T HE N EW D ATA R EPORTING M ETHOD : O FFENDER S PECIFIC D ATA Sarah Schelle, Research Analyst Indiana Department of Correction (317) 233-4764.

THE NEW DATA REPORTING METHOD:OFFENDER SPECIFIC DATASarah Schelle, Research Analyst

Indiana Department of Correction

(317) 233-4764

REASON FOR CHANGE IN FORMAT

More powerful dataMeasure outcomesJustify funding levelsChances for Grant FundsCombine recidivism at State and Local LevelsJust makes good sense

DATA ELEMENT CATEGORIESDemographics

Assessment Information

Sentencing Information

Component Information

Program/Treatment Information

Miscellaneous

DEMOGRAPHICS

First Name Last Name Middle Initial Social Security Number (Last 4 Digits) Sex Race Date of Birth

ASSESSMENT INFORMATION

Assessment Score Assessment Type Assessment Date

SENTENCING INFORMATION

Sentencing Charge Sentence Level Length of Sentence

COMPONENT INFORMATION

Component Name Component Start Date Component End Date Component Referral Type

PROGRAM INFORMATION

Program/Treatment Name Program/Treatment Begin Date Program/Treatment End Date Program/Treatment End Type

MISCELLANEOUS

County Code Community Corrections Start Date Community Corrections End Date Community Corrections Completion Type Education Level Employment Recidivism Veteran DOC Number Driver’s License Status

REPORTING FORMATComma Separated Value File (CSV)

Based on Template file

do not alter the template

REPORT DUE ON THE 15TH DAY AFTER THE REPORTING PERIOD HAS

ENDED

CHANGES IN REPORTING

•No longer submit the paper form•Looking at all offenders served in time period

• Not snapshots•Will add variables as needed

• Based on “Other” categories•Will start to validate submissions

• File Reviews

COUNTIES WITH CASE MANAGEMENT SYSTEMS•Currently drafting queries to make data extraction as easy as a click of a button

• Will pull specific variables in a specific order• Paperless Business Solutions (PBS)• Computer Systems Inc. (CSI)• QUEST• Court View

•Once Queries are available, you will be contacted by the Case Management System Company you are contracted with

DATA RELEASE ISSUES – CONFIDENTIALITY

Diane Mains, Staff Attorney, Indiana Judicial Center

• Provided us with an Audit Agreement data release form

• Data Security• All information will be held on a secured State

server• Raw data will not be shared with any other

agency without permission by county

• Each county must sign it to be able to report• IDOC will maintain a signed copy

THANK YOU SO MUCH!

Please Contact me with Questions:Sarah Schelle(317) [email protected]