.

(8/01)

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III-3Employee Benefits For Teaching Faculty

A. For Teaching Faculty

1. Long Term Disability

a. A faculty member teaching at least 24 semester hours per academic year is eligible for long term disability payment if he/she becomes disabled for an extended period of time. Monthly income benefits begin on the first of the month following six consecutive months of total disability. Any benefits received from this coverage are tax-free as the cost of this coverage is borne by the employee.

b. For details of eligibility, amount and computation of disability pay as well as

length of time this benefit is available, faculty members should consult the brochure provided to them by the office of human resources at the time they began employment.    

2. Group Health Insurance  a. Eligibility

1.) The university makes available a health insurance program for qualified employees and their eligible dependents. Full-time university employees teaching at least 24 semester hours per academic year are eligible for Elon's group health insurance plan. A significant portion of the cost of the insurance is borne by the university. Coverage is effective the first month following 30 days of employment.

(7/02)

2.) A waiting period for pre-existing conditions exists for employees who enroll in the group health insurance plan. Details can be found in the "Pre-existing Conditions" section in the “Group Benefits Program for Employees of Elon University.” The waiting period can be waived if the faculty member has been covered by another health insurance plan immediately prior to employment with Elon and he/she brings a statement to that effect from the previous employer.

3.) Employees covered by the group health insurance program may enroll eligible dependents. Eligible dependents include spouse and unmarried children (including legally adopted, foster and/or stepchildren) from

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birth to their 19th birthday or to their 26th birthday if they are attending a licensed or accredited school as full-time students.  

b. Changes in Status

Faculty should notify the office of human resources within 31 days of the event when:

1.) There is the expected birth of a child (including legally adopted,

foster and stepchildren). This expected child should be added within 30 days of his/her birth or within 30 days of the final approval for adoption or the care of foster or stepchildren.

2.) The faculty member’s child reaches the age of 19 or age 26 and is no longer a full-time student

3.) The faculty member’s child under the designated age limit (19 or 26) marries. He or she is then ineligible for medical coverage.

4.) The faculty member becomes married or divorced5.) The faculty member enters and/or is discharged from military service6.) The faculty member’s spouse or dependent dies7.) The faculty member’s current address changes

c. Continuation of Group Health Insurance

For continuation of coverage, the faculty member should consult "COBRA Continuation of Coverage" in the “Group Benefits Program for Employees of Elon University.”

  3. Group Life

Group Life Insurance equal to two and one-half times base salary is provided at no cost to all active full-time employees who teach at least 24 semester hours per academic year. The university pays the full cost of this benefit.

4. Accidental Death and Dismemberment Insurance   Faculty who teach at least 24 hours per academic year are eligible for accidental death and dismemberment (AD&D) coverage in the amount of five times their annual salary rounded to the next higher multiple of 1,000 if not already an even multiple of 1,000. Faculty should refer to the group insurance certificate received at the time employment began with the university for eligibility information. 

5. Retirement Program

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The university retirement program with Teacher's Insurance and Annuity Association and University Retirement Equities Fund (TIAA-CREF) provides opportunity for each participant to contribute a percentage of his/her annual salary (pre-tax) while the university also contributes a portion of employee's annual salary toward the purchase of the annuity. Participation is required of all active employees who teach at least 24 semester hours per academic year. Eligible employees are required to participate in the plan after completing one year of employment. The one-year waiting period may be waived if the faculty member was participating in an employer-sponsored plan immediately prior to employment at Elon University. Eligible employees should refer to the information provided by the office of human resources which was supplied at the time they became eligible for participation in the retirement plan. The retirement plan is intended only to supplement social security benefits upon retirement.   

6. Social Security

Generally, all employees are covered by the Federal Social Security Act. A required percentage of salary is deducted from earnings to pay the employee's portion of this protection and the university matches the deduction dollar for dollar. The plan is designed for future security of the employee and that of dependents and provides for retirement, disability, death, survivor and Medicare benefits.    

7. Workers’ Compensation

a. The university carries insurance to cover the cost of work-incurred injury or occupational disease. Benefits help pay for medical treatment and part of any income lost while recovering. Specific benefits are prescribed by law depending on the circumstances of each case. To be assured of maximum coverage, faculty must report work-related accidents immediately to their supervisor and the office of human resources (278)-5560 which will file a timely claim. North Carolina law requires reporting of on-the-job injuries within five days after knowledge of an injury.

b. There will be no compensation during the first seven days of illness or injury absence due to a job related incident. Worker's Compensation begins on the eighth day and compensation is based on 3/4 of an eligible employee's regular salary.

c. The employee normally will assume his/her former position upon return to work; however, if the employee is deemed unable to return to his/her former position due to restrictions arising from the illness/injury, then the university will make every reasonable effort to place the employee in another opening

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suitable for the university's needs.

d. Any benefits payable under Workers’ Compensation are subject to approval by the Workers’ Compensation carrier.

(7/02) 

8. Flexible Benefits/Cafeteria Plan

The university has a flexible benefits plan that allows eligible employees to select among one or more non-taxable benefits consistent with Section 125 of the IRS code. Qualified employees who participate in this program will be reimbursed for qualifying medical expenses under Code Sections 105(b) and 106 and qualifying dependent care expenses under Code Section 129. The plan also enables eligible employees to convert their premium contributions for health insurance from an after-tax expense to a pre-tax expense. The office of human resources has complete details of this plan. Open enrollment for eligible employees in the plan occurs in November each year with an effective date of January 1 of the next calendar year.    

9. Other Benefits

Discounts are provided to Elon University employees by a number of merchants in the Burlington area. Additionally, a number of theme parks also offer discount programs. A comprehensive list of discounts being offered Elon employees is available in the office of human resources.

(7/02)

B. For Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Staff should consult the following sections of the Elon University Staff Manual, section IV, for corresponding staff benefits:

IV-1 Accidental Death and Dismemberment PolicyIV-6 Change in StatusIV-9 Flexible Benefits PlanIV-10 Group Health InsuranceIV-11 Group Health Insurance – ContinuationIV-15 Long-Term Disabilities InsuranceIV-18 Retirement ProgramIV-19 Social Security

(10/99)

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III-4Liability Coverage

For Full Time Teaching Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

The university provides liability insurance coverage for employees acting within the scope of their employment. Coverage is provided for negligent acts that might be directed to employees as individuals for accidental bodily injuries and/or property damage, as well as any claim that might come within the category of "personal injury." (See Section III-5, p. 170, for information on filing an incident report.) The following list is not inclusive of all coverage areas but merely represents examples of coverage areas:

a. False arrest, detention or imprisonment, or malicious prosecution;b. Libel, slander, defamation, or imprisonment, or malicious prosecution;c. Wrongful entry or eviction or other invasion of right of private occupancy.

Questions concerning liability coverage should be directed to the office of business and finance, Alamance Building.

(7/02)

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III-5Incident Report

A faculty member who is injured on-the-job must report the injury, regardless of its seriousness, to his/her supervisor. Supervisors must contact the office of human resources as soon as they learn of an injury and the injured faculty member must complete an Employee Injury Report form available in the office of human resources. Reports must be completed and submitted to the office of human resources within 48 hours of the injury regardless of the employee’s need for immediate medical attention. Faculty injured during the regular workday should visit the university health center for treatment. Evaluation and treatment will be provided by health center staff. Referral for treatment, if necessary, will be arranged by the health center staff. The injury must be treated as a work-related injury and it is not an option to seek treatment independent of the university’s procedure for handling injuries that occur on the job.

Faculty injured at work but not at a time when the health center is open should visit the Doctor’s Urgent Care Centre located at 1713 South Church Street in Burlington. The emergency room at Alamance Regional Medical Center should be used for life threatening emergencies.

(7/02)

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III-6Tuition Remission

For Full Time Teaching Faculty

A. Policy – Employee

1. Tuition remission is a benefit granted through the award of the undergraduate and graduate degree for full-time employees. Employees with degrees beyond the baccalaureate may take undergraduate or graduate courses at no cost. Tuition remission covers tuition only. It does not include other fees, room or board charges. There is no tuition remission for private lessons taken by employees. Tour costs are not subject to a tuition remission or a discount.

2. Through prior arrangement with one's department chair or supervisor, all regular full-time employees who teach at least 24 semester hours per academic year may take up to two courses during Fall and Spring Semesters without charge. Employees may take only one course per semester during regular working hours and provisions for making up lost work time must be shown on the tuition remission request form.

3. Upon termination of employment with Elon University (whether voluntary or non-voluntary) while enrolled in a class, the employee will be charged for the remaining weeks in his/her class. There will be no charge for the remaining weeks if the employee withdraws from the class.    

B. Requests for Tuition Remission

1. Requests for tuition remission must be initiated and signed by the employee and approved by the employee's department chair or supervisor and the office of human resources. Approved requests must be submitted to the bursar’s office prior to registration for each term or a late fee will be assessed. Request forms are available in the office of human resources.

2. Employees on long-term leaves of absence are not eligible to participate in the university’s tuition remission program while on approved leave. In the event an employee returns to active employment with the university, the tuition remission benefit will be reinstated.    

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C. Policy - Spouse/Dependents

1. Tuition remission is granted through the award of the undergraduate degree for spouse and all unmarried children, including adopted sons and/or daughters and stepsons and/or stepdaughters. In the case of an adoption or assumption of responsibility for stepchildren, an employee's years of service for the purpose of defining eligibility for tuition remission will begin at the date of adoption or the date when stepchildren officially become dependents. The determination of dependence is interpreted in the same manner as established by the Internal Revenue Service in the declaration of dependents for income tax purposes (more than 1/2 of the total financial support of the dependent's annual upkeep is required.) These benefits are granted, under the conditions listed below, to all regular Elon University employees who normally teach at least 24 semester hours per academic year.

2. Tuition remission covers tuition, student government and health service fees less the North Carolina Legislative Tuition Grant. It does not include any other fees, room or board charges.

3. In the event a student receives other non-NCLTG grants, loans, scholarships, etc., the tuition remission benefit will be applied in addition to any other financial aid received. The amount of the tuition remission and other Elon University aid shall not exceed the total of the tuition of a commuter student or tuition, room and board for a resident student. There is no tuition remission for private lessons taken by students. Tour costs are not subject to a tuition remission or a discount.

4. In the event an employee dies or becomes disabled, dependent children will be eligible to receive the tuition remission benefit through the award of the undergraduate degree. The amount of the tuition remission will be based on the number of years of service to Elon University at the time of death or disability and the tuition remission schedule. The use of this benefit must begin within seven years of graduation from high school.

5. Should an employee's employment with Elon University terminate (whether voluntary or non-voluntary) while a spouse/dependent is enrolled in a class, the employee will be charged for the remaining weeks in the spouse/dependent's class(es). There will be no charge for the remaining weeks if the spouse/dependent withdraws from the class(es).  

D. Requests for Tuition Remission

1. Requests for tuition remission must be initiated and signed by the employee. Signed requests should be submitted to the office of human resources with the appropriate certification for approval. A copy of the employee's most

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recently submitted IRS Form 1040 listing the name of the spouse/dependent will be accepted as certification. If the student in question is not listed on the employee’s IRS 1040 form but financial support under the terms of a separation/divorce agreement are being provided, a statement certifying this support will be accepted. Request forms are available in the office of human resources.

2. Employees are requested to report to the office of human resources any change in the status of dependents eligible for tuition remission because of marriage, divorce or legal separation.

3. The following schedule of tuition remission applies to employees teaching at least 24 semester hours per academic year:

Years of Service 1 st - 2 nd Year 3 rd - 4 th Year 5 th Year (Beginning) -0- 67% 100%

*Full-time students who are eligible for the North Carolina Legislative Tuition Grant during the regular academic year will have this amount deducted prior to discounts for fall and spring semesters.

4. When both parents are employed by the university, the tuition remission for eligible children is available to only one parent.

5. Retired employees may enroll for one course per semester.

6. Employees who leave the university and return at some later point will be granted tuition remissions at a percentage consistent with total accumulated years of service.

NOTE: Section 127 of the Internal Revenue Code allows educational institutions to provide nontaxable, undergraduate tuition reductions to employees of the institutions and their spouses and dependents. But employees of an institution receiving graduate tuition benefits under Section 127 will have that benefit taxed. The maximum non-taxable tuition benefit that can be earned in one year is $5,250.  

E. For Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Staff members should consult the Elon University Staff Manual, Section IV-21 “Tuition Remission Program,” for information on existing tuition remission programs.

(8/01)

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III-7Leave of Absence

A. For Full Time Teaching Faculty

A teaching faculty member may request a leave of absence for purposes of study or for illness. The request should be addressed to the provost/vice president for academic affairs. The leave may extend for a time period of not less than one semester and not more than two years. It is generally expected that the faculty member will return to his/her teaching duties at the expiration of the leave of absence.

(7/02)

B. For Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Staff members should consult the Elon University Staff Manual, Section V., “Leave Programs,” to find information on existing leave opportunities.

(7/98)

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III-8 Medical Services

For Full Time Teaching Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Employees of the university are eligible to receive episodic medical treatment in the R.N. Ellington Health Center and Counseling Center. Health services is open Monday, Tuesday, Thursday, and Friday from 8:30 a.m. until 4:30 p.m. Wednesday hours are 8:30 a.m. until 6:00 p.m., with Saturday hours 11:00 a.m. until 1:45 p.m. The center is closed in the summer and when students are not on campus.

The center is staffed with a physician, two nurse practitioners, a physician’s assistant, and registered nurses. Services are rendered on a first-come, first-served basis except for medical emergencies. Charges for faculty and staff are $10.00 for visits to the health center plus the cost of medications and laboratory services. As a general rule, employees' medical concerns will be treated in the strictest confidence; however, policy considerations and employee safety may prevail over confidentiality in certain circumstances.

(7/02)

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III-9Personal Counseling

For Full Time Teaching Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Employees are eligible for consultation services with the Elon University counseling services staff. Employees may contact the counseling services staff to schedule an appointment to discuss personal counseling concerns. The counseling staff is available Monday through Friday from 9:00 a.m. until 4:00 p.m. As a general proposition, employees’ personal counseling concerns will be treated in the strictest confidence; however, policy considerations and employee safety may prevail over confidentiality in certain circumstances.

(7/02)

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III-10Maternity Leave

A. For Full Time Teaching Faculty

1. Maternity leave for the period of disability caused or contributed to by pregnancy, childbirth and recovery therefrom will be granted to maintain continuity of employment and continuation of university benefits. In accord with federal law, pregnancy-related medical conditions will be treated the same as any other short-term medical disability.

2. An employee desiring to take a personal leave of absence for maternity should advise her department chair or supervisor as soon as possible of the date that her leave is to begin and of an approximate date of return. The employee should then complete an application (available in the office of human resources) for leave under the Family Medical Leave Act. Maternity leave may be approved for up to eight weeks (40 days), unless there are medical complications related to the childbirth which merit consideration for an extension of the absence; such extension may be granted under the Family Medical Leave Act. A doctor's statement verifying physical ability to return to work is required. Arrangements should be made by the employee to make advance payment for the continuation of benefits after a leave of absence has been arranged.

3. An employee absent on maternity leave not more than eight weeks is entitled to the same or similar position without loss of employment benefits for which she was eligible on the date her leave began.

4. An employee may request additional leave under the Family and Medical Leave Act in excess of maternity leave (up to four additional weeks). The policy on FMLA will apply. Requests for additional leave should be made through the office of human resources.

5. Fathers seeking paternity leave for providing care to a newborn or adopted child should apply for leave under the Family Medical Leave Act. Requests should be made through the office of human resources.

B. For Administrative Staff with Faculty Rank, and Academic Support Staff with Faculty Rank

Staff members should consult the Elon University Staff Manual, Section V-5, for the current policy on maternity leave.

(8/01)

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III-11Family Medical Leave Act

For Full Time Teaching Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

A. The Family Medical Leave Act, which became effective August 5, 1993, requires all employers with 50 or more employees to give employees up to 12 weeks of job-protected unpaid leave per year for the birth of a child, the placement of a child for adoption or foster care, or the serious health condition of the employee (not covered by Workers' Compensation) or an immediate family member. Immediate family is defined as spouse, child, or parent. Consistent with the requirement of the Family Medical Leave Act, the office of human resources will require verification of the serious health condition of the employee or the family member.

B. To be eligible for leave, an employee must have worked for the employer at least 12 months and must have worked at least 1,250 hours during the previous 12 months.

C. Employees are entitled to the same health coverage provided to existing employees who are not on leave. Employees will be offered the opportunity to pay monthly premiums in order to maintain health coverage during the leave period.

D. If possible, employees must provide 30 days advance notice of family leave. A form to apply for leave is available in the office of human resources. In the case of a new child, employees may elect a reduced-schedule or intermittent leave only with the employer's consent. Intermittent leave is time off which is taken in increments smaller than 12 weeks. Upon expiration of leave, it is the employee's responsibility to notify his/her supervisor to schedule the employee's return to work.

E. Employees must be restored to his/her former position or a position with equivalent pay, benefits, and other terms and conditions of employment.

F. The office of human resources will respond to questions concerning the Family Medical Leave Act. Forms requesting a leave under the Family Medical Leave Act are available in the office of human resources.    

(7/97) 

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III-12Holidays

A. For Teaching Faculty

1. The following holidays occur during the semesters indicated below. Classes will not be held on these days.

a. Fall semester1.) Fall break2.) Thanksgiving holiday

b. Winter termMartin Luther King Jr. Holiday

c. Spring semesterSpring break

2. Exact dates for these holidays may be found on the annual university calendar, available from the office of academic affairs and the registrar’s office.

3. In addition to the holidays listed above, undergraduate classes are suspended for one day each spring to allow for assessment activities and presentation of student research. This date, usually in the first week in April, is published on the annual university calendar. Faculty members are expected to participate in the day’s activities. Dismissal of graduate classes that are scheduled for this day is up to the discretion of the instructor. Students should be notified of attendance requirements in the syllabus and in class announcements.

B. Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

1. The following holidays will be observed by university offices during the academic year:

New Year's DayMartin Luther King, Jr. Day (3rd Monday in January)Memorial DayIndependence Day (July 4)Fall Break (See Annual Holiday Schedule)Thanksgiving Day

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Friday after ThanksgivingChristmas (See Annual Holiday Schedule)

2. A copy of the holiday schedule is posted on the human resources bulletin board located in the office of human resources.

(7/02)

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III-13Withholding Tax

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

All new employees must fill out withholding certificate, W-4 Federal Income Tax Form and NC-4 State Income Tax Form in the office of human resources at the beginning of employment. These forms must be completed before an employee can be paid. Failure to complete these forms will result in an employee not being paid at the scheduled time. Each employee is responsible for furnishing the payroll office with a revised W-4 and NC-4 form in case there are changes in tax status, including reaching age 65 or a change in the number of exemptions taken.

Any teaching faculty member wishing to make a change in the number of exemptions for summer school payroll periods, should fill out appropriate tax forms at least 2 weeks before payroll dates.

(10/99)

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III-14Equal Employment Opportunity

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Elon University does not discriminate in its hiring of faculty with regard to race, color, religion, sex, age, national or ethnic origin, veteran status or disability.

(8/01)

Statement of Inclusion

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

In the spirit of the Elon University mission statement, Elon University regards discrimination against gay and lesbian members of the university community as inconsistent with its goal of providing an atmosphere of mutual respect in which students, faculty and staff may learn, work and live.

(7/98)

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III-15Access to University Programs and Facilities

by Individuals with Disabilities

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Section 504 of the Rehabilitation Act of 1993 states:  

"No otherwise qualified handicapped individual in the United States . . . shall solely by reason of handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance."

Elon University is committed to the principle of equal opportunity and to the principle of dual rights and responsibilities. Policies and procedures will ensure that persons with a disability will not, on the basis of that disability, be denied equal access to or benefit from academic and co-curricular programs or activities offered by the university.

A copy of the university's statement of rights and responsibilities of both parties as well as a mechanism for addressing disputes/grievances is available in the office of academic advising and the office of human resources.     (7/98)

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III-16Professional Boundaries

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

A. Professional Boundaries Policy

All faculty, including any university employee with teaching responsibility or any position of authority with students as described below, are expected to maintain appropriate professional boundaries in their relationships with students. In keeping with the Elon University mission, faculty relationships with students must maintain a central focus on student learning and development. Inappropriate relationships that potentially jeopardize the centrality of this focus are contrary to the mission of the University and counterproductive to the educational process. Intimate relationships between faculty and students, even of a consensual nature, are inherently problematic due to the unequal status of faculty and students. Therefore, any employee with teaching responsibility or other position of authority in relation to students may not engage in such inappropriate relationships with students. Pre-existing relationships are exempt from this policy.

B. Definition of inappropriate relationships and positions of authority

An inappropriate relationship is any romantic or physically intimate liaison. Positions of authority include, but may not be limited to, teaching, evaluating, supervising, coaching, or advising a student or student group.

C. Complaint Procedures

Procedures for reporting an alleged violation of the professional boundaries policy are outlined in Section III-18 of this Handbook.

(7/02)

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III-17Sexual Harassment

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

A. Policy

It is the policy of Elon, in keeping with efforts to establish an environment in which the dignity and worth of all members of the university community are respected, that sexual harassment of students and employees at Elon University is unacceptable conduct, will not be tolerated and may result in employment termination. Sexual harassment may involve the behavior of a person of either sex against a person of the opposite or same sex, when that behavior falls within the definition outlined below.

B. Definition

Sexual harassment of employees and students at Elon University is defined as any unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature, when:

1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment.

2. Submission to or rejection of such conduct is used as the basis for employment decisions affecting that individual.

3. Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or educational experience, or creates an intimidating, hostile, or offensive work or educational environment.

C. Sexual harassment also includes slurs, threats, derogatory comments, unwelcome jokes, exposure to sexually-oriented literature or pictures, teasing or sexual advances, and other similar verbal or physical conduct, including e-mail communication.

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D Complaint Procedures

Persons who feel that they have been sexually harassed should follow the procedure outlined in Section III, 17, A, 5 (p. 187) of this Handbook.

(10/99)

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III-18Faculty Grievance Procedure

A. For Teaching Faculty

1. Purpose

The purpose of this procedure is to assure fairness and consistency in faculty employee relations and to resolve misunderstandings as quickly as possible. No employee shall be discriminated against because he/she uses this procedure.  

2. Coverage

For purposes of this procedure, employees are full-time and part-time teaching faculty.  

3. Grievable Issues

a. Disciplinary actions, including written warnings placed in employee's file, suspensions and discharges, where the employee questions the appropriateness of the stated cause except hearings conducted by the academic council under I, 6, VI, 3, h (p. 13) of the "Faculty Bylaws."

b. Alleged violation, misinterpretation or inequitable application of university policy affecting the employee.

c. Alleged discrimination against an employee because of race, color, religion, national or ethnic origin, sex, age, veteran status or disability.

d. Alleged sexual harassment as defined in III, 17 (p. 184) of the Handbook. (Any investigation resulting from claims of sexual harassment will involve the director of human resources.)

e. Alleged violation of the professional boundaries policy as defined in III-16 of the Handbook.

(7/02)

4. Non-Grievable Issues

a. Issues heard by the academic council under I, 6, VI, 3, h (p. 13) of the Faculty Bylaws.

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b. Termination related to: reduction in force or expiration of grants, failure to receive tenure and expiration of employment contracts.

c. The content of published personnel policies and procedure.

5. Procedure

a. Step One

1.) Informal discussion with the employee's supervisor/department chair should always take place first in an attempt to resolve any problem. In some cases, input from a higher authority may be helpful. The employee and/or supervisor/department chair may wish to contact such a person.

2.) In cases involving claims of sexual harassment, attempts to resolve complaints at an informal level shall be made by the director of human resources and the department chair of the employee making the complaint.

3.) In the event that the department chair is involved in the complaint, a second person, selected by the provost/vice president for academic affairs, will assist in the investigation.

4.) Investigation at this step will be conducted expeditiously.    

b. Step Two

1.) If the aggrieved employee (grievant) is not satisfied with the disposition of the grievance at step one, he or she shall, within thirty days after the event giving rise to the grievance, submit a written statement of grievance to his/her department chair.

2.) Upon receipt of the grievance at this stage, the department chair will notify the director of human resources who will contact the university legal advisor in order to help assure that the grievance procedure is followed carefully.

3.) The department chair shall investigate and attempt to resolve the grievance. This investigation may include a meeting between the department chair, appropriate dean, the grievant, and any other appropriate personnel.

4.) A written response shall be given the employee within two weeks after receipt of the written grievance by the department chairperson unless

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the employee agrees to an extension of this time period. 

c. Step Three

1.) If the grievant is not satisfied with the disposition of the grievance at step two, or if no decision has been rendered within two weeks of the department chair’s receipt of the grievance at step two, the employee may request the dean of the department chair’s college or school to begin processing the grievance at step three.

2.) If the grievance involves an allegation of discrimination based on race, color, religion, national or ethnic origin, sex, age, veteran status or disability, the dean shall notify the director of human resources who will contact the university legal advisor or other designated legal advisor, who shall then work within the process described with the dean on the adjudication of the grievance.

d. Step Four

1.) If the grievant is not satisfied with the disposition of the grievance at step three, or if no decision has been rendered within two weeks of the dean’s receipt of the grievance, the employee may request that the provost/vice president for academic affairs begin processing the grievance at step four.

2.) The provost/vice president for academic affairs, with the support of the director of human resources, will arrange for a hearing to be conducted by a three-member committee of employees, one member of which will be selected by the grievant, one by the provost/vice president for academic affairs. Both of these members shall select a third member from the current members of the academic council.

3.) If the two members are unable to agree on the selection of a third member, they shall alternately eliminate names from the academic council until the last name, which person shall become the third committee member. First elimination is to be determined by the toss of a coin.

4.) The committee selected above will select from among its members a chair by majority vote. If no member receives a majority, the member chosen from the academic council shall be chair. The chair, with support provided from the director of human resources, will be responsible for determining how the facts relative to the grievance shall be investigated. The chair will also determine whether a formal hearing is required. If such a hearing is held, the grievant may be accompanied and represented at the hearing by a university employee

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of his or her choosing. Only university employees may represent an employee in a grievance hearing. Reasonable provision will be made for other employees to appear as witnesses.

5.) The investigation by the three-member committee should normally be completed within one month of its formation. Within three weeks of the completion of the investigation, the recommendation of a majority of the committee, along with their findings of fact, shall be submitted to the president.

6.) The president, after reviewing the findings and recommendations and any other evidence considered relevant, shall make a final decision which will then be communicated to the grievant.

7. Grievance Procedure for Alleged Violation of the Professional Boundaries Policy

Informal Procedure

a. Those with complaints about alleged violations of the professional boundaries policy by university employees are encouraged to attempt an informal review and resolution of the matter. Complaints should be communicated initially to the employee’s supervisor/department chair. The supervisor/chair will meet with the complainant and the subject of the complaint and investigate the problem.

b. If the supervisor/department chair handling the complaint is involved in the complaint, a second member of the faculty, selected by the provost/vice president for academic affairs, will assist in the investigation.

c. The investigation will be conducted expeditiously and confidentially.

d. If the complaint cannot be resolved informally, the aggrieved employee (grievant) may follow the formal procedure outlined in III-18. A.6.

(7/02)

8. Possible Sanctions for Sexual Harassment Violations

a. Harassment of any kind is not acceptable at the university. Should it be determined that a violation of the university policy on sexual harassment has occurred, appropriate disciplinary action will be taken. The disciplinary action will reflect the severity of the incident and any past sexual harassment offenses. Possible action shall include, but not be limited to written warning placed in the personnel file, reassignment of

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duties, suspension without pay, demotion, removal from a portion of assigned duties, appropriate professional counseling, and dismissal.

b. All persons involved in investigations, proceedings or deliberations related to claims of sexual harassment are expected to keep confidential all information related to the claims.

c. A person will be in violation of the university policy on sexual harassment if he/she knowingly files a false or malicious complaint of harassment. Such conduct may be pursued using the steps followed for a complaint of harassment; such conduct may result in corrective action, including dismissal.  

9. Grievance Procedure for Students Alleging Sexual Harassment by Any University Employee Teaching a Course

This procedure applies only in the case of a student who believes that he/she has been the victim of sexual harassment by any university employee teaching a course. A student who believes that he/she has been the victim of sexual harassment by another student will use the judicial process as identified in the Student Handbook www.elon.edu/students/handbook.asp. (Note that investigations resulting from claims of sexual harassment against an employee teaching an Elon course will involve the director of human resources.)   a. Step One - Discussion with Vice President for Student Life/Dean of

Students

1.) A student who believes that he/she has been the victim of sexual harassment by any university employee teaching a course should communicate initially with the office of the vice president for student life/dean of students. The vice president for student life/dean of students will notify the director of human resources. The human resources director and the vice president of student life/dean of students, or his/her designee, will meet with the student and investigate the complaint.

2.) In the event that the vice president for student life/dean of students, or his/her designee handling the complaint, is involved in the complaint, a second person, selected by the provost/vice president for academic affairs, will assist in the investigation of the complaint.

3.) The investigation at step one will be conducted expeditiously.

4.) If the complaint cannot be resolved at step one, the student has the option to take subsequent steps making a claim as identified in the

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various university employee policy and procedure manuals.  

b. Step Two

1.) If the aggrieved student (grievant) is not satisfied with the disposition of the grievance at step one, he or she shall submit, within ninety days after the event giving rise to the grievance, a written statement of his/her grievance to the provost/vice president for academic affairs

2.) Upon receipt of the grievance at this stage, the human resources director will notify the university's legal advisor in order to help assure that the grievance procedures are carefully followed

3.) The provost/vice president for academic affairs, or his/her designee, along with the director of human resources, shall investigate and attempt to resolve the grievance. The investigation may include a meeting of the supervisor/department head, provost/vice president for academic affairs, director of human resources, and any other appropriate personnel.

4.) Within two weeks after receipt of the written grievance, a written response will be given to the student by the provost/vice president for academic affairs unless the student agrees to an extension of this time period.  

c. Step Three

1.) If the grievant is not satisfied with the disposition of the grievance at step two or if no decision has been rendered within two weeks of the provost/vice president for academic affairs’ receipt of the grievance, the student may request that the provost/vice president for academic affairs begin processing the grievance at step three.

2.) The provost/vice president for academic affairs, with the support of the director of human resources, will arrange for a hearing to be conducted by a three-member committee composed of students and faculty. One member of the committee will be selected by the grievant and one by the provost/vice president for academic affairs. Both of these members shall select a third member from a pool of students and faculty selected by the provost/vice president for academic affairs

3.) If the two members are unable to agree on the selection of a third member, the two members shall alternately eliminate names from the panel until the last name, which person shall become the third committee member. First elimination will be determined by the toss of a coin. Equal numbers of representatives from each category (students

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and faculty) will be selected by the provost/vice president for academic affairs to comprise the pool of hearing board members.

4.) The committee will then select from among its member a chairperson by majority vote. If no member receives a majority, the member chosen from the pool of hearing board members shall be the chairperson.

5.) The chairperson, with support provided from the director of human resources, will be responsible for determining how the facts relative to the grievance shall be investigated. The chairperson will also determine whether a formal hearing is required. If such a hearing is held, the grievant may be accompanied and represented at the hearing by another student or employee. Reasonable provisions will be made for university employees to appear as witnesses.

6.) The investigation by the committee should normally be completed within one month of its formation. Within three weeks of the completion of the investigation, the recommendation of the majority of the committee, along with their findings of fact, shall be submitted to the president of the university.

7.) The president, after reviewing the findings and recommendations and any other evidence considered relevant, shall make a final decision which will then be communicated to the grievant.  

(7/02)

B. For Administrative Staff with Faculty Rank, and Academic Support Staff with Faculty Rank

The grievance procedure for all non-teaching staff personnel employed by the university can be found in the Elon University Staff Manual, Section VIII, “Grievance Procedure.”

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III-19Drug-Free Workplace

For Full Time and Teaching Faculty, andAdjunct Faculty, and Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

This information is provided to Elon employees in response to requirements and regulations of the Drug-Free Schools and Campuses Act Amendments of 1989 (34 CFR, Part 86, RIN 1880-AA46 Public Law 101-226).

A. Elon University is committed to maintaining a healthy, drug-free work environment. The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance, as defined in the Act, is prohibited in the workplace.

In accordance with the Act, as a condition of employment, each employee must do the following:

1. Abide by the terms of the above statement;2. Notify Elon University of any criminal drug statute conviction for a

violation occurring in the workplace no later than five days after such conviction. Upon notification from the employee, the university is obligated to report such conviction to the federal government within ten days.

The Drug-Free Workplace Act does not require drug testing. However, violation by an employee of any prohibitions set forth in the above statement will be grounds for disciplinary action up to and including termination, and may have legal consequences.

B. Increasing Awareness

1. At Elon, employees are the university’s most valuable resource, and their health, safety, and well being are extremely important. Officials of Elon University are especially concerned about the effects of substance abuse on employees and their families. Everyone needs to be aware of the problems associated with drug or alcohol abuse, the policies which address these problems in the workplace, and where to get help if an individual is struggling with such problems.

2. For this reason, the university encourages employess to become familiar with the following information related to this topic which is provided in this manual:

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a. A Drug-Free Workplace Statement in compliance with the requirements and regulations of the Drug-Free Schools and Campuses Act Amendments of 1989 (34CFR, Part 86, RIN 1880-AA46 Public Law 101-226, including laws and consequences for violations of same)

b. The dangers of alcohol and drug abuse in the workplace

c. The availability of resources for individuals seeking assistance for alcohol and drug problems

C. Dangers of Drugs and Alcohol in the Workplace

1. No on escapes the serious consequences of substance abuse, even if people do not drink or use drugs themselves. It is estimated that, at some point in time, one out of every four people will work alongside someone who had a substance abuse problem. Men and women of all ages and of any occupation can develop an alcohol or drug problem. Problems with substance abuse can exist at every level in the workplace. When people have a substance abuse problem, it is shared by those around them. Those with substance abuse problems not only create difficulties and problems for themselves but also for their co-workers, family, workplace and society.

2. Individuals with alcohol and drug dependencies affect co-workers, supervisors, and the workplace in numerous ways. They tend to be absent or late for work more often, the quality and quantity of their work frequently declines over time, and they tend to be careless. Lowered morale and increased conflict among members of a work group can occur when a person is frequently absent, especially when others have to “fill in” for the absent employee. If a person tends to be careless, he/she may have more accidents, thus exposing others to increased safety risks or dangerous situations.

3. Alcohol and drug abuse inflicts a terrible burden on families. It is estimated that 10-15% of Americans abuse alcohol or drugs, and that each of them on average affects 4-5 other people-most being family members. The emotional distress caused by a family member’s substance abuse strains relationships within a family and often results in family difficulties. The costs of substance abuse can also affect the family budget in various ways. Family members of substance abusers tend to feel sick more often, utilize

health care resources at a greater rate, and spend more time and money getting help for physical complaints than do other families.

D. Information and Assistance for Alcohol or Drug Use

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1. One of the major components of this program is a desire to help employees of Elon University who suffer from alcohol or drug problems. Early recognition and treatment of alcohol or drug abuse improves the chances for successful rehabilitation and reduces the personal and economic cost to the individual, his/her family, and the university. Anyone who believes that he/she has developed an alcohol or drug problem is encouraged to seek assistance. The decision to seek assistance is primarily the responsibility of the individual but others, particularly supervisors, co-workers, and family members can help.

2. The first step in overcoming any problem is to know how to turn for assistance. Information, counseling, and treatment for alcohol or drug problems is available to any employee through resources at Elon University and/or in the community.

3. The Elon University Substance Abuse Education and Prevention Program is administered by the division of student life in conjunction with the office of human resources. All inquiries are strictly confidential. Campus resources for education and referral include:

a.Director of Counseling ServicesThe director provides educational materials, referral recommendations, and short-term counseling at no cost to the employees. She/he will also provide therapy for couples and others affected by substance abuse issues.

b. University ChaplainThe chaplain will provide educational materials, referral recommendations, and short-term counseling at no charge to the employee.

E. University Policies and Resources for Alcohol/Other Drug Abuse

A current statement of Elon University’s alcohol policies and resources, including related self-help groups, is available in the student handbook.http://www.elon.edu/students/handbook/college policies.asp

(7/98)

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III-20NC Parental School Leave

A. For Full Time Teaching Faculty

1. Purpose

Passed by the North Carolina State Legislature in 1993, the purpose of the parental school leave is to promote employees' involvement in the education of youth and to promote employees' assistance to schools. Employees may take unpaid leave under this law to:

a. Meet with a teacher or administrator of any elementary school, middle school, or high school or child care program authorized to operate under the laws of the State of North Carolina concerning the employee's children, step-children or children over whom the employee has custody;

b. Attend any function sponsored by the school or child care program as defined in subparagraph (1) of this law in which the children, step-children or children over whom the employee has custody are participating;

c. Perform school-approved volunteer work approved by the teacher, school administrator or program administrator.

2. Amount of Leave

a. Faculty teaching at least 24 semester hours per academic year may take up to four hours of unpaid leave each calendar year regardless of the number of children. The four hours of leave will be credited to employees on January 1 of each year. The four hours of leave for part-time employees will be prorated based on the proportion of full-time hours they work.

b. New employees will be credited with the full four hours of leave immediately upon employment.

3. Approval of Leave

a. Employees must receive approval from their department chair to use this leave and must submit a written request at least 48 hours before the leave time sought is taken. The department head/supervisor may require verification of the leave.

b. Leave, not to exceed four hours, should be granted for the period of time requested by the employee. A department, however, may require that the

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leave be taken at a different time, based on the needs of the department.

4. Non-Cumulative Leave

Leave not taken in a calendar year will be forfeited; it will not be carried over into the next calendar year.

5. Separation

Employees will not be entitled to payment for this leave upon separation from Elon University.

For Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Current staff policy on NC Parental School Leave can be found in the Elon University Staff Manual, Section V, 7.

(8/01)

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III-21Smoking

For Full Time and Teaching Faculty, andAdjunct Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Elon University is a smoke free campus with respect to all of its facilities with the exception of student residence rooms and the outdoor facilities of the university.

(7/98)

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III-22Jury Duty

For Full Time Teaching Faculty, andAdministrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

The university will pay employees their full salary for the period of time required to serve on jury duty or as witnesses. Employees may be required to submit a subpoena, summons or notice of jury duty or proof of appearance as a witness upon commencing leave or return to work. Compensation received for jury duty may be retained by the employee.

(7/98)

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III-23Voting Time

A. For Full Time Teaching Faculty

Full time teaching faculty members should plan, whenever possible, to vote in elections at a time that does not overlap with courses or other major campus responsibilities. Should a teaching faculty member need to be absent from a class to vote, he/she should inform the department chair in advance of what alternative arrangements have been made for the class(es) that day.

(8/00)

B. For Administrative Staff with Faculty Rank, andAcademic Support Staff with Faculty Rank

Staff members who are registered voters, if they so request, shall be granted absence up to two hours with pay for the purpose of voting on Presidential election days. This time off will be scheduled by a supervisor at either the beginning or end of the work period or other times most advantageous to maintaining work schedules.

(7/98)

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IV-1Campus Shop

A. The Elon University Campus Shop is operated by Barnes and Noble (www.barnesandnoble.com) and reports to Elon’s vice president for business, finance, and technology. The Campus Shop is located on the main floor of Moseley Center and can be reached at (336) 278-5400 or on the Web at http://elon.bkstore.com.

B. The Campus Shop provides the following services and products 1. Text, office and educational orders (See textbooks, IV, 12; p. 218)2. Reference and general reading3. Elon gifts and clothing4. Class rings5. Sale of academic regalia6. Special orders - supplies, educational materials, software7. Software at educational pricing8. Public fax service (336) 278-53989. CoursePacks

C. The Campus Shop orders all textbooks and supplies as needed, working with faculty requests and enrollment forecasts. Casual reading materials are updated frequently. Suggestions may be given to Campus Shop staff.

D. Books in Print and catalogs of major publishers are available at the Campus Shop and may be used by the faculty and staff. The Campus Shop will place individual orders for texts or trade books.

E. The Campus Shop orders caps and gowns for graduation exercises and other occasions that require academic regalia. Orders may be placed directly with the Campus Shop. Faculty ordering academic regalia should provide the wearer’s height, school and department of highest earned degree, and hat size (or measurement of head).

(8/00)

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IV-2Communications Media

A. Elon University Web Site

The Elon University Web site (http://www.elon.edu) is maintained by the university relations office and contains comprehensive university information, including E-net!, a daily news and event information page. Faculty, staff and students may use the interactive on-line form to submit campus news, event announcements and want ads to be included on the site. For more information, contact the director of web content and design at [email protected] or call (278)-7411.  

B. This Week @Elon

All submissions to the E-net! Web page are formatted into a weekly campus e-mail newsletter, This Week @Elon. All students, faculty and staff members receive this e-mail, which is distributed Friday afternoons.

C. @Elon

This in-house employee newsletter is published monthly during the academic year. @ Elon provides information on university activities and employees. Faculty material for this newsletter should be submitted to the editor, c/o office of university relations, campus box 2030 or by e-mail: [email protected].  

D. Student Communications Media

The student communications media board sets the policies for all university-approved campus media, reviews and submits budget proposals, and approves individual requests for any funds in excess of $100 which are not covered by previously authorized budget items. It appoints editor/managers and advisors of campus media. The primary function of the media board is to assist, guide, and encourage students involved in the operation of student media. The board consists of three faculty members, three student members, the director of student activities, and the director of university relations who is ex officio. The student communications media are as follows:   1. Colonnades. The university literary magazine. It is published by students

interested in creative expression, both verse and prose.

2. The Pendulum. The university newspaper. It is published weekly by a student staff.

3. Phi Psi Cli. The university yearbook. It is edited by members of the student body.

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4. WSOE FM. The campus radio station. It operates each day and is staffed primarily by students. The station broadcasts from a modern facility in the Moseley Center.

5. ECTV. The university closed-circuit television system. It provides video signals to televisions throughout campus. It is located in the McEwen Communications Building.

(8/00)

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IV-3Buildings and Grounds

A. The director of physical plant is responsible for maintenance of all buildings and grounds. Requests concerning repairs, janitorial service, plumbing, heating and electrical work should be called in (278)-5500, faxed to (278)-5473 and/or sent on “request line.” All emergencies should be reported on extension (278)-5500.The department chair must request any repair work that requires a charge. The appropriate account number must be given at the time of the request. New construction must be approved in advance by the vice president for business, finance, and technology.

(7/02)

B. Deans, in consultation with the provost/vice president for academic affairs, are responsible for assigning faculty offices. Requests concerning faculty office furniture should be directed in the form of a memo to the appropriate dean.

(8/00)

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IV-4Campus Dining Services

Faculty members who wish to eat some of their meals in the campus restaurants are encouraged to do so. Harden Dining Hall and upstairs McEwen are all-you-care-to-eat facilities with a fixed price to be paid upon entering. All other facilities (Octagon Cafe, Danieley, downstairs McEwen and the Acorn Coffee Shop) are a-la-carte restaurants. Faculty members are welcome to purchase meal plans or open Phoenix Card accounts for convenience and cost savings. Faculty should call (278)-5333 if they have any questions.

Cantina Roble, located next door to the Acorn Coffee Shop, also accepts Phoenix card cash. This restaurant, which opened in March of 2002, features American fare with a distinctive Southwestern kick. Menu items range from soups and salads to sandwiches, seafood, chicken and steaks. During the school year, the restaurant is open from 11:00 a.m. – 1:00 a.m., serving lunch, dinner and late night meals. Take-out is available for lunch and dinner and may be ordered by calling the restaurant at 278-5343. Cantina Roble accepts Visa and Mastercard. Gift certificates are available.

(7/02)

Arrangements for special events, committee meetings or other occasions (on- or off-campus) which may require food and/or beverage service must be made with the campus dining catering department. Event details should be scheduled at least five working days in advance. The catering department may be reached at (278)-5330.

(8/00)

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IV-5Lost and Found

Articles that are found should be turned in to campus center operations located at the front desk of Moseley Student Center. Employees and students should report to the same office when an item is lost. The front desk may be reached at (278)-7215.

The lost and found articles are kept until the end of the academic year when most of the unclaimed items are either donated to charity or discarded. Small items may be kept for longer periods.

An alternative site for lost and found is campus safety and police which can be reached at (278)-5555.

(8/00)

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IV-6Instructional/Departmental Materials & Budgets

A. Office Supplies

The purchasing department has negotiated a contract for office supplies. Departmental secretaries have details for ordering office supplies.

B. Departmental Equipment and Materials

In order to centralize purchasing, all purchases and services that are to be charged to the university should be accompanied by an official purchase order. Those people requesting goods or services should allow ample time to obtain quotations and properly place the order. The procedure to use is as follows:

1. Purchase request forms should be obtained from the purchasing department.

1. Purchase request forms should be completed, including information on: quantity, description, unit price (if available), budget classification and where the purchase is to be used. The department chairperson or supervisor should sign the purchase order, indicating approval.

2. The faculty member should receive two copies of the purchase order when approved. The green copy is to be used as a receiving report. The pink copy is for departmental files.

3. Both pink and green copies should be kept until goods or services are received. The faculty member, chair or secretary should then sign, date and return the green copy to the accounting office. This copy will be attached to the invoice and processed for payment.

C. Departmental Budgets

Departmental budgets are established each year as a part of the annual budget process. Departments should not overspend budgets. Purchase orders will not be issued if there is are insufficient funds to cover the expense.

(7/98)

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IV-7Mail Services

A. General Information

The mail center is located in the Moseley Student Center. Office hours are from 8:30 a.m. to 5:00 p.m. Monday through Friday. Saturday hours are from 11:00 a.m. to 2:00 p.m. during the academic year. The mail center is closed on Saturdays during the summer.    

B. Faculty Mail Boxes

The faculty mailboxes are located in Alamance 116. Each faculty member is responsible for checking his/her box at least once a day. The mail is usually delivered by 10:30 a.m. each morning and 1:30 p.m. each afternoon. Faculty packages are placed in the overhead bins. Faculty members who receive their mail in an outlying department may want to check the mail delivery process with the department secretary to find out about delivery and pick-up schedules.    

C. Address Format

1. LettersThe format for addressing a letter to a recipient on campus or providing a return address should be as follows:

Faculty/Staff Name XXXX Campus Box  Elon, NC 27244-XXXX

Zip+4 will be 2020 for faculty who pick up mail in Alamance 116

Zip+4 will be 2010 for faculty who pick up mail in a department

This format will separate the university’s mail from the town's mail, which will make on-campus deliveries faster and more reliable. Faculty should not use office numbers or street addresses on any letters.

2. UPS

A street address is required to mail an item UPS. Faculty should use the following address format when having mail sent UPS to Elon’s campus:

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Faculty/Staff Name 100 Campus Drive Elon, NC 27244-2010  

D. Daily Mail Schedule

8:30 a.m. Pick up mail at town post office

9:30 a.m. Deliver to administrative and academic departments and to Alamance 116

10:00 a.m. Deliver student mail

1:00 p.m. Deliver to faculty mail room

1:30 p.m. Mail pick up

South campus - Alamance, Whitley, Long, Mooney, Carlton , Powell, McEwen, Career Services

Main Street/North Campus - Athletics, Fine Arts, Safety & Police, Technical Services, Belk Library, Telecommunications and Information Systems, Networking and Business Services

East Campus - Health Services, McMichael Science Building, Holland House, Physical Plant, Counseling, University Relations, Physical Therapy

3:15 p.m. Excalibur picks up letters for processing

3:30 p.m. Mail taken to post office

5:00 p.m. Mail center closes

E. Memos and Large Mailings on Campus

Memos and any mailings larger than 50 pieces must meet the following criteria:   1. Memo must be on a full page tri-folded 2. Memo must be sorted into campus box order 3. Faculty box #'s 2000 to 2995 4. Student box #'s 3000 to 86855. Mail services must receive the memo at least seven days prior to the event in

order to have enough time to distribute the memo 

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Mail services also retains the right to deliver memos and other large mailings in the afternoon to avoid slowing the delivery of the everyday mail.  

F. Mail Pick-Up Locations and Time

Drop boxes for outgoing mail are at the following locations:

Alamance building room 116 1:30 p.m. pick upMail center 3:30 p.m. pick upDepartments (as noted on schedule D) 1:30 p.m. pick up

Employees who cannot meet the pick up schedule may take articles to be mailed to the mail center by 3:30 p.m. and they will be processed that same day. Any article received after 3:30 p.m. may be delayed until the next day.  

G. Outgoing Mail

All university mail is processed with the use of a postage meter. Any official university mail must be placed in a university envelope with the faculty member's name and campus box in the return address area. All official university mail must also have an account number for the mail charges attached to the mail piece. Senders should specify whether the outgoing letter is first-class, book rate, airmail or overnight delivery.    

H. Outgoing Packages

Mail services ships packages or large mail packets for any faculty/staff member. These packets or packages must have attached a mail account for billing purposes. All packets and packages must be wrapped and taped upon their arrival at the Mail center. For these items, UPS is the main carrier.   

I. Overnight Deliveries

Overnight packets are handled in the same manner as above. They must arrive at the mail center by 4:30 p.m. for overnight UPS delivery and by 2:30 p.m. for overnight Federal Express delivery. All overnight deliveries require a street address for delivery--post office boxes are not sufficient. Express mail can be used for overnight delivery to post office boxes.  

J. Bulk Mailings and Other Services

A minimum of 200 letters is required to constitute a bulk mailing. Letters must be arranged in zipcode order. Mail services offers a wide range of other services such as labeling, sorting, stamping, and inserting. Faculty should consult with mail services

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before they start mailing jobs so that they might save time and money and ensure prompt delivery.

K. Personal Mailings

Mail services also can handle personal mailings such as letters, packets, or items to be sent UPS, or shipped overnight. Mail items may be taken to the mail center counter any time between 8:30 a.m. and 5:00 p.m. Payment is due at that time. Mass mailings for any organization other than Elon University have been discontinued.

(7/02)

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IV-8Parking Regulations

A. Faculty and Staff Parking

1. Automobiles parked on campus must be registered with the campus safety and police office, 202 N. Williamson Avenue (Jordan Center), and a registration sticker must be displayed on the vehicle. The sticker is to be placed on the right hand side of the rear bumper. Staff stickers permit the faculty and staff members to park in the assigned areas.

2. There is no cost to faculty and staff to obtain one or more parking stickers.

3. To obtain a parking sticker, faculty and staff must take their car’s make, model, license plate, car registration, and their driver’s license to the security traffic office.

4. Faculty and staff needing replacement stickers should take information on their new car to the campus safety and police office. They should try to remove as much of the old sticker as possible and take it in with them.

5. Parking stickers are not renewed each year, but periodically they do change. When that happens, faculty and staff will be informed via e-mail and letter that they need to replace their sticker(s).

B. Guest/Visitor Parking

1. Guests and visitors to campus during the day are invited to park in the visitor parking lot at the Moseley Center. Guests to campus in the evening may park in any lot on campus, even those labeled for only faculty and staff.

2. Faculty who are expecting a guest are urged to call the campus safety and police office (278)-5555 to obtain a guest parking pass, or to put information in the guest’s windshield identifying them as a visitor by date and by faculty/staff member who may be contacted about their vehicle.

C. No parking areas include areas designated as "fire lanes," "handicap spaces," "tow-away zones" or "maintenance spaces." All persons are expected to abide by the parking regulations and to pay parking fines for violations promptly.

(8/00)

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IV-9Print Shop

A. The university provides print services for faculty and staff, including daily delivery of print items to departmental offices. The print shop is located at Elon West (406 West Haggard Avenue). The service is provided in a priority order to ensure that the vital functions of the university progress at a steady uninterrupted pace.

B. Priority for Reproduction of Materials

1. Tests2. Class materials (course outlines, reading lists, handouts, etc.)3. Office duplication needs4. Official faculty correspondence

C. Lead Time for Completion of Requests

1.Material that is to be reproduced from copy in final form requires a minimum of 24 hours (3 working days) advance notice with consideration for the amount of material submitted.

2. On request printing will be done only as time permits.

3. Faculty and staff are asked to provide extra lead-time during mid term and end of semester exam periods since requests for reproduction increase substantially.

(7/02)

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IV-10Scheduling Meetings

A. Meeting rooms on campus and the offices responsible for scheduling the spaces are listed below. To use classrooms or meeting rooms, faculty must reserve the space with the appropriate office. Spaces with reservations have a guarantee of the use of the space, even though another group may be occupying it.

1. Classrooms Associate Registrar -6677

2. Whitley Auditorium Cultural Programs Secretary -5607Truit Room (Whitley 104)McCrary Theatre Yeager Recital HallWard Gallery Isabella Cannon RoomPardue Court Scott Plaza The Lodge

3. West Parlor Area Director -7316

4. Athletic Facilities Athletics Secretary -6800

5. Holland House Institutional Adv. Secretary -7440

6. Moseley 217 (Stovall) Moseley Center Director -7215Moseley 216 (Covington)Moseley 215Moseley 221-AMoseley 221-C

7. Long 108 LSB Secretary -6000

8. McMichael Science Bldg McMichael Secretary -6200(rooms 122-C, 331)

9. McMichael Science Bldg Physical Therapy Secretary -6400(room 003-G)

10. Powell 210 Powell Secretary -6437

11. Duke 101-J Career Center Secretary -6538

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12. Carlton 218 Humanities Secretary -5620

13. McEwen Communications Secretary -5724 (rooms 011, 101-F, 213) (room 201) Honors Secretary -5652

14. Belk Library 102 Library Secretary -6579Belk Library 119Belk Library 206Belk Library 224Oak Grove Lounge Kate Hickey -6572

15. Mooney 103 Education Secretary -5900 B. A list of current Elon events is located on the Elon University Web site

( http://www.elon.edu ) under E-net!

  (7/02)

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IV-11Telephone Service

A. Telephone Equipment and Services

1. All faculty and staff offices are equipped with a telephone. Phones have the following features programmed in: malicious call trace, 3-way calling, call transfer, on-campus ring-again, last number redial, hold, and on-campus call forwarding. Other features that are available upon request are: speed call, call waiting, call pick-up, call forward busy and call forward – no answer. Single-line speakerphones and cordless telephones for on-campus use may be purchased through the tel-com office.

2. Additional features are available on multi-line phones, including: dial intercom, no-hold conference, hot line, group call, make set busy, buzz and voice-call. Accessories available for multi-line phones through tel-com are: add-on modules (additional keys), digital displays and speakerphones (available in 8 and 16-key size). Tel-com will provide explanation and/or a demonstration of features and accessories upon request (278)-5230.

3. Accessories available for single and multi-line phones include: headsets, long handset and line cords, phone cleaning pads, shoulder rests and tangle-free adapters.

4. A high-quality speakerphone is available for us in conference rooms and classrooms. This service is made available to faculty and staff by tel-com without any installation cost.

5. Cellular phones and monthly service packages for departmental use must be obtained through the tel-com office.

6. Voice mail is now abailable on a limited basis to faculty and staff. Tel-com can provide information on this service (278)-5230.

B. Installation and Service Requests

Service requests must be filled out for a department to have additional single and/or multi-line phones installed. A $40.00 fee will be charged for single-line installations, and an $80.00 fee will be charged for multi-line installations. Service requests should be sent to the tel-com office by sending a memo to 2400 campus box. Full departmental account numbers should be included in the request.

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C. Long Distance Calls

1. Long distance telephone calls should be made only when absolutely necessary. Faculty members are encouraged to transact business through e-mail and written correspondence rather than through long distance telephone calls.

2. All calls that are made must be of an official nature. No personal long distance calls are to be made over the university telephone system and charged to the university. If personal calls are necessary faculty and staff should call collect, or use a calling card.

3. All department chairs will receive a copy/copies of monthly departmental toll bill(s). The total is automatically charged to the department’s account number. Department chairs noting any unauthorized toll charges should contact tel-com so that investigation procedures can begin.

D. Problem Calls

In the event of an unwanted or obscene telephone call, the person receiving the call should follow the practices listed below:1. Hang up2. Do not give any information until the caller has been identified3. If the calls continue, contact Elon University safety & police at (278)-5555, and

begin keeping a record of the time and date the calls take place

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IV-12Textbooks

A. Ordering. For the convenience of faculty, staff, and students, the Campus Shop handles the orders of all textbooks and related supplies (See IV, 1; p. 201). The order process functions in the following manner:

1. Books

a. Book order requests will be distributed to department chairs in September for winter term and spring semester, in February for summer term, and in March for fall semester.

b. These orders should be distributed, as appropriate, to faculty members. The forms should be completed and returned to the department chair by the required date.

c. The department chair is responsible for making sure all book orders for his/her department have been submitted to the Campus Shop. The due dates on these requests are October 1 for spring semester and winter term, March 1 for summer terms, and April 1 for fall semester.

d. Forms that are not completed properly will be returned to the department chair for completion.

2. Course Packs

a. Course packs are provided through Barnes and Noble Custom Publishing. Course pack information letters will be forwarded to department chairs along with the book order requests.

b. These course pack information letters should be distributed to faculty members as necessary.

c. If a faculty member is interested in using a course pack, the Campus Shop will provide the custom publishing forms to be completed. These forms should be completed and given to the department chair for approval. The chair must make a commitment to use this course pack.

d. The department chair should return the custom publishing forms along with the book request forms.

e. The course pack ordering process will begin immediately upon receipt of the custom publishing form.

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f. Sufficient time must be allowed to process copyright approvals. Note: copyright approvals can take as long as 12 weeks.

g. All copyrighted materials must receive approval for processing. Should any materials be denied, the faculty member will be contacted by the Campus Shop.  

B. Changing Orders. If a faculty member decides not to use a particular book after requisitions have been submitted, the faculty member should notify the Campus Shop at once.

C. Supplementary Books. Members of the teaching faculty are urged to convey to the Campus Shop listings of supplementary books that will be recommended to the students. Whenever possible, these books will be made available for sale.

D. Ordering Desk Copies. Desk copy request forms are available at the Campus Shop. The Campus Shop does not loan, charge or order complimentary copies; this transaction is handled between the publisher and the faculty member.

(7/95)

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IV-14Departmental and Committee Annual Reports

UNIT I -- Departmental Annual Report (completed by department chair) 228

UNIT II -- Departmental Annual Report (completed by department members) 231

UNIT I -- Committee Annual Report (completed by committee chair) 232

UNIT II -- Committee Annual Report (completed by committee members) 234

(7/98)

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IV-14Departmental and Committee Annual Reports

Unit IDEPARTMENTAL/PROGRAM ANNUAL REPORT

20__ - 20___

UNIT I - EVALUATION BY DEPARTMENT CHAIR          Due May 15 OR PROGRAM DIRECTOR

  Section I (departmental statistics) will be completed by the office of institutional

research and sent to the department chair or program director for his/her report. Section II is to be completed by department chair or program director and forwarded

to the dean. Supporting documents and/or other information, when appropriate, should be

attached.  

Department/Unit ______________________   Chair/Director _____________________

I. Departmental/Program Statistics (to be completed by the office of institutional research)

Students: Majors Minors

______ ______ Total (Spring Semester)

______ ______ Number graduating in May

______ ______ Number graduating in August

______ ______ Number attending Graduate School in coming year

Courses: Fall Winter Spring

# sections in ______ ______ ______ (count 2 s.h. courses as 1/2 section; do not includediscipline internships or independent studies)

GST 110 ______ ______ ______ (# sections taught by departmental faculty)(# sections)

Other GST ______ ______ ______ (# sections taught by departmental faculty)(# sections)

Internship s.h. ______ ______ ______ (total number of student s.h. generated)

# ELR sections ______ ______ ______ (# sections taught approved for ELR credit)

Writing intensive ______ ______ ______ (# non-GST sections taught as writing intensive)

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II. Department/Program Planning and Assessment (to be completed by the department chair or program director)  1. Department/Program Mission Statement

This section contains the department’s or program’s mission statement as it appears in the department’s/program’s most recent 5-year plan. 

2. Department/Program 5-Year Goals

This section contains the department’s or program’s 5-year goals as identified in the department’s/program’s most recent 5-year plan.

3. Departmental Chair’s/Program Director’s Overview of the Department/Program’s Progress

This section is a narrative that allows the department chair or program director to give a global review of the year and highlight significant accomplishments and/or constraints within the department or program.

4. Student Outcomes for the Current Year

This section provides an opportunity for the department/program to examine its progress in measuring student learning outcomes and evaluate the scope and depth of its methods for measuring student progress. It should contain:  a. Results of current year's senior assessmentb. Results of other student outcome measures used by the department/programc. A statement of objectives for department/program revision based on the

student outcomes measurementsd. A plan for future student assessment/outcomes measurement

5. Department/Program Annual Objectives/Strategies for the Current Year

This section should identify action steps taken during the current academic year to implement department/program objectives and strategies in light of the unit’s overall 5-year plan. 

a. Statement of objectives/strategies

b. Action steps taken to implement objectives (description of steps taken). May include steps in the areas of curriculum, co-curricular programs and personnel development as well as other areas of concern

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c. Description of how action steps were assessed (outcomes of action steps). Should indicate an evaluation of outcome or effectiveness for the action steps

d. Evaluation of success in light of department/program goals in the 5-year plan

6. Projected plans for the Next Academic Year

This section should contain: 

a. Objectives/strategies for the upcoming academic year (plans may change over the summer)

b. A statement about how the outcomes and assessment results from the prior academic year (both programmatic and student outcomes) informed provisional plans for the upcoming academic year

c. Budget implications of plans for the upcoming academic year. (Include personnel, equipment, capital and supplies requirements. Indicate when these requirements can be covered through current department/program resources.)

(8/00)

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IV-14Departmental and Committee Annual Reports

Unit II

DEPARTMENTAL ANNUAL REPORT20___-20___

UNIT II - EVALUATION BY DEPARTMENT MEMBERS

To be completed by department members and forwarded to the dean of your division. Supporting documents and/or other information, when appropriate, should be attached.

Department ____________________________ Chair _________________________

A. Departmental Meetings

1. How often did the department meet? ___________________

2. The meetings were: (check all that apply)

a. Well attended ____ ____ ____ ____ ____ Poorly attended

b. Effective ____ ____ ____ ____ ____ Ineffective

c. Too frequent ____ ____ ____ ____ ____ Too infrequent to Adequate accomplish

objectives

B. Specific evaluation of departmental meetings:

C. Recommendations for future departmental meetings:

D. Curriculum and/or personnel development needed next year:

E. List the major strengths and weaknesses of the department from your perspective.

F. What was the most significant accomplishment of the department this year?

G. Recommendations for next year. These may be formulated as departmental objectives.

(7/96)

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IV-14Departmental and Committee Annual Reports

Unit I

COMMITTEE ANNUAL REPORT 20___ - 20___

UNIT I - EVALUATION BY COMMITTEE CHAIR        Due May 15

To be completed by committee chair and forwarded to the provost/vice president for academic affairs. Supporting documents and/or other information, when appropriate, should be attached.  Committee _________________________   Chair _________________________

A. Committee members this academic year

1. Teaching Faculty _______________________________________________________________

2. Non-teaching Faculty _______________________________________________________________

3. Administrators/Staff _______________________________________________________________

4. Students _______________________________________________________________

B. Membership

The membership composition of this committee is: ___ Satisfactory___ Unsatisfactory

Recommendations regarding membership:

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C. Duties of the Committee:

1. As stated in the Faculty Handbook

a. _________________________________________________b. _________________________________________________c. _________________________________________________d. _________________________________________________

2. As assumed by the committee in the course of its business

a. _________________________________________________b. _________________________________________________c. _________________________________________________d. _________________________________________________

D. Committee Meetings

1. The committee met on the following dates _________________________ ________________________________________________ ________________________________________________ _______________________

2. The meetings were: (check all that apply)

a. Well attended ____ ____ ____ ____ ____ Poorly attended

b. Effective ____ ____ ____ ____ ____ Ineffective

c. Too frequent ____ ____ ____ ____ ____ Too infrequent to Adequate accomplish

objectives

3. Recommendations for future committee meetings:

E. List the committee objectives for this year. Attach a status report for each objective.

F. List the major strengths and weaknesses of the committee from your perspective.

G. What was the most significant accomplishment of the committee this year?

H. Recommendations for next year. These may be formulated as committee objectives.

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(8/01)

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IV-14Departmental and Committee Annual Reports

Unit II

COMMITTEE ANNUAL REPORT20___-20___

UNIT II - EVALUATION BY COMMITTEE MEMBERS Due May 15

To be completed by committee members and forwarded to the provost/vice president for academic affairs. Supporting documents and/or other information, when appropriate, should be attached.

Committee ____________________________ Chair _________________________

A. Membership

1. The membership composition of this committee is: ___ Satisfactory___ Unsatisfactory

2. Recommendations regarding membership:

B. Duties of the committee as assumed in the course of business

1. _________________________________________________2. _________________________________________________3. _________________________________________________4. _________________________________________________

C. Committee Meetings

1. How often did the committee meet? ___________________

2. The meetings were: (check all that apply)

a. Well attended ____ ____ ____ ____ ____ Poorly attended

b. Effective ____ ____ ____ ____ ____ Ineffective

c. Too frequent ____ ____ ____ ____ ____ Too infrequent to Adequate accomplish

objectives

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D. Specific evaluation of committee meetings

E. Recommendations for future committee meetings

(7/96)

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IV-15Honor Societies

A. Alpha Delta Omega

The objective of this honor organization is to recognize scholastic achievement by majors in human services.

B. Alpha Kappa Delta

The objective of this honor organization is to recognize scholastic achievement by majors in sociology.

C. Alpha Psi Omega

The objective of this honor organization is to recognize scholastic achievement by majors in the theatre arts program.

D. Beta Beta Beta

This national honor and professional society recognizes scholastic achievement in biology and serves as the biology club. It emphasizes in addition to scholarship, the dissemination of scientific knowledge and promotion of biological research.

E. Iota Iota Iota

The objective of this national honor organization is to recognize achievement in Women's Studies.

F. Kappa Delta Pi

The objective of this international honor society is to promote excellence in education, to develop the potential for leadership and to recognize outstanding contributions to education.

G. Kappa Mu Epsilon

The objective of this honor organization is to recognize scholastic achievement in mathematics.

H. Lambda Pi Eta

The objective of this honor organization is to recognize scholastic achievement by majors in communications.

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I. Omicron Delta Epsilon

The objective of this honor organization is to recognize scholastic achievement by majors in economics.

J. Omicron Delta Kappa

This national society recognizes students, faculty, alumni, and outstanding citizens for exemplary character, scholarship and intelligence, service and leadership in campus life, good citizenship within the academic and larger community, fellowship and consecration to democratic ideals. Its purpose is to inspire others to strive for similar attainment.

K. Order of Omega

This organization recognizes students, faculty, staff and alumni for outstanding leadership, promotion of interfraternalism and service to the university and surrounding community.

L. Phi Alpha Theta

The objective of this national honor society is to recognize scholastic achievement in the History program.

M. Phi Eta Sigma

The objective is to recognize freshmen who have a 3.7 GPA in the first year of university.

N. Phi Kappa Phi

The purpose of this organization is to recognize and encourage superior scholarship in all academic disciplines. Membership is based on scholarship. Seniors and graduate students must rank in the top ten percent of their class and juniors in the top five percent. Membership in this society is the highest honor awarded by the university.

O. Pi Delta Phi

This national organization recognizes outstanding scholarship in the French languages and their literature, and it also serves to increase the knowledge and appreciation of Americans for the cultural contributions of the French-speaking world by encouraging French cultural activities on campus.

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P. Pi Gamma Mu

The objective of this national honor society is to recognize students and faculty members who attain distinction in the social sciences.

Q. Pi Sigma Alpha

The objective of this honor organization is to recognize scholastic achievement by majors in political science.

R. Psi Chi

The objective of this national honor society is to recognize academic achievement in the science of psychology, and to encourage excellence in overall scholarship.

S. Sigma Beta Delta

The objective of this national honor organization is to recognize scholastic achievement in accounting and business administration courses.

T. Sigma Delta Pi

This national society recognizes those who seek and attain excellence in the study of the Spanish language and in the study of the literature and the culture of the Spanish-speaking people.

U. Sigma Iota Rho

The objective of this national honor organization is to recognize achievement in international studies.

V. Sigma Tau Delta

The objective of this national honor organization is to recognize scholastic achievement in English.

W. Theta Alpha Kappa

The objective of this national honor organization is to recognize scholastic achievement in the study of religion.

(10/99)

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IV-16Honorary Degrees

A. The honorary degree advisory committee serves in an advisory capacity to the president regarding individuals to be awarded honorary degrees.

B. The committee consists of the provost/vice president for academic affairs as chair, the vice president for institutional advancement, and four faculty members. The faculty members serve two-year terms, with two elected by the faculty each year.

(6/91)

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IV-17Inclement Weather

A. Reasons for Closing

An emergency closing occurs for such reasons as national, state or city emergency, flood, fire, ice, snow, power failure, etc. If the President of the United States or the Governor of the state declares that a state of emergency exists in the university area, then employees should follow instructions given by the appropriate authorities.

The university remains open during snowstorms and other inclement weather to serve resident students and commuters who live near the campus. However, if weather conditions are so severe as to render it dangerous for students to reach the university, those who elect not to come to campus on that particular day will not be penalized for failure to do so.

Elon University faculty and staff members are expected to be prudent but to take all reasonable measures to reach the campus during inclement weather. Administrative offices will be open even if classes are canceled or the schedule is altered.

B. Closing Before the Workday Begins

A decision to cancel classes and close the university or alter the schedule of classes before the workday begins will be related via E-net!; on the Elon Web page http://www.elon.edu and will be relayed to the following local radio and television stations:

Radio Station Television Stations

WBAG-AM (1150) WFMY-TV2 (CBS) – Greensboro WBBB-AM (920) WGHP-TV8 (FOX) – High Point WFDD-FM (88.5) WTVD-TV11 (ABC) – Durham WMAG-FM (99.5) WXII-TV12 (NBC) – Winston-Salem WPCM-FM (101) WXLV-TV45 (ABC) – Winston-Salem WSOE-FM (89.3) WUNC-FM (91.5)

C. Closing During the Day (employees already at work)

A decision to close during the day will be transmitted to the vice presidents, and the decision will be communicated to campus offices or to the appropriate offices affected. The decision will also be listed on the Elon Web page, http://www.elon.edu

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D. Impact of Closing on Staff Salaries

Department chairs and other supervisors and staff members should consult Section XI-1 of the Elon University Staff Manual to obtain the most current policy on the impact of school closing on staff salaries.

(8/00)

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IV-18Intellectual & Cultural Opportunities

Lectures, concerts, plays, and art exhibits offer significant educational opportunities to the university community. These events add much to the intellectual and cultural atmosphere of the campus, and form an integral part of the university's total program. Some visiting scholars and artists remain as guests of the university for several days and meet with classes or hold informal discussions with students and faculty.

Faculty members are urged to attend as many campus programs and events as possible, not only for their own pleasure and benefit, but for the effect their interest and attendance can have in encouraging student participation in such events. Lectures and many performing art programs are open to the public without charge. Faculty, staff, and their immediate families may request free tickets to any program for which there is an admission charge.

(6/91)

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IV-19Posting of Signs

A. The locked bulletin boards in Alamance Building are to be used for official notices from the office of the vice president for student life and dean of students, the office of the provost/vice president for academic affairs, the human resources office, the registrar's office, the financial planning office, the office of cultural and intellectual programs, the university relations office and the office of academic advising. The other bulletin boards located in the hall of first floor Alamance may be used for general notices but may be preempted for official notices by the offices mentioned above or by the business office.

B. Posters and signs may be posted by faculty, staff, students, or student organizations in approved areas. Faculty members who serve as advisors for student organizations should be sure that the organizations are familiar with the regulations below:

1. Types of Postings

a. Signs/Posters: All signs/posters must be in good taste, consistent with university policies, and shall not contain sexist, racist, profane or derogatory remarks, or nudity.

b. Banners: Recognized student organizations and university offices that wish to publicize an event by using a banner must obtain permission from the director of campus center operations at least two weeks before the banner is to be hung. All banners must be professionally made and meet appropriate university standards for height, width, and color (detailed information is available at the information desk at Moseley Student Center). The group must submit all information for approval prior to the making of the banner.

c. Table tents: Recognized student organizations that wish to place table tents on the table of the dining halls, the Acorn College Coffee Shop and/or the Octagon Cafe should first have the table tent approved. Permission for placing the table tents can be obtained by contacting the director of campus dining services, (278)-5333.

d. Chalk on sidewalks: Recognized student organizations using chalk on sidewalks must obtain permission from the director of campus center operations at least three working days in advance of the advertising date. The group must submit all sayings for approval. The organization must agree to use only chalk and must clean all areas within 24 hours after the event. Chalking of brick walkways is prohibited.

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2. Posting Approvals: The director of campus center operations has overall responsibility for the posting/publicity policy. The following offices are responsible for approving posters and flyers on campus in the approved manner and places consistent with all rules described in the student handbook.

a. Moseley Student Center -- any off-campus business, group, organization or miscellaneous items (e.g. banners, chalk, etc.)

b. Campus Recreation -- athletic teams, campus recreation clubs

c. Center for Service Learning -- service organizations

d. Cultural Programs -- all programs and activities associated with the department of fine arts

e. Leadership Development -- media and leadership programs

f. Religious Life -- religious organizations

g. Residence and Minority Affairs -- residence life staff and minority affairs

h. Student Life -- recognized student organizations, Greek organizations, honor societies, and minority, international, departmental and campus life groups

3. Posting Policies:

a. All sign or posters that are to be placed on the campus must be approved by the appropriate office. Signs and posters should be approved before they are duplicated.

b. Following approval, a poster/sign may remain posted for a maximum of 60 days or until the "down" date indicated on the poster/sign. Individuals or groups who receive authorization are responsible for removing their posters/signs within 24 hours after the posting date has expired.

c. No reference to alcoholic beverages may appear on any poster or sign. This includes, but is not limited to, BYOB or “Your Favorite Beverage”.

d. Posting in residence halls: Only signs and posters approved by the appropriate office will be considered for distribution/posting in the residence halls. Students or recognized student organizations that wish to have signs/posters placed on residence hall bulletin boards must bring 80 copies of the approved sign/poster to the office of residence life. The residence life staff will place the information on the bulletin boards. Distribution to student rooms is not permitted.

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e. Posting associated with off-campus organizations: All signs/posters associated with off-campus organizations, programs, or individuals must adhere to the university policies and procedures. These signs may be posted no longer than 30 days on the off-campus bulletin board in Moseley Student Center and Alamance Building.

f. Approved locations for posting: Signs and posters may be placed on the bulletin boards throughout the campus as well as on outdoor kiosks. Signs and posters are not to be placed on walls, doors, windows, the balcony of Moseley Student Center, West Hall, and McEwen Dining Hall, refreshment machines, wood or plaster columns, or any other parts of buildings, including the colonnades.

g. The only exception to the posting policy is the spring Student Government elections. During the 10 days prior to the election, signs and/or posters will also be permitted on the brick colonnades area on each side of Alamance Building. Signs or banners may not be suspended from the buildings. All posters and signs must be removed from the campus within 24 hours after the election.

h. "For Sale/Hire" signs: All signs/posters that offer services and/or goods for sale or job opportunities may be posted on the "For Sale/Hire" board in Moseley Student Center and the kiosks. (This does not include campus organizations sponsoring a fundraiser.)

i. Individuals or groups who post signs or posters in unauthorized locations will be required to remove the posters and may lose their posting privileges. Repeated violations may result in judicial action.

(6/98)

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IV-20The Office of University Relations

A. Statement of Purpose

The office of university relations exists to cultivate the understanding and support of Elon University. Its top priorities are to publicize the good work of its faculty, students and programs to internal and external audiences, to recruit students, to attract friends and alumni, and to raise money from private sources.  

The efforts of the office of university relations are therefore focused in three areas: news media relations, publications, and the World Wide Web.  

B. Contacting University Relations

The office of university relations is located at 313 East Haggard Avenue. The news bureau, the publications department, and World Wide Web services can be reached at (278)-7415.  

C. News Bureau

The Elon University news bureau disseminates news and information about the university to the news media. The news bureau distributes a faculty experts resource guide to the news media and assists faculty and staff in interacting with the news media. The office is a member of ProfNet, an online service through which news media worldwide place requests for information. The office also works with faculty in developing op-ed articles for newspapers and magazines.   The news bureau is proactive in its outreach to the news media. Our best source of information about what is happening is faculty and staff. Faculty who are planning an event, know of an accomplishment of a student or faculty/staff member, or have a story idea for the news media should contact the director of university relations, (278)-7415, or the director of news services, (278)-7413.     

D. Publications

Projects that support public information, admissions, fund-raising and alumni relations are the top priorities of the office of university relations. The staff also assists, on an as-possible basis, in the production of publications that support other areas of the university. Generally, those are publications that are primarily external, reach at least 1,000 people and/or cost in excess of $1,500.     

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E. University Relations Services

1. Web Page Construction -- the office of university relations provides Web site accounts, consulting services, templates and graphic elements for construction of department and personal Web pages on the Elon University Web site. For more information, contact the director of World Wide Web services at (278)-7411.

2. Graphic Design Standards -- To assure Elon's distinctive look, the department has developed a graphic standards manual for using Elon University's logo, typefaces, paper stock and layout grids. Faculty may obtain a copy of the guide by calling (278)-7415.

3. Freelance Resources -- The office maintains a list of printers as well as freelance designers, typesetters and photographers. University relations staff members will also provide guidance on selecting and working with freelancers.

4. Business Cards -- All orders for business cards will be handled through the graphic designer at (278)-7415 or through the web site on E-net! (http://www.elon.edu/e-net/businesscard.asp). Account numbers must be provided when orders are placed.

5. Stationery -- Requests for Elon University stationery should be directed to the director of purchasing, (278)-5580. Requests for modifications in the stationery from the standard design should be directed to the director of design, (278)-7415.

   F. The Elon University Web Site

The Elon University Web site operates under a policy developed by the office of university relations and the Web site advisory committee. The policy is as follows:   1. Scope of the policy 

This policy shall apply to all http material residing on any server on the Elon University computer network.     

2. Purpose of the Elon University Web Site

The purpose of the Elon University World Wide Web site is to further the mission of the university by providing an electronic information and communication service that will be of use to all the university's constituencies. The Web site serves as a resource that contains general university information, public relations and admissions information, information about departments and organizations, current news and schedules, information about students, faculty, staff and alumni, and links to and suggestions about Internet resources beyond the university. The site also serves as a critical academic resource, hosting class sites, course projects,

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student work, teaching resources and research projects. Users of the Elon University Web site are interactive participants who create and access information on the site.     

3. Web Site Responsibilities   a. Technical maintenance of the Elon University Web site computer servers shall

be the responsibility of the office of information systems and technologies.  

b. All university, department, organization and/or personal Web material should reside on the official Elon University Web site servers. No other http servers should be operated on the university network without special permission from the Web policy advisory committee. Permission shall be granted based on appropriate academic or administrative need. 

  c. Policies for the Elon University Web site shall be set by senior staff on

recommendation of the office of university relations and the Web policy advisory committee. Membership of the committee shall be set by the director of the office of university relations in consultation with senior staff.  

d. Creation and maintenance of the system, software, files and core content of

the Elon University Web servers shall be the responsibility of the director of Web services/Webmaster in the office of university relations. The director shall administer all server accounts, enforce all Web policies, maintain a high standard of quality for pages on the site and be responsible for the Elon University home page, all top-level menu pages and home pages for departments and organizations that do not have the resources to create their own pages. Priority for this page creation shall be set by the office of university relations in consultation with senior staff. 

  e. Academic and administrative departments/programs are encouraged to

produce their own Web pages on the Elon University Web servers by appointing an individual who will take responsibility for the content. The department/program may have more than one individual create, update, and maintain the material as long as the individual responsible for the site approves the content and materials. The individual that is responsible shall have their name and e-mail address placed on every page produced by the department or organization.

   f. University-sanctioned student organizations may produce their own Web

pages for the Elon University Web servers by naming a Web site manager whose name must be reported to the office of student affairs along with the names of the other organization managers. The organization's name and a contact e-mail address shall be placed on every page. Organizations that do not maintain an active site manager will lose the right to hold a Web page.

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g. Individuals who are responsible for the content of a department or organization Web page must remove all outdated materials and delete all files that are no longer in use.

   h. Departments, organizations and individuals that wish to place information on

the Elon University Web site should contact the director of Web services/Webmaster to obtain an account and password along with technical information. All account holders must read and agree to follow the Elon University Web policy.     

4. Web Site Content Policies and Guidelines  

a. General Policy

1.) Elon University recognizes the value and potential of creating files of electronic information on the Internet. The university administration, departments, programs, organizations, faculty, staff and students are encouraged to publish information consistent with the mission and policies of Elon University. Information placed on the Elon University Web site plays an important role in developing and maintaining the strong reputation and image of the university. It should be creative, diverse and in good taste. The Web site is an open public document available to anyone, anywhere in the world. Those who place information on the site must realize the responsibilities inherent in this form of electronic publishing.

    2.) Content of all electronic pages must comply with local, state and federal

laws including, but not limited to, copyright, libel and indecency statutes. Photographs and personal information about an individual must not be included without the appropriate permission.

   3.) Content of all electronic pages must be consistent with the mission,

interest, standards and policies of Elon University.  

4.) The use of Elon University Internet resources for on-going private business or commercial activities shall be prohibited. Fund-raising, merchandising, solicitation, or advertising on the Elon University Web site by university departments and organizations will only be allowed with permission of the Web policy advisory committee. 

  5.) Faculty, staff or students who wish to use Elon University Internet

resources to host a site for an organization not affiliated with the university must receive permission from the Web site policy advisory committee. Permission will be granted based on consistency with the mission of the university and the demand on Web resources.

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6.) Elon University reserves the right to restrict or limit the file sizes of any department, organization or individual in order to conserve limited server resources.

   7.) Elon University reserves the right to remove any page from its servers at

any time without prior notification to the creator of the page. The creator of the page will be notified of this action, and appeal of the removal of a page may be made to the Web policy advisory committee.

   8.) Violation of Web site policies may result in immediate revocation of Elon

University Web site personal page publishing privileges, and possible further disciplinary action against the person responsible for the violation. All university disciplinary policies and penalties apply to violations of Web site policies.    

b. Department and Organization Home Pages      1.) Academic departments are encouraged to create pages that are

creative and unique. As part of a department's home page, there must be links to the official academic department information pages created by the director of Web services/Webmaster that include the following information from the Elon University academic catalog: 

   a.) General information about majors   b.) Degree requirements    c.) Course descriptions 

Departments may supplement this information on their home page with additional information such as syllabi, etc. 

   2.) Departments and organizations are encouraged to design their pages in a

style that is harmonious with the top-level Elon University pages. The director of Web services/Webmaster is available to offer templates and consulting service to anyone creating material for the Web site. 

  3.) Faculty and staff are not required to have a personal home page in their

department's listing and may withhold personal information from their department's page. Each department should list its campus box address along with the name, title and office phone number of each faculty and staff member.

c. Official Elon Web Site Style Policies and Guidelines      1.) Because Web visitors can enter a page directly, without going through the

Elon University home page or another top-level page, it is important to

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identify each page as part of the Elon University Web site. Therefore, every Web page must contain the following: 

  a.) Full name and e-mail address of the individual or department

responsible for that page   b.) Date of last update   c.) Link to the top-level page of the site’s web material

   Top-level pages must contain the "Return to Elon" icon and link to the Elon University home page http://www.elon.edu .

2.) All uses of the Elon University graphic identity must be linked to the official Web site images located on the server. No other use of the university logo or typemark is allowed on the Web site.

d. Personal Page Policies      1.) Elon University encourages all faculty, staff and students to create

personal home pages as a professional development and growth opportunity. While the content of those pages must be consistent with the mission of the university, it should also reflect the creative talents, unique abilities and interests of the individual. All personal home pages must be linked and listed in the personal page directories reserved for students and faculty/staff. The directories will be maintained by the director of Web services/Webmaster.

2.) Directories for all Elon-linked personal home pages must contain the following disclaimer:

"ATTENTION! This area is reserved for personal home pages of Elon University (students) (faculty/staff). The information and opinions here reflect individual thoughts, tastes and activities. They do not necessarily reflect official policies or positions of Elon University.

   Individual page providers assume all liability and responsibility for information on their personal pages. Elon guarantees no previous-to-publishing editorial control or review over the content. 

  Information on Elon University's Web server may not be used in any manner prohibited by law or disallowed by licenses, contracts, copyrights, or university policies and regulations. If you encounter any violation of the above restrictions, please let us know by e-mailing [email protected], or writing the Director of Web Services/Webmaster, Office of University Relations, 2030 Campus Box, Elon, NC 27244.

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Elon University reserves the right to remove any page from its server at any time without prior notice to the creator of the page."  

  3.) In addition, each personal home page (the top-level page of a site) must

contain the following statement:     

"Please read the following disclaimer in regard to this personal home page material." (The word disclaimer will be a link to the full text as written above.)

e. Changes to the Policy

The World Wide Web is an evolving medium and this policy is written based on current technology and use at Elon University. Suggestions for updates and changes of the policy may be directed to the Web policy advisory committee, which will periodically revise the policy as necessary.  

Policy approved by Web Site Advisory Committee (6/98)

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IV-21Student Handbook and Honor System

Faculty are asked to familiarize themselves with the Student Handbook which is revised each summer and posted to the Web before the start of each fall semester, (http://www.elon.edu/students/handbook/honor.asp). The Handbook is both a resource guide and a policy manual.

A. The Student Handbook contains information on the following topics: 

1. Description of campus services and programs

2. Hours of operation of campus facilities

3. A listing of all student organizations and their advisors

4. The student government association constitution

5. Information on the alcohol and drug policy, state laws, and resources to help students and university employees with substance abuse problems

6. Academic policies and procedures (access to educational records, academic advising, class attendance, grade appeal procedure, etc.)

7. The academic calendar and exam schedules

8. A listing of student life staff and their areas of responsibilities

B. The Student Handbook contains the following information on the honor system: 

1. Academic and social student conduct policies with their definitions, scope and sanctions

2. The honor system – statement of the academic and social honor codes

3. The student judicial system - the philosophy and principles guiding the system, and procedures used to provide fair consideration

NOTE: Student behavior that is disruptive or impedes others’ learning in or out of the classroom or is considered harassment to the professor, should be reported to the associate dean for academic affairs. The associate dean will address the incident or forward it to the associate dean for students. Academic honor code violations are handled by the associate dean for academic affairs in the office of academic affairs.   

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IV-22Student Life Program

The programs and activities of the student life are an integral part of the educational process of the university. They are designed to reinforce and further the mission of the institution. A primary role of all associated with student life is to support and create conditions for students to engage in educationally purposeful activities which enhance student learning and personal development.   A. Office of the Vice President for Student Life

G. Smith Jackson, Vice President for Student Life and Dean of Students Chief Student Life Officer Elon Experiences

Carol Oakley, Secretary

B. Office of Student Life

Jana Lynn Patterson, Associate Dean of Students Health Insurance Withdrawals Rape Awareness/Education Party/Event Registration Solicitation/Posting Approval

Scott Nelson, Assistant Dean of Students Judicial System Family Weekend

Melissa Murphey, Director of Greek Life Fraternities and Sororities

Melissa Komasz, Assistant to the Director of Greek Life On-site Coordinator of Teacher Academy Greek Housing

Barb Hanke Carlton, Director of Student Activities Student Union Board Student Government Association Homecoming College Coffee

Michael Williams, Director of Campus Center Operations and Summer Conferences Moseley Student Center manager Room Reservations Information desk Van reservations Summer Conferences

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John Graves, Assistant to the Director of Campus Center Operations and Student Activities

Airport shuttles Moseley Student Center staff Evening/weekend management The Zone

Janice Ratliff, Secretary

C. R.N. Ellington Health and Counseling Services

TBA, University PhysicianR. N. Ellington, University Consulting Physician Katherine Parrish, Director of Health Services Joette Boone, University Nurse, Wellness CoordinatorJanice Magee, University Nurse Nancy Henley, University Nurse Julie Small, University Nurse Jeanie Sutton, University NurseCarla Richardson, University Medical AssistantVivian Welch, University NurseJamie Canada, Secretary Kim Werr, Receptionist

D. R.N. Ellington Health and Counseling Services

Bruce Nelson, Director of Counseling Services Individual, couple, group therapies Psychological emergency services

Michele Joshua, Counselor Individual, couple, group therapies Psychological emergency services

Gina Roberts, Counselor Individual, couple, group therapies Psychological emergency services

Chris Troxler, Counselor Individual, couple, group therapies Psychological emergency services

Jan Dillon, Secretary

E. Office of Leadership and Organization Development

Rex Waters, Assistant Dean of Students New Student Orientation

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Ropes Course Media Board Elon Experiences Transcript

Shana Plasters, Director for The Center of Leadership and Organization Development Leadership Program Student Organizations

Derek Luther, Assistant to Senior Associate Director of Admissions and Coordinator of New Student Orientation

New Student Orientation Student Life Division Web pages and Technology

Felicia Massey, Administrative Assistant Phi Psi Cli (Yearbook)

F. John R. Kernodle, Jr. Center for Service Learning

Kathy Manning, Director of the John R. Kernodle, Jr. Center for Service Learning Elon Volunteers! Service Learning Program Student Organizations

G. Office of Campus Recreation

Peter Tulchinsky, Director of Campus Recreation Stewart Fitness Center Manager Fitness Programming Natural High Program

Julie Schuldt, Assistant Director of Campus Recreation Open recreation Intramurals Sports Clubs

Alison Poliseno, Secretary

H. Office of Residence Life

Jeff Stein, Assistant Dean of Students Residence Life and Housing Service Learning

Doug Searcy, Director of Residence Life Residence Life Staff Residence Life Programming Administrative Hearing Officer

Niki Turley, Director of Residence Life Operations and Information Management

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Room Assignments Housing and Maintenance Coordination Administrative Hearing Officer

Karen Floyd, Associate Director of Residence Life and Service Learning Apartments Service Learning Communty Residence Life Judicials

Steven Anderson, Assistant Director of Residence Life Manage Residence Halls and Staff of West Area Administrative Hearing Officer

Tiffany Pelletier, Assistant Director of Residence Life Manage Residence Halls and Staff of East Area Administrative Hearing Officer

Allison Ragon, Assistant Director of Residence Life Manage Residence Halls and Staff of North Area Administrative Hearing Officer

Stephanie Adams, Assistant Director of Residence Life Manage Residence Halls, Apartments and Staff of Danieley Center Administrative Hearing Officer

Carie Ryan, Interim, Assistant Director of Residence Life Operations and Information Management

Housing Data Management Apartment Rentals Administration of Danieley Center Operations

Tammy Hayes-Hill, Secretary, Residence Life Annie Hester, Secretary, West Area Susan Lindley, Secretary, North Area Romelle Nall, Secretary, East Area Yvette Ross, Secretary, Danieley Center

I. Chaplain’s Office

Richard McBride, University Chaplain Religious Life Programs University Chapel Student Religious Groups Fall Symposium Coordinator Life Stories Program

Kate Colussy-Estes, Assistant Chaplain & Director of Religious Life Rene Summers, Secretary

J. Office of Multicultural Affairs

L’Tanya Richmond, Director of Multicultural Affairs

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African-American student support Diversity Training African American Resource Room Watson Scholarship

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IV-23The Planning System

Institutional Planning Cycle

NewCentury@Elon, currently under development, will be the institution’s next long range plan. Each unit of the university will develop a five-year plan based upon that document. Within each five-year plan is an annual plan that will be revised in accordance with the annual budget. Thus the planning cycle at Elon University moves from the development of a five-year plan, to an annual plan, to an implementation phase, to a budget development phase.

Because the following calendar is based upon the academic year, it begins with the implementation stage, moves to the budget development phase and then to the local and institutional planning stage.

SeptemberBegin implementation of institutional prioritiesAdjust and begin implementation of local annual priorities

October Begin budget development based upon institutional and local five-year plans

JanuaryReview planning and implementation at senior staff mini-retreat

MarchApprove budget

April-MayComplete annual priorities at local levels based upon new budget and local and institutional five-year plans

JuneSynthesize all local plans and draft institutional annual priorities at senior staff retreat

July-AugustReview annual institutional priorities at local units and reach agreement on annual institutional priorities

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BUDGET CYCLE

October Budget committee convenedNovember Budget materials sent to local unitsDecember Budget materials returnedJanuary-February Budget hearings conductedFebruary 15 Budget mailed to Board of TrusteesMarch Budget approvedMay 1 Individual budgets forwarded to local unitsJune 1 Fiscal year begins

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IV-24Purchasing Procedures

The President, the Vice President for Business, Finance and Technology, and the Director of Purchasing have been delegated authority by the Board of Trustees to enter into agreements and commit university resources. Additionally, the director of purchasing has been assigned the authority to commit the university for the purchase of goods and services based upon properly documented requests and available funds. The purchasing department is further responsible for securing quality material and services at the best overall value. The procurement of goods and services may be accomplished through the contracting process for the fulfillment of departmental and university needs.

A. Purchase Requests

1. The purchasing procedure is initiated by executing a purchase request. To facilitate the processing of requests and to give the best possible service, please include the following:

a. Dateb. Quantities, catalog numbers, complete item description(s), prices, or a copy of

quotec. Complete mailing address of vendord. Account number to be chargede. Delivery requirementsf. Shipment methods – usually F.O.B.g. Concise and clearly written commentsh. All approvals by budget manager and/or dean/vice president as required

2. Original should be sent to the purchasing department

3. Yellow copy should be retained for files

4. Separate requests should be provided when items are to be ordered from different supply sources

5. Requests should be submitted with sufficient time to obtain price quotations and place orders without causing undue delay. Please provide as much lead-time as possible

6. To duplicate a purchase, the previous order should be referenced

7. Use of the downloadable request document is encouraged. This method provides a clearer reference copy and reduces delays due to unrecognizable handwriting

B. Competitive Buying

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Whenever possible, competitive quotations from vendors handling the same or similar goods and services will be secured. Individual departments may secure price quotations on items under purchase consideration. The requesting individual should indicate the companies and prices on the request, or as an attachment. Suggestions of good sources for price quotations are helpful and appreciated. Sufficient time to obtain prices and to place the order should be provided so that the shipment arrives when needed. All orders above $200.00 require a purchase order number. Purchasing may provide individual departments with a P.O. number as necessary.

C. Small Orders

A purchase request is not required for an order that costs less than $200.00 unless required by the vendor. The budget manager's signature and account number must be indicated on the invoice and sent to accounts payable.

D. Office Supplies

The university office supply contract provides an efficient method of ordering without leaving your desk. Office supplies are available from Boise-Cascade via on-line ordering. Secretaries and budget managers must be pre-approved and trained to take advantage of this service. Please contact purchasing for details.

E. Emergency Orders

When necessary, a purchase request may be "walked through" prior to placing an order. The purchase request should be filled out completely, including required signatures, then carried to the purchasing department where a purchase order will be given to the person or faxed/mailed to the vendor.

F. Receiving Shipments

1. The department receiving merchandise is responsible for promptly unpacking and carefully inspecting its contents. Discrepancies, shortages and damages must be noted on the freight bill and reported promptly to the purchasing department.

2. In order for invoices to be paid promptly, the receiving report (green copy of purchase order) must be signed, dated and returned to the accounts receivable office as soon as the material or service has been received.

G. Unauthorized Purchases

No one has the authority to enter into purchase contracts or in any way obligate Elon University for a procurement indebtedness unless specifically authorized to do so by the president or the vice president for business, finance, and technology. Any such negotiations are considered unauthorized purchases and the individual may encounter a personal obligation to the vendor. Firms ordinarily doing business with the

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university are aware of this policy and are advised that all purchases chargeable to the university must be accompanied with a purchase order signed by an authorized individual.

H. The purchasing department is here to help with providing goods and services for the entire university. Be performing this aspect of the business process, purchasing can help individuals concentrate on their specialized areas. If you would like us to meet with your department or have nay questions, please call us or stop by our location in the business services building. We look forward to working with you.

Purchasing DepartmentCampus Box 2950314 West Haggard AvenuePh: 278-5580Fax: 278-5599

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IV-25Safety

To the Faculty:

Safety is a priority at Elon University. All of us work to provide a safe, healthy environment for students, but it is equally important that we keep Elon University safe as a workplace. Safety is an individual responsibility. If each one of us is careful in his or her actions and changes those conditions that might be unsafe, most accidents will be prevented. The keys to a fine safety record are people, preparation, and prevention.

Elon University appreciates your expertise in your particular job. To be skillful means not only that you do your job well, but also that you do it safely. Constant attention and preparation are essential. If there is ever a question about how to accomplish a task safely, talk with your supervisor. There is always a safe way to do a job.

Most people are fortunate to have working careers that are free from serious or disabling injuries. We want that to be true for everyone at Elon. Always follow safe and proven procedures. Develop safe work habits and use good judgment. Avoid shortcuts that may cause unnecessary accidents.

This section of the Faculty Handbook is designed to provide you with Elon University’s safety policies and standards. Take time to read it and become familiar with out standards.

Best wishes to you for a safe and rewarding experience at Elon University.

LEO M. LAMBERTPresident

Introduction

Elon University has a complete safety program for faculty, staff, students, and the environment. There are many components of the overall Elon University safety plan. Included are a safety committee, disaster plan, hazard communication plan, employee “right to know” training, waste control-recycling program, office of the safety officer and general safety office. Questions regarding safety and the environment can be addressed through the office of the chair of the safety committee or the safety officer.

A. Safety Committee

Safety issues are addressed though the safety committee chaired by the assistant vice president for business and finance. The safety committee serves as an advisory committee to the vice president for business, finance, and technology. The committee includes representation from: campus police & security, health services, business and finance, student life, environmental services, physical plant, human resources, athletics, science department, biology department, telecommunications and purchasing. Typical issues discussed include disaster planning, accident reporting, student health and safety, employee labor laws, and environmental compliance.

B. Written Safety Plans

Elon University maintains written safety plans including the disaster plan, confined spaces entry plan, hazard communication plans, chemical hygiene plans and safety manuals for students, staff and faculty. A safety library is maintained in the office of the safety officer. Written plans and other information are available upon request. A list of topics with written plans follows.

1. Back & Lifting Safety2. Bloodborne Pathogens3. Chemical Safety Plan4. Electrical Safety5. Excavation & Trenching6. First Aid & CPR7. Hazwoper8. Lockout/Tag out9. Emergency Action Program10. Ergonomics11. Eye & Face Protection12. Fall Protection13. Fire Extinguisher14. Hand Tool Safety15. Hazard Communication16. Housekeeping & Storage17. Office Safety

18. PPE19. Chemical Safety Plan20. Compressed Gas Cylinders21. Confined Space Program22. Crane & Hoist23. Flammable Liquids24. Forklift Safety25. Hearing & Noise Program26. Lab Health & Safety27. Ladder Safety28. Machine Guarding29. Painting Operations30. Plumbing31. Power Tool Safety32. Respiratory Protection33. Scaffold Safety34. Welding Safety

C. Waste Control

Elon University has a complete recycling program though environmental services (278)-5500. Additional chemical waste streams are controlled through each department. Details are available in the office of the safety officer.

D. Employee Training

Information and training is available through safety workshops (open invitation through campus mail) and specific department workshops. Faculty are welcome to request safety and environment training for themselves, classes, or departments by contacting the office of the safety officer at 278-5555.

E. Housekeeping

A workplace must be clean and orderly to be a safe, efficient and pleasant place to work. Materials and equipment should be kept out of aisles, hallways and stairways and returned to storage after use. Employees may prevent serious accidents by following the rules listed below:

1. Spilled liquids should be cleaned up immediately using proper clean-up procedures.

2. All trash, scrap and debris should be thrown in the proper waste containers, not in ashtrays.

3. Things should be returned to their proper place when their use is finished.

4. Needed repairs and other hazardous housekeeping conditions should be reported to supervisors in a timely manner.

5. Lighted matches or cigarettes should be kept off floors and should not be deposited into waste containers.

Housekeeping is simpler and safer if things are kept picked up and tools and materials are stored in their proper places after use.

F. Equipment Usage

1. Use of any equipment, machine or device without the express permission and approval of the supervisor responsible for the equipment is prohibited.

2. Untrained and/or unqualified employees are not permitted to perform electrical or mechanical installations, maintenance, repair or removal of equipment from any facility on campus.

3. All electrical work involving dangerous voltages that include all power distribution must be handled by a licensed electrician.

4. All persons handling chemicals of any kind must be instructed in proper handling procedures and informed of potential dangers involved in the misuse or mishandling of these substances. Employees working in areas with chemicals will

be trained by their immediate supervisor. Supervisors in these areas will have an updated manual of material safety data sheets of all the chemicals in use, along with proper handling instructions and appropriate medical action in the event of an accident.

G. Office Safety

Very serious accidents can occur in office areas. Some of the more common causes of office injuries are associated with improper material handling, incorrect use of file cabinets, and poor housekeeping. All employees should follow these office rules:

1. Proper lifting techniques should be used (including use of support belts)2. Top drawers of filing cabinets should not be overloaded3. One filing cabinet drawer should be closed before opening another4. Cabinet drawers should be closed gently 5. File and desk drawers should be kept closed when not in use6. Machine cords should be kept our of the way, where they will not cause tripping

hazards7. Spilled liquids should be wiped up immediately (using proper procedures).8. Paper clips, thumbtacks, pencils, papers and other items that have been dropped

should be picked up immediately. 9. Employees should not stand on chairs to reach high storage areas

H. Eye Protection

1. Employees are required to wear adequate eye protection when their work exposes them to a risk of eye injury or when they are in areas that present eye injury hazards. This policy also applies to visitors to the work area. Regular tempered eyeglasses are not safety glasses.

2. In some areas, safety glasses may not be sufficient. Safety goggles, safety face shields or safety glasses with side shields may be necessary. In such areas, all rules regarding the wearing of eye protection devices must be followed.

3. Employees should use emergency showers and eye wash stations as necessary.

a. If harmful chemicals come in contact with eyes or ski, employees should use proper emergency showers and eye wash stations, which can reduce the possibility of serious injury. Employees should make sure they know the location of the nearest emergency shower and eye wash station in their area.

b. Speed is essential. If chemicals splash in eyes or skin, employees should immediately start flushing the area with water. Any contaminated clothing should be removed during the rinsing. Flushing with water should last for at least 15 minutes.

I. Use of Emergency Fire Fighting Equipment

1. Fire extinguishers are located throughout all the buildings. Employees should know the locations of fire extinguishers in their areas.

2. A minor fire can bun out of control if not combated quickly and effectively. Employees should learn the correct procedure for using a fire extinguisher so that they will be ready to act in an emergency. Employees should recognize the following categories of fires, since different types of fires require different types of extinguishers.

a. Type “A” fires – paper or wood firesb. Type “B” fires – chemical firesc. Type “C” fires – electrical firesd. Type “D” fires – metals that burn

3. An extinguisher for all anticipated hazards should be placed in work areas. The most common fire extinguisher on campus is an AVC Dry Power Extinguisher which will help with fires in the first three categories of fire listed above (paper, wood, chemical, and electrical).

4. Employees should notify environmental services immediately if they observe that a fire extinguisher has been discharged or damaged.

5. Employees should follow the procedures below in case of fire:

a. Locate the fire extinguisher in your areab. Remove the ring from the handlec. Standing well back from the flames, aim the extinguisher at the bottom of the

fire and squeeze the handle to eject the dry powderd. If the fire gets out of control, leave the area immediately. Dial 911 and give

the emergency operator complete details

J. Electrical Safety

A hazard of the electronics industry is the potential presence of exposed quantities of lethal voltages and currents. Every effort must be made to insure that “live” electrical sources are shielded or covered to prevent accidental contact. Because of the danger of electrical shock, employees must keep the equipment and work area safe at all times.

1. Employees must follow the rules below when working with electricity:

a. Do not work alone.

b. Only trained and authorized employees shall operate electrical equipment.

c. Safety devices that have been installed on equipment are there for employees’ protection and should not be circumvented.

d. Hazardous set-ups must be avoided.

e. Operators of electrical equipment are responsible for seeing that visitors are not exposed to any hazard.

f. Maintenance, repairs or construction of electrical equipment must be conducted in accordance with all safety regulations established by the physical plant.

g. Lock out procedures must be observed.

2. Employees should use the following first aid procedures for electrical shock

a. Cut voltage and/or remove victim from contact as quickly as possible.b. Keep the victim warm and lying down.c. Call for emergency help. Dial 911.d. If required and you are qualified, administer artificial respiration and/or heart

massage (CPR) until help arrives.

K. Chemical Safety

1. Chemicals present different problems in storage, handling, use and control. Some explode when heated, react with water, heat spontaneously, and decompose into hazardous substances or cause ignition on contact with combustible materials. Employees must know and understand the properties of each chemical they work with or check with their supervisor prior to using any chemical unfamiliar to them. Employees should not take chances. Employees who don’t know about a chemical should ask! All employees have a right to know about chemicals they are using or working around. Material safety data sheets are maintained for all chemicals on campus.

a. Toxic chemicals are hazardous substances if eaten inhaled or absorbed through the skin even in small quantities, may endanger health

b. Corrosive chemicals can cause severe skin irritations or burns if used incorrectly. If these materials enter the eyes they can blind a person

2. Employees should always wear eye, face and hand protection when using chemicals. Personal protective equipment such as safety goggles; face shields, gloves, aprons and respirators must be worn when handling hazardous materials. Chemical containers must be kept closed when they are not in use, and chemicals should be used only under ventilated hoods or in well-ventilated areas.

3. Questions about chemical safety should be directed to the safety officer.

L. Motor Vehicles

1. Motor vehicle accidents generally result from one of two reasons: (1) operator carelessness or (2) mechanical failure. Motor vehicle operators must constantly be aware of driving conditions, as well as distractions of other motor vehicles and pedestrians.

2. Preventive maintenance of motor vehicles begins with the operator. Each operator should check his/her vehicle every day for defects, oil, breaks and steering. And defects noted should be reported to the mechanic shop on a work order. The mechanic show will perform preventive maintenance checks on all vehicles as required.

3. Accidents involving university vehicles must be reported to campus safety and police (278)-5555. Reports must be filed with Elon’s insurance coordinator in Alamance 113. Questions about insurance should be directed to (278)-5427.

4. All employees must have official approval prior to operating any university vehicle.

5. Members of the university community are expected to abide by common motor vehicle safety practices in all campus parking lots and on all campus roads. The maximum speed limit on all campus roads and parking lots is 10 mph. Members of the university community who violate the maximum speed limit or who drive recklessly are subject to loss of parking privileges and/or to campus judicial action.

M. On-The-Job Injury

Each person is expected to cooperate in the promotion of safety and health throughout the campus and to comply with the rules listed below which are designed for employee protection from on-the-job injuries.

1. Running in work areas or on stairways is prohibited.

2. Jumping down stairways, from ladders or stages from platforms, or from any height, is prohibited.

3. Horseplay or other misconduct that might lead to any injury is prohibited.

4. Guards and safety devices on a machine must be kept in place while the machine is in operation. Only designated employees may remove them and then only when it is necessary to make repairs, adjustments or for other valid reasons.

5. Work may not be performed from the top platform of any stepladder.

6. Employees are expected to keep their work areas clean and free from any slipping or tripping hazards.

7. All job-related injuries must be reported to the supervisor without undue delay after the injury occurs.

8. Confined space procedures must be followed at all times when work in this space is required.

9. Utility cut-off must be trained personnel.

N. Sub-Contractors on Campus

1. All university safety procedures must be observed.2. Adequate insurance must be provided prior to work.3. Housekeeping rules must be observed.4. Use of university equipment and/or materials must be approved prior to approval

of contract.5. All parking regulations must be followed.

O. Reporting Unsafe Procedures and/or Conditions

The following offices or individuals should be consulted in matters of employee safety:

1. Physical Plant (278)-55002. Safety Officer (278)-55553. Campus Safety and Police (278)-55554. Chair, Safety Committee (278)-5428

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V-1Organizational Charts

Admissions 273Athletics 274Business, Finance and Technology 275Institutional Advancement 276Provost and Vice President for Academic Affairs 277Senior Staff 278Student Life 279

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Admissions and Financial PlanningOrganizational Chart

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AthleticsOrganizational Chart

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Business, Finance and TechnologyOrganizational Chart

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Institutional AdvancementOrganizational Chart

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Provost and Vice President for Academic AffairsOrganizational Chart

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Senior StaffOrganizational Chart

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Student LifeOrganizational Chart

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V-2Administrative Officers and Staff

A. President of the University

The charter of the university provides that the president "shall be the chief officer of the corporation and the University, charged with the duty of administering the affairs of the corporation and the University under the authority, direction, and control of the Board of Trustees..." The Bylaws further specify that the president’s responsibilities include the "maintenance of the educational work of the University..." serving as the official medium of communication between the Faculty and the Board of Trustees... preparation and presentation...of the budget of the University...," and executing official documents for the corporation.  

B. Provost/Vice President for Academic Affairs

The provost/vice president for academic affairs has a twofold purpose.

1. As provost, the responsibilities include the internal administrative operations of the university and the ability to act in the absence of the president. Providing leadership and direction for the long-range planning process, and annual priorities for action, and the budget, the provost/vice president for academic affairs is responsible for developing, maintaining, coordinating and integrating effective programs in:

a. Academic affairsb. Admissions and financial planningc. Student lifed. Intercollegiate athleticse. Institutional research f. Sponsored programsg. Cultural affairs

The provost/vice president for academic affairs consults as appropriate with the office of development and also serves as assistant secretary and assistant treasurer of the Board of Trustees.

2. As vice president for academic affairs, the responsibilities include:

a. Providing intellectual and administrative leadership of the faculty and academic support staff

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b. Overseeing the development of the academic program and the assessment of student academic performance

c. Recruiting, orienting, developing and evaluating the facultyd. Developing and administering the curriculume. Supervising the academic support programsf. Developing and recommending the academic budget, in consultation

with deans, department chairs and program directors

3. The provost/vice president for academic affairs reports to the president.  

C. Vice President for Business, Finance and Technology

1. The vice president for business, finance and technology is the senior business and financial officer, providing leadership in:

a. Development of business, strategyb. Policies and procedures governing financial and personnel mattersc. Management of business and finance operations, auxiliaries and

entrepreneurial venturesd. Physical plant e. Campus technology planning and implementation

2. The vice president for business, finance and technology reports to the president and, additionally, serves as treasurer of the corporation.  

D. Vice President for Institutional Advancement

1. The vice president for institutional advancement has the following responsibilities:

a. Organizing and implementing a successful outreach and development program

b. Creating partnerships with constituenciesc. Designing and implementing campaign strategies to realize the

institution's long range plan d. Developing the Greensboro community for Elon University

2. The vice president for institutional advancement serves as the university’s chief development officer and reports to the president.  

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E. Vice President for Student Life and Dean of Students

1. The vice president for student life and dean of students coordinates services and programs which complement the academic curriculum and enhance out-of-class learning and personal development. Program areas include:

a. Campus recreationb. Counseling services c. Elon experiences programd. Family weekende. Greek lifef. Health servicesg. Judicial affairsh. Leadership and citizenshipi. Minority affairsj. Religious lifek. Residence lifel. Service learningm. Student activitiesn. Student mediao. Student government

2. The vice president for student life and dean of students provides leadership for:

a. Building positive student moraleb. Maintaining campus orderc. Managing student crises

3. The vice president for student life and dean of students is the chief student life officer and reports to the provost/vice president for academic affairs.  

F. Dean of Admissions and Financial Planning

1. The dean of admissions has responsibility for planning and implementing a successful program of admissions, recruitment, and financial assistance which will ensure a steady and adequate enrollment of qualified students, both new and returning. The dean of admissions serves as a liaison to all university constituencies, representing enrollment interest.

2. The dean of admissions is the chief admissions officer and reports to the provost/vice president for academic affairs.   (8/01)

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V-3Responsibilities: Provost/Vice President for

Academic Affairs, Deans and Department Chairs

A. Position Descriptions for the Provost/Vice President for Academic Affairs, Deans and Department Chairs

1. Provost/Vice President for Academic Affairs

a. As leader of academic affairs, the provost/vice president for academic affairs guides the establishment of overall directions for the university’s academic programs. The provost/vice president for academic affairs anticipates future developments in higher education and their impact on the university, identifies the threats and opportunities they pose, and evaluates the needs inherent in meeting those challenges creatively and effectively. The provost/vice president for academic affairs is responsible for ensuring the academic quality of all departments, programs, and services within the academic affairs unit through the appropriation and allocation of necessary resources, through the oversight of hiring and evaluation activities, and through the establishment and coordination of policies and priorities.

b. Appropriation, Allocation, and Assessment of Resources

The provost/vice president for academic affairs has primary responsibility for securing internal and external funding in support of academic programs and services. The provost/vice president for academic affairs establishes policies for and retains ultimate responsibility over the management of budgets within academic affairs. The provost/vice president for academic affairs authorizes the creation and elimination of faculty and academic staff positions as appropriate to the plans and priorities of the academic affairs unit, and oversees that the allocation of resources to the various programs within the unit reflects established priorities. The provost/vice president for academic affairs oversees the ongoing evaluation of personnel and assessment of programs to ensure appropriate levels of quality throughout the academic affairs unit of the university. The provost/vice president for academic affairs makes recommendations for promotion and tenure decisions to the president.

c. Establishment and Coordination of Policies and Priorities

The provost/vice president for academic affairs oversees the development of the strategic plan for academic affairs, assigns responsibilities for its implementation, reviews academic policies for their consistency with the

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strategic plan and university mission, and has responsibility for the overall evaluation of the plan's implementation and outcomes. The provost/vice president for academic affairs coordinates initiatives and ongoing programs across all areas of academic affairs and guides the establishment of annual and long-term priorities.

2. Deans

a. As leaders of the academic college and various schools, deans are responsible for the overall direction of programs within their units. Attuned to the institutional and societal contexts affecting current and potential programs within their units, deans coordinate and motivate the efforts of department chairs, program directors, and faculty to respond creatively to these contexts. The deans ensure the effective implementation of these goals through allocation and management of resources, through appropriate initiatives for external funding, and through evaluation of the quality of personnel, programs and related services.

b. Allocation and Management of Resources

Deans coordinate the use of budgeted funds to ensure appropriate staffing within their units (balance of full-time, part-time, and overload) and recommend areas within their units that require additional staffing. The deans coordinate course offerings within their units to meet departmental and general studies needs. The deans coordinate and make recommendations concerning departmental and program initiatives and their budgetary priorities.

c. Evaluation and Improvement of Programs and Personnel

Deans oversee that department and program planning are consistent with missions of the institution and their school/college, and evaluate the assessment efforts of departments and programs to ensure that results yield meaningful information which is used in ongoing planning. The deans work closely with chairs, program directors, and faculty in implementing program improvements. The deans are responsible for the summative, administrative evaluation of their unit’s faculty and make recommendations to the provost/vice president for academic affairs in matters of salary, promotion, and tenure. The deans also assure appropriate faculty development activity throughout their unit.

3. Department Chairs

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a. As leaders of their academic departments, department chairs foster a sense of cohesive team building within their units and represent their departments to other areas of the university. Chairs direct and motivate faculty efforts to explore new directions for their departments as well as exercise oversight to ensure the academic quality of their departments’ existing programs. Toward these ends, major responsibilities of the chairs include attention to curricular and programmatic issues and the professional development of the faculty.

b. Curricular and Programmatic Issues

Chairs keep abreast of developments in the content and pedagogy of their disciplines to ensure the currency and appropriateness of curricular offerings. Chairs oversee those further activities (advising, student organizations and/or honor societies, events for majors/minors, etc.) which complement the curricula of their majors to ensure students a complete and high quality educational experience. Chairs coordinate their departments’ strategic planning in these curricular and programmatic areas and ensure that assessment of goals is conducted and used in ongoing planning.

c. Faculty Development

Chairs assist departmental faculty in the creation and implementation of individual professional development plans and engage in formative evaluation of the faculty, the primary purpose of which is to advance professional development. Chairs also assists deans in matters of hiring, contract status, salary, promotion, and tenure.

B. Responsibilities at Department Chair, Dean and Provost/Vice President for Academic

Affairs Levels

1. Recruitment of Full-Time Faculty

a. Chair

1.)Initiates position request to dean following departmental consultation2.)Works with dean and department to define position 3.)Organizes and coordinates search committee 4.)Makes preliminary reference calls5.)Consults with department about final candidates6.) Recommends to dean candidates to visit campus7.) Organizes candidate visits (with search committee chair)8.) Conducts formal interview with candidates9.) Supervises collection of supporting documents

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10.) Confers with department and dean regarding candidates11.) Recommends final candidate to dean12.) Coordinates letters to inform candidates of status of the search13.) Provides support to successful candidate (information about the area,

book orders, etc.)

b. Dean

1.) Requests authorization to advertise and salary from P/VPAA2.) Authorizes timetable for search and EEO strategies3.) Places ads within budgetary guidelines 4.) Approves candidate visits 5.) Conducts formal interview with candidates6.) Makes reference calls for final candidates7.) Approves final selection 8.) Completes negotiations and prepares contract specifications 9.) Supervises collection of documents for employee file 10.) Supervises collection of EEO-related information on applicants

c. Provost/VPAA

1.) Authorizes recruitment expenditures for searches 2.) Verifies information submitted by deans for contract preparation and

forwards info to human resources for contract preparation

2. Evaluation of Full-Time Faculty

a. Chair

1.) Receives copy of faculty self-evaluation (Unit I) p. 722.) Receives teaching evaluations for each course 3.) Makes appropriate classroom visits 4.) Reviews appropriate course related material (e.g., syllabi) 5.) Conducts annual review of faculty (Unit III) p. 736.) Makes recommendations to the dean concerning salary increases 7.) Makes recommendations concerning promotion, professionalization, and

tenure decisions to dean and PT&P committee 8.) Provides input to dean on midpoint and 5th year reviews 9.) Receives copy of midpoint and 5th year review from dean

b. Dean

1.) Oversees faculty evaluation process within school/college 2.) Reviews faculty self-evaluation (Unit I) p. 723.) Reviews content and quality of Unit III (chair evaluation) p. 734.) Receives syllabi for each course taught

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5.) Receives teaching evaluations for each course 6.) Meets formally with faculty member during 1st, midpoint, and 5th year7.) Visits classroom as appropriate8.) Recommends continuation or non-continuation of non-tenured and

probationary faculty 9.) Writes midpoint and 5th year reviews and submits to P/VPAA (copy to

faculty member and chair) 10.) Discusses status of each faculty member annually with chair 11.) Recommends salary increases (with justification) to P/VPAA12.) Recommends promotion, professionalization, and tenure decisions to

P/VPAA

c. Provost/VPAA

1.) Receives copy of Unit I for employee files 2.) Receives copy of Unit III for employee files 3.) Approves annual salary increases 4.) Approves continuation/termination of non-tenured and probationary

faculty 5.) Recommends promotion, professionalization, and tenure decisions to

president

3. Development of Full-Time Faculty

a. Chair

1.) Coordinates departmental development opportunities 2.) Works with department members in establishment of annual

professional development goals 3.) Supports mentor program for first year faculty and attendance at new

faculty functions 4.) Encourages applications for research funds and release-time/sabbatical

opportunities 5.) Reviews and supports activities to advance teaching development 6.) Advises and promotes appropriate institutional activity (e.g., committee

work) 7.) Reviews and signs Faculty Research and Development (FR&D)

applications 8.) Encourages participation at professional conferences/workshops and

on-campus development opportunities

b. Dean

1.) Confers with chair about appropriate faculty development; confers with faculty as appropriate

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2.) Assures appropriate level of faculty development throughout the division

3.) Authorizes reimbursement for professional conference expenses 4.) Supports activities to advance teaching development 5.) Reviews and signs FR&D applications

c. Provost/VPAA

Plans for institution-wide development opportunities, including participation in general studies programming

4. Recruitment and Evaluation of Adjunct Faculty

a. Chair

1.) Projects needs for adjunct faculty and discusses with department and dean

2.) Recruits and hires adjunct faculty for approved needs, with appropriate inclusion of departmental faculty input on candidate(s)

3.) Provides dean necessary contract information4.) Arranges campus visits and conducts interview with candidates 5.) Supports participation of adjunct faculty in selected activities (e.g.,

family weekend and adjunct orientation session) 6.) Oversees preparation and performance of adjunct faculty and discusses

with dean 7.) Provides appropriate support to adjunct faculty in performance of

responsibilities in line with institutional and departmental missions

b. Dean

1.) Discusses adjunct faculty needs with chair and approves additional courses

2.) Prepares information for contract and schedule

c. Provost/VPAA

1.) Establishes guidelines for employment and responsibilities of adjunct faculty

2.) Disseminates guidelines via adjunct faculty orientation sessions and adjunct faculty handbook

3.) Prepares contracts 4.) Maintains employee files

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5. Scheduling/Registration

a. Chair

1.) Assembles schedule for department within institutional guidelines, consulting with department members and other departments as necessary

2.) Submits schedules to dean for review 3.) Supervises departmental participation in pre-registration4.) Recommends to dean addition or deletion of courses based on pre-

registration information5.) Approves student admission to closed classes

b. Dean

1.) Coordinates schedule to comply with institutional guidelines2.) Coordinates with director of general studies for scheduling of general

studies offerings 3.) Oversees entering and correcting of scheduling information for pre-

registration4.) Approves addition or deletion of courses, after consultation with chair

c. Provost/VPAA

1.) Sets institutional guidelines regarding scheduling needs, class sizes, and timelines

2.) Supervises (via registrar) registration processes 3.) Supervises (via director of advising) institution-wide advising

procedures

6. Budget

a. Chair

1.) Oversees monthly expenditures in departmental budget2.) Consults with department about use of departmental funds 3.) Authorizes specific expenditures in departmental budget 4.) Prepares annual budget requests for submission to dean

b. Dean

1.) Oversees budgetary management 2.) Authorizes expenditures according to sign-off guidelines3.) Authorizes expenditures from faculty travel budget

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4.) Prepares and prioritizes budget requests 5.) Authorizes reimbursements to chair

c. Provost/VPAA

1.) Prepares and prioritizes budget requests 2.) Authorizes budgetary allocations 3.) Oversees expenditures 4.) Authorizes reimbursements to deans

7. Curricular Programming, Planning, and Assessment

a. Chair

1.) Oversees overall currency and quality of department curriculum 2.) Oversees the quality and effectiveness of instruction of department

faculty 3.) Recommends additions, deletions, and modifications of catalogued

courses and changes in major and minor requirements to dean, following consultation with the department

4.) Prepares curricular materials for curriculum committee5.) Presents proposed changes to curriculum committee6.) Reviews and edits catalog descriptions7.) Works with department members to establish departmental goals and

procedures for assessing goal attainment 8.) Oversees procedures to assess student performance, including

performance of seniors on comprehensive exams 9.) Approves internships, independent studies, and independent research

applications 10.) Organizes co-curricular departmental programs and opportunities for

students 11.) Approves grade changes12.) Oversees development of departmental five-year plan and annual

priorities (including learning outcomes)13.) Submits annual report to dean (June)

b. Dean

1.) Oversees the quality of curriculum and the effectiveness of teaching 2.) Recommends changes in departmental curriculum to P/VPAA 3.) Reviews departmental goals and assessment procedures 4.) Coordinates interdivisional or interdisciplinary programs 5.) Monitors curricular offerings for compliance with accreditation

requirements 6.) Reviews departmental annual reports

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c. Provost/VPAA

1.) Oversees long-range curricular planning 2.) Establishes guidelines for curriculum development and assessment 3.) Supervises periodic institution-wide assessments (e.g., accreditation) 4.) Reviews changes in curriculum recommended by chairs and deans for

submission to curriculum committee. 5.) Supervises annual changes in university catalog 6.) Facilitates interdisciplinary programming (e.g., general studies)

8. Student Concerns/Advising

a. Chair

1.) Mediates student appeals with regard to grades or other concerns with course policies

2.) Assigns faculty advisors for student majors 3.) Administers procedures to assess student learning and student

programmatic needs 4.) Oversees graduation audit for all majors and resolves student problems

regarding graduation requirements 5.) Oversees quality of advising throughout department faculty 6.) Promotes graduate school attendance through provision of information,

through departmental programs, and through support of faculty encouragement of promising students

7.) Oversees co-curricular programming (honor societies, guest speakers, etc.)

8.) Works with admissions office, providing information on program and representing department

9.) Approves any exceptions to final exam times

b. Dean

1.) Mediates student grade appeals when chair is professor in question or when chair fails to reconcile conflict

2.) Authorizes any recommendations from chair concerning changes to stated graduation requirements

3.) Approves any exceptions to routine student withdrawal procedures 4.) Works with admissions, providing information on programs and

representing the institution

c. Provost/VPAA

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1.) Establishes institution-wide procedures for student appeals2.) Mediates student grade appeals when dean fails to reconcile conflict 3.) Establishes institution-wide advising policies 4.) Supervises university academic honor code system

9. Relationship to External Communities

a. Chair

1.) Responds to requests regarding department from external communities (local community, alumni, professional associations)

2.) Conducts surveys of alumni 3.) Assures departmental representation at university admissions days,

family weekend, etc.4.) Pursues opportunities for external funding as appropriate

b. Dean

1.) Represents institution to external communities 2.) Oversees compliance with accreditation guidelines 3.) Represents institution at university admissions days, family weekend,

etc. 4.) Pursues opportunities for external funding as appropriate (grants,

endowments, scholarships, etc. from both private and public agencies)

c. Provost/VPAA

1.) Represents institution to external communities 2.) Oversees compliance with current institutional accreditation

requirements (e.g., SACS) 3.) Represents institution at university admissions days, family weekend,

etc. 4.) Pursues opportunities for external funding as appropriate

10. Appointment, Selection, and Evaluation of Administrative and Program Heads

a. Chair

1.) Selects and evaluates disciplinary coordinators within departments 2.) Appoints faculty to departmental committees, advisory groups, honor

societies, etc.

b. Dean

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1.) Recommends appointment of chairs and cross-disciplinary program heads (e.g., interdisciplinary majors or minors) to Provost/VPAA.

2.) Consults with department members regarding appointment of department chair

3.) Evaluates department chairs and program heads4.) Appoints department chairs in consultation with departmental members

c. Provost/VPAA

Appoints and evaluates deans and institution -wide program heads.

(8/01)

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VI-1Faculty Lists

To view a listing of

Professors, see 2002-2003 Professors p. 295

Associate Professors, see 2002-2003 Associate Professors p. 296

Assistant Professors, see 2002-2003 Assistant Professors p. 297

Instructors, see 2002-2003 Instructors p. 298

Adjunct Faculty - contact the Office of Institutional Research at X6644for current adjunct faculty information

Visiting Faculty and Scholars – contact the Office of Institutional Research at X6644 for current visiting faculty information

Retired Faculty and Staff may be viewed in the Academic Catalog

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VI-IProfessors – Full Time Teaching Faculty

2002-2003First Name Middle Last Name Academic Department School/College

Andrew John Angyal English College of Arts and SciencesThomas E. Arcaro Sociology and Anthropology College of Arts and SciencesLaurence A. Basirico Sociology and Anthropology College of Arts and SciencesBarry B. Beedle HPLHP School of EducationJames S. Bissett History College of Arts and SciencesRobert G. Blake English College of Arts and SciencesR. Lamar Bland English College of Arts and SciencesAnne E. Bolin Sociology and Anthropology College of Arts and SciencesDavid A. Bragg Music College of Arts and SciencesJanie P. Brown HPLHP School of EducationChalmers S. Brumbaugh Political Science College of Arts and SciencesMichael L. Calhoun HPLHP School of EducationArthur D. Cassill Accounting and Finance Love School of BusinessDavid M. Crowe History College of Arts and SciencesBrian K. Digre History College of Arts and SciencesAnn Victoria Fischer Music College of Arts and SciencesRussell B. Gill English College of Arts and SciencesSeena A. Granowsky Psychology College of Arts and SciencesEugene B. Grimley Chemistry College of Arts and SciencesE. Franklin Harris Physics College of Arts and SciencesRosemary A. Haskell English College of Arts and SciencesRichard C. Haworth Mathematics College of Arts and SciencesThomas S. Henricks Sociology and Anthropology College of Arts and SciencesEarl Honeycutt Business Administration Love School of BusinessHerbert W. House Biology College of Arts and SciencesPamela Myers Kiser Human Services College of Arts and SciencesKathy J. Lyday-Lee English College of Arts and SciencesDavid Michael Noer Business Administration Love School of BusinessJames H. Pace Religious Studies College of Arts and SciencesJeffrey C. Pugh Religious Studies College of Arts and SciencesLawrence H. Simon Education School of EducationJohn G. Sullivan Philosophy College of Arts and SciencesGeorge A. Taylor Political Science College of Arts and SciencesThomas K. Tiemann Economics Love School of BusinessCarole W. Troxler History College of Arts and Sciences

295

First Name Middle Last Name Academic Department School/CollegeJanet Lee Warman English College of Arts and SciencesAnthony E. Weston Philosophy College of Arts and SciencesJ. Christian Wilson Religious Studies College of Arts and SciencesRudolf T. Zarzar Political Science College of Arts and Sciences

296

VI-IAssociate Professors – Full Time Teaching Faculty

2002-2003

First Name Middle Last Name Academic Department School/CollegeJimmie D. Agnew Physics College of Arts and SciencesRobert G. Anderson Political Science College of Arts and SciencesWilliam H. Barbee Mathematics College of Arts and SciencesJames L. Barbour Economics Love School of BusinessGrace S. Bass Education School of EducationThomas Nim Batchelor Philosophy College of Arts and SciencesKatie Wilhelmina Boyd English College of Arts and SciencesKevin B. Boyle English College of Arts and SciencesStephen E. Braye English General Studies ProgramJames O. Brown History College of Arts and SciencesWilliam James Burpitt Business Administration Love School of BusinessAnne C. Cassebaum English College of Arts and SciencesChandana M. Chakrabarti Religious Studies College of Arts and SciencesMatthew W. Clark Biology College of Arts and SciencesJeffrey William Clark Mathematics College of Arts and SciencesDavid A. Copeland Journalism/Communications School of CommunicationsVic Costello Journalism/Communications School of CommunicationsGlenda Ward Crawford Education School of EducationRichard D'Amato Engineering College of Arts and SciencesPranab K. Das Physics College of Arts and SciencesJames P. Drummond HPLHP School of EducationRichard Clyde Ellis History College of Arts and SciencesThomas R. Erdmann Music College of Arts and SciencesMary Jo Festle History College of Arts and SciencesPaul M. Fromson Psychology College of Arts and SciencesEdgar Eugene Gooch Chemistry College of Arts and SciencesBarbara Lynn Gordon English College of Arts and SciencesDon A. Grady Journalism/Communications School of CommunicationsThomas D. Green Psychology College of Arts and SciencesBradley Jay Hamm Journalism/Communications School of CommunicationsNancy Easler Harris Biology College of Arts and SciencesAnthony Earl Hatcher Journalism/Communications School of Communications

First Name Middle Last Name Academic Department School/CollegeJudith B. Howard Education School of EducationMaureen E. Ihrie Foreign Languages College of Arts and SciencesCharity Ann Johansson Physical Therapy Education School of EducationCatherine A. King Psychology College of Arts and SciencesMichael B. Kingston Biology College of Arts and SciencesByung Soo Lee Journalism/Communications School of CommunicationsMaurice J. Levesque Psychology College of Arts and SciencesGregory Alan Lilly Economics Love School of BusinessDeborah Lee Long Education School of EducationYoram Lubling Philosophy College of Arts and SciencesErnest Jackson Lunsford Foreign Languages College of Arts and SciencesHelen H. Mackay English College of Arts and SciencesDuane G. McClearn Psychology College of Arts and SciencesCalvert C. McGregor Accounting and Finance Love School of BusinessCatherine H. McNeela Performing Arts College of Arts and SciencesKevin John O'Mara Business Administration Love School of BusinessGeorge E. Padgett Journalism/Communications School of CommunicationsKenneth E. Paul Business Administration Love School of BusinessRobert Pavlik Accounting and Finance Love School of BusinessJames D. Pickens Psychology College of Arts and SciencesJanice Little Plumblee Mathematics College of Arts and SciencesDavid J. Powell Computing Sciences College of Arts and SciencesDouglas Brian Redington Economics Love School of BusinessJane W. Romer Foreign Languages College of Arts and SciencesLaura Roselle Political Science College of Arts and SciencesMichael E. Sanford Visual Arts College of Arts and SciencesHerbert Lawrence Schuette Business Administration Love School of BusinessJean D. Schwind English College of Arts and SciencesSandra S. Seidel Biology College of Arts and SciencesKarl D. Sienerth Chemistry College of Arts and SciencesGeorge E. Sleek Physical Therapy Education School of EducationBird B. Stasz Education School of EducationElizabeth Anne Emish Stevens Business Administration Love School of BusinessRichard Barth Strempek Business Administration Love School of BusinessCarolyn Byrd Stuart Education School of EducationWonhi J. Synn Accounting and Finance Love School of BusinessBarbara Z. Taylor Computing Sciences College of Arts and SciencesDonna L. Van Bodegraven Foreign Languages College of Arts and SciencesMaureen Vandermaas-Peeler Psychology College of Arts and Sciences

First Name Middle Last Name Academic Department School/CollegeHal J. Walker HPLHP School of EducationJane C. Wellford Performing Arts College of Arts and SciencesAnn M. Wooten Education School of EducationDaniel W. Wright Chemistry College of Arts and Sciences

VI-IAssistant Professors – Full Time Teaching Faculty

2002-2003

First Name Middle Last Name Academic Department School/CollegeJames T. Allis Mathematics College of Arts and SciencesAddison W. Andrews Physical Therapy Education School of EducationStephen P. Bailey Physical Therapy Education School of EducationGary B. Bailey Human Services College of Arts and SciencesMartin H. Baker HPLHP School of EducationBrooke Barnett Journalism/Communications School of CommunicationsPatricia A. Bason Education School of EducationDale Joseph Becherer Performing Arts College of Arts and SciencesJames R. Beuerle Mathematics College of Arts and SciencesConstance Ledoux Book Journalism/Communications School of CommunicationsKyndall L. Boyle Physical Therapy Education School of EducationRichard A. Branyon English College of Arts and SciencesBette H. Brownlow Psychology College of Arts and SciencesAnn J. Cahill Philosophy College of Arts and SciencesMichael Carignan History College of Arts and SciencesLisa Carloye Biology College of Arts and SciencesCary Wayne Caruso Physics College of Arts and SciencesIris T. Chapman English College of Arts and SciencesSusan A. Chinworth Physical Therapy Education School of EducationCrista Lynn Coles Mathematics College of Arts and SciencesHallie E. Coppedge Music College of Arts and SciencesKathryn Cort Business Administration Love School of BusinessPatricia Cox Accounting and Finance Love School of BusinessAnthony W. Crider Physics College of Arts and SciencesBernard J. Curry Sociology and Anthropology College of Arts and SciencesJayoti Das Economics Love School of BusinessJoyce A. Davis HPLHP School of EducationWilliam N. DeJournett Music College of Arts and SciencesStephen Berry Deloach Economics Love School of BusinessCassandra DiRienzo Economics Love School of BusinessKay N. Drake Education School of EducationDavid M. Duncan Mathematics College of Arts and SciencesJohn A. Duvall Journalism/Communications School of CommunicationsCynthia D. Fair Human Services College of Arts and Sciences

First Name Middle Last Name Academic Department School/CollegeMichael D. Fels Visual Arts College of Arts and SciencesStephen E. Folger Physical Therapy Education School of EducationKatherine J. Follett Psychology College of Arts and SciencesMichael R. Frontani Journalism/Communications School of CommunicationsStephen Andrew Futrell Music College of Arts and SciencesKathleen K. Gallucci Biology College of Arts and SciencesRichard P. Gang Performing Arts College of Arts and SciencesGerald M. Gibson Journalism/Communications School of CommunicationsStacey Gillespie Chemistry College of Arts and SciencesJessica J. Gisclair Journalism/Communications School of CommunicationsHeidi Glaesel History College of Arts and SciencesJoseph Scott Glass Human Services College of Arts and SciencesGregory J. Haenel Biology College of Arts and SciencesEric E. Hall HPLHP School of EducationKenneth Joseph Hassell Visual Arts College of Arts and SciencesVicki V. Hightower Computing Sciences College of Arts and SciencesSharon Hodge Business Administration Love School of BusinessJoel K. Hollingsworth Computing Sciences College of Arts and SciencesWilliam Ray Johnson Journalism/Communications School of CommunicationsDavid M. Johnston Philosophy College of Arts and SciencesAngela Jones Sociology and Anthropology College of Arts and SciencesMartin Kamela Physics College of Arts and SciencesJoel M. Karty Chemistry College of Arts and SciencesMichael G. Langston Human Services College of Arts and SciencesRemi Fournier Lanzoni Foreign Languages College of Arts and SciencesJ. Todd Lee Mathematics College of Arts and SciencesKenneth Lee Performing Arts College of Arts and SciencesCynthia Lynn Lewis Physical Therapy Education School of EducationShouze Ma Performing Arts College of Arts and SciencesJanet S. MacFall Biology College of Arts and SciencesCarol Magee Visual Arts College of Arts and SciencesSusan Lynne Manring Business Administration Love School of BusinessJoseph H. Meredith Accounting and Finance Love School of BusinessJon Metzger Music College of Arts and SciencesPaul C. Miller HPLHP School of EducationBetty Nixon Morgan Political Science College of Arts and SciencesThomas C. Mould English College of Arts and SciencesJanet C. Myers English College of Arts and SciencesThomas A. Nelson Journalism/Communications School of Communications

First Name Middle Last Name Academic Department School/CollegeChristine C. Nemcik History College of Arts and SciencesLinda M. Niedziela Biology College of Arts and SciencesBrian Jacob Nienhaus Business Administration Love School of BusinessJaime W. Orejan HPLHP School of EducationMonica L. Parson HPLHP School of EducationTimothy A. Peeples English College of Arts and SciencesRebecca Todd Peters Religious Studies College of Arts and SciencesCharles Everett Peterson Business Administration Love School of BusinessJennifer Platania Economics Love School of BusinessLinda L. Poulson Accounting and Finance Love School of BusinessMelinda S. Rice Education School of EducationFredrick John Rubeck Performing Arts College of Arts and SciencesRonald Alan Russell Mathematics College of Arts and SciencesLinda Sabo Performing Arts College of Arts and SciencesAnne R. Simpkins Visual Arts College of Arts and SciencesMichael Richard Skube Journalism/Communications School of CommunicationsCarol A Smith HPLHP School of EducationGabie Ellen Smith Psychology College of Arts and SciencesSandy Smith-Nonini Sociology and Anthropology College of Arts and SciencesSharon Spray Political Science College of Arts and SciencesDouglas J. Stemke Biology College of Arts and SciencesJane Thompson Stephens English College of Arts and SciencesMichael Strickland English College of Arts and SciencesBrant W. Touchette Biology College of Arts and SciencesShawn R. Tucker Visual Arts College of Arts and SciencesMatthew Valle Business Administration Love School of BusinessTimothy Leonard Vercellotti Political Science College of Arts and SciencesRobert S. Vick Biology College of Arts and SciencesLM Wood Visual Arts College of Arts and Sciences

VI-IInstructors – Full Time Teaching Faculty

2001-2002

First Name Middle Last Name Academic Department School/CollegeLisa P. Beuerle Mathematics College of Arts and SciencesKelli S. Burns Journalism/Communications School of CommunicationsPaula M. Cardwell Accounting and Finance Love School of BusinessJames Grant Crawford History College of Arts and SciencesVirginia Beth Ellington Computing Sciences College of Arts and SciencesNancy Engelhardt Journalism/Communications School of CommunicationsRyan Futrell English College of Arts and SciencesMichele Kleckner Computing Sciences College of Arts and SciencesDavid Orison Loomis Journalism/Communications School of CommunicationsHarlen E. Makemson Journalism/Communications School of CommunicationsEileen M. Morales Foreign Languages College of Arts and SciencesAndrew T. Perry English College of Arts and SciencesPaula M. Rosinski English College of Arts and SciencesShane Shukis English College of Arts and SciencesRobert G. Sims Business Administration Love School of BusinessSusan Marie Stevens HPLHP School of EducationKelly Marie Van Busum Computing Sciences College of Arts and SciencesWilliam Jose Villalba Foreign Languages College of Arts and SciencesNadia Renee Watts Journalism/Communications School of CommunicationsScott Windham Foreign Languages College of Arts and SciencesHonglin Xiao History College of Arts and Sciences

VI-1University Lists

Academic Affairs Office Personnel 300

Deans Council 301

Department Chairs and Program Directors 302

Senior Staff 303

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VI-1Academic Affairs Office Personnel

2002-2003

Name PositionLisa Alcon Secretary - Isabella Cannon Centre for International ProgramsEdie Alexander Secretary - General Studies, Honors, URPPam Baker Secretary - McEwen Building FacultyDeborah Bryan Secretary - Physical Therapy EducationTerry Buckley Secretary - Director, Belk LibraryBetty Covington Secretary - Academic Advising CenterBrenda Crutchfield Secretary - Love School of BusinessCindy Duke Secretary - Dean, Isabella Cannon Centre for International ProgramsJodi Emond Secretary - Academic Advising CenterBernice Foust Secretary - Duke and Whitley Buildings FacultyDixie Lee Fox Executive Secretary - Provost/VP for Academic AffairsMelissa Holmes Secretary - Registrar's OfficePat Long Secretary - Powell Building FacultyLinda Martindale Secretary - Carlton Building FacultyCarol Oakley Secretary - Provost/VPAA;VP, Student Life and Dean of StudentsCarol Pace Secretary - NC FellowsKim Panos Secretary - McMichael Building FacultyDebbie Perry Secretary - HPLHP FacultyPhyllis Phillips Administrative Assistant - Dean, School of CommunictionsCeleste Richards Secretary - Dean, School of EducationKimberly Rippy Secretary - Model Building FacultyRuth Rudell Secretary - Alamance Building FacultyRaDonna Smith Secretary - Elon CollegeJanice Walker Secretary - McEwen FacultyBarbara Walsh Administrative Assistant - Provost/VP for Academic AffairsCarolynn Whitley Administrative Assistant - Dean, College of Arts and Sciences

300

VI-1Deans Council

2002-2003

Dean Rank AreaSteve Braye Associate Professor Director, General StudiesJohn Burbridge Professor Dean, The Martha and Spencer Love

School of BusinessJerry Dillashaw Professor Dean, School of EducationGerry Francis Professor ProvostNancy Harris Associate Professor Associate Dean of Elon CollegeSteven House Professor Dean, Elon CollegeNancy Midgette Professor Associate ProvostPaul Parsons Professor Dean, School of CommunicationsBill Rich Professor Director, Isabella Cannon Centre

for International ProgramsMary Wise Associate Professor Assistant VP for Academic Affairs

301

VI-1Department Chairs and Program Directors

2002-2003

Name Department ChairsArt Cassill AccountingAnne Simpkins ArtRobert Vick Biology/Allied HealthMatthew Valle Business AdministrationGene Grimley ChemistryDavid Powell Computing SciencesGreg Lilly EconomicsDeborah Long EducationKathy Lyday-Lee EnglishDonna Van Bodegraven Foreign LanguagesJanie Brown Health Promotion, Leisure and Human PerformanceJim Bissett HistoryPam Kiser Human ServicesBrad Hamm Journalism/CommunicationsSkip Allis MathematicsDavid Bragg MusicFred Rubeck Performing ArtsAnthony Weston PhilosophyPranab Das PhysicsChalmers Brumbaugh Political Science/Public AdministrationTom Green PsychologyJim Pace Religious StudiesLarry Basirico Sociology and AnthropologyWilhelmina Boyd Director, African/African American Studies (Minor)Russ Gill Director, Classical Studies (Minor)Duane McClearn Director, Criminal Justice (Minor)Richard D’Amato Director, Engineering (Dual-Degree Program)Janet MacFall Director, Environmental Studies (Major)Steve Braye Director, Independent MajorBrian Digre Director, International Studies (Major)Chalmers Brumbaugh Director, Latin American StudiesJim Pickens Director, Non-Violence Studies (Minor)Timothy Peeples Director, Professional Writing Studies (Minor)

302

Mary Jo Festle Director, Women’s Studies/Gender Studies (Minor)Kevin O’Mara Director, Master of Business AdministrationJudith Howard Director, Master of EducationElizabeth Rogers Director, Master of MPT/DPT

VI-1Senior Staff2002-2003

Name TitleDan Anderson Director of University RelationsGerald Francis Provost and VP for Academic AffairsSmith Jackson Vice President for Student Life and Dean of StudentsSusan Klopman Dean of Admissions and Financial PlanningLeo Lambert PresidentNan Perkins Vice President for Institutional AdvancementSara Peterson Assistant to the PresidentAlan White Director of AthleticsGerald Whittington Vice President for Business, Finance and Technology

303

VI - 2Committees

2002-2003

Academic Council 305

Standing CommitteesAcademic Standing Committee 306Academic Technology and Computing Committee 307Admissions Committee 308Athletics Committee 309Cultural and Intellectual Programs Committee 310Curriculum Committee 311Faculty Research and Development Committee 312General Studies Council 313Graduate Council 314Human Participants in Research Committee 315Library Committee 316Promotions, Tenure & Professional Status Committee 317Religious Life Committee 318Student Life Committee 319

Advisory CommitteesAcademic Appeals Committee 320Disabilities Advisory Committee 321Fellows Program and Scholarship Committee 322Hearing Board 323Honorary Degree Advisory Committee 324Honors Program Advisory Committee 325Interdisciplinary Writing Committee 326Isabella Cannon Centre for International Studies Adv. Comm. 327Long Range Planning Advisory Committee 328Lyceum Committee 329M.Ed. Advisory Committee 330NC Teaching Fellows Advisory Committee 331Student Communications Media Board 332Teacher Education Committee 333Women’s Studies/Gender Studies Advisory Committee 334

304

305

VI – 2Academic Council

2002-2003

Leo Lambert President, without vote and/orGerald Francis Provost and Vice President for Academic Affairs, without vote

Doug Redington 2002-2003 Faculty Member – School of BusinessDavid Copeland 2002-2003 Faculty Member – School of Communications Charity Johansson 2002-2003 Faculty Member – School of Education Becky Olive-Taylor 2002-2003 Faculty Member – Acad. Support Staff w Faculty RankLisa Carloye 2001-2004 At largeJeff Clark 2001-2004 At largeYoram Lubling 2001-2004 At largeTim Peeples 2001-2004 At largeAnne Cassebaum 2002-2005 Faculty Member – Fine Arts and Humanities Barbara Taylor 2002-2005 Faculty Member – Mathematics and Natural Sciences Jim Bissett, chair 2002-2005 Faculty Member – Social Sciences

Note: Copeland replaced Grady Johansson replaced Davis

306

VI – 2Academic Standing Committee

2002-2003Standing Committee

Gerald Francis Provost and Vice President for Academic Affairs, or designeeSmith Jackson Vice-President for Student Life and Dean of StudentsMark Albertson RegistrarJim Donathan Academic Advising Office rep, ex officio, without vote

Mary Jo Festle 2001-2003 Faculty MemberSandra Seidel, Chair 2001-2003 Faculty MemberEric Hall 2002-2004 Faculty MemberAngela Lewellyn-Jones 2002-2004 Faculty Member

306

VI – 2Academic Technology and Computing Committee

2002-2003Standing Committee

Chris Fulkerson Director of Campus TechnologiesKate Hickey Director of Belk Library or designee, without vote

Gene Gooch 2001-2003 Faculty MemberMichelle Kleckner, Chair 2001-2003 Faculty MemberLM Wood 2001-2003 Faculty MemberCrista Coles 2002-2004 Faculty MemberJoel Hollingsworth 2002-2004 Faculty MemberMartin Kamela 2002-2004 Faculty Member

Student elected annually by SGAStudent elected annually by SGAStudent elected annually by SGAStudent elected annually by SGA

307

VI – 2Admissions Committee

2002-2003Standing Committee

Gerald Francis Provost/Vice President for Academic AffairsSusan Klopman Dean of AdmissionsMark Albertson RegistrarAnne Cassebaum Coordinator of Transitional Students

Terri Kirchen, Chair 2001-2003 Faculty MemberKarl Sienerth 2002-2003 Faculty Member (replace Falbo for 1 year)Michael Langston 2002-2004 Faculty MemberLinda Poulson 2002-2004 Faculty Member

308

VI – 2Athletics Committee

2002-2003Standing Committee

Alan White Director of Athletics, ex officio, without voteClay Hassard Athletics Dept. Compliance Coordinator, ex officio, without voteFaith Shearer Senior Women Administrator, ex officio, without voteVicki Hightower Faculty Athletics Representative appointed by president

Skip Allis 2001-2003 Faculty Member Donna Van Bodegraven 2000-2003 Faculty MemberRichard D’Amato 2001-2004 Faculty MemberBill DeJournett 2001-2004 Faculty MemberVic Costello 2002-2005 Faculty MemberJim Drummond, Chair 2002-2005 Faculty Member

Katie Hoomans Student not member of intercollegiate athletic squadColin Donohue Student not member of intercollegiate athletic squad

Note: Allis replaced Farmer

309

VI – 2Cultural and Intellectual Programs Committee

2002-2003Standing Committee

George Troxler Dean of Cultural and Special ProgramsBarb Carlton Director of Student ActivitiesDavid Bragg Chair of the Lyceum CommitteeAnne Cassebaum Faculty Advisor of the Liberal Arts ForumRichard McBride University Chaplain

Member chosen by General Studies Council

Jim Donathan 2001-2003 Faculty MemberTeresa LePors, Chair 2001-2003 Faculty MemberJanet Myers 2001-2003 Faculty Member

Remi Lanzoni 2002-2004 Faculty MemberBetty Morgan 2002-2004 Faculty MemberSue Stevens 2002-2004 Faculty Member

Student serving for two years, elected by SGA pres/student senateStudent serving for two years, elected by SGA pres/student senate

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VI – 2Curriculum Committee

2002-2003Standing Committee

Nancy Midgette Associate ProvostKate Hickey Director of Belk Library, without voteMark Albertson Registrar, without voteSteve Braye Director of General Studies, without vote

Department representative from social sciencesDavid Crowe 2002-2003 HistoryMike Langston 2002-2003 Human ServicesRobert Anderson 2002-2003 Political ScienceMaurice Levesque, Chair 2002-2003 PsychologyLarry Basirico 2002-2003 Sociology and AnthropologyChandana Chakrabarti 2002-2003 International Studies

Department representative from School of BusinessPatty Cox 2002-2003 Accounting and FinanceSusan Manring 2002-2003 Business AdministrationDoug Redington 2002-2003 Economics

Department representative from School of CommunicationsJessica Gisclair 2002-2004 Journalism/Communications

Department representative from School of EducationMelinda Rice 2002-2004 EducationBarry Beedle 2002-2004 HPLHPCynthia Lewis 2002-2004 MPT

Department representative from mathematicsSkip Allis 2002-2005 mathematicsDavid Powell 2002-2005 computing sciences

Department representative from natural sciencesLinda Niedziela 2002-2005 BiologyDan Wright 2002-2005 ChemistryRichard D’Amato 2002-2005 EngineeringJanet MacFall 2002-2005 Environmental Studies

Department representative from fine artsTom Erdmann 2002-2005 MusicLinda Sabo 2002-2005 Performing ArtsShawn Tucker 2002-2005 Visual Arts

Department representative from humanitiesKathy Lyday-Lee 2002-2005 EnglishDonna Van Bodegraven 2002-2005 Foreign LanguagesAnn Cahill 2002-2005 PhilosophyJim Pace 2002-2005 Religious Studies

Katie Townsend StudentChristian Wiggins Student

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VI – 2Faculty Research and Development Committee

2002-2003Standing Committee

Gerald Francis (Mary Wise) Provost and Vice President for Academic AffairsBonnie Smith Director of Sponsored Programs, without vote

Wonhi Synn 2001-2003 Teaching Faculty – School of BusinessConnie Book 2001-2003 Teaching Faculty – School of CommunicationsCarolyn Stuart 2001-2003 Teaching Faculty – School of EducationDale Becherer 2001-2003 Teaching Faculty – Fine Arts and HumanitiesJim Brown, Chair 2001-2003 Teaching Faculty – Social SciencesGene Grimley 2001-2003 Teaching Faculty – Mathematics and Natural SciencesGreg Haenel 2002-2004 At-large MemberLinda Sabo 2002-2004 At-large MemberBetsy Stevens 2002-2004 At-large MemberBrant Touchette 2002-2004 At-large Member

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VI – 2General Studies Council

2002-2003Standing Committee

Steve Braye Director of General Studies ProgramTim Peeples Director of Writing Center, ex officio

Stephen DeLoach, Chair 2000-2003 Teaching Faculty – School of BusinessGene Gibson 2000-2003 Teaching Faculty – School of CommunicationsCarol Smith 2000-2003 At large Lamar Bland 2001-2004 Teaching Faculty – Fine Arts and HumanitiesSeena Granowsky 2001-2004 Teaching Faculty – Social SciencesAlan Russell 2001-2004 Teaching Faculty – Mathematics and Natural SciencesKen Paul 2001-2004 At largeSusan Chinworth 2002-2005 Teaching Faculty – School of Education

Ernie Lunsford 2002-2005 At large

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VI – 2Graduate Council

2002-2003Standing Committee

Gerald Francis Provost and Vice President for Academic AffairsKevin O’Mara Coordinator of M.B.A. ProgramJudith Howard Director of M.Ed. ProgramElizabeth Rogers Director of Physical Therapy ProgramGreg Zaiser Director of Graduate Admissions, ex officioMark Albertson Registrar, ex officio

Jim Duvall, Chair 2001-2003 Faculty – School of CommunicationsSeena Granowsky 2001-2003 Faculty – Social SciencesHerb House 2001-2003 Faculty – Mathematics and Natural SciencesKen Paul 2001-2003 At-large MemberChandana Chakrabarti 2002-2004 Faculty – Fine Arts and HumanitiesTina Das 2002-2004 Faculty – School of BusinessPaul Miller 2002-2004 Teaching Faculty – School of EducationMelinda Rice 2002-2004 At-large Member

Graduate Student appointed by directors of graduate programsGraduate Student appointed by directors of graduate programs

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VI – 2Human Participants in Research

2002-2003Standing Committee

Jim Barbour 2001-2003 Teaching Faculty – School of BusinessBarry Beedle, Chair 2001-2003 Teaching Faculty – School of EducationMike Kingston 2001-2003 Teaching Faculty – Mathematics and Natural SciencesMichael Frontani 2002-2004 Teaching Faculty – School of CommunicationsSandy Smith-Nonini 2002-2004 Teaching Faculty – Social SciencesMichael Strickland 2002-2004 Teaching Faculty – Fine Arts and Humanities

Member appointed by Provost – off campus

315

VI – 2Library Committee

2002-2003Standing Committee

Kate Hickey Director of Belk Library

Helen Binkley 2001-2003 Teaching Faculty Kay Drake 2002-2003 Teaching Faculty (replace Foley for 1 year)Lauren Kier, Chair 2001-2003 Teaching FacultyHeidi Glaesel 2002-2004 Teaching FacultyMaureen Ihrie 2002-2004 Teaching FacultyLinda Niedzeiela 2002-2004 Teaching Faculty

2001-2003 Student2001-2003 Student2002-2004 Student2002-2004 Student

316

VI – 2Promotions, Tenure & Professional Status Committee

2002-2003Standing Committee

Grace Bass 2001-2003 Teaching Faculty Mike Calhoun 2001-2003 Teaching FacultyKathy Lyday-Lee 2001-2003 Teaching FacultyGeorge Taylor, Chair 2001-2003 Teaching FacultyDon Grady 2002-2004 Teaching Faculty Herb House 2002-2004 Teaching FacultyJane Romer 2002-2004 Teaching FacultyTom Tiemann 2002-2004 Teaching Faculty

317

VI – 2Religious Life Committee

2002-2003Standing Committee

Richard McBride University Chaplain

Charity Johansson, Chair 2001-2003 Faculty MemberCatherine McNeela 2002-2003 Faculty Member (replace Blackman for 1 year)Matthew Clark 2002-2004 Faculty MemberThomas Nelson 2002-2004 Faculty Member

2001-2003 Student2001-2003 Student2002-2004 Student2002-2004 Student

318

VI – 2Student Life Committee

2002-2003Standing Committee

Smith Jackson Vice President for Student Life and Dean of Students, ex officioChris Wiggins President, SGA, ex officio Rex Waters Director of Leadership and Organizational Development, ex officio

Jim Beuerle 2001-2003 Faculty MemberGeorge Padgett 2001-2003 Faculty Member Richard Gang 2002-2004 Faculty MemberChristine Nemcik 2002-2004 Faculty Member

2001-2003 Student Appointed by SGA President2001-2003 Student Appointed by SGA President2002-2004 Student Appointed by SGA President2002-2004 Student Appointed by SGA President

319

VI – 2

Academic Appeals Committee

2002-2003 Advisory Committee

Gerry Francis Provost/Vice President for Academic AffairsSmith Jackson Vice President for Student Life and Dean of Students

Faculty, appointed by Associate ProvostTrey Bolton President, SGA

At time of printing, information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

320

VI - 2

Disabilities Advisory Committee

2002-2003 Advisory Committee

Priscilla Lipe Disabilities Service Coordinator

______ Carolyn Stuart, Chair Teaching faculty from education department specializing in special education Teaching faculty from education department specializing in special education

Russell Teaching faculty from math with special education experienceTeaching faculty from English with special education experienceStudent with disabilityStudent with disabilityStudent with interest in disabilities issues

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

321

VI - 2

Fellows Program and Scholarship Committee2002-2003

Advisory Committee

Susan Klopman, Chair Dean of Admissions Rex Waters Director of Leadership ProgramTom Tiemann Director of JP Business FellowsDan Wright Director of Honors ProgramBrad Hamm Director of Communications Fellows ProgramTodd Lee Director of Science FellowsPat Murphy Director of Financial PlanningNancy Midgette Associate Provost or designeeJanet Warman Director of NC Teaching Fellows, ex officioRichard D’Amato Director of Engineering Program, ex officioStacey Powell Associate Director of Admissions – event coordinator, ex officioCatherine Williams Associate Director of Admissions – Fellows applications, ex officio

322

VI - 2

Hearing Board2002-2003

Advisory Committee

Mary Wise Assistant Vice President for Academic Affairs, without voteScott Nelson Assistant Dean of Students, without vote

Katie Townsend 2001-2003 Student elected by student body for 2-year termKatie Gosland 2001-2003 Student elected by student body for 2-year termRich Evans 2001-2003 Student elected by student body for 2-year term

2002-2004 Student elected by student body for 2-year term2002-2004 Student elected by student body for 2-year term2002-2004 Student elected by student body for 2-year term

2002-2003 Student appointed by SGA president for 1-year term2002-2003 Student appointed by SGA president for 1-year term2002-2003 Student appointed by SGA president for 1-year term

Teaching faculty appointed by Academic CouncilTeaching faculty appointed by Academic CouncilTeaching faculty appointed by Provost/VPAATeaching faculty appointed by Provost/VPAAStudent Life administrator appointed by VP Student LifeStudent Life administrator appointed by VP Student Life

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

323

VI - 2 Honorary Degree Advisory Committee

2002-2003 Advisory Committee

Gerry Francis, chair Provost and Vice President for Academic AffairsNan Perkins Vice President for Institutional AdvancementMark Albertson Other administration invited by Provost

Charity Johansson 2001-2003 Faculty member appointed by Provost/VPAA for 2-year termMartin Kamela 2001-2003 Faculty member appointed by Provost/VPAA for 2-year term

2002-2004 Faculty member appointed by Provost/VPAA for 2-year term2002-2004 Faculty member appointed by Provost/VPAA for 2-year term

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

324

VI - 2

Honors Program Advisory Committee2002-2003

Advisory Committee

Dan Wright, Chair Director of Honors ProgramNancy Midgette Associate ProvostJanet Warman Director of Teaching Fellows Program

Jim Bissett 2001-2003 Full Time Faculty member appointed by Provost/VPAA for 2-yr termAngela Jones 2001-2003 Full Time Faculty member appointed by Provost/VPAA for 2-yr term

2002-2004 Full Time Faculty member appointed by Provost/VPAA for 2-yr term2002-2004 Full Time Faculty member appointed by Provost/VPAA for 2-yr term

Freshman Student in Honors Program appointed by Honors Program DirectorSophomore Student in Honors Program appointed by Honors Program DirectorJunior Student in Honors Program appointed by Honors Program DirectorSenior Student in Honors Program appointed by Honors Program DirectorNC Teaching Fellow selected by Honors Program Director

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

325

VI - 2

Interdisciplinary Writing Committee2002-2003

Advisory Committee

Tim Peeples, Chair Director of Writing Across the CurriculumBarbara Gordon Director of Writing Center

Carole Troxler 2001-2003 Faculty representative from Social SciencesMichael Strickland 2001-2003 Faculty representative from Fine Arts and Humanities

2002-2004 Faculty representative from School of Education2002-2004 Faculty representative from Mathematics and Natural Sciences 2002-2004 Faculty representative from School of Business2002-2004 Faculty representative from School of Communications

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

326

VI - 2 Isabella Cannon Centre for International Studies

Advisory Committee2002-2003

Advisory Committee

William Rich, Co-Chair Dean of International ProgramsLaura Roselle, Co-ChairBettina Brown Assistant to the Dean of International ProgramsPaul Fromson Coordinator of Winter Term Study Abroad in London

Hiromi Sumiyoshi Other staff invited by chairSylvia Munoz Other staff invited by chair

Faculty appointed annuallyFaculty appointed annuallyFaculty appointed annuallyFaculty appointed annuallyFaculty appointed annuallyFaculty appointed annuallyFaculty appointed annuallyFaculty appointed annually

StudentStudent

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

327

VI - 2 Long Range Planning Advisory Committee

2002-2003 Advisory Committee

Gerry Francis, chair Provost and Vice President for Academic AffairsAcademic Council Representative, ex officio

Herbert House 2000-2003 Teaching faculty appointed by president for 3-year termSusan Klopman 2000-2003 Staff appointed by president for 3-year termSmith Jackson 2000-2003 Staff appointed by president for 3-year termChip Johnson 2001-2004 Teaching faculty appointed by president for 3-year termFred Rubeck 2001-2004 Teaching faculty appointed by president for 3-year termGerald Whittington 2001-2004 Staff appointed by president for 3-year term

2002-2005 Teaching faculty appointed by president for 3-year term2002-2005 Teaching faculty appointed by president for 3-year term2002-2005 Staff appointed by president for 3-year term

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

328

VI - 2 Lyceum Committee

2002-2003 Advisory Committee

George Troxler Dean of Cultural and Special Programs

Vickie Fischer 2001-2003 Faculty member elected by faculty for 2 yrs staggeredStephen Futrell 2002-2004 Faculty member elected by faculty for 2 yrs staggeredDavid Bragg, chair Faculty member appointed by President

Faculty member appointed by PresidentFaculty member appointed by PresidentFaculty member appointed by PresidentFaculty member appointed by President

StudentStudent

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

329

VI - 2 M.Ed. Advisory Committee

2002-2003 Advisory Committee

Judith Howard Director of M.Ed. Program Gerald Dillashaw Dean, School of Education

Faculty teaching in graduate program – Social SciencesFaculty teaching in graduate program – Mathematics & Natural SciencesFaculty teaching in graduate program – School of EducationRepresentative from Alamance Burlington Schools that is an Elon graduateRepresentative from Alamance Burlington SchoolsCoordinator of Special Education trackStudent enrolled in Elon’s M.Ed. programPublic School administratorRep from public schools in area of special education

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

330

VI - 2 NC Teaching Fellows Advisory Committee

2002-2003 Advisory Committee

Gerry Francis Provost/Vice President for Academic AffairsGerald Dillashaw Dean, School of EducationDan Wright Director of Honors ProgramJanice Richardson, Chair Director of Teaching Fellows Program

Skip Allis Teaching faculty memberGrace Bass Teaching faculty memberLinda Loy Rep from Alamance Burlington SchoolsJanis Baumbarger Rep from Alamance Burlington Schools

Student in Teaching Fellows classStudent in Teaching Fellows classStudent in Teaching Fellows classStudent in Teaching Fellows class

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

331

VI - 2 Student Communications Media Board

2002-2003 Advisory Committee

Rex Waters, Chair Assistant Dean of StudentsDan Anderson Director, University Relations, without vote

John Duvall 2001-2003 Faculty member appointed by Provost for 2-year term2002-2004 J/C Faculty member appointed by Provost for 2-yr term2002-2004 J/C Faculty member appointed by Provost for 2-yr termStudent appointed by SGA presidentStudent appointed by SGA presidentStudent appointed by SGA president

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

332

VI - 2 Teacher Education Committee

2002-2003 Advisory Committee

Dillashaw, Chair Dean, School of Education

Faculty member in elementary education appointed by presidentFaculty member in English appointed by presidentFaculty member in foreign languages appointed by presidentFaculty member in health education appointed by presidentFaculty member in mathematics appointed by presidentFaculty member in middle grades education appointed by presidentFaculty member in music appointed by presidentFaculty member in natural sciences appointed by presidentFaculty member in physical education appointed by presidentFaculty member in social studies appointed by presidentFaculty member in special education appointed by presidentRepresentative from public school personnelRepresentative from public school personnelStudent, non votingStudent, non voting

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

333

VI - 2 Women’s Studies/Gender Studies

2002-2003 Advisory Committee

Mary Jo Festle, chair Coordinator of Women’s Studies/Gender Studies ProgramAnne Cahill Faculty who teach women’s studies/gender studies courses or other facultyAngela Lewellyn Jones Faculty who teach women’s studies/gender studies courses or other facultyGabie Smith Faculty who teach women’s studies/gender studies courses or other facultyJanet Myers Faculty who teach women’s studies/gender studies courses or other facultySandra Seidel Faculty who teach women’s studies/gender studies courses or other facultyHeidi Glaesel Faculty who teach women’s studies/gender studies courses or other facultyLauren Kier Faculty who teach women’s studies/gender studies courses or other facultyKathryn Cort Faculty who teach women’s studies/gender studies courses or other facultyToddie Peters Faculty who teach women’s studies/gender studies courses or other faculty

Student who is women’s studies/gender studies minorStudent who is women’s studies/gender studies minorStudent who is women’s studies/gender studies minor

At time of printing information for this committee was incomplete. Please contact the Office of the Provost/Vice President for Academic Affairs for an updated list.

334

VI - 3 Fall Semester 2002 Exam Schedule2002

             If your class meets on this day Your exam date is Exam Time     7:20-9:00 PM T-Th Wednesday, May 14 6:30-9:30 PM     12:20-2:00 PM T-Th Thursday, May 15 11:30-2:30 PM  12:20-1:15 PM M-T-Th-F Thursday, May 15 11:30-2:30 PM  10:40-11:50 AM M-W-F Thursday, May 15 3:00-6:00 PM  10:40-11:35 AM M-T-Th-F Thursday, May 15 3:00-6:00 PM  7:20-9:00 PM M-W Thursday, May 15 6:30-9:30 PM     10:30-12:10 PM T-Th Friday, May 16 8:00-11:00 AM  8:00-9:10 AM M-W-F Friday, May 16 11:30-2:30 PM  3:10-4:50 PM M-W Friday, May 16 3:00-6:00 PM  3:20-4:15 PM M-T-W-Th Friday, May 16 3:00-6:00 PM  5:30-7:10 PM M-W Friday, May 16 6:30-9:30 PM     9:20-10:30 AM M-W-F Saturday, May 17 8:00-11:00 AM  1:20-2:30 PM M-W-F Saturday, May 17 11:30-2:30 PM  1:20-3:00 PM M-W Saturday, May 17 11:30-2:30 PM     8:00-9:40 AM T-Th Monday, May 19 8:00-11:00 AM  8:00-8:55 AM M-T-Th-F Monday, May 19 8:00-11:00 AM  12:00-1:10 PM M-W-F Monday, May 19 11:30-2:30 PM  2:10-3:50 PM T-Th Monday, May 19 3:00-6:00 PM  5:30-7:10 PM T-Th Monday, May 19 6:30-9:30 PM           

NOTE: This schedule designates the exam time for the 19 official class times as listed in theElon University Schedule of Classes. Classes scheduled at other times will give the final examination with the nearest official class time. Questions about exams for class times not listed on this sheetshould be directed to the appropriate College or School Dean.

If a student has three (3) exams scheduled for the same day, he/she may secure a "Change Request Form" from the REGISTRAR'S OFFICE. This change request form must be completed and returned to the Registrar's Office by 5:00 p.m. on the last day of classes before exams begin.

Final exam scheduled dates and times should not be changed for individual students or classeswithout prior approval from the appropriate Department Chairperson.

(continued on next page)Permission to make up missed exams must be secured from the Provost/VPAA. This permissionis ordinarily not given except on the basis of a medical statement.

335

If a professor or student has a time conflict because of classes with unusual starting times, he or she should contact the appropriate College or School Dean for rescheduling.

THE ABOVE SCHEDULE IS SUBJECT TO NECESSARY CHANGES WHICH WILL BE PUBLISHED BY THE PROVOST/VPAA's OFFICE AT THE BEGINNING OF EACH TERM.

Students should verify the exam schedule prior to making final travel plans.

7/15/02

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